19GE5023R0105-0001.pdf

19GE5023R0105

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE RATING

2. AMENDMENT/MODIFICATION NO.

3. EFFECTIVE DATE

09/05/2023

4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

FRANKCODE

AMERICAN CONSULATE GENERAL FRANKFURT

GIESSENER STRASSE 30

ATTN: RPSO

60435, FRANKFURT

GERMANY

Patticha Gruenbeck

NAME

TEL.

GruenbeckP@state.gov

EMAIL

6. ISSUED BY OPEAQMCODE

RPSO Frankfurt OPE/AQM/IP/RPSO Frankfurt Office of Acquisition (AQM) Frankfurt

7. ADMINISTERED BY (If other than Item 6)

9A. AMENDMENT OF SOLICITATION NO.

19GE5023R0105

CONTACT: UEI:

CODE FACILITY CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, country, state and ZIP Code) (X)

X 9B. DATED (SEE ITEM 11)

08/16/2023

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X XThe above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers is extended, is not extended, Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing items 8 and 15, and returning ____copies of the amendment;(b)By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

This solicitation is herewith amended incorporate the following changes:

1. Incorporate solicitation questions and answers 1 through 13; and

2. Extend the offer submission date from September 8, 2023 to September 13, 2023.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

Nicolas Wilhelm

(Signature of person authorized to sign)

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED

By (Signature of Contracting Officer)

16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

09/05/2023

NSN 7540-01-152-8070

Previous edition unusable

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

CGFS // CGFS

Line Item Summary

Solicitation Number:

19GE5023R0105

Contract Number: Title: GBR - PAYE Services for LE & ORE Staff

Date of Solicitation:

09/05/2023

Line Item No.

Description Quantity Unit Unit Price Total Cost

001 Base Year:

CLINs 0001-0003 Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

1.00 0.00 1.00

YR $0.00

$0.00

$0.00

$0.00 $0.00

$0.00

002 First Option Year:

CLINs 1001-1003 Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

1.00 0.00 1.00

YR $0.00

$0.00

$0.00

$0.00 $0.00

$0.00

003 Second Option Year:

CLINs 2001-2003 Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

1.00 0.00 1.00

YR $0.00

$0.00

$0.00

$0.00 $0.00

$0.00

004 Third Option Year:

CLINs 3001-3003 Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

1.00 0.00 1.00

YR $0.00

$0.00

$0.00

$0.00 $0.00

$0.00

005 Fourth Option Year:

CLINs 4001-4003 Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

1.00 0.00 1.00

YR $0.00

$0.00

$0.00

$0.00 $0.00

$0.00

Identifier Title Date Number of Pages

1 RQS 19GE5023R0105.pdf 08/16/2023

Q&A - QUESTIONS & ANSWERS

Question #001:

How many individuals would be on the payroll?

Answer #001:

Approximately 500 individuals on the payroll.

Question #002:

Could you provide a rough order of magnitude for the contract?

Answer #002:

The magnitude of the requirement in terms of physical characteristics and estimated price range will not be provided for commercial service acquisitions.

Question #003:

Would the Contractor be required to perform any tax equalization calculations?

Answer #003:

No.

Question #004:

Will there be a handover from the current providers?

Answer #004:

Yes, the handover will be done by Embassy’s payroll office.

Question #005:

Do you have a migration process for the transfer of information from the current providers to the new providers of the service?

Answer #005:

No.

Question #006:

Any specifics relating to US data protection laws that we should be aware of?

Answer #006:

No. Nothing more than is already included. UK data protection laws are stricter.

Question #007:

Will there be any adjustments for double taxation, and will this need to be addressed by the provider?

Answer #007:

No.

Question #008:

Are benefits in kind provided to US personnel fall within the UK tax system?

Answer #008:

Yes.

Question #009:

About how many staff will be on the payroll?

Answer #009:

Approximately 500 individuals on the payroll.

Question #010:

Any there a particular payroll software preferred?

Answer #010:

HMRC certified payroll software. Sage is the preferred one.

Question #011:

Are there any KPIs to measure performance?

Answer #011:

All required services are performed and no more than three (3) customer complaints are received per month.

Question #012:

Will there be any changes for the provider receiving late payroll data or information that will need re-runs of the payroll?

Answer #012:

Yes, that might happen occasionally.

Question #013:

Is the contractor required to obtain a DBA Insurance for this contract?

Answer #013:

DBA Insurance is required for U.S. citizens and individuals hired in the United States (regardless of citizenship) performing under this contract.

SECTION III - SOLICITATION PROVISIONS

FAR 52.212-1 Instructions to Offerors - Commercial Items (Nov 2021), is incorporated by reference (see SF-1449, Block 27A)

Addendum to 52.212-1 Instructions to Offerors – Commercial Items (Nov 2021)

Summary of Instructions: Each offer must consist of the following:

Volume 1:

1. Completed SF-1449 cover page (blocks 12, 17, 19-24, and 30 as appropriate), and Section I, Pricing, has been filled out.

2. Completed Representations and Certifications.

3. Provide the evidence of SAM registration as required in FAR 52.204-13. The SAM status must be “active”.

4. Completed form W-14 (Attachment 1) if the offeror has represented that it is not a U.S. person and is eligible for exemption from the 2% excise tax.

5. Completed C-SCRM GO/NO GO Cybersecurity Evaluation (Attachment 3).

Volume 2:

1. Resume of Supervisor being proposed for this contract.

2. Evidence of education background and working experience as set forth in the SOW.

3. Data Protection and Security Statements.

4. Evidence of adequate equipment and necessary resources for performance of services as per SOW.

5. Company profile.

6. Contractor past performance information experience list of clients over the past two (2) years, demonstrating prior experience with relevant past performance information and references (provide dates of contracts, places of performance, value of contracts, contact names, telephone and fax numbers and email addresses). Offerors are advised that the past performance information requested above may be discussed with the client’s contact person. In addition, the client’s contact person may be asked to comment on the offeror’s:

• Quality of services provided under the contract;

• Compliance with contract terms and conditions;

• Effectiveness of management;

• Willingness to cooperate with and assist the customer in routine matters, and when confronted by unexpected difficulties;

and

• Business integrity/business conduct.

The Government will use past performance information primarily to assess an offeror’s capability to meet the solicitation performance requirements, including the relevance and successful performance of the offeror’s work experience. The Government may also use this data to evaluate the credibility of the offeror’s proposal. In addition, the Contracting Officer may use past performance information in making a determination of responsibility.

DEADLINE FOR SUBMISSION OF QUESTIONS

All questions shall be submitted as soon as possible but not later than Friday, August 25, 2023, by 1500 hours Central European Summer Time (CEST). Questions shall be submitted via email to Patticha Gruenbeck at GruenbeckP@state.gov with a copy to FrankfurtRPSO@state.gov.

SUBMISSION OF PROPOSALS AND PROPOSALS DUE DATE

Proposal shall be submitted as soon as possible but not later than Wednesday, September 13, 2023, by 1500 hours Central European Summer Time (CEST). Proposals shall be submitted as a pdf document via email to Patticha Gruenbeck at GruenbeckP@state.gov with a copy to FrankfurtRPSO@state.gov. The email size shall not exceed 45MB. The subject should read “Proposal 19GE5023R0105”.

Late submission may not be considered.