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ATTACHMENT 1 EVENT VENUE TECHNICAL SPECIFICATIONS
| I. | Room Accommodation | | | | | | | |
| DESCRIPTION | NO. OF ROOMS | CHECK-IN | CHECK-OUT | NO. OF NIGHTS | COST (in PHP) | TOTAL COST | Remark |
| 1 | Single/Double Occupancy room | 32 | 04-Nov-24 | 08-Nov-24 | 4 | | 0.00 | |
| TOTAL: | | | | 0.00 | |
| Inclusions: (pls. mark the columns with an "x" if the ammenities are "yes", inclusive / "no" not inclusive with the room rate. Kindly fill up "cost of additional ammenities / day" if in non inclusive. | YES | NO | cost of additional ammenities/night or per requirement; PHP | TOTAL COST | |
| a | buffet breakfast | | | | | For each morning of occupancy (daily Nov 5-8) |
| b | high-speed wi-fi access in-room and public areas | | | | | |
| c | in-room coffee and tea facilities | | | | | |
| d | (2) bottled water, replenished daily | | | | | |
| e | in-room iron and ironing board | | | | | |
| ***ADD NECESSARY REQUIREMENT FOR ROOMS | | | | 0.00 | |
| TOTAL ROOM RATES, PHP: | | | | 0.00 | |
| II. | Conference Package | | | | | | |
| DESCRIPTION | NO. OF PAX | BEGIN DATE | END DATE | NO. OF DAYS | TOTAL COST: | |
| 1 | Function room: One large conference room that can accommodate 45 pax and must be of adequate size for the number of participants. The meeting room format should be in a cluster set up with a long table for the speakers/instructors, and a registration/reception desk outside the meeting room.Minimum of 40 and Maximum of 45 | 45 | 05-Nov-24 | 08-Nov-24 | 3 | 0.00 | Main/Large room needed full day Nov 5 and Nov 6; 0800-1200 on Nov 8. |
| 2 | Breakout session space (for 5 groups; could be separate rooms or larger rooms with sufficient space for conversation to not interrupt adjacent groups. | 5 groups of 8-10 people | 05-Nov-24 | 06-Nov-24 | 2 | 0.00 | Breakout spaces needed only 1200-1700 on Nov 5 and 0800-1700 on Nov 6. |
| TOTAL: | | | | | 0.00 | |
| Inclusions: (pls. mark the columns with an "x" if the ammenities are "yes", inclusive / "no" not inclusive with the room rate. Kindly fill up "cost of additional ammenities / day" if in non inclusive. | | | | | | |
| ****LIST BELOW DETAILED REQUIREMENTS; Below shows sample of usual conference room requirements | YES | NO | TOTAL COST | |
| (if not included in conference package; PHP) | These requirments are to align with meeting room usage specified above. | | | |
| 1 | Meal requirements: AM snacks, buffet lunch with one round of drinks, and PM snacks | | "-Buffet/Self serve AM snacks on Nov 5,6, and 8 only |
-Buffet/Self serve PM snacks on Nov 5-6 only
| -Lunch buffet Nov 5, 6 and 8 only" | For planning purposes, estimated 12-15 attendees will require Halal food | | |
| 2 | Free flowing coffee, tea, and water service | |
| 3 | Complimentary and exclusive use of venue up to 7PM, excluding ingress & egress | Exclusive use only for applicable timeframes specified above. |
| 4 | Complimentary use of audio-visual equipment including: | |
| | ~ Regular PA system | |
| | ~ 4 wireless microphones | |
| | ~ 1 LCD projector with screen | |
| | ~2 LED Television Units, 55" or more | |
| | ~Extension cords and adapters | |
| 5 | Complimentary wireless internet access in the function room | |
| 6 | Use of (1) dedicated LAN connection for (1) laptop with minimum speed of 30 mbps, capable of presentations | |
| 7 | Meeting essentials to include: | |
| | ~Notepads with pens/pencils | |
| | ~2 whiteboards | |
| | ~2 flipcharts with easels | |
| | ~Markers and erasers | |
| | ~2 podiums | |
| 8 | IT / AV technician support / hybrid meeting assistance | |
| 9 | Registration area outside venue with provisions for alcohol dispensers | |
| TOTAL: | 0.00 |
| TOTAL FUNCTION RM. RATES, PHP: | 0.00 |
| III. | Additional meal requirements | | | | | | |
| DESCRIPTION | NO. OF PAX | BEGIN DATE | END DATE | NO. OF DAYS | TOTAL COST: | |
| 1 | Dinner | 45 | 04-Nov-24 | 07-Nov-24 | 4 | 0.00 | All participants will have buffet dinner provided or voucher equivalent for on-site meal. |
| TOTAL: | 0.00 |
| TOTAL ADDITIONAL MEAL RATES, PHP: | 0.00 |
| V. | GRAND TOTAL , PHP: | |
| TOTAL ROOM RATES, PHP: | 0.00 |
| TOTAL FUNCTION RM. RATES, PHP: | 0.00 |
| TOTAL ADDITIONAL MEAL RATES, PHP: | 0.00 |
| GRAND TOTAL , PHP: | 0.00 |
Department of State