19SA7026R0001-0002.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT I. SOLICITATION ID CODE l PAGE OF PAGESI 9SA 7026R00O I I I 21

2. AMENDI\IENT/MODIFICATION NO. I 0002 3. EFFECTIVE DATE 14. REQUISITION/PURCl·IASE REQ. '0. I 5. PROJECT NO. (/f app/icable) PR 15589314

6. ISSUED BY

Contracting Omcer Embassy of the United States of America P.O. Box 94309 Riyadh 11693. Saudi Arabia Tel.: 835-4000 Email: RiyadhContractin2.@state.2.ov

CODE I 9SA 70 7. ADMINISTERED BY (/f 01/,er 1ha11 l!em 6)

CODE

NIA I

8. NAME AND ADDRESS OF CONTRACTOR (NO .. slreel. cilJ\ co11111y. S1a1e. and 7./P Code) (X) 9a. AMENDMENT OF SOLICITATION NO.

CODE I FACILITYCODE I

� I 9SA 7026R000 I

X 9b. DATED (SEE /TE/vi I I)06//09/2026

I0a. I\IODIFICATION OF CONTRACT/ORDER

NO.

I Ob. DATED (SEE IT/iii/ 13)

11. Tl IIS ITEl\1 ONLY APPLIES TO A1\IENDI\IENTS OF SOLICITATIONS

11 The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers 11 is extended. IX] is not extended Oflcrs must acknowledge receipt of this amendment prior to the hour. and date specified in the solicitation or as amended. by one of the following methods: (a) By completing Items 8 and 15 and returning one ( I) copy of the amendment:(b) By acknowledging receipt of this amendment on each.

copy of the offer submitted: or(c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers.

FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF

OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. lf by virtue of this amendment you desire to change an offer already submitted. such change may be made by telegram or letter. provided each telegram or letter makes rclcrcncc to the solicitation and this amendment and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (I

f required)

13. Tl IIS ITEM APPLIES ONLY TO MODI Fl CATIONS OF CONTRACTS/ORDERS,IT MODIFIES TIIE CONTRACT/ORDER NO. AS DESCRIBED IN ITEI\I 1-t.

A. Tl IIS Cl IANGE ORDER IS ISSUED PURSUANT TO: (Specifya,11/,ori1;1 Tl IE Cl IANGES SET FORTH IN ITEM 14 ARE MADE IN Tl IECONTRACT OR DER NO. IN ITEM I 0A.

B. Tl IE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT Tl IE ADMINISTRATIVE CHANGES (sue/, as changes i11 paying office. appropria1io11 dale. e1c.) SET FORTI I IN ITEM 14. PURSUANT TO Tl IE AUTI IORITY OF FAR 4 3.I03(b) C. Tl IIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTI IORITY OF:

D. OTI IER (Specify 1;7:,e ofmodifica1io11 and a111/,ori1y)

E. IM PORTA NT: Contractor l J is not. l X] is required to sign this document and return one (I) copy to the issuing office.

14. DESCRIIY J"ION OF AI\IENDI\I ENT/1\IODIFICATION (Orga111=ed by UCF sec1io11 headings. i11c/11di11g solici1a1io11 co111rac1 s11bjec1 mailer ,rl,erefeasib/e.)Except as provid ed herein, all terms and conditions of the document referenced in hem 9/1 or I 011. as heretofore changed. remain unchanged and in full force and encct.

The purpose of this amendment is to:

I. Update the Scope of Work: Replace pages 11-19 of 1he original solicitation with pages 2-12.2. Incorporate Official Q&As: Add the official Questions and Answers, on pages 13-17.3. Incorporate the Pre-Proposal Conference minutes, pages 18-22.

I5A. NAME AND TITLE OF SIGNER (7j1pe or prim) I 6A. NAME OF CONTRACTING OFFICER

I 5B . 'AME OF CONTRACTOR/OFFEROR I SC.DATE SIGNED

BY _____________ _

(Sig11a111re of person 0111/,ori=ed 10 sign)

Carol R . .Johns�tITTEo°"'.':'

STANDAI�!!,�� 11/2016)Prescrib ed by USTIT7," (48 Cl·R) 53.243

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SECTION - C

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

C.1 PERFORMANCE WORK STATEMENT (PWS)

C.1 Work Requirement.

C.1.1 General. This is a fixed-price contract for Landscape Care and Maintenance Service at the American Embassy Riyadh. The contract contains certain ordering provisions by which the Contracting Officer or his/her representative may require additional amounts of service for special events. The Contractor shall furnish managerial, administrative and direct labor personnel to accomplish all work required by this contract. Specific services are described in detail below.

C.1.2 Personnel. The Contractor shall provide a qualified work force capable of providing the services required by the contract.

C.2 Definitions

"Chancery" means the building of the Post used for official activities.

“CMR” means the official residence of the Chief of Mission/Ambassador

"DCMR" means the official residence of the Deputy Chief of Mission.

“YCMR” means the official residence of the Yemen Ambassador.

“YDCMR” means the official residence of the Yemen Deputy Chief of Mission.

"Contracting Officer" means a person appointed with the authority to enter in and administer contracts on behalf of the Government.

"Contracting Officers' Representative (COR)" means an individual designated in writing by the Contracting Officer to perform specific contract administration functions.

"General Instructions" mean those instructions, directives and guidelines that apply to all Landscape Care and Maintenance Service personnel.

"Government" means the Government of the United States of America.

"SOR" means Senior Officers' Residence, including the residences of the Ambassador, Deputy Chief of Mission.

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Approx Areas

Location Area Sq. Meter Pool Pool Volume M3 A Cluster 150 Annex 40800 Yes 162 B Cluster 500 C Cluster 1000 Chancery 20400 Yes 273.6 D Cluster 700 E Cluster 250 Eleanor 1350 Yes 32.34 G Cluster 500 H Cluster 150 I Cluster 300 J Cluster 600 K Cluster 120 L Cluster 1800 M Cluster 150 Shenandoah 1800 Yes 111.6 YAU CMR 600 Yes 32.34

C.3 General Requirements

Maintenance and appearance of the grass, shrubbery, garden areas, trees, and related landscape elements of the U.S. Post and properties are an important part of the representational responsibilities of the U.S. mission. The Contractor’s work shall be measured by the appearance of the landscape covered by this contract. The Contractor shall perform complete Landscape Care and Maintenance Services as described in the contract for all Government properties listed in Section J, Exhibit A. The Contractor shall include all planning, administration, and management necessary to assure that all services comply with the contract, the COR's schedules and instructions, and all applicable laws and regulations. The Contractor shall meet all the standards of performance identified in the contract. The Contractor shall perform all related support functions such as supply, subcontracting, quality control, financial oversight, and maintenance of complete records and files.

C.4 Management and Supervision

C.4.1. Supervision. The Contractor shall designate a representative who shall always be responsible for on-site supervision of the Contractor’s workforce. This supervisor shall be the focal point for the Contractor and shall be the point of contact with U.S. Government personnel. The supervisor shall have sufficient English language skill to be able to communicate with members of the U.S. Government staff. The

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Contractor shall ensure that all personnel are trained in safety protocols, pesticide application, and customer service. The supervisor shall have supervision as his or her sole function.

C.4.2. The Contractor work schedules. The schedules should take into consideration the hours that the staff can effectively perform their services without placing a burden on the security personnel of the Post. Standard Routine Services shall be delivered between the hours of 06:00 AM and 07:00 PM Saturday through Thursday. For those items other than routine daily services, the Contractor shall provide the COR with a detailed plan as to the personnel to be assigned to the work and the time frame to perform the service. The contractor shall submit a monthly report to the COR summarizing completed tasks, challenges, and upcoming plans.

C.4.3. The Contractor shall be responsible for quality control. The Contractor shall perform inspection visits to the work site on a regular basis. The Contractor shall coordinate these visits with the COR. These visits shall be surprise inspections for those working on the contract.

The Contractor shall implement and maintain effective controls to prevent waste, fraud, and abuse in the use of electricity and water provided under this contract.

The Contractor shall monitor utility consumption, promptly investigate any irregularities, and take corrective action as necessary. The Contractor shall report any suspected or confirmed incidents of waste, fraud, or abuse to the Contracting Officer without delay.

C.4.4. Technical Guidance. The Contractor shall have the services of a trained horticulturist with experience in the climate and soil conditions found locally to give technical guidance to the Contractor's work force and to develop and guide the Contractor's programs for lawn and tree care. The horticulturist shall submit a biannual report to the COR detailing soil health, plant conditions, and recommendations for improvement. The contractor shall provide periodic training for personnel on local horticultural practices, safety protocols, and environmental compliance.

C.4.5. Grounds Maintenance Plan. The Contractor shall submit an annual Grounds Maintenance Plan that reflects the proposed frequency for meeting the requirements of this contract also considering potential dust storms which cleaning will be accomplished in one (1) day. The Grounds Maintenance Plan will be developed to fit the requirements of local conditions, types of vegetation, and climate factors. The Grounds Maintenance Plan shall also outline the use of sustainable practices, including the use of native plants and organic fertilizers. The Contractor shall submit the Grounds Maintenance Plan to the COR for approval within 30 days after contract award.

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C.5. Lawn Care

C.5.1. Grass Cutting. The Contractor shall maintain the height of grass between 4 and 6 centimeters. The Contractor is responsible for all equipment and fuels needed to complete this task.

C.5.2. Edging. The Contractor shall edge all sidewalks, driveways, and curbs each time the adjacent grass is cut.

C.5. Lawn Care

C.5.1. Grass Cutting. The Contractor shall maintain the height of grass between 4 and 6 centimeters. The Contractor is responsible for all equipment and fuels needed to complete this task.

C.5.2. Edging. The Contractor shall edge all sidewalks, driveways, and curbs each time the adjacent grass is cut.

C.5.3. Trimming. The Contractor shall trim grass around trees, shrubs, cultivated areas, sprinkler heads, valves, fences, buildings, poles, and structures, so that grass height does not exceed the height of the adjacent grass.

C.5.4. Weeding. The Contractor shall weed the grounds and gardens on a continuous basis to prevent the growth of weeds into lawn and landscapes. The Contractor may use weed-killing chemicals to prevent the growth of weeds to eliminate grass and weeds in the cracks and joints within or along sidewalks and curbs. The Contractor shall obtain approval of the COR for all applications of weed killers.

C.5.5. Turf Repair and Re-Establishment. The Contractor shall, whenever necessary, repair areas damaged by vehicular traffic, oil and gas, building repairs, and normal foot traffic. The damaged area shall be filled in and leveled and then seeded or sodded and maintained to conform to adjacent areas.

C.5.6. The method, frequencies, and dates of grass cutting, hedging, trimming, weeding, and turf repair shall be part of the Contractor's Grounds Maintenance Plan.

C.6. Pruning

C.6.1. The Contractor shall maintain trees, shrubs, hedges, bushes, vines, ground cover and flowers.

C.6.2. The Contractor shall prepare a written schedule, as part of the Grounds Maintenance Plan, showing the method, frequencies, and dates of pruning.

C.6.3. The Contractor shall prune all shrubs, vines, bushes, ground cover, and trees to:

• Direct and encourage plant growth in directions desired,

• Remove dead and unsightly growth, and

• Maintain a neat and attractive appearance.

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The Contractor shall prune according to the schedule in the Grounds Maintenance Plan to ensure that all heavy pruning is accomplished during the proper season according to best horticultural practice. The Contractor shall prune all hedges and shaped shrubs to always maintain proper shape.

C.6.4. At no additional cost to the Government, the Contractor shall replace any tree, bush or shrub that is killed or rendered unusable for its intended purpose through negligent or irresponsible practices that are attributable to the Contractor.

C.7. Leaf Removal. The Contractor shall, monthly, remove leaves and pine needles from the properties listed in Exhibit A and on a weekly basis during the period October through March.

C.8. Recycled Materials. The Contractor shall promote recycled uses for lawn and tree debris, with an emphasis on sustainability in all Landscape Care and Maintenance Service practices. E.g. using mulch, compost, eco-friendly fertilizers.

C.9. Removal of Debris. The Contractor shall remove foreign material, cuttings, grass, leaves, bark, limbs, dead vegetation, paper, and trash from the maintained areas including walkways, stairways and curbs within or adjacent to the area of responsibility. The Contractor may at its own expense rent a dumpster for disposing of landscaping and gardening debris. Collection sites shall be coordinated with the COR based on the type of debris. The Contractor is responsible for maintaining the site in an aesthetic pollution free appearance. The Contractor shall remove all debris and equipment from the work site before the end of each workday. Debris removal shall prevent unsightly accumulation. The Contractor shall promptly remove collected debris to an authorized disposal site of its choosing and IAW with local laws. The Contractor is responsible for all expenses incurred in the collection and disposal of all debris.

C.10. Watering.

C.10.1. The Contractor shall water lawns, flowers, shrubs, and trees to provide for moisture penetration to a depth of 7 centimeters. If natural precipitation is sufficient to fulfill this requirement, the Contractor may request the COR's permission to suspend watering to avoid too much water in the soil.

C.10.2. The Contractor shall present the method, frequencies, and dates of watering in a written schedule in the Grounds Maintenance Plan. The schedule shall consider the kinds of vegetation, local soil conditions, and the seasonal variations in plant moisture requirements.

C.10.3. The Contractor shall provide all hoses, portable sprinklers, and other similar irrigation equipment.

C.10.4. The Government shall furnish the supply of water.

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C.11. Potted Plants.

The Contractor shall be responsible for all exterior potted plants located at the specified sites. The Contractor shall also be responsible for any interior potted plants at the Government Office and selected residential buildings. Potted plants shall be maintained by the Contractor in a healthy and vigorous condition. Plant boxes, pots, and stands will be maintained to present a pleasant appearance as determined by the COR. Plants that wilt or die from other than natural causes shall be replaced with a plant at the contractor's expense. The contractor's Ground Maintenance plan shall specify the contractor's schedule for rotation of all plants to ensure that they remain in a healthy condition.

C.12. Fertilizer.

C.12.1. The Contractor shall fertilize and lime the soil to promote proper health, growth, color, and appearance of cultivated vegetation, following proper horticultural practice for the types of vegetation, soil, weather conditions, and seasons of the year.

C.12.2. The Contractor shall present the method of application, fertilizer type, frequencies, and dates of fertilizing and liming in the Grounds Maintenance Plan.

The fertilizer type shall be approved by the COR.

C.12.3. The Contractor shall fertilize the lawn areas a minimum of two times per year.

C.12.4. The Contractor shall apply weed killer once a year. If weed killer is not required, the Contractor shall request a waiver in writing from the COR. The type of weed killer shall be approved by the COR.

C.12.5. The Contractor shall fertilize trees, shrubs, bushes, hedges and plants a minimum of once a year.

C.13. Pest and Disease Control. The Contractor shall maintain a program for controlling pests and plant diseases to maintain flowers, shrubs, vines, trees and other planted areas in a healthy and vigorous condition. The Contractor shall obtain approval of the COR for all pesticides.

C.13.1. The Contractor shall present a plan for pest and disease control as a part of its Grounds Maintenance Plan.

C.14. Hazardous and Toxic Substances. It is the Contractor's responsibility to ensure the safe handling, application, removal and environmentally sound disposal of all hazardous or potentially hazardous fertilizers, weed killers, and pest control products utilized in this requirement.

C.15. Swimming Pool and Fountain Cleaning Services.

C.15.1. The Contractor should clean and maintain the swimming pools and fountains located on the sites listed on Section J - Exhibit A. The Contractor shall be responsible for

8 | P a g e vacuuming, testing for chemical levels, adding chlorine, acid, algaecide, etc. as necessary, and covering and uncovering the pool when required.

C.15.2. The Contractor shall receive the required pool chemicals from the Government via a written request. The request shall be submitted in writing to the COR no less than a week in advance of the requirement. Once received, the Contractor shall be responsible for the safe and secure storage of the chemicals and shall maintain records for their receipt and usage. Use of Government-provided chemicals for any activities other than those specifically authorized under the contract is strictly prohibited and will be considered grounds for immediate termination.

C.15.3. The Contractor shall maintain a logbook on each pool. The Contractor shall record daily temperature and chemical levels, and any chemicals added to the pool. The logbook shall also record receipt and disposal of Government-provided chemicals as per C.15.2.

C.15.4. Pools shall be maintained as specified in the M/OBO Swimming Pool Operations and Maintenance Guide.

C.15.5. The Contractor shall inspect and clean the fountain's water features, including pumps, filters, and nozzles. They will test water quality and chemical levels, adding necessary chemicals such as chlorine, pH balancers, and algaecide to maintain optimal water conditions.

The Contractor will also remove debris and algae build-up from the fountain basin and surrounding areas, ensuring the proper functionality of all fountain mechanisms and features, including lights and jets. Additionally, the Contractor should provide seasonal deep cleaning of the fountains with increased frequency as required after dust storms, under the instructions of the COR. The frequency of the deep cleaning will be quarterly for all four (4) fountains (two large fountains, 1 medium and 1 small wall fountain) Additionally, the Contractor should provide seasonal deep cleaning of the fountains with increased frequency as required after dust storms, under the instructions of the COR.

C.16. Exterior Architectural Concrete and Cement Plaster Facings. The Contractor shall develop and implement a schedule for cleaning exterior walls such that all exterior wall surfaces are cleaned every six (6) months. Architectural concrete shall be washed with clean water and scrubbed with a soft bristle brush to remove dirt and stains and surfaces faced with cement plaster will be cleaned with an appropriate cleaning agent and a soft cloth.

C.17. Tree Removal Services

C.17.1. Work to be performed. The following work shall be ordered by issuance of a separate task order by the Contracting Officer: Cutting down, uprooting and clearing debris of different sizes of trees and palms at all locations in the consulate Compound. The Contractor is responsible for providing all equipment and personnel for uprooting, pull down and carry away of all trees requested for removal.

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C.17.1.2. Issuance of Task Orders for Tree Removal. The task order will define the required work. Prior to issuance of the task order, the Contracting Officer and the COR will provide the Contractor with details regarding the work to be performed. This may include a site visit by the contractor. The Contractor shall submit a proposal, priced using the loaded hourly rates from Section B for Tree Removal Services from the ongoing period of performance, multiplied by the estimated number of hours. Once the Contracting Officer and the Contractor agree upon a firm fixed price, the Contracting Officer will issue a task order, which will reflect that negotiated firm fixed price, detail the work to be performed, and set forth an agreed upon completion date. No work shall commence until the Contracting Officer issues the task order.

C.17.1.3. Invoicing. Upon completion and acceptance by the COR of all work performed under task order, the Contractor shall submit a separate invoice for payment, referring to the task order.

C.18. Temporary Additional Services are services that are defined as Standard Routine Services but are required at times other than the normal workday. These services shall support special events at the Post. The Contractor shall provide these services in addition to the scheduled services required by paragraph C.3 of this contract. The COR shall order these services as needed. The work shall be performed by trained employees of the Contractor and shall not be subcontracted. The COR may require the Contractor to provide additional temporary services with 24-hour advance notice. The Contractor shall maintain flexibility in scheduling to accommodate special events and unforeseen circumstances.

C.18.1. Schedule. Temporary Additional Services may be ordered by the COR based on a need for services caused either by a special U.S. Mission function requiring extra effort and not anticipated in the schedule of work; or by a man made or a natural disaster. An order for these services may require any of the items of Standard Routine Services as specified in the contract, and performance may involve the use of overtime or premium pay for hours outside those specified for Standard Services. The COR may require the Contractor to provide Temporary Additional Services with 24-hour advance notice.

C.18.2 The Contractor shall include in its next regular invoice details of the temporary additional services and any materials provided and requested under temporary additional services. The Contractor shall also include a copy of the COR's written confirmation for the temporary additional services.

C.19. Ancillary Services. The Contractor shall clear debris, clear gutters and remove vegetation at all locations. All work shall be carried out as part of the overall work requirement specified in Section C whether requested in a Task Order or not.

C.20. Cleaning and Washing of Tennis Courts. The Contractor shall sweep, wash and remove debris and or/litter as necessary from the tennis courts.

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C.21. Cleaning of Barb/Razor Wire. The Contractor shall remove debris that may have collected in the razor wire (or other installed anti-climb devices) on the top of the perimeter wall once every week.

NOTE: ONLY SECTIONS C.22. SECTION C.23. AND SECTION C.24. ARE POSTS

SPECIFIC. ALL OTHER SECTIONS ARE STANDARD FOR ALL THREE POSTS.

C.22. FOR AMERICAN EMBASSY, RIYADH ONLY

REMOVAL OF DEBRIS AND LITTER

C.22.1. Chancery, Diplomatic Quarter. Areas to be served at the Chancery building include: all outdoor areas within the perimeter wall of the Chancery; all Embassy supplied planter boxes (and around planter boxes) that surround the Embassy, areas controlled by embassy that surround the embassy perimeter approx. 22,000 Square meters, and its residences (those without plants must be kept free of litter); removal of debris and/or litter on the street between the perimeter fence and the Turkish Embassy; removal of debris and/or litter on the feeder road to the front of the Embassy and the small median strip between the feeder road and the main road; removal of debris and/or litter from a ten-foot area on the park side of the Embassy between the Embassy’s outer compound wall and the King Faisal school parking lot; removal of debris and/or litter from around all palm trees outside the Embassy’s back gate; and removal of debris and litter from the triangular shaped area across from the Embassy’s back gate and next to the King Faisal School.

C.22.2. Cleaning and Washing of Main Courtyard. The Contractor shall ensure that the main courtyard (Embassy’s front entrance with fountain) is cleaned and washed with water every day in the morning and with more frequency as may be required after dust storms. The Contractor shall ensure that all exterior patio areas of the Chancery are swept twice every week and within one (1) day after a dust storm.

C.22.3. Cleaning of Patios and Outdoor Furniture. The Contractor shall ensure that all exterior patio areas of the Chancery are swept twice every week and within one (1) day after a dust storm. The Contractor shall ensure that all outdoor furniture including the furniture by the fountain and grass area is wiped clean daily with a damp cloth to remove dust and dirt.

C.22.4. GSO Annex, Wadi Arqa. Areas to be served at the GSO Annex include: all outdoor areas within the perimeter wall of the GSO Annex; removal of debris and/or litter from both tennis courts, the swimming pool, and the children’s play area; removal of debris and/or litter around both baseball grounds; removal of debris and/or litter behind the ACS building, removal of debris and/or litter around the dugout, removal of debris and/or litter behind the maintenance workshop.

C.22.5. Swimming Pool Furniture. The Contractor shall ensure that all outdoor furniture is wiped clean with a damp cloth daily to remove dust and dirt.

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C.22.6. Ambassador's Residence (CMR) & Pool Area, Diplomatic Quarter. Areas to be served at the CMR include all outside areas within the compound’s perimeter wall, as well as trash removal on the street directly in front of the CMR and a ten-foot area around the remaining three sides of the compound outside the perimeter wall. The Contractor shall ensure that all outdoor furniture is wiped clean with a damp cloth daily to remove dust and dirt. The Contractor shall sweep and remove debris and/or litter from CMR Compound.

C.22.7. DCM's Residence (DCMR) & Pool Area, Diplomatic Quarter. Areas to be served at the DCMR include all outside areas within the compound’s perimeter wall as well as trash removal on the street and the parking lot adjacent to the DCMR. The Contractor shall ensure that all outdoor furniture is wiped clean with a damp cloth daily to remove dust and dirt.

C.22.8. Yemen Ambassador’s Residence (YCMR) & Pool Area, Diplomatic Quarter.

Areas to be served at the YCMR include all outside areas within the compound’s perimeter wall as well as trash removal on the street and the parking lot directly in front of the YCMR. The Contractor shall ensure that all outdoor furniture is wiped clean with a damp cloth daily to remove dust and dirt.

C.22.9. Yemen DCM's Residence (YDCMR), Diplomatic Quarter. Areas to be served at the YDCMR include all outside areas within the compound’s perimeter wall as well as trash removal on the street and the parking lot directly in front of the YDCMR. The Contractor shall ensure that all outdoor furniture is wiped clean with a damp cloth daily to remove dust and dirt.

C.22.10. Gutter Cleaning: The Contractor shall clear the gutter and vegetation at all locations and roofs. The Contractor shall schedule and coordinate gutter clearing from roofs with the COR in advance as some of the areas required escort.

C.22.11 U.S. Government-owned residential areas, Diplomatic Quarter.

C.22.11.1. CLUSTERS A, I, L, M (SORs) Areas to be served include all areas within the cluster, not under the sole control of one occupant and all plants and foliage just outside the cluster doors leading to the street.

C.22.11.2. CLUSTERS B, C, D, E, G, H, J, Ka, Kb (staff housing) Areas to be served include all areas within the cluster, not under the sole control of one occupant and all plants and foliage just outside the cluster door leading to the street.

C.22.12. All Government owned property unoccupied for more than two (2) months shall be cared for and brought back into reasonable condition during make-ready period of the new occupants (especially the rear/internal garden). This just entails general trimming and clearing up of the existing property gardens and not planting any new plants/shrubs or greenery of any sort in the rear/internal gardens. Regular performance reviews will be conducted to ensure compliance with contract requirements and to address any issues.

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C.22.12.1. Issuance of Task Orders. The task order will define the required work. Prior to issuance of the task order, the Contracting Officer and the COR will provide the Contractor with details regarding the work to be performed. This may include a site visit by the contractor. The Contractor shall submit a proposal, priced using the loaded hourly rates from Section B for Tree Removal Services from the ongoing period of performance, multiplied by the estimated number of hours. Once the Contracting Officer and the Contractor agree upon a firm fixed price, the Contracting Officer will issue a task order, which will reflect that negotiated firm fixed price, detail the work to be performed, and set forth an agreed upon completion date. No work shall commence until the Contracting Officer issues the task order.

C.22.12.2. Invoicing. Upon completion and acceptance by the COR of all work performed under a task order, the Contractor shall submit a separate invoice for payment, referring to that task order.

(End Riyadh Specific Requirements.)

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Question and Answer for Solicitation # 19SA7026R0001

1. Kindly provide details of the assets included within the maintenance scope, including the types and quantities of outdoor plants, indoor plants, swimming pools, hardscape areas, and any other assets covered under the contract.

Answer: Types and Quantities of plants are not available. Total 5 (five) Swimming Pools.

2. Kindly confirm whether there are any specific manpower, equipment, or resource requirements and numbers that should be considered in our proposal.

Answer: With this Amendment, B.1 Scope of Service shall read ‘Per the terms and conditions of the contract, the Contractor shall provide Landscaping Care and Maintenance Service for the U.S. Embassy Riyadh Saudi Arbia.

3. Manpower and Staffing

a) How many personnel does the current contractor typically deploy on a daily basis to perform the required services?

Answer: Current contract has approximately 18 personnel, subject to increase as per the discretion of the contractor and no additional cost to the Government.

b) Are there any restrictions regarding the nationality of personnel assigned to this contract?

Answer: No.

4. Equipment and Tools

a) What type of mowing and landscaping equipment is currently utilized at various locations?

Answer: General landscaping and gardening equipment typically found at work sites of similar size and magnitude.

b) Are there any restrictions on the type, noise level, or emissions of equipment permitted on

Embassy premises?

Answer: The Sound level for the operating equipment shall be 60dB maximum noise decibels. Updated J.3 Exhibit B.

c) Is the use of power washers or high-pressure cleaning equipment permitted?

Answer: Yes.

5. Scope of Work and Site Conditions

a) Could you please provide the approximate total area and the landscaped/grass area for each location listed in Exhibit A? This includes the Chancery, GSO Annex, CMR, DCMR, YCMR, YDCMR, and each residential cluster (A, B, C, D, E, G, H, H, I, J, J, L, L, L, L, M, KA, and

KB?

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Answer: The approx. areas are provided in the chart below

Location Area Sq. M Pool Pool Volume M3 A Cluster 150 Annex 40800 Yes 162 B Cluster 500 C Cluster 1000 Chancery 20400 Yes 273.6 D Cluster 700 E Cluster 250 Eleanor 1350 Yes 32.34 G Cluster 500 H Cluster 150 I Cluster 300 J Cluster 600 K Cluster 120 L Cluster 1800 M Cluster 150 Shenandoah 1800 Yes 111.6 YAU CMR 600 Yes 32.34

b) How many fountains are included in the scope of this contract?

Answer: With this amendment, the last sentence in C.15.5 shall read.

The frequency of the deep cleaning will be quarterly for all four (4) fountains (two large fountains, 1 medium and 1 small wall fountain).’

c) What is the expected response time for cleaning operations following dust storms?

Answer: With this amendment, C.4.5 is amended to read ‘Grounds Maintenance Plan. The

Contractor shall submit an annual Grounds Maintenance Plan that reflects the proposed frequency for meeting the requirements of the contract also considering potential dust storms which cleaning will be accomplished in one (1) day.’

Additionally, the Contractor should provide seasonal deep cleaning of the fountains with increased frequency as required after dust storms, under the instructions of the COR.

The Contractor shall ensure that all exterior patio areas of the Chancery are swept twice every week and within one (1) day after a dust storm. The Contractor shall ensure that all exterior patio areas of the Chancery are swept twice every week and within one (1) day after a dust storm.

d) What is Approx area of locations outside the perimeter walls that we are responsible for maintaining?

Answer: This is updated in section C.22.1 of the solicitation. C.22.1. Chancery, Diplomatic Quarter. Areas to be served at the Chancery building include: all outdoor areas within the

15 | P a g e perimeter wall of the Chancery; all Embassy supplied planter boxes (and around planter boxes) that surround the Embassy, areas controlled by embassy that surround the embassy perimeter approx. 22,000 Square meters.

6. Temporary Additional Services and Cost-Related Matters

a) On average, how frequently are Temporary Additional Services requested during a typical contract year?

Answer: These are randomly required, additional services. The pricing tables require an estimate of 800 hours per year.

b) Are pool chemicals and fertilizers currently supplied by the Embassy or by the contractor?

Answer: Only Pool chemicals are provided by the Embassy. Contractor needs to provide fertilizers, compost, herbicides etc.

c) Are there any recurring services that frequently fall outside the standard routine requirements?

Answer: No.

7. Access, Security, and Operations

a) Will escorts be required for access to certain areas, such as rooftops for gutter cleaning?

Answer: See C.22.10.

b) What are the approved working hours at the Chancery and the various residential clusters?

Answer: Services are required between 06:00 to 19:00. Saturday through Thursday.

8. Quality Control and Reporting

a) What are the most common complaints received from residents or Embassy staff regarding landscape services?

Answer: No Specific complaints. However, based on the seasonal changes, requests for debris removal frequencies, cleaning after sandstorms, damaged trees, branches falling etc.

are common.

9. We are interested in participating in Solicitation No. 19SA7026R0001 for Landscape Care and Maintenance Services. Unfortunately, we were unable to attend the pre-proposal conference held on 23 June 2026.

a) Kindly advise whether any conference minutes, attendee questions and answers, presentation materials, site visit notes, or solicitation amendments will be issued to prospective offerors.

Answer: Available information, such as questions and answers and pre-proposal conference minutes of meeting and any amendments are available on SAM.GOV

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b) We would also appreciate confirmation that offerors who were unable to attend the conference remain eligible to submit proposals.

Answer: Available information, such as questions and answers and pre-proposal conference minutes of meeting and any amendments are available on SAM.GOV.

10. Fertilizers, Pesticides & Soil Amendments. Who is responsible for providing fertilizers, pesticides, herbicides, mulch, and other soil amendments? Are these costs expected to be included in the fixed monthly price?

Answer: Answered in Q6b

11. Irrigation System

a) Who is responsible for supplying spare parts and performing repairs for the irrigation system?

Answer: The solicitation does not require repairs to the irrigation system.

12. Swimming Pools & Fountains. Who is responsible for spare parts and replacement of pool/fountain equipment (pumps, filters, nozzles, lights, etc.)?

Answer: The solicitation does not require repairs to the pool and fountains.

13. Who is responsible for the water supply and the tools required for irrigation, swimming pool and fountain system.

Answer: The Embassy will provide the water supply needed by the contractor in support of the terms of the contract. Tools are not required in the solicitation, general irrigation and water use appendages in the performance of the contract terms are supplied by the contractor.

See Section C for details.

14. Dumpster Rental & Waste Disposal Please confirm that dumpster rental, transportation, and disposal of all landscape debris and waste is fully the contractor’s responsibility.

Additionally, are there any specific authorized disposal sites?

Answer: With this amendment, C.9 Removal of Debris is amended to read ‘The Contractor shall remove foreign material, cuttings, grass, leaves, bark, limbs, dead vegetation, paper, and trash from maintained areas including walkways, stairways and curbs within or adjacent to the area of responsibility. The Contractor may at its own expense rent a dumpster for disposing of landscaping and gardening debris. Collection sites shall be coordinated with the COR based on the type of debris. The Contractor is responsible for maintaining the site in an aesthetic pollution free appearance. The Contractor shall remove all debris and equipment from the work site before the end of each workday. Debris removal shall prevent unsightly accumulation. The Contractor shall promptly remove collected debris to an authorized disposal site of its choosing and IAW with local laws. The Contractor is responsible for all expenses incurred in the collection and disposal of all debris.

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15. Total Landscaped Area What is the expected total square meters (or acreage) of landscaped areas to be maintained under this contract?

Answer: Areas have been provided in A5a.

16. Minimum Personnel Requirement

a) What is the expected minimum number of personnel required for routine daily services? Or can you provide us how many employees are in the current contract.

Answer: The solicitation includes a performance work statement for which the contractor is to provide a solution to the contracting opportunity based on the terms and conditions of the foreseeable contract.

17. CAFM / Digital Reporting

a) Does the Embassy require the contractor to use any specific Computer-Aided Facility

Management (CAFM)?

Answer: There is no requirement in the solicitation to utilize CAFM.

18. Will planting of new plants and trees will be separated in Task Order and not be included in this SOW?

Answer: No, if new plants are required, there will be additional services through the new Purchase Order.

19. Are any specific machines or equipment (e.g., ride-on cleaning machines or manlifts) required?

Answer: The solicitation includes a performance work statement for which the contractor is to provide a solution to the contracting opportunity based on the terms and conditions of the foreseeable contract.

20. We are currently preparing our proposal for Solicitation 19SA7026R0001 – Landscape Care and Maintenance Services. To assist us in developing an accurate technical and price proposal, we would like to inquire whether the Government can provide any site photographs, landscaping maps, property layouts, or drawings for the locations included in the solicitation.

Answer: Due to security concerns, the site material is not available at this time.

21. Unfortunately, we were unable to attend the pre-proposal conference and site visit. To assist us in preparing a comprehensive and competitive proposal, we respectfully request the following:

a) Site visit meeting minutes, Answer: The pre-proposal conference meeting minutes are included as an attachment to this amendment.

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b) Available drawings, layouts, or site plans;

Answer: See Q20/A20, above

c) Any additional documents or information that would help us better understand the complete scope of work.

Answer: See the Solicitation, the Q&A, and pre-proposal conference meeting minutes.

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MINUTES OF MEETING

LANDSCAPE CARE AND MAINTENANCE SERVICE

FOR THE U.S. EMBASSY RIYADH, SAUDI ARABIA

Solicitation No.: 19SA7026R0001 Date: Tuesday, June 23, 2026, Time: 10:00 (Saudi Time)

1. Attendance

Mission Saudi Arabia Representatives:

• Syed Muhammad Raza, COR (Facility Engineer)

• Mahmud S. Mohammed, Contracting Assistant

• Hanan Abdulhameed, Contracting Assistant

• Abdulrahman Rafiuddin, Purchasing Team Lead

Service Providers/Contractors:

• Representatives from participating Land Scape and Maintenance Service Companies (Attendance sheet recorded separately)

2. Opening Remarks

The contracting office welcomed all participants and outlined the purpose of the conference: to clarify requirements, address contractors' questions, and ensure fair competition prior to proposal submission.

Contractors were reminded that no verbal statements made during the conference constitute an amendment to the solicitation. Any official changes will be issued in writing through a formal amendment.

3. Overview of the Requirement

Mission representatives provided a summary of the solicitation, including the following.

3.1 Key Definitions to Note

• Distinguishes between the Chancery, CMR/DCMR (Chief/Deputy Chief of Mission residences), YCMR/YDCMR (Yemen Mission residences), and SOR (Senior Officers' Residences)

• Clarifies roles of the Contracting Officer vs. COR

3.2 Management & Oversight

• Single point of contact: On-site supervisor required, with English proficiency and safety/pesticide/customer service training

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• Work hours: Saturday–Thursday, 06:00 AM–07:00 PM for routine work; separate planning required for non-routine work plus monthly reporting

• Quality control: Surprise inspections and utility waste/fraud/abuse monitoring

• Technical expertise: Requirement for a trained horticulturist and biannual soil/plant health reporting

• Planning: Annual Grounds Maintenance Plan due within 30 days of award, emphasizing sustainability (native plants, organic fertilizers)

3.3 Core Service Areas

• Lawn care (cutting height, edging, weeding)

• Pruning (trees, shrubs, hedges) Contractor liable for negligent damage

• Leaf removal (monthly; weekly Oct–Mar)

• Debris removal (daily, at Contractor's cost)

• Watering (moisture depth standards; Contractor supplies equipment, Government supplies water)

• Potted plants, fertilization, pest/disease control (COR approval required for chemicals)

• Hazardous materials handling

3.4 Specialized Services

• Pool/fountain maintenance — must comply with M/OBO Swimming Pool Operations and Maintenance Guide

• Exterior concrete/plaster cleaning (semi-annual)

• Tree removal — separate task orders, priced hourly, requires prior CO approval

• Special event support — 24-hour notice, no subcontracting allowed

• Ancillary services — gutters, tennis courts, barb/razor wire cleaning

3.5 Post-Specific Requirements (Riyadh Only)

• Detailed site-specific debris/litter removal covering the Chancery, GSO Annex, CMR/DCMR/YCMR/YDCMR, and multiple residential clusters (A, I, L, L, M, M, M, B, C, C, D, E, G, H, J, Ka, Kb)

• Includes make-ready procedures for unoccupied properties and related invoicing/task order processes.

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3.6 Site Visit Summary

• Visit covered 6 primary facilities (Chancery, Warehouse, CMR, DCR, YCMR, YDCR) and 13 residential clusters (common areas only, split between Senior Officer and Staff Housing)

• Contractor clarification: Mission confirmed the solicitation details as accurate—no changes needed

3.6 Administrative Requirements

• Questions were raised regarding reporting, account management, and customer service expectations.

• The Mission emphasized the importance of landscaping/gardening quality, cleaning standards, and regular performance reporting.

3.7 Amendments

• Any additional clarifications or changes will be issued in writing as a formal amendment to the solicitation.

4. Key Reminders to Contractors/Service Providers

• All proposals must be complete, compliant, and submitted before the deadline.

• Contractors must ensure pricing transparency and clear cost breakdowns.

• No verbal commitments made during the meeting override the written solicitation.

• Zadroga Act: Information provided to all service providers/contractors, with relevant details and references.

• SAM Registration: Mandatory for all service providers/contractors at the time of proposal submission.

• Trafficking in Persons (TIP): Explanation provided to all service providers/contractors.

• Q&A: Will be consolidated and shared with all potential service providers/contractors via SAM.gov and the Embassy website.

5. Closing Remarks

The Chair thanked all participants for attending and encouraged vendors to submit written questions before the deadline for clarification requests.

The conference was adjourned at 15:30.