19PK3322Q1056 Supply of Compressor Part COMPRESS604.pdf

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Embassy of the United States of America Islamabad, Pakistan

Date: March 21, 2022 Page 1 to 6

To: Offeror

RFQ #: 19PK3322Q1056 – Supply of Compressor Part # COMPRESS604

Model # ZP385KCE-TED-265

From: Contracting Officer

General Services Office

U.S Embassy Islamabad of the United States, E-mail: Abbasims@state.gov

Phone: 92-51-201-4646

Subject: Request for Quotation – Supply of Compressor Part # COMPRESS604

Model # ZP385KCE-TED-265 (Exact Match Only. Otherwise, not acceptable)

The U.S Embassy in Islamabad of the United States has an opportunity for the Open Market Contractors to participate in bidding for the “Supply of branded COMPRESSORS Part # COMPRESS604, Model # ZP385KCE-TED-265”. It will be a Firm-Fixed Price Purchase Order. Bid from all potential offerors will be accepted based on the assurance of genuine quality, exact model, capability, lead time for delivery, detailed technical & acceptable proposal (including pictures), and has competitive pricing. You are encouraged to submit your bids before the deadline i.e., March 30, 2022. The vendors dealing in a similar trade are encouraged to participate in this Solicitation. This Request for Quotation (RFQ) does not commit the American Embassy to make any award. The Embassy may cancel this RFQ or any part of it.

1. Items Description

Note: This is a Brand Name (Exact Match) requirement. Any other type/brand of compressor shall not be accepted. Brand Name JOFOC is also attached along with RFQ.

mailto:Abbasims@state.gov

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Sr.

Item’s Details Required Quantity

Unit Price in

USD

Total Price in

USD

1 COMPRESSORS

Part # COMPRESS604, 35TON COPELAND SCROLL R410A 460V, Model # ZP385KCE-TED-265

08 Each

2 Estimated transportation & handling charges till NJ, 08902 01 Lumpsum

Terms & Conditions:

Go through this document and read them very carefully. Your response must be in accordance with the solicitation. Otherwise, the proposal may be considered unacceptable and may be rejected.

2. Required Information on the Quotation:

a. Quotation must be submitted electronically with subject line "Quotation for RFQ# 19PK3322Q1056 – Supply of Compressor Part # COMPRESS604, Model #

ZP385KCE-TED-265

b. Prepare your quotation on your company letterhead in accordance with the requested details of this RFQ.

c. Delivery Period after receiving of Purchase Order.

d. Technical Specification Sheet along with the pictures of offered compressor.

e. Bid must be valid for 30 days from the closing date for this solicitation

f. Acceptance of our Net 30 days Payment terms

g. Valid DUNS Number and SAM Registration

h. Do not put tax as the U.S. Embassy Islamabad is a diplomatic mission and are exempted from all kinds of Taxes under Tax ID: DOS:54-1352940. Please submit tax free quote.

i. Bidder must have a physical business address and good financial health to get this award. Provide evidence for business address.

3. Quote Submission Due Date:

a. Quotations must be received on or before close of business (COB) March 30, 2022, by 16:00 hours.

b. Your quotation must be submitted via electronically at Abbasims@state.gov by close of business.

c. No quotation will be accepted after the deadline.

mailto:Abbasims@state.gov

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4. Mode of Payment:

Payment will be processed through Electronic Fund Transfer (EFT) within 30 days of the date that a correct invoice, packing slip and proof of delivery that conforms to the provisions of the Purchase Order is received at the Department of State Financial Management Office AND complete delivery of acceptable items in accordance with our purchase order is made at North Brunswick, NJ 08902 address. If in case US Embassy Islamabad did not receive goods in accordance with the purchase order, the shipment will be returned, and your company shall be responsible to bear all the associated expenses.

5. Delivery Period:

Delivery must be made in full within 15days after receiving of Purchase Order.

6. Inspection & Acceptance:

A Government representative will inspect the items at the time of delivery or later to determine the quality, acceptability and payment shall be released accordingly. Any item found with change in Specs, Quality, Brand shall be returned to the vendor without entertaining the payment claim.

7. EFT Details: Will get Electronic Fund Transfer (EFT) details from a successful bidder.

8. Submission of invoice:

Each invoice shall include vendor invoice number, purchase order/contract number, date issued, brief description of supplies/services provided, quantities, unit and total price, and signed by the signing authority.

Invoices must be routed to:

• One original invoice in pdf format to the Financial Management Office and email at IslamabadFMC-invoices@state.gov

• One copy clearly marked “DUPLICATE Copy for GSO and email at Abbasims@sate.gov

Although email is the preferred method, invoices may also be submitted by mail (do not also send electronically if you mail the invoice to the following address):

Financial Management Officer (FMO) US Department of State 8100 Islamabad Place Washington DC, 20521

Please note: Net 30 will be commenced on the date of receipt of invoice in the US Embassy Financial Management Centre.

mailto:IslamabadFMC-invoices@state.gov mailto:Abbasims@sate.gov

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9. PACKING, MARKING/LABEL AND SHIPPING INSTRUCTIONS

PACKING:

All Item(s) on the attached purchase order should be packed properly and securely. Your company have an obligation to ensure that goods are properly packaged, prepared and secured for the journey from the supplier’s premises to the final destination as well as for storage before and after the shipment.

MARKING:

All packaging must be properly marked and labelled according to the instructions given in the Purchase Order. This is also important when the goods will be delivered directly from supplier’s own subcontractor. Each package is to be marked with case markings given in the Purchase Order. The case markings shall be laminated, weatherproof and fastened firmly. Size A4 shall be used for small packages. The supplier is responsible for packing the IMO dangerous goods properly, according to regulations.

LABEL:

The purpose of labelling is to identify the material and supplier when it reaches its final destination. Label/Marking must be weatherproof showing the data indicated in the order. Tags must be accurate and clearly marked on each carton/box as mentioned below:

Order#: ISB-TBD

IKUN, LLC

2801 Route 130,Unit 1 North Brunswick, NJ 08902 Phone: (732) 855-8880 / 571-482-5289/571-482-5290 Attention: US Embassy Islamabad

SHIPPING INSTRUCTIONS

Contact the New York DA Office at (732) 855-8880 for shipping instructions e-mail at HurillaJ@state.gov; BeltranCI@state.gov and Despatch_Agency_New_York@state.gov after the DA Office has been notified, send the shipment to the following address. It is also important for the supplier to get validation from IKUN staff via email afterwards that delivered supplies have been received as per the packing list (enclosed along-with) and Purchase order.

It’s mandatory to mention Post Order # ISB-TBD on each packing/carton and its packing slip, otherwise shipment will be rejected.

Order#: ISB-TBD

IKUN, LLC

2801 Route 130, Unit 1 North Brunswick, NJ 08902 mailto:HurillaJ@state.gov mailto:BeltranCI@state.gov mailto:Despatch_Agency_New_York@state.gov

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Phone: (732) 855-8880 / 571-482-5289/571-482-5290 Attention: US Embassy Islamabad

Important Notes:

1. Please do not send anything to the above address without contacting the New York DA Office first.

2. Two copies of the packing slip must be attached to the outside of the freight and one inside. Each pallet or carton must be labeled with the embassy name and purchase order number. If your cargo is not marked as stated, we are allowed to refuse your freight! *

3. Must call our warehouse 3 days prior to shipping for a delivery appointment (571) 482-5289. Operating hours are from Monday thru Fridays 7:30am until 3:30pm, closed for lunch from 12:00pm until 12:45pm.

4. For 10 or more cartons or pallets you must make appointment anything less than 10 does not need an appointment.

5. If you cannot fit the embassy name and purchase order number in the ship to address, please have it in the description part of your packing slip!

6. Please make sure that all cartons are marked with the US Embassy Islamabad and purchase order number.

10. FAR/ DOSAR Clauses applies on this Solicitation:

The following clauses will be applicable to the resultant purchase order.

CLAUSES FOR PURCHASE ORDERS AND BLANKET PURCHASE AGREEMENTS

AWARDED BY OVERSEAS CONTRACTING ACTIVITIES

(Current thru FAC 2021-2 effective 11/2020)

COMMERCIAL ITEMS

FAR 52.252-2 Clauses Incorporated By Reference (FEB 1998)

This purchase order or BPA incorporates the following clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: Acquisition.gov this address is subject to change.

DOSAR clauses may be accessed at: https://acquisition.gov/dosar https://acquisition.gov/browse/index/far https://acquisition.gov/dosar

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FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1) CLAUSES

NUMBER TITLE DATE

52.204-7 SYSTEM FOR AWARD MANAGEMENT OCT 2018

52.204-9 Personal Identity Verification of Contractor Personnel (if contractor requires physical access to a federally controlled facility or access to a federal information system)

JAN 2011

52.204-13 SYSTEM FOR AWARD MANAGEMENT

MAINTENANCE

OCT 2018

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE

MAINTENANCE

JUL 2016

52.212-4 Contract Terms and Conditions – Commercial Items (Alternate I (MAY 2014) of 52.212-4 applies if the order is time-and- materials or labor-hour)

OCT 2018

52.225-19 Contractor Personnel in a Diplomatic or Consular Mission Outside the United States (applies to services at danger pay posts only)

MAY 2020

52.227-19 Commercial Computer Software License (if order is for software)

DEC 2007

52.228-3 Workers’ Compensation Insurance (Defense Base Act) (if order is for services and contractor employees are covered by Defense Base Act insurance)

JUL 2014

52.228-4 Workers’ Compensation and War-Hazard Insurance (if order is for services and contractor employees are not covered by Defense Base Act insurance)

APR 1984

52.244-6 UBCONTRACTS FOR COMMERCIAL ITEMS NOV 2020

52.246-26 REPORTING NON-CONFORMING ITEMS JUN 2020

11. EVALUATION CRITERIA:

The award will be made to the Lowest Price Technically Acceptable vendor, who meets the above RFQ terms and conditions.

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