19SA4018R0004_SOLICITATION_PACKAGE.pdf

SOLICITATION

DOCUMENT

American Consulate General Jeddah, Saudi Arabia

Contracting and Procurement Office

PREVENTIVE MAINTANENCE SERVICE

Waste Water Collection and Treatment Systems

Solicitation No. 19SA4018R0004

American Consulate General, Jeddah

PO Box 149

Jeddah 21411

Saudi Arabia

TABLE OF CONTENTS

Section 1 - The Schedule

SF 1449 cover sheet

Continuation To SF-1449, RFP Number 19SA4018R0004, Prices, Block 23

Continuation To SF-1449, RFP Number 19SA4018R0004, Schedule Of

Supplies/Services, Block 20 Description/Specifications/Work Statement

EXHIBIT A Statement of Work Wastewater Collection and Treatment System

Section 2 - Contract Clauses

Contract Clauses

Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12

Section 3 - Solicitation Provisions

Solicitation Provisions

Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in

Part 12

Section 4 - Evaluation Factors

Evaluation Factors

Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in

Part 12

Section 5 - Representations and Certifications

Offeror Representations and Certifications

Addendum to Offeror Representations and Certifications - FAR and DOSAR

Provisions not Prescribed in Part 12

SECTION 1 - THE SCHEDULE

CONTINUATION TO SF-1449

RFP NUMBER 19SA4018R0004

PRICES, BLOCK 23

1. DESCRITPION

The American Consulate in Jeddah requires preventive maintenance services for Sanitary Sewer

Collection System and Waste Water Treatment Plant. These services shall result in all systems being serviced under this agreement being in good operational condition when activated.

1.1 TYPE OF CONTRACT

This is a firm fixed price contract payable entirely in SAR (Saudi Riyals) OR USD (US dollars).

Prices for all Contract Line Item Numbers (CLIN) shall include proper disposal of toxic substances where applicable. No additional sums will be payable for any escalation in the cost of materials, equipment or labor, or because of the contractor's failure to properly estimate or accurately predict the cost or difficulty of achieving the results required. The contract price will not be adjusted due to fluctuations in currency exchange rates.

1.2 PERIOD OF PERFORMANCE

The contract will be for a period of one-year, with a maximum of four one-year optional periods of performance and will be expected to commence no later than June 2018.

2. PRICING

The rates below include all costs associated with providing preventive maintenance services in accordance with the attached scope of work, and the manufacturer’s warranty including materials, labor, insurance (see FAR 52.228-4 and 52.228-5), overhead, profit and GST (if applicable).

2.1 Base Year. The Contractor shall provide the services shown below for the base period of the contract and continuing for a period of 12 months.

Identify and describe each CLIN for purposes of contract award and payment. The CLINs collectively must cover all the work in the contract.

2.2. Option Year 1. The Contractor shall provide the services shown below for Option Year 1 of the contract, and continuing for a period of 12 months.

CLIN Description Quantity of Equipment

Type of services

No. of service

Unit price / service

($/SAR)

Total per year

($/SAR)

Waste Water Treatment Plant

Quarterly PM visits

001-A Sewage Lift Station

Semi- Annual PM Visits

Operator testing, technical analysis, report

Monthly Report

002-A 2 day Site Visits 1

Quarterly review, inspection & report

Total

VAT

Total Base Year

Quantity of Equipment

Type of services

No. of servic e

Unit price / service

($/SAR)

Total per year

($/SAR)

Waste Water Treatment Plant

Quarterly PM visits

101-A Sewage Lift Station 1 Semi- Annual PM Visits

Operator testing, technical analysis, report

Monthly Report

102-A 2 day Site Visits 1

Quarterly review, inspection & report

Total Option Year 1

2.3. Option Year 2. The Contractor shall provide the services shown below for Option Year 2 of the contract, and continuing for a period of 12 months.

4.4. Option Year 3. The Contractor shall provide the services shown below for Option Year 3 of the contract, and continuing for a period of 12 months

CLIN Description Quantity of Equipment

Type of services

No. of service

Unit price / service

($/SAR)

Total per year

($/SAR)

Waste Water Treatment Plant

Quarterly PM visits

201-A Sewage Lift Station 1 Semi- Annual PM Visits

201-B Operator testing, technical analysis, report

Monthly Report

202 2 day Site Visits 1

Quarterly review, inspection & report

Total Option Year 2

Quantity of Equipment

Type of services

No. of service

Unit price / service

($/SAR)

Total per year

($/SAR)

Waste Water Treatment Plant

Quarterly PM visits 4

301-A Sewage Lift Station 1 Semi- Annual PM Visits

Operator testing, technical analysis, report

Monthly Report 12

302-A 2 day Site Visits 1

Quarterly review, inspection & report

Total Option Year 3

2.5. Option Year 4. The Contractor shall provide the services shown below for Option Year 4 of the contract, and continuing for a period of 12 months

2.6. Total for all years: Base Year $/SAR__________

Option Year 1 $/SAR__________

Option Year 2 $/SAR__________

Option Year 3 $/SAR__________

Option Year 4 $/SAR__________

TOTAL $/SAR__________

2.7 Repair option. Repairs are NOT included under this agreement and are to be done outside this contract. However, we would like to have current labor rates in the event that there is an issue discovered during the preventive maintenance of the specified equipment. Please provide your current labor rates in the Repair Option fields below. Any necessary repairs or parts will be submitted for approval and then billed against a separate purchase order (PO). The Contractor is not approved to do any additional work without approval.

Repair Labor Rates IN $/SAR

Base Year __________/hr.

Option Year 1 __________/hr.

Option Year 2 __________/hr

Option Year 3 __________/hr

Option Year 4 __________/hr

CLIN Description Quantity of Equipment

Type of services

No. of service

Unit price / service

($/SAR)

Total per year

($/SAR)

Waste Water Treatment Plant

Quarterly PM visits 4

401- A Sewage Lift Station 1

Semi- Annual PM Visits

Operator testing, technical analysis, report

Monthly Report 12

402- A 2 day Site Visits 1

Quarterly review, inspection & report

Total Option Year 4

2.8 Emergency Service Option. Emergency Service is NOT included under this agreement and will be billed outside this contract. However, we would like to have the rates in the event of an emergency. Emergency Service, with a four-hour response time, must be available 24-hours per day, 365 days a year. Submit cost for Emergency Services below. Please indicate how the emergency service will be billed (hourly, trip charge, etc.).

Emergency Service Rates IN $/SAR

Base Year _______________

Option Year 1 _______________

Option Year 2 _______________

Option Year 3 _______________

Option Year 4 _______________

3. VALUE ADDED TAX. Value Added Tax (VAT) is not included in the CLIN rates.

Instead, it will be priced as a separate Line Item in the contract and on Invoices. Local law dictates the portion of the contract price that is subject to VAT; this percentage is multiplied only against that portion. It is reflected for each performance period.

4. NOTICE TO PROCEED

After Contract award and submission of acceptable insurance certificates and copies of all applicable licenses and permits, the Contracting Officer will issue a Notice to Proceed. The Notice to Proceed will establish a date (a minimum of ten (10) days from date of Contract award unless the Contractor agrees to an earlier date) on which performance shall start.

CONTINUATION TO SF-1449,

RFP NUMBER 19SA4018R0004

SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

1. GENERAL REQUIREMENTS

The United States Department of State (DOS) requires services at the unclassified clearance level, to provide maintenance services for the sanitary sewer collection system and the wastewater treatment system at the New Consulate Compound, U.S. Consulate General, Jeddah, KSA in accordance with this contract.

1.1 OBJECTIVES

The purpose of this scope of work is to define the requirements for the preventive maintenance of the wastewater collection and treatment systems located at the U.S. Consulate General

Compound. All work shall be executed in accordance with this SOW, approved wastewater treatment plant practices and shall be compliant with all applicable local and federal safety, equipment and building codes and standards. The intent of this service contract is as follows:

Sanitary Sewer Collection System: to optimize the performance of the collection system, and reduce (or eliminate) the frequency of overflows, basement back-ups, sewer pipe failures, lift station failures and peak flows.

Wastewater Treatment Plant: to adjust the wastewater treatment plant based on plant operating parameters, descale and adjust plant operations, prevent/monitor/ plant corrosion, verify local operating procedures within the manufacture’s guidelines, and familiarize operators on wastewater treatment plant operations and regulations.

1.2 The wastewater treatment and collection systems to be maintained are as follows:

Sanitary Sewer Collection System

Waste Water Treatment Plant

1.3 The Overseas Buildings Operations (OBO) has a requirement to obtain wastewater treatment plant maintenance services to execute this work, including logistics, customs, shipping, transportation, labor, wastewater treatment chemicals, tools, wastewater treatment testing kits/equipment, administrative and all associated management support functions. The wastewater treatment service contract includes but is not limited to combinations of physical methods, chemical methods, equipment servicing and testing to control wastewater-related issues such as flow control, blower maintenance & operation, air diffuser operation and adjustment, activated sludge aeration (Dissolved Oxygen), clarifier cleaning and operation, weir cleaning and adjustment, air-lift pumps operation and adjustment, filtration cleaning and operation (if applicable), disinfection control, effluent testing and adjustment. All work shall comply with the requirements described in the following, as a minimum:

AWWA Standards (American Water Works Association)

ANSI Standards

SDS Regulations

ASTM D NFPA Codes UL Standards IEEE Standards

NEMA Standards

OSHA Standards

And all applicable manufacturer O&M and installation instructions/requirements.

2. STATEMENT OF WORK

2.1 This statement of work (SOW) describes the preventive maintenance and testing services and deliverables to be performed by the contractor at the U.S. Consulate General Jeddah, KSA, New

Consulate Compound (NCC).

2.2 The assigned Contracting Officer and Contracting Officer's Representative are the sole points of contact for all technical and contractual discussions or issues regarding the scope of work and its intent and execution. The contractor shall take no direction verbal or otherwise from personnel other than the Contracting Officer or Contract Officer's Representative.

2.3 This Statement of Work requires the Contractor to provide site assessment and survey services, project management, professional wastewater treatment services, wastewater treatment logistics and material procurement services, preventive maintenance and testing services, cost estimating and scheduling services, and general support services for this wastewater treatment maintenance contract.

2.4 The contractor’s proposed and U. S. Government (USG) accepted maintenance contract cost proposal and maintenance schedule, including completion dates shall be incorporated into the task order. Additionally, the task order shall be a firm fixed price task order.

2.5 This statement of work and applicable deliverables and documents as developed by the contractor and accepted by the USG shall serve as the basis for describing and delineating the scope of the required services and work limits for service contract to be furnished and executed by the contractor.

2.6 All deliverables, documents, proposals, etc. submitted by the contractor under this statement of work shall remain the property of the USG. All USG documents and data provided to the contractor shall remain the property of the USG. The contractor shall limit duplication and dissemination of all USG documents and contractor developed documents under this statement of work to/within the contractor’s execution team. Duplication or distribution of project documents outside the contractor’s team is strictly prohibited without the express written approval and authorization of the Contracting Officer. Upon completion of each service visit all documents, electronic media, photos, etc. shall be submitted to the USG, including all documents and data that the USG provided to the contractor. All service contract documents and media shall be submitted to the USG along with the contractor’s service report.

2.7 The Contractor shall schedule, coordinate and arrange all work so as to cause the least interference with the normal occurrence of post operations. In those cases where some interference is unavoidable, the Contractor shall make every effort to minimize the impact of the interference and its effects on the occupants or users. All detailed work schedules required by this statement of work shall be electronically documented and updated and made available to the

Contracting Officer's Representative (COR) upon request, oral or written. If the COR determines that the Contractor’s schedule conflicts with critical post operations, the Contractor shall modify the schedule as required.

2.8 The contractor shall ensure that all Consulate/Post facilities, equipment and systems recommended for and maintained or installed by the contractor are done so with the highest quality and cost effective materials, finishes, fixtures, equipment and system that provide for sustained operational reliability, dependability and durability. The contractor shall assure that any equipment/wastewater treatment chemicals furnished and installed are maintainable and equipment/parts can be readily replaced with locally available supplies and services, as practical taking into consideration local economy and resources. The contractor shall utilize reliability-centered maintenance (RCM) principles and methodologies during and for all project activities and tasks. Uniformity of parts and components shall be taken into consideration to maximize part interchangeability with other existing Post systems. Except as otherwise directed by the contracting officer all parts, materials, components, equipment, systems, etc. furnished by the contractor shall be new – not used or manufactured by third party entities. Except as otherwise directed by the contracting officer, all replacement or warranty parts shall be new and equal to or better than manufacturer recommended replacements.

2.9 After review of the USG Statement of Work and provided technical data by the contractor, any discrepancies, errors, conflicts, etc. that are discovered by the contractor, the contractor shall forward those items to the CO via written correspondence. Submittal of this written correspondence shall be completed, within 3 days upon receipt of the US Government Statement of Work.

2.9.1 The contractor shall provide 3 customer references of similar scope of work and its U.S.

dollar value.

2.9.2 The Contractor will not use any method or substances that may cause damage to the equipment or systems. Any damage or loss through negligence and/or maintenance practices by the Contractor, sub-contractor, or Contractor's staff shall be the whole responsibility of the

Contractor. The U.S. Consulate General Jeddah, KSA, New Consulate Compound (NCC) will require the Contractor to repair/replace any damaged systems or pay for the cost of rectification.

2.9.3 The Contractor must, for the duration of the contracted Services, continue to maintain a quality control process that has been agreed to by the U.S. Consulate General Jeddah, KSA, New

Consulate Compound (NCC) COR and the Contractor.

2.9.4 The Contractor shall provide the technician’s resume and training documentations within twenty (20) calendar days of the notice to proceed.

2.10 No work on any portion of the collection system or the wastewater treatment plant shall be permitted on the last regular work day of the week. All work under this contract must be scheduled to assure that the day following the work is a normal working day for the U.S. Consulate. Further, the contractor must certify availability to return immediately to the U.S. Consulate compound to correct any operating issues that may arise following contractor work.

3. CONTRACTING OFFICER REPRESENTIVE and POST CONTROL OFFICER

3.1 All technical questions concerning the scope and requirements of the U.S. Consulate General, New Consulate Compound, Jeddah, KSA wastewater treatment service contract shall be directed to the Contracting Officer’s Representative (COR):

COR

Khan, Zia Ullah - Mechanical Engineer (FAC) KhanZ2@state.gov Tel: +966 (0) 53 918 6112

3.2 The Post Control Officer (PCO) will be the contractor’s point of contact at the U.S. Consulate General, New Consulate Compound, Jeddah, KSA. All questions concerning coordination of wastewater treatment service activities while at post shall be directed to the Post Control Officer, with weekly reporting to the COR:

4. PERFORMANCE CRITERIA

4.1 Performance Objective

The objective of this Agreement is to provide, within the Term of this Contract, a professional level of service, which provides:

U.S. Consulate satisfaction in respect to the maintenance of wastewater collection and treatment system; prompt reaction to any change in arrangements or operational requirements of the U.S. Consulate;

compliance with the statutory and regulatory provisions of the laws of the jurisdiction;

best in class practices within the industry;

risk reduction for the U.S. Consulate;

preservation of asset value; and

Reduction in operating costs.

The Contractor agrees that its performance under the Contract shall be measured against performance criteria specified in this document or otherwise agreed at the time of commencement.

mailto:KhanZ2@state.gov

4.2 Performance Benchmarks

The Contractor must for the duration of the contracted Services continue to maintain a quality control process, which has been agreed by the U.S. Consulate and the Contractor.

The Contractor must allow the U.S. Consulate access to the quality control system as well as the relevant quality systems of its subcontractors to enable monitoring and quality auditing of the maintenance service.

The U.S. Consulate may reject any aspect of the Services that fails to comply with the requirements of the Contract, or its quality system, at any time.

4.3 Performance Monitoring and Reporting

The Contractor shall monitor its own performance against the criteria and benchmarks identified in this document, and shall provide reports when reasonably required by the U.S. Consulate.

4.4 HOURS OF PERFORMANCE

The Contractor shall maintain work schedules. The schedules shall take into consideration the hours that the staff can effectively perform their services without placing a burden on the security personnel of the Post. The Contractor shall deliver standard services between the hours of [8:00] AM and [5:00] PM Sunday through Thursday. No work shall be performed on US Government and local holidays. Below is a list of the holidays.

Jan 01 New Year's Day Am

Jan 15 Birthday of Martin Luther King, Jr. Am

Feb 19 President's Day Am

May 28 Memorial Day Am

Jul 04 Independence Day Am

Sep 03 Labor Day Am

Sep 24 Saudi National Day LH

Oct 08 Columbus Day Am

Nov 12 Veterans Day Am

Nov 23 Thanksgiving Day Am

Dec 25 Christmas Am

1st of Shawal (5 days)** Eid Alfitr LH

10th of Tho Alhijjah (5 days)** Eid Aladha LH ** To be observed by Saudi Government according to Hijri Calendar.

5. WASTEWATER TREATMENT AND COLLECTION SYSTEM SPECIFICATIONS

5.1 All equipment, chemicals, and testing procedures and kits shall be approved by the COR prior to use in the service contract.

5.2 The contractor will be responsible for submitting the manufacture specifications; MSDS sheets and equipment cut sheets for all equipment, chemicals (including chemical composition), and testing procedures in both English and Arabic languages.

5.3 The Contractor shall test the wastewater treatment system for proper operating conditions through field-testing and shall adjust the plant to bring it into compliance with the required operating parameters as specified in Exhibit A Statement of Work

5.4 The Contractor will be responsible for the sewer collection system cleaning, inspection and maintenance as specified in Exhibit A Statement of Work.

6. SAFETY HEALTH AND ENVIROMENTAL MANAGEMENT (SHEM)

6.1 The Contractor shall take all reasonable and proper safety precautions to prevent death or injury to any person or damage to any property at the U.S. Consulate General, New Consulate Compound, Jeddah, KSA and in particular all equipment used by the Contractor shall be used in such a manner and maintained so as to minimize the danger of accident, death, injury, loss or damage arising from the use of such equipment. In addition to relevant statutory requirements, standards and other provisions of this Contract, the Contractor shall have the following requirements:

6.1.1 The Contractor’s personnel shall be knowledgeable with and adhere to all relevant occupational health and safety rules, regulations, standards, and SDS sheets.

6.1.2 All electrical equipment and associated materials for the Services Contract comply with UL requirements.

6.1.3 Follow all NFPA guidelines against fire, production of smoke or the venting of any noxious substances.

6.1.4 Ensure that the Contractor’s personnel comply with all safety procedures and requirements.

6.1.5 Ensure that the Contractor’s personnel are adequately trained and instructed in the safe and correct usage, handling and operation of materials and equipment relevant to the Services and provide reasonable proof of such to the U.S. Consulate General, New Consulate Compound, Jeddah, KSA on request.

6.1.6 Ensure the Contractor’s personnel are certified as having completed occupational health and safety training and have been issued all the necessary Personal Protection

Equipment (PPE) required for safe implementation of this contract;

6.1.7 Training program(s) shall be presented and must satisfy the U.S. Consulate General, New Consulate Compound, Jeddah, KSA during the submittal process.

7. MAINTENANCE SPECIFICATION DETAILS

7.1 Precedence of Specifications. If and to the extent that there is an inconsistency between this maintenance specification and any Manufacture’s maintenance specification, the Manufacture’s maintenance specification shall prevail.

7.2 Hours of Work. The Contractor shall schedule all preventive maintenance during normal working hour which are defined as 8AM to 5PM, Sunday to Thursday, inclusive of periodic maintenance that may be required on Saturdays, with the exception of any regular or special public holidays on which the U.S. Consulate Compound is not open, or as agreed with the U.S. Consulate prior to commencement of the contract.

8. SCOPE OF WORK

8.1 The Contractor shall provide both the required maintenance parts (air/oil filters, belts, chart paper, etc.) and necessary products and services to perform the required system maintenance, and report the results. The wastewater collection and treatment system service contract shall clean and preserve the collection system, wastewater treatment plant, and plant discharge effluent conveyance system. The contract shall also establish a cost effective wastewater treatment program to meet all effluent discharge goals with cost-effective, safe, and environmentally acceptable processes.

8.2 The sanitary sewer collection and wastewater treatment maintenance contractor shall provide a “support service wastewater collection and treatment” contract. The support service wastewater treatment contract shall involve joint responsibilities between the U.S. Consulate Facility Management staff and the wastewater system collection and treatment Contractor.

8.3 The Service program shall consist of the U.S. Consulate Facility Management staff conducting routine (daily/weekly) operator testing of the wastewater collection and treatment systems and monthly e-mailing the results to the wastewater treatment contractor, with copy to OBO/FAC (water_testing_group@state.gov). The contractor will then be responsible for conducting a technical analysis of the routine wastewater treatment testing results from the Consulate. The contractor will then respond to the Consulate within 24 hours to direct the Consulate facility management staff to make any changes to the collection system and/or treatment plant operations to reestablish effective and efficient wastewater treatment to meet discharge standards.

8.4 The Contractor shall visit the U.S. Consulate quarterly (4 times a year – every 3 months) for 2-day consecutive intervals (agreed to between the COR, Facility Manager, and the Contractor).

The contractor shall be responsible for all logistics including but not limited to transportation and hotel reservations for their staff.

8.5 The Contractor shall provide documented chemicals that have a storage life expectance of at least 1 year.

8.6 The Contractor shall determine the dosage levels of chemicals and stay within the operating parameters specified under Exhibit A Statement of Work.

8.7 The Contractor shall provide 40 hours of instruction annually in English to familiarize operators in necessary water treatment tests, the control ranges for each treatment chemical, safe handling of equipment and chemicals, and new water treatment procedures/technologies.

8.8 During each site visit to the plant, the Contractor shall review the plant operator daily operating logs to verify safe and effective operation of the plant. The Contractor will highlight all areas where plant-operating conditions are outside of acceptable operating range, and shall provide instruction on how to correct the deficiency.

8.9 The Contractor shall review the routine wastewater treatment testing results from the U.S.

Consulate monthly and respond to the facility management staff at the U.S. Consulate within 24 hours if changes to the collection system and/or treatment plant operations are recommended to reestablish effective and efficient wastewater treatment to meet discharge standards. This contract shall also discuss the wastewater treatment plant conditions and the water quality of the effluent with the COR, Facility Manager and operating engineers and follow up with a written service report within ten (10) business days after each visit. The report shall be in English and contain the results of wastewater treatment contractor’s on-site tests, comments on the status of each system, and specific recommendations for action if necessary.

8.10 The Contractor shall perform the required services as described in Exhibit A – Wastewater

Collection and Treatment System.

9. ACCESS TO GOVERNMENT BUILDINGS AND STANDARDS OF CONDUCT

9.1 The Contractor shall designate a representative who shall supervise the Contractor’s technicians and be the Contractor's liaison with the U.S. Consulate General, New Consulate Compound, Jeddah, KSA. The Contractor's employees shall be on-site only for contractual duties and not for any other business or purposes. Contractor employees shall have access to the systems dedicated rooms with or without security escorts, only with specific permission by the Facility Manager, Contracting Officer, or the COR.

9.2 Personnel Security: The U.S. Consulate reserves the right to deny access to U.S owned and U.S.-operated facilities to any individual. The Contractor shall provide the names, biographic data and police clearance on all Contractor personnel, who shall be used on this contract prior to their utilization on this contract.

9.3 Standards of Conduct.

9.3.1 General: The Contractor shall maintain satisfactory standards of employee competency, conduct, cleanliness, appearance, and integrity and shall be responsible for taking such disciplinary action with respect to employees as necessary. Each Contractor employee shall adhere to standards of conduct that reflect credit on themselves, their employer, and the United States Government. The U.S. Consulate reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The Contractor shall immediately replace such an employee to maintain continuity of services at no additional cost to the Government.

9.3.2 Uniforms and Personal Equipment. The Contractor's employees shall wear clean, neat and complete uniforms when on duty. The Contractor shall provide, to each employee and supervisor, uniforms and personal equipment. The Contractor shall be responsible for the cost of purchasing, cleaning, pressing, and repair of the uniforms.

9.3.3 Neglect of Duties. Neglect of duties shall not be condoned. This includes sleeping while on duty, unreasonable delays or failures to carry out assigned tasks, conducting personal affairs during duty hours and refusing to render assistance or cooperate in upholding the integrity of the worksite security.

9.3.4 Intoxicants and Narcotics. The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances which produce similar effects.

10. DELIVERABLES

The following items shall be delivered under this contract:

Description QTY Delivery Date Deliver to

Names, biographic data, police clearance on Contractor personnel (#9.2)

1 5 days after contract award COR

Certificate of Insurance (#11) 1 10 days after contract award COR

Checklist signed by Contractor’s employee (EXHIBIT A)

1 After completion of each maintenance service

COR

Invoice (#15) 1 After completion of each maintenance service

11.0 INSURANCE REQUIREMENTS

11.1 Personal Injury, Property Loss or Damage (Liability). The Contractor assumes absolute responsibility and liability for any and all personal injuries or death and property damage or losses suffered due to negligence of the Contractor’s personnel in the performance of this Contract

The Contractor’s assumption of absolute liability is independent of any insurance policies.

11.2 Insurance. The Contractor, at its own expense, shall provide and maintain during the entire period of performance of this Contract, whatever insurance is legally necessary. The Contractor shall carry the following minimum insurance:

Public Liability Insurance

Bodily Injury SAR5,000,000.00 per occurrence Cumulative SAR10,000,000.00 Property Damage SAR5,000,000.00 per occurrence Cumulative SAR10,000,000.00

Workers’ Compensation and Employer’s Liability

11.3 Worker's Compensation Insurance. The Contractor agrees to provide all employees with worker's compensation benefits as required under local laws (see FAR 52.228-4 “Worker’s Compensation and War-Hazard Insurance Overseas”).

12.0 LOCAL LAW REGISTRATION

If the local law or decree requires that one or both parties to the contract register the contract with the designated authorities to insure compliance with this law or decree, the entire burden of this registration shall rest upon the Contractor. Any local or other taxes which may be assessed against the Contract shall be payable by the Contractor without Government reimbursement.

13.0 QUALITY ASSURANCE PLAN (QAP).

13.1 Plan. This plan is designed to provide an effective surveillance method to promote effective Contractor performance. The QAP provides a method for the Contracting Officer's Representative (COR) to monitor Contractor performance, advise the Contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The Contractor, not the Government, is responsible for management and quality control to meet the terms of the Contract. The role of the Government is to conduct quality assurance to ensure that Contract standards are achieved.

Performance Objective PWS Para Performance Threshold Services.

Performs all services set forth in the performance work statement (PWS)

1 thru 15 All required services are performed and no more than one

(1) customer complaint is received per month

13.2 Surveillance. The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

13.3 Standard. The performance standard is that the Government receives no more than one (1) customer complaint per month. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.212-4, Contract Terms and Conditions-Commercial Items), if any of the services exceed the standard.

13.4. Procedures.

13.4.1 If any Government personnel observe unacceptable services, either incomplete work or required services not being performed, they should immediately contact the COR.

13.4.2 The COR will complete appropriate documentation to record the complaint.

13.4.3 If the COR determines the complaint is invalid, the COR will advise the complainant. The COR will retain the annotated copy of the written complaint for his/her files.

13.4.4 If the COR determines the complaint is valid, the COR will inform the Contractor and give the Contractor additional time to correct the defect, if additional time is available. The COR shall determine how much time is reasonable.

13.4.5 The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

13.4.6 If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor will notify the COR. The COR will review the matter to determine the validity of the complaint.

13.4.7 The COR will consider complaints as resolved unless notified otherwise by the complainant.

13.4.8. Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the Contracting Officer for appropriate action under the Inspection clause.

14. TRANSITION PLAN/CONTACTS

Within 5 days after contract award, the Contracting Officer may ask the contractor to develop a plan for preparing the contractor to assume all responsibilities for preventive maintenance services.

The plan shall establish the projected period for completion of all clearances of contractor personnel, and the projected start date for performance of all services required under this contract.

The plan shall assign priority to the selection of all supervisors to be used under the contract.

14.1 On site contact. The following are the designated contact personnel between the US Consulate in Jeddah and the Contractor

Zia Ullah Khan khanz2@state.gov Telephone#+966 (0)539186112

15. SUBMISSION OF INVOICES

The Contractor shall submit an invoice after each preventive maintenance service has been performed. Invoices must be accompanied by a signed copy of the Maintenance Checklist for the work performed including parts replacement and break down calls, if any. No invoice for preventive maintenance services will be considered for payment unless accompanied by the relevant documentation.

The Contractor should expect payment 30 days after completion of service or 30 days after receipt of invoice at the Consulate's payment office, whichever is later. Invoices shall be sent to:

Attention: DBO (Designated Billing office) Management Office Tel. #: +966 (2) 667 0080 ext. 4394/4379 Email - JeddahDBODL@state.gov

U.S. Consulate General Jeddah, Saudi Arabia mailto:Al-wahshTK@state.gov mailto:JeddahDBODL@state.gov

EXHIBIT A

Statement of Work

Wastewater Collection and Treatment System

I. GENERAL INFORMATION:

The U.S. Consulate General, New Consulate Compound, Jeddah, KSA requires professional services and contractor cost proposals to perform preventive maintenance services of the facility’s

Waste Water Collection and Treatment System.

II. PROJECT REQUIREMENTS:

1. The sanitary sewer collection system includes the following:

Sanitary Sewage Manholes

Quantity: ___10________

Storm Sewer Manholes

Quantity: _____0_____

Oil/water Separators

Quantity: _____3_____

Lift Stations

Quantity: ____1_______

Pumps:

Manufacturer/Model: Xylem Gould / WS1018B

Electrical (HP, voltage, Hz, phase):__1 HP, 208 V, 60Hz, 1 phase

2. The wastewater treatment package plant information is as follows

Wastewater Treatment Package Plant:

Manufacturer : Vishuddhi Enviro Pvt. Ltd., Model No. 75KLD STP

Tertiary Filter:

Manufacturer : Vishuddhi, Model No Sand filters with backwash

The plant’s rated capacity is 19,813 gallons per day domestic sewage

DESCRIPTION OF EQUIPMENT:

III. GENERAL REQUIREMENTS:

The Contractor SOW shall provide all labor, tools, and materials required to carry out all preventive maintenance as outlined in this SOW. U.S. Consulate staff may have service manuals for all equipment included in this SOW. If they do not, the Contractor shall assist Consulate Staff in obtaining the manuals.

IV. SCOPE OF WORK - PREVENTIVE MAINTENANCE

Contractor shall provide all materials, supervision, labor, tools and equipment to perform preventive maintenance. All personnel working in the vicinity shall wear and /or use appropriate safety protection while all work is performed. Any questions or injuries shall be brought to the attention of the Post Occupation Safety and Health Officer (POSHO) immediately. Safety Data

Sheets (SDS) shall be provided by the Contractor for all HAZMAT materials. Copies shall be submitted to the COR for approval.

At a minimum, the following work must be done:

Waste Water Collection and Treatment Plant Preventive Maintenance:

i.MAINTENANCE DESCRIPTION:

The maintenance tasks and procedures provided below describe the checks, tests, analysis and tasks required to perform annual, semi-annual and quarterly preventive maintenance for the wastewater collection system and treatment plant.

ii.SAFETY & SPECIAL INSTRUCTIONS:

1. Follow procedures in the O&M Manuals for specific equipment.

2. Follow site safety procedures and your supervisor’s instructions.

3. Record and report any equipment damage or deficiencies.

4. Record maintenance information.

5. Maintenance personnel shall be trained on the health hazards of working near sewage plant operations.

6. Maintenance personnel shall be trained, certified, have appropriate equipment and safety plans before and Post approval prior to confined space entry.

7. Follow the manufacturer’s instructions.

8. Wear proper protective equipment.

9. DO NOT ENTER THE SEPTIC TANK. Hazards exist in a septic system. All precautions must be followed when inspecting the system. Keep tank openings covered at all times. Only authorized service personnel should service a septic system. Lethal gases, high voltage electricity, and other deadly hazards associated with the system. Only qualified service staff should open access ports and/or covers. Infectious organisms exist in a septic tank. If any contact with wastewater, immediately wash and disinfect all exposed areas and contact personal physician. Failure to do so could result in severe sickness or death. DO NOT use flame or spark near a septic tank access points. Gases emanating from septic tanks can explode if ignited or deadly if inhaled.

iii.MAINTENANCE PROCEDURES:

Listed below are preventive maintenance procedures of a typical wastewater collection system and package treatment plant. The PM frequencies should be evaluated by the Post and adjusted based on local conditions and

Also, refer to manufacturer’s recommendations (at the end of this document) always as a rule to perform any maintenance job.

Wastewater Collection System

Sewage Lift Station

Semi-Annually:

1. Inspect each lift station in the sanitary collection system and assure that all pumps are operational, that all pump control systems are operating correctly, that on-off floats and high-level alarm floats are operating correctly, and that pump lead-lag controls are operating correctly.

2. Check lift station lighting, power and ventilation systems for proper operation.

3. Check for leaks on suction and discharge piping, seals, packing glands, etc., make minor adjustments as required.

4. Disconnect the lift station pumps discharge pipe from the inlet bar screen of equalization tank, and then connect it to the existing by-pass system.

5. Drain the wastewater from all the tanks.

6. Remove all the sludge and deposits from the tanks.

7. Wire brush, clean and power wash the lift station.

8. Remove the pumps, check and clean.

9. Check the air diffuser and clean.

10. Paint all rusted metal.

11. Connect the lift station pumps discharge pipe back to the inlet bar screen.

12. Clean-up area and return to normal service.

13. Inspect electrical wiring for damage.

14. Check V-belts for proper tension and wear. Replace when necessary

Sewage Collection System

1. Sanitary Sewage Manholes. Remove cover, observe flow through manhole, remove mud and debris, examine interior, thoroughly ventilate manhole if cleaning is required, clean work area and remove all debris.

2. Oil/Water Separators. Clean out separator, inspect for clogging, scale and improper positioned or missing baffles, and tighten loose parts as necessary, dispose of waste properly.

Wastewater Treatment Plant

Pretreatment (Bar Rack and Grit Drive)

Monthly:

1. Check with facilities and operation staff for deficiencies.

2. Inspect the bar rack for integrity and cleanliness. Clean Bar rack and properly dispose of solid wastes if necessary.

3. Check condition and clearance of cutting knives and inspect base seal.

4. Check oil level in gearbox, add oil if necessary.

5. Wire brush and lubricate directional flow valve stem.

6. Check for rust and corrosion; scape, wire brush and spot paint as necessary.

7. Check grit pump packing for leakage.

8. Inspect grit chamber

9. Sharpen /replace comminutor blades when cutting edge is worn

10. Fill out maintenance checklist and report deficiencies.

Annually:

1. Change oil in gearbox

Equalization Tank

Quarterly:

1. Inspect the equalization tank and remove any accumulated solids from the bottom. Inspect the submersible transfer pumps in the equalization tank and assure that all pumps are operational, that all pump control systems are operating correctly, that on-off floats and high-level alarm floats are operating correctly, and that pump lead-lag controls are operating correctly.

2. Check level sensor for proper operation and level settings

3. Check pump valves for proper setting on flow to splitter box and feed–back

4. Clean any grease and floating solids from walls and water surface of equalization tank.

5. Measure the discharge rate from the equalization tank to the aeration tank. Adjust the return weir to assure the lowest transfer rate into the aeration tank possible within the limitations of the equalization tank volume and ability to equalize post maximum daily flow rates.

6. Fill out maintenance checklist and report deficiencies.

Aeration

Monthly:

1. Inspect the aeration tank for evidence of proper rolling of mixed liquor suspended solids

(MLSS), fine bubble production from the air diffuser heads, and even diffusion along the length of the aeration tank.

2. Measure the dissolved oxygen in the aeration tank and adjust the blower run intervals accordingly to maintain an average of 1-2 mg/L DO.

3. Conduct a mixed liquor suspended solids (MLSS) settling test of one sample from the aeration basin and one from the effluent from the settling tank. Take readings at five, thirty, and sixty minutes.

4. Inspect the blowers for proper operation. Replace the air filters if dirty, but no less frequently than once every 6-months

5. Visually check aeration system for even air distribution, with no dead spots

6. Check oil level in mechanical aerator gear cases. Add or remove as necessary per manufacturer’s instructions.

7. Check oil level in blower gear cases. Add or remove as necessary per manufacturer’s instructions.

8. Check for air leaks around base and fitting of blower

9. Check and inspect blower belts for wear and tension.

10. Check bolts and tighten if necessary: foundation, cylinder head, belt guard, etc.

11. Check tension, condition, and alignment of V-belts on blower; adjust or replace as necessary.

12. Check oil level of commutator. Add or remove as necessary per manufacturer’s instructions.

13. Check the blower to make sure that belts and drives are free of obstruction and all electrical connection are complete including thermal protection if applicable.

14. Check that effluent weir trough and weir is level and set to the correct elevation and adjust if necessary

15. Check blowers at a minimum speed and listen for unusual noises

16. Check the airlift pumps operate continuously and the total pumping rate should be approximately equal to the incoming raw sewage average flow rate

17. Inspect the sludge digester (also known as the holding tank) where applicable. Pump and clean the tank if settled sludge exceeds 75% of the depth of the tank. Check the airflow in the digester for proper operation.

18. Scrape walls and hoppers of settling tank

19. Fill out maintenance checklist and report deficiencies.

1. Change blower / mechanical aerator / comminutor oil

Clarification

1. Inspect the clarifier for cleanliness and clean if required. Inspect the overflow weir cleanliness and uniformity of overflow along the weir. Clean the weir with a brush if required.

2. Inspect the Return Activated Sludge (RAS) airlift pump for proper operation and flow.

3. Inspect the clarifier skimmer airlift pump for proper operation and flow. Clean and adjust the pump as required.

4. Clean clarifier drive and surrounding area.

5. Fill out maintenance checklist and report deficiencies

Annually:

1. Check unit for rust and corrosion; scape, wire brush and paint as required.

2. Drain and refill gearbox oil reservoir.

Disinfection

Chlorination

Quarterly:

1. Inspect the disinfection chamber and tablet chlorinator for proper operation and chlorine contact time.

2. Clean chlorinator and check for leaks

3. Check water trap for proper level and bleed air.

4. Check and clean water strainers

5. Grease fittings

6. Test and calibrate equipment as recommended by the equipment manufacturer.

7. Fill out maintenance checklist and report deficiencies

1. Disassemble and clean the various components of the system, such as meters and floats.

Annually:

1. Inspect and clean valves and springs

2. All tanks, boxes and basins, should be drained, inspected for scale buildup, rust, corrosion, and cleaned as necessary. Any painted surfaces should be inspected for rust and corrosion, cleaned and re-painted if necessary

Wastewater Testing and Operating Parameters

Dissolved Oxygen (DO) Goal: DO = 1.0 – 2.0 mg/L

Turn blowers off, and wait 5 – 10 minutes. Take sample from aeration basin and test immediately after sampling. If over the course of several tests during the 2-day maintenance visit, the DO is consistently too low, increase the amount of time that blowers are running. If the DO is consistently too high, decrease the amount of time that blowers are running. The wastewater treatment plant contractor will decrease/increase blower run times by small intervals not to exceed

15-minute increments.

Free and Total Chlorine Goal Free Chlorine = 0.5 – 1.5 mg/L

If the plant has a chlorine contact tank, test the effluent being discharged from the plant. If free chlorine residuals do not meet the goals, the wastewater treatment plant contractor will adjust the chlorination rate. If free chlorine readings are consistently above the goal, reduce the amount of chlorination. If the readings are consistently below the goal, increase the amount of chlorination.

Chlorine Contact Time Goal CT = 20 mg/L-minutes

The wastewater treatment plant maintenance contractor will measure the flow rate of the effluent discharged from the plant at peak hour flows and will calculate the disinfection contact time of the plant (time between injection of chlorine and the discharge of the effluent from the plant). The

CT is calculated by multiplying the free chlorine residual (in mg/L) by the contact time. The wastewater treatment plant maintenance contractor will notify the Facility Manager if the CT is significantly less than the goal.

Chemical Oxygen Demand (COD) Goal = 50 mg/L

The wastewater treatment plant contractor will sample the plant effluent for Chemical Oxygen

Demand (COD). If the COD significantly exceeds the goal, the cleanliness of the plant and the effectiveness of the clarifier weirs will be checked and corrected by the contractor.

Total Suspended Solids (TSS) Goal = 30 mg/L

The wastewater treatment plant contractor will sample the plant effluent for Total Suspended

Solids. If the TSS readings consistently exceeds the goal, the contractor will increase the frequency of scraping the clarifier and scrubbing the overflow weirs. The contractor will check for proper operation of the clarifier skimmer.

Attachment 1: Equipment List:

Description Make Model

1 Raw Sewage Lift Pumps Grundfos SEG.A20.40.2.60M

2 Raw Sewage Transfer Pumps Xylem Goulds WS0318B

3 Backwash Pumps Xylem Goulds WS1518D3

4 Backwash Transfer Pumps Xylem Goulds WS0518B

5 Effluent Transfer Pumps Xylem Goulds WS0318B

6 Irrigation Pumps Grundfos SP 17-4

7 Equalization Air Blower (BW-01&02) Everest M42EB

8 Aeration Air Blower (BW-03&04) Everest M5175

9 Air Scouring Blower (BW-05&06) Everest M42EB

10 Level Sensor - Float Type ITEC L102

11 Coarse Bubble Disc Diffuser EPDM

12 Above Ground Pipes and Fittings SEAMLESS Multi

13 Underground Gravity Pipes and Fittings Finolex Multi

14 Ultrasonic Flow Sensor SIEMENS THE PROBE

15 Tablets Chlorine Feeder EXCELTEC 1000

16 Portable Laboratory Test Kit HACH STPL-WRT

17 Circular Chart Recorder Honeywell DR4300

18 Control Panel (Switch Gears) Schneider

19 Control Panel (PLC) Siemens S7-1200

20 Control Panel (HMI) Siemens Simatic KTP-1000

21 Tablet Chlorinator Sanuril Sanuril - 1000

Manufacturer’s Recommendations

SECTION 5: PLANT MAINTENANCE PROCEDURE

A. Daily Procedure

1. Check to see that all mechanical equipment is operating.

2. Check pre-treatment…