19SA7026R0001.pdf

June 9, 2026

Dear Prospective Offeror:

Subject: Solicitation Number 19SA7026R0001 Landscape Care and Maintenance Service

Enclosed is a Request for Proposals (RFP) for Landscape Care and Maintenance Service at the U.S.

Embassy Riyadh, Saudi Arabia. If you would like to submit a proposal, follow the instructions in Section L of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form that follows this letter.

The U.S. Government intends to award a contract to the most qualified responsible company submitting an acceptable offer at the lowest price. We intend to award a contract based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

The Embassy intends to host a pre-proposal conference on Tuesday, June 23, 2026, at 10:00 hrs.

(all times listed are in Saudi Arabia time) at U.S. Embassy Riyadh. Prospective offerors who intend to participate in this pre-proposal conference must send an email to RiyadhContracting@state.gov on or before close-of-business (17:00 hrs.), Thursday, June 18, 2026, for additional information or to arrange entry to the building.

Proposals are due on Sunday, July 19, 2026, at 1700 hrs. No proposals will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted. Your proposal must be submitted electronically to RiyadhContracting@state.gov The subject line of all emails must, at a minimum, read: “Request for Proposals – 19SA7026R0001”.

It is important to make sure the submission is made in the correct size and format. All submissions should submit as either MS-Word 2007/2010, MS-Excel 2007/2010, or PDF, and should not exceed 30MB. If the file size should exceed 30MB, then please submit separate emails which are less than 30MB each. If multiple emails are submitted, please identify in the subject line the sequential order for each email (for example, if submitting two separate emails, you would include the following information: Email 1 of 2; Email 2 of 2).

In order for a proposal to be considered, you must also complete and submit the following:

1. SF-33

2. Section B, Pricing

3. Section K, Representations and Certifications

4. Additional information as required in Section L

5. The Offeror should submit a completed IRS Form W-14, found at www.irs.gov/w14 to ensure compliance with FAR 52.229-11

6. Proof of SAM Registration

U.S. Embassy, Riyadh, Kingdom of Saudi Arabia

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SOLICITATION

DOCUMENT

LANDSCAPE CARE AND MAINTENANCE

SERVICES FOR

U.S. EMBASSY RIYADH – SAUDI ARABIA

SOLICITATION No. 19SA7026R0001

The Embassy of United States of America P.O. Box 94309 Riyadh 11693 Saudi Arabia

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11. SCHEDULE

(Include applicable Federal, State and local taxes)

ITEM

NO.

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT

PRICE

(e)

AMOUNT

(f)

The Contractor shall provide Landscape Care and Maintenance Service for the U.S. Embassy in Riyadh, Saudi Arabia. These services will include the following locations:

Primary Facilities:

The Chancery Embassy Warehouse (GSO Annex) Official residences of the Chief of Mission (CMR – Shenandoah, Lot: 288) and Deputy Chief of Mission (DCR – Eleanor) Official residences of the U.S. Mission to Yemen’s Chief of Mission (YCMR) and Deputy Chief of Mission

(YDCR)

Residential Areas:

Senior Officer Residences (common areas only) located in Diplomatic Quarter clusters A, I, L, and M:

Cluster A: Lots 286 & 287, Section E-12 Cluster I: Lots 392, 393, 394, Section E-11 Cluster L: Lots 137, 138, 139 & 140, Section E-18 Cluster M: Lots 340 & 341, Section E-11

Staff Housing (common areas only) located in Diplomatic Quarter clusters B, C, D, E, G, H, J, KA, and

KB:

Cluster B: Lots 170 & 171, Section E-16 Cluster C: Lots 102, 103, 104 & 105, Section E-19 Cluster D: Lots 28, 29, 30 & 31, Section E-3 Cluster E: Lots 409 & 410, Section E-6 Cluster G: Lots 295, 296, 297, 298, 299 & 300, Section E-12 Cluster H: Lots 234 & 235, Section E-17 Cluster J: Lots 176, 178, 183, 188 & 190, Section E-5 Cluster KA: Lots 307 & 310, Section E-10 Cluster KB: Lot 369, Section E-10

The services shall be provided for a total period of five years, consisting of a base year and four one-year option periods, as outlined in Sections B, C, and Exhibit J.

Notice to Proceed will be issued

The contact will be for five (5) years base plus four one option years

LS

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SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 SCOPE OF SERVICES

The Contractor shall provide Landscape Care and Maintenance Service for the Embassy of the United States of America Riyadh Saudi Arabia.

B.2 TYPE OF CONTRACT

This is a combined firm-fixed price contract for standard routine services and an indefinite delivery indefinite quantity firm-fixed price contract for temporary additional services.

B.3 TYPES OF SERVICES

(a) Standard Routine Services. The Contractor shall provide standard Landscape Care and Maintenance Serviced as specified in Section C for properties listed in Exhibit A.

(b) Temporary Additional Services. The Contractor shall provide Temporary Additional Services when requested by the Contracting Officer's Representative (COR) through a written order, but not to exceed the ceiling price without the Contracting Officer’s approval. Temporary Additional Services delivered shall be in addition to the Standard Routine Services and shall be priced at the unit price shown below. The tasks to be accomplished shall be additional quantities of the same tasks described in Section C.

B.4 PRICING

(a) The Government will pay the Contractor a fixed price per month for Standard Routine Services that have been satisfactorily performed. The Government will also pay the Contractor for Temporary Additional Services ordered each month by the Government for satisfactorily completed work.

(b) In addition to all direct (labor, equipment, materials) and indirect costs (overhead, general and administrative expenses), the Contractor shall include any premium pay for services required on holidays only in the fixed prices for Standard Services. The Contractor shall include any premium pay for overtime only in the fixed rates for Temporary Additional Services.

(c) The Government will also reimburse the Contractor at the purchase price for any additional materials or equipment required in support of Temporary Additional Services.

(d) The cost of Workers’ Compensation War-Hazard Insurance Overseas (See Section I, FAR 52.228-4) is reimbursable; however, such cost information shall be included in the Contractor’s rates, for this is a firm-fixed price contract.

JAMES ZADROGA 9/11 VICTIMS HEALTH AND COMPENSATION ACT OF 2010

NOTICE: UNLESS A WAIVER OR EXCEPTION APPLIES, PAYMENTS

SUBSEQUENT TO THIS PROCUREMENT ARE SUBJECT TO AN EXCISE TAX OF

2% PERSUANT TO 26 U.S.C. 5000C.

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(e) The Government will make payment in local currency.

(f) VALUE ADDED TAX.

VALUE ADDED TAX (VAT). The Contractor shall include VAT as a separate charge on the Invoice and as a separate line item in Section B.

B.5 CLIN 0001 Base Year Prices NAICS Code 561730 Garden Maintenance Service

CLIN 0001.1(a) Standard Services. The fixed price for the Base Year of the contract (starting on the date stated in the Notice to Proceed and continuing for a period of 12 months) is:

Price Per Month 12 months Price Per Year X 12 CLIN 0001.2 (b) Temporary Additional Services. The hourly fixed rate for temporary additional services is:

Hourly Rate Estimated Number of Hours Per Year Celling Price Per Year 800 hours

CLIN 0001.3(c) Materials or Equipment. The Government will reimburse the Contractor for any materials or equipment that the Government orders to be delivered in conjunction with any order for Temporary Additional Services. All reimbursements shall be at the Contractor's out of pocket cost, with no overhead, profit, or other charge added.

Material / Equipment Not to Exceed Per Year SAR 2,000.00

Total Not to Exceed Price for Base Year (a + b + c)

Value Added Tax (VAT) for Base Year SAR: _______________________

B.5. Total Base Year (Including VAT) SAR: ___________________________________

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B.6 CLIN 1001 First Option Year Prices (Option Term: Twelve (12) Months) NAICS Code 561730 Garden Maintenance Service

CLIN 1001.1(a) Standard Services. The fixed price for Option Year 1 of the contract is:

Price Per Month 12 months Price Per Year X 12 CLIN 1001.2(b) Temporary Additional Services. The hourly fixed rate for temporary additional services is:

Hourly Rate Estimated Number of Hours Per Year Celling Price Per Year 800 hours

CLIN 1001.3(c) Materials or Equipment. The Government will reimburse the Contractor for any materials or equipment that the Government orders to be delivered in conjunction with any order for Temporary Additional Services. All reimbursements shall be at the Contractor's out of pocket

Value Added Tax (VAT) for First Year SAR: _______________________

B.6. Total First Year (Including VAT) SAR: ___________________________________

B.6 CLIN 2001 Second Option Year Prices (Option Term: Twelve (12) Months) NAICS Code 561730 Garden Maintenance Service

CLIN 2001.1(a) Standard Services. The fixed price for Option Year 1 of the contract is:

Price Per Month 12 months Price Per Year X 12 CLIN 2001.2(b) Temporary Additional Services. The hourly fixed rate for temporary additional services is:

Hourly Rate Estimated Number of Hours Per Year Celling Price Per Year 800 hours

CLIN 2001.3(c) Materials or Equipment. The Government will reimburse the Contractor for any materials or equipment that the Government orders to be delivered in conjunction with any order for Temporary Additional Services. All reimbursements shall be at the Contractor's out of pocket

Value Added Tax (VAT) for Second Option Year SAR: _______________________

B.7 Total Second Option Year (Including VAT) SAR: ___________________________________

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B.6 CLIN 3001 Third Option Year Prices (Option Term: Twelve (12) Months) NAICS Code 561730 Garden Maintenance Service

CLIN 3001.1(a) Standard Services. The fixed price for Option Year 1 of the contract is:

Price Per Month 12 months Price Per Year X 12 CLIN 3001.2(b) Temporary Additional Services. The hourly fixed rate for temporary additional services is:

Hourly Rate Estimated Number of Hours Per Year Celling Price Per Year 800 hours

CLIN 3001.3(c) Materials or Equipment. The Government will reimburse the Contractor for any materials or equipment that the Government orders to be delivered in conjunction with any order for Temporary Additional Services. All reimbursements shall be at the Contractor's out of pocket

Value Added Tax (VAT) for Third Option Year SAR: _______________________

B.8 Total Third Option Year (Including VAT) SAR: ________________________

B.6 CLIN 4001 Fourth Option Year Prices (Option Term: Twelve (12) Months) NAICS Code 561730 Garden Maintenance Service

CLIN 4001.1(a) Standard Services. The fixed price for Option Year 1 of the contract is:

Price Per Month 12 months Price Per Year X 12 CLIN 4001.2(b) Temporary Additional Services. The hourly fixed rate for temporary additional services is:

Hourly Rate Estimated Number of Hours Per Year Celling Price Per Year 800 hours

CLIN 4001.3(c) Materials or Equipment. The Government will reimburse the Contractor for any materials or equipment that the Government orders to be delivered in conjunction with any order for Temporary Additional Services. All reimbursements shall be at the Contractor's out of pocket

Value Added Tax (VAT) for Fourth Option Year SAR: _______________________

B.9 Total Fourth Option Year (Including VAT) SAR: ___________________________________

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B.10 CLIN 5001 (52.217-8, 6 months) - Prices NAICS Code 561730 Garden Maintenance Service

a. Sub CLIN 01 Standard Routine Services. The fixed price for 6 months of the contract (starting the effective date and continuing for a period of 6 months) is:

Price Per Month 6 months Price (6 months) X 6

b. Sub CLIN 02 Temporary Additional Services. The hourly fixed rate for temporary additional services is:

Hourly Rate Estimated Number of Hours (6 months) Celling Price 400 hours

c. Materials or Equipment. The Government will reimburse the Contractor for any materials or equipment that the Government orders to be delivered in conjunction with any order for Temporary Additional Services. All reimbursements shall be at the Contractor's out of pocket with no overhead, profit, or other charge added.

Material / Equipment Not to Exceed per 6 - months SAR 1,000.00

Total for 52.217-8 (a + b + c)

Value Added Tax (VAT) for 6 Months SAR: ________________________

B.10 Total 6 months (Including VAT) SAR: _________________________________ FAR 52.217-8 Option to Extend Services

B.11 Grand Total of Base plus All Options NAICS Code 561730 Garden Maintenance Service

CLIN 0001 Base Year Total (not to exceed) (a + b + c) CLIN 1001 First Option Year Total (not to exceed) (a + b + c) CLIN 2001 Second Option Year Total (not to exceed) (a + b + c) CLIN 3001 Third Option Year Total (not to exceed) (a + b + c) CLIN 4001 Fourth Option Year Total (not to exceed) (a + b + c) CLIN 5001 52.217-8 (6 months)

Grand Total of Base plus All Option Years

CLIN 5001 52.217-8 option to extend service for 6 Months.

The Government reserves the right to require the continued performance of any services for a period of up to six (6) additional months as per FAR 52.217-8.

The cost for this extension shall be at the rate established for the fourth option year.

Note: The grand total contract award amount will not include the total price for CLIN 5001

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SECTION - C

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

C.1 PERFORMANCE WORK STATEMENT (PWS)

C.1 Work Requirement.

C.1.1 General. This is a fixed-price contract for Landscape Care and Maintenance Service at the American Embassy Riyadh. The contract contains certain ordering provisions by which the Contracting Officer or his/her representative may require additional amounts of service for special events. The Contractor shall furnish managerial, administrative and direct labor personnel to accomplish all work required by this contract. Specific services are described in detail below.

C.1.2 Personnel. The Contractor shall provide a qualified work force capable of providing the services required by the contract.

C.2 Definitions

"Chancery" means the building of the Post used for official activities.

“CMR” means the official residence of the Chief of Mission/Ambassador

"DCMR" means the official residence of the Deputy Chief of Mission.

“YCMR” means the official residence of the Yemen Ambassador.

“YDCMR” means the official residence of the Yemen Deputy Chief of Mission.

"Contracting Officer" means a person appointed with the authority to enter in and administer contracts on behalf of the Government.

"Contracting Officers' Representative (COR)" means an individual designated in writing by the Contracting Officer to perform specific contract administration functions.

"General Instructions" mean those instructions, directives and guidelines that apply to all Landscape Care and Maintenance Service personnel.

"Government" means the Government of the United States of America.

"SOR" means Senior Officers' Residence, including the residences of the Ambassador, Deputy Chief of Mission.

C.3 General Requirements.

Maintenance and appearance of the grass, shrubbery, garden areas, trees, and related landscape elements of the U.S. Post and properties are an important part of the

Landscape Care and Maintenance Service at Solicitation No. 19SA7026R0001 the Embassy of United States of America, Riyadh, Saudi Arabia Page 12 of 65 representational responsibilities of the U.S. mission. The Contractor’s work shall be measured by the appearance of the landscape covered by this contract. The Contractor shall perform complete Landscape Care and Maintenance Services as described in the contract for all Government properties listed in Section J, Exhibit A. The Contractor shall include all planning, administration, and management necessary to assure that all services comply with the contract, the COR's schedules and instructions, and all applicable laws and regulations.

The Contractor shall meet all the standards of performance identified in the contract. The Contractor shall perform all related support functions such as supply, subcontracting, quality control, financial oversight, and maintenance of complete records and files.

C.4 Management and Supervision

C.4.1. Supervision. The Contractor shall designate a representative who shall always be responsible for on-site supervision of the Contractor’s workforce. This supervisor shall be the focal point for the Contractor and shall be the point of contact with U.S.

Government personnel. The supervisor shall have sufficient English language skill to be able to communicate with members of the U.S. Government staff. The Contractor shall ensure that all personnel are trained in safety protocols, pesticide application, and customer service. The supervisor shall have supervision as his or her sole function.

C.4.2. The Contractor work schedules. The schedules should take into consideration the hours that the staff can effectively perform their services without placing a burden on the security personnel of the Post. Standard Routine Services shall be delivered between the hours of 07:30 AM and 04:30 PM Saturday through Thursday. For those items other than routine daily services, the Contractor shall provide the COR with a detailed plan as to the personnel to be assigned to the work and the time frame to perform the service. The contractor shall submit a monthly report to the COR summarizing completed tasks, challenges, and upcoming plans.

C.4.3. The Contractor shall be responsible for quality control. The Contractor shall perform inspection visits to the work site on a regular basis. The Contractor shall coordinate these visits with the COR. These visits shall be surprise inspections for those working on the contract.

The Contractor shall implement and maintain effective controls to prevent waste, fraud, and abuse in the use of electricity and water provided under this contract. The Contractor shall monitor utility consumption, promptly investigate any irregularities, and take corrective action as necessary. The Contractor shall report any suspected or confirmed incidents of waste, fraud, or abuse to the Contracting Officer without delay.

C.4.4. Technical Guidance. The Contractor shall have the services of a trained horticulturist with experience in the climate and soil conditions found locally to give technical guidance to the Contractor's work force and to develop and guide the Contractor's programs for lawn and tree care. The horticulturist shall submit a biannual report to the COR detailing soil health, plant conditions, and recommendations for improvement. The contractor shall provide periodic training for personnel on local horticultural practices, safety protocols, and environmental compliance.

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C.4.5. Grounds Maintenance Plan. The Contractor shall submit an annual Grounds

Maintenance Plan that reflects the proposed frequency for meeting the requirements of this contract. The Grounds Maintenance Plan will be developed to fit the requirements of local conditions, types of vegetation, and climate factors. The Grounds Maintenance Plan shall also outline the use of sustainable practices, including the use of native plants and organic fertilizers. The Contractor shall submit the Grounds Maintenance Plan to the COR for approval within 30 days after contract award.

C.5. Lawn Care

C.5.1. Grass Cutting. The Contractor shall maintain the height of grass between 4 and 6 centimeters. The Contractor is responsible for all equipment and fuels needed to complete this task.

C.5.2. Edging. The Contractor shall edge all sidewalks, driveways, and curbs each time the adjacent grass is cut.

C.5.3. Trimming. The Contractor shall trim grass around trees, shrubs, cultivated areas, sprinkler heads, valves, fences, buildings, poles, and structures, so that grass height does not exceed the height of the adjacent grass.

C.5.4. Weeding. The Contractor shall weed the grounds and gardens on a continuous basis to prevent the growth of weeds into lawn and landscapes. The Contractor may use weed-killing chemicals to prevent the growth of weeds to eliminate grass and weeds in the cracks and joints within or along sidewalks and curbs. The Contractor shall obtain approval of the COR for all applications of weed killers.

C.5.5. Turf Repair and Re-Establishment. The Contractor shall, whenever necessary, repair areas damaged by vehicular traffic, oil and gas, building repairs, and normal foot traffic. The damaged area shall be filled in and leveled and then seeded or sodded and maintained to conform to adjacent areas.

C.5.6. The method, frequencies, and dates of grass cutting, hedging, trimming, weeding, and turf repair shall be part of the Contractor's Grounds Maintenance Plan.

C.6. Pruning

C.6.1. The Contractor shall maintain trees, shrubs, hedges, bushes, vines, ground cover and flowers.

C.6.2. The Contractor shall prepare a written schedule, as part of the Grounds Maintenance Plan, showing the method, frequencies, and dates of pruning.

C.6.3. The Contractor shall prune all shrubs, vines, bushes, ground cover, and trees to:

Direct and encourage plant growth in directions desired, Remove dead and unsightly growth, and Maintain a neat and attractive appearance.

The Contractor shall prune according to the schedule in the Grounds Maintenance Plan to ensure that all heavy pruning is accomplished during the proper season

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C.6.4. At no additional cost to the Government, the Contractor shall replace any tree, bush or shrub that is killed or rendered unusable for its intended purpose through negligent or irresponsible practices that are attributable to the Contractor.

C.7. Leaf Removal. The Contractor shall, monthly, remove leaves and pine needles from the properties listed in Exhibit A and on a weekly basis during the period October through March.

C.8. Recycled Materials. The Contractor shall promote recycled uses for lawn and tree debris, with an emphasis on sustainability in all Landscape Care and Maintenance Service practices.

E.g. using mulch, compost, eco-friendly fertilizers.

C.9. Removal of Debris. The Contractor shall remove foreign material, cuttings, grass, leaves, bark, limbs, dead vegetation, paper, and trash from the maintained areas including walkways, stairways and curbs within or adjacent to the area. The Contractor shall remove all debris and equipment from the work site before the end of each workday. Debris removal shall prevent unsightly accumulation. The Contractor shall promptly remove collected debris to an authorized disposal site. The Contractor is responsible for all expenses incurred in the collection and disposal of debris.

C.10. Watering.

C.10.1. The Contractor shall water lawns, flowers, shrubs, and trees to provide for moisture penetration to a depth of 7 centimeters. If natural precipitation is sufficient to fulfill this requirement, the Contractor may request the COR's permission to suspend watering to avoid too much water in the soil.

C.10.2. The Contractor shall present the method, frequencies, and dates of watering in a written schedule in the Grounds Maintenance Plan. The schedule shall consider the kinds of vegetation, local soil conditions, and the seasonal variations in plant moisture requirements.

C.10.3. The Contractor shall provide all hoses, portable sprinklers, and other similar irrigation equipment.

C.10.4. The Government shall furnish the supply of water.

C.11. Potted Plants.

The Contractor shall be responsible for all exterior potted plants located at the specified sites. The Contractor shall also be responsible for any interior potted plants at the Government Office and selected residential buildings. Potted plants shall be maintained by the Contractor in a healthy and vigorous condition. Plant boxes, pots, and stands will be maintained to present a pleasant appearance as determined by the COR. Plants that wilt or die from other than natural causes shall be replaced with a plant at the contractor's expense. The contractor's Ground Maintenance plan shall specify the contractor's schedule for rotation of all plants to ensure that they remain in a healthy condition.

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C.12. Fertilizer.

C.12.1. The Contractor shall fertilize and lime the soil to promote proper health, growth, color, and appearance of cultivated vegetation, following proper horticultural practice for the types of vegetation, soil, weather conditions, and seasons of the year.

C.12.2. The Contractor shall present the method of application, fertilizer type, frequencies, and dates of fertilizing and liming in the Grounds Maintenance Plan. The fertilizer type shall be approved by the COR.

C.12.3. The Contractor shall fertilize the lawn areas a minimum of two times per year.

C.12.4. The Contractor shall apply weed killer once a year. If weed killer is not required, the Contractor shall request a waiver in writing from the COR. The type of weed killer shall be approved by the COR.

C.12.5. The Contractor shall fertilize trees, shrubs, bushes, hedges and plants a minimum of once a year.

C.13. Pest and Disease Control. The Contractor shall maintain a program for controlling pests and plant diseases to maintain flowers, shrubs, vines, trees and other planted areas in a healthy and vigorous condition. The Contractor shall obtain approval of the COR for all pesticides.

C.13.1. The Contractor shall present a plan for pest and disease control as a part of its

Grounds Maintenance Plan.

C.14. Hazardous and Toxic Substances. It is the Contractor's responsibility to ensure the safe handling, application, removal and environmentally sound disposal of all hazardous or potentially hazardous fertilizers, weed killers, and pest control products utilized in this requirement.

C.15. Swimming Pool and Fountain Cleaning Services.

C.15.1. The Contractor should clean and maintain the swimming pools and fountains located on the sites listed on Section J - Exhibit A. The Contractor shall be responsible for vacuuming, testing for chemical levels, adding chlorine, acid, algaecide, etc. as necessary, and covering and uncovering the pool when required.

C.15.2. The Contractor shall receive the required pool chemicals from the Government via a written request. The request shall be submitted in writing to the COR no less than a week in advance of the requirement. Once received, the Contractor shall be responsible for the safe and secure storage of the chemicals and shall maintain records for their receipt and usage. Use of Government-provided chemicals for any activities other than those specifically authorized under the contract is strictly prohibited and will be considered grounds for immediate termination.

C.15.3. The Contractor shall maintain a logbook on each pool. The Contractor shall record daily temperature and chemical levels, and any chemicals added to the pool. The logbook shall also record receipt and disposal of Government-provided chemicals as per C.15.2.

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C.15.4. Pools shall be maintained as specified in the M/OBO Swimming Pool Operations and Maintenance Guide and as directed by the COR.

C.15.5. The Contractor shall inspect and clean the fountain's water features, including pumps, filters, and nozzles. They will test water quality and chemical levels, adding necessary chemicals such as chlorine, pH balancers, and algaecide to maintain optimal water conditions. The Contractor will also remove debris and algae build-up from the fountain basin and surrounding areas, ensuring the proper functionality of all fountain mechanisms and features, including lights and jets. All cleaning will be performed as directed by the COR. Additionally, the Contractor should provide seasonal deep cleaning of the fountains with increased frequency as required after dust storms, under the instructions of the COR. The frequency of the regular deep cleaning will be quarterly for all fountains.

C.16. Exterior Architectural Concrete and Cement Plaster Facings. The Contractor shall develop and implement a schedule for cleaning exterior walls such that all exterior wall surfaces are cleaned every six (6) months. Architectural concrete shall be washed with clean water and scrubbed with a soft bristle brush to remove dirt and stains and surfaces faced with cement plaster will be cleaned with an appropriate cleaning agent and a soft cloth.

C.17. Tree Removal Services

C.17.1. Work to be performed. The following work shall be ordered by issuance of a separate task order by the Contracting Officer: Cutting down, uprooting and clearing debris of different sizes of trees and palms at all locations in the consulate Compound. The Contractor is responsible for providing all equipment and personnel for uprooting, pull down and carry away of all trees requested for removal.

C.17.1.2. Issuance of Task Orders for Tree Removal. The task order will define the required work. Prior to issuance of the task order, the Contracting Officer and the COR will provide the Contractor with details regarding the work to be performed. This may include a site visit by the contractor. The Contractor shall submit a proposal, priced using the loaded hourly rates from Section B for Tree Removal Services from the ongoing period of performance, multiplied by the estimated number of hours. Once the Contracting Officer and the Contractor agree upon a firm fixed price, the Contracting Officer will issue a task order, which will reflect that negotiated firm fixed price, detail the work to be performed, and set forth an agreed upon completion date. No work shall commence until the Contracting Officer issues the task order.

C.17.1.3. Invoicing. Upon completion and acceptance by the COR of all work performed under task order, the Contractor shall submit a separate invoice for payment, referring to the task order.

C.18. Temporary Additional Services are services that are defined as Standard Routine Services but are required at times other than the normal workday. These services shall support special events at the Post. The Contractor shall provide these services in addition to the scheduled services required by paragraph C.3 of this contract. The COR shall order these services as needed. The work shall be performed by trained employees of the Contractor and shall not be subcontracted. The COR may require the Contractor to provide temporary additional

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C.18.1. Schedule. Temporary Additional Services may be ordered by the COR based on a need for services caused either by a special U.S. Mission function requiring extra effort and not anticipated in the schedule of work; or by a man made or a natural disaster. An order for these services may require any of the items of Standard Routine Services as specified in the contract, and performance may involve the use of overtime or premium pay for hours outside those specified for Standard Services.

The COR may require the Contractor to provide Temporary Additional Services with 24-hour advance notice.

C.18.2 The Contractor shall include in its next regular invoice details of the temporary additional services and any materials provided and requested under temporary additional services. The Contractor shall also include a copy of the COR's written confirmation for the temporary additional services.

C.19. Ancillary Services. The Contractor shall clear debris, clear gutters and remove vegetation at all locations. All work shall be carried out as part of the overall work requirement specified in Section C whether requested in a Task Order or not.

C.20. Cleaning and Washing of Tennis Courts. The Contractor shall sweep, wash and remove debris and or/litter as necessary from the tennis courts.

C.21. Cleaning of Barb/Razor Wire. The Contractor shall remove debris that may have collected in the razor wire (or other installed anti-climb devices) on the top of the perimeter wall once every week.

NOTE: ONLY SECTIONS C.22. SECTION C.23. AND SECTION C.24. ARE POSTS SPECIFIC.

ALL OTHER SECTIONS ARE STANDARD FOR ALL THREE POSTS.

C.22. FOR AMERICAN EMBASSY, RIYADH ONLY

REMOVAL OF DEBRIS AND LITTER

C.22.1. Chancery, Diplomatic Quarter. Areas to be served at the Chancery building include:

all outdoor areas within the perimeter wall of the Chancery; all Embassy supplied planter boxes (and around planter boxes) that surround the Embassy and its residences (those without plants must be kept free of litter); removal of debris and/or litter on the street between the perimeter fence and the Turkish Embassy; removal of debris and/or litter on the feeder road to the front of the Embassy and the small median strip between the feeder road and the main road; removal of debris and/or litter from a ten-foot area on the park side of the Embassy between the Embassy’s outer compound wall and the King Faisal school parking lot; removal of debris and/or litter from around all palm trees outside the Embassy’s back gate; and removal of debris and litter from the triangular shaped area across from the Embassy’s back gate and next to the King Faisal School.

C.22.2. Cleaning and Washing of Main Courtyard. The Contractor shall ensure that the main courtyard (Embassy’s front entrance with fountain) is cleaned and washed with water every day in the morning and with more frequency as may be required after dust storms.

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C.22.3. Cleaning of Patios and Outdoor Furniture. The Contractor shall ensure that all exterior patio areas of the Chancery are swept twice every week and with more frequency as may be required after dust storms. The Contractor shall ensure that all outdoor furniture including the furniture by the fountain and grass area is wiped clean daily with a damp cloth to remove dust and dirt.

C.22.4. GSO Annex, Wadi Arqa. Areas to be served at the GSO Annex include: all outdoor areas within the perimeter wall of the GSO Annex; removal of debris and/or litter from both tennis courts, the swimming pool, and the children’s play area; removal of debris and/or litter around both baseball grounds; removal of debris and/or litter behind the ACS building, removal of debris and/or litter around the dugout, removal of debris and/or litter behind the maintenance workshop.

C.22.5. Swimming Pool Furniture. The Contractor shall ensure that all outdoor furniture is wiped clean with a damp cloth daily to remove dust and dirt.

C.22.6. Ambassador's Residence (CMR) & Pool Area, Diplomatic Quarter. Areas to be served at the CMR include all outside areas within the compound’s perimeter wall, as well as trash removal on the street directly in front of the CMR and a ten-foot area around the remaining three sides of the compound outside the perimeter wall. The Contractor shall ensure that all outdoor furniture is wiped clean with a damp cloth daily to remove dust and dirt. The Contractor shall sweep and remove debris and/or litter from CMR Compound.

C.22.7. DCM's Residence (DCMR) & Pool Area, Diplomatic Quarter. Areas to be served at the DCMR include all outside areas within the compound’s perimeter wall as well as trash removal on the street and the parking lot adjacent to the DCMR. The Contractor shall ensure that all outdoor furniture is wiped clean with a damp cloth daily to remove dust and dirt.

C.22.8. Yemen Ambassador’s Residence (YCMR) & Pool Area, Diplomatic Quarter.

Areas to be served at the YCMR include all outside areas within the compound’s perimeter wall as well as trash removal on the street and the parking lot directly in front of the YCMR. The Contractor shall ensure that all outdoor furniture is wiped clean with a damp cloth daily to remove dust and dirt.

C.22.9. Yemen DCM's Residence (YDCMR), Diplomatic Quarter. Areas to be served at the YDCMR include all outside areas within the compound’s perimeter wall as well as trash removal on the street and the parking lot directly in front of the YDCMR. The Contractor shall ensure that all outdoor furniture is wiped clean with a damp cloth daily to remove dust and dirt.

C.22.10. Gutter Cleaning: The Contractor shall clear the gutter and vegetation at all locations and roofs. The Contractor shall schedule and coordinate gutter clearing from roofs with the COR in advance as some of the areas required escort. All work shall be carried out as required by the COR.

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C.22.11 U.S. Government-owned residential areas, Diplomatic Quarter.

C.22.11.1. CLUSTERS A, I, L, M (SORs) Areas to be served include all areas within the cluster, not under the sole control of one occupant and all plants and foliage just outside the cluster doors leading to the street.

C.22.11.2. CLUSTERS B, C, D, E, G, H, J, Ka, Kb (staff housing) Areas to be served include all areas within the cluster, not under the sole control of one occupant and all plants and foliage just outside the cluster door leading to the street.

C.22.12. All Government owned property unoccupied for more than two (2) months shall be cared for and brought back into reasonable condition during make-ready period of the new occupants (especially the rear/internal garden). This just entails general trimming and clearing up of the existing property gardens and not planting any new plants/shrubs or greenery of any sort in the rear/internal gardens. Regular performance reviews will be conducted to ensure compliance with contract requirements and to address any issues.

C.22.12.1. Issuance of Task Orders. The task order will define the required work. Prior to issuance of the task order, the Contracting Officer and the COR will provide the Contractor with details regarding the work to be performed. This may include a site visit by the contractor. The Contractor shall submit a proposal, priced using the loaded hourly rates from Section B for Tree Removal Services from the ongoing period of performance, multiplied by the estimated number of hours.

Once the Contracting Officer and the Contractor agree upon a firm fixed price, the Contracting Officer will issue a task order, which will reflect that negotiated firm fixed price, detail the work to be performed, and set forth an agreed upon completion date. No work shall commence until the Contracting Officer issues the task order.

C.22.12.2. Invoicing. Upon completion and acceptance by the COR of all work performed under a task order, the Contractor shall submit a separate invoice for payment, referring to that task order.

(End Riyadh Specific Requirements.)

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SECTION E - INSPECTION AND ACCEPTANCE

E.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

The contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. In addition, the full text of a clause may be accessed electronically at: Acquisition.gov this address is subject to change.

If the Federal Acquisition Regulation (FAR) is not available at the location indicated above, use the Department of State Acquisition website at e-CFR to see the links to the FAR. You may also use an Internet “search engine” (for example, Google, Yahoo or Excite) to obtain the latest location of the most current FAR.

THE FOLLOWING FEDERAL ACQUISITION REGULATIONS ARE INCORPORATED

BY REFERENCE:

52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND

CERTIFICATIONS (DEC 2014)

52.209-9 UPDATES OF INFORMATION REGARDING RESPONSIBILITY

MATTERS (OCT 2018)

52.246-4 INSPECTION OF SERVICES - FIXED-PRICE (AUG 1996)

E.2 APPLICABILITY OF INSPECTION CLAUSES

FAR clause 52.246-4, Inspection of Services - Fixed-Price, applies to services provided under Standard Services. FAR clause 52.246-6, Inspection-Time-and- Materials and Labor- Hour, applies to services provided under Temporary Additional Services.

E.3 CONTRACTOR QUALITY CONTROL MANAGEMENT PLAN

The Contractor shall design and implement and quality control management program to oversee quality control and the management processes for each task under contract. The Contractor shall submit for review an initial draft of the C-QCMP for evaluation purposes and update accepted guidelines as needed.

E.4 QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP).

This plan is designed to provide an effective surveillance method to promote effective

Contractor performance. The QASP provides a method for the Contracting Officer's Representative (COR) to monitor Contractor performance, advise the Contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The Contractor, not the Government, is responsible for management and quality control to meet the terms of the contract. The role of the Government is to conduct quality assurance to ensure that contract standards are achieved.

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Performance Objective 0BPWS Para Performance Threshold Services.

Performs all Landscape Care and Maintenance Services set forth in the Performance Work Statement (PWS)

C.1 thru C.22

All required services are performed and no more than two

(2) customer complaints are received per month

E.4.1 SURVEILLANCE. The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

E.4.2 STANDARD. The performance standard is that the Government receives no more than two

(2) customer complaints per month. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.246-4, Inspection of Services – Fixed Price (AUG 1996), if any of the services exceed the standard.

E.4.3 PROCEDURES

(a) If any Government personnel observe unacceptable services, either incomplete work or required services not being performed they should immediately contact the COR.

(b) The COR will complete appropriate documentation to record the complaint.

(c) If the COR determines the complaint is invalid, the COR will advise the complainant.

The COR will retain the annotated copy of the written complaint for his/her files.

(d) If the COR determines the complaint is valid, the COR will inform the Contractor and give the Contractor additional time to correct the defect, if additional time is available.

The COR shall determine how much time is reasonable.

(e) The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

(f) If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor will notify the COR. The COR will review the matter to determine the validity of the complaint.

(g) The COR will consider complaints as resolved unless notified otherwise by the complainant.

(h) Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the Contracting Officer for appropriate action under the Inspection clause. The Contractor will update the C-QCMP as needed for repeat complaint.

Any adjustments to the C-QCMP must be approved by the Contracting Officer to ensure and duties performed by the Contractor are within scope of the contract terms and conditions.

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SECTION F - DELIVERIES OR PERFORMANCE

F.1 52.2522 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

The contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. In addition, the full text of a clause may be accessed electronically at: Acquisition.gov this address is subject to change.

If the Federal Acquisition Regulation (FAR) is not available at the location indicated above, use the Department of State Acquisition website at e-CFR to see the links to the FAR. You may also use

THE FOLLOWING FAR CLAUSES ARE INCORPORATED BY REFERENCE:

CLAUSE TITLE AND DATE

52.242-15 STOP-WORK ORDER (AUG 1989) *

52.242-17 GOVERNMENT DELAY OF WORK (APR 1984)

F.2 PERIOD OF PERFORMANCE

The performance period of this contract begins on the effective date of the award and will continue for 12 months, with four (4), one-year optional periods of performance. The initial period of performance includes any transition period authorized under the contract.

The Contracting Officer may choose to delay the effective date if the Contractor does not submit Certification of Insurance in a timely manner.

F.3 DELIVERY SCHEDULE

The following items shall be delivered under this contract.

DELIVERABLE DUE DATE

Certificate of Insurance (H.5) 7 days after date of contract award if not furnished with proposal Final Contractor Quality Control Management Plan

7 days after date of contract award

Recruitment Plan 7 days after date of contract award

Housing Plan (Exhibit C) 7 days after date of contract award

Transition Plan (H.6) 10 days after date of contract award

Names, biographic data, police clearance of contractor personnel (H.1)

20 days after date of contract award

Ground Maintenance Plan (C.4.5 & C.6.2) 30 days after date of contract award

Pruning Schedule (C.6.2) 30 days after date of contract award

The Contractor work schedules (C.4.2) Monthly

Horticulturist biannual report Twice a year

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SECTION G - CONTRACT ADMINISTRATION DATA

G.1. MONITORING OF THE CONTRACTOR

G.1.1. 652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR)

(AUG 1999)

(a) The Contracting Officer may designate in writing one or more Government employees, by name or position title, to take action for the Contracting Officer under this contract. Each designee shall be identified as a Contracting Officer’s Representative (COR). Such designation(s) shall specify the scope and limitations of the authority so delegated; provided, that the designee shall not change the terms or conditions of the contract, unless the COR is a warranted Contracting Officer and this authority is delegated in the designation.

(b) The COR for the contract is Mechanical Engineer.

G.1.2 DUTIES

The COR is responsible for inspection and acceptance of services. These duties include review of Contractor invoices, including the supporting documentation required by the contract. The COR may provide technical advice, substantive guidance, inspections, invoice approval, and other purposes as deemed necessary under the contract.

G.2 SUBMISSION OF INVOICES

The Contractor shall submit invoices including NAIC Code for each SUBCLIN electronically to the Contracting Officer's Representative (COR) through the Financial Management Office (FMO) at the following address:

Designated Billing Office Embassy of the United States of America P.O. Box 94309 Riyadh- 11693, Kingdom of Saudi Arabia Tel: +966-11-835-4000 Email: RIYADHDBO@STATE.GOV

G.2.1 VALUE ADDED TAX

VALUE ADDED TAX (VAT). The Contractor shall include VAT as a separate charge on the Invoice and as a separate line item in Section B.

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SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 SECURITY

H.1.1 General. The Government reserves the right to deny…