Packing_and_Crating_19EG3018Q0008_12272017_based_on_Nov_2017_Model.pdf

Packing and Crating Services Solicitation No. 19EG3018Q0008 American Embassy Cairo, Egypt Page 1 of 95

US Embassy Cairo 8 Kamal El-Din Salah Garden City Cairo, Egypt

December 27, 2017

Dear Prospective Quoter:

SUBJECT: Solicitation Number 19EG3018Q0008 for packing and crating

The Embassy of the United States of America invites you to submit a quotation for the packing and crating service solicitation. The Embassy intends to award multiple contracts for these services.

The Embassy intends to conduct a pre-quotation conference at the Embassy premises on January 10, 2018 at 10:00 AM, and all prospective offerors who have received a solicitation package will be invited to attend. See Section 3 of the attached Request for Quotations (RFQ).

In order to attend the conference, you are kindly requested to provide the name and the ID number of each of your representatives that will attend no later than January 08, 2018 at 02:00 PM. Please e-mail this information to CairoContracts@state.gov to prepare for your access authorization.

Your quotation must be submitted by e-mail to CairoContracts@state.gov on or before January 29, 2018 at 02:00 PM mentioning the solicitation number in the subject line. The samples should be delivered to the Embassy premises on or before January 29, 2018 at 02:00. No quotations will be accepted after this time.

For a quotation to be considered, you must also complete and submit the following:

1. SF-1449

2. Section 1, Block 23 (Including the attached spread sheet)

3. Section 5, Representations and Certifications;

4. Additional information as required in Section 3 (Including the samples).

Direct any questions regarding this solicitation to Hany Gerguis by email CairoContracts@state.gov during regular business hours.

Sincerely, Jill Larson Contracting Officer

AUTORIZED FOR LOCAL REPRODUCTION STANDARD FORM 1449 (REV. 02/2012)

PREVIOUS EDITION IS NOT USABLE Computer Generated Prescribed by GSA - FAR (48 CFR) 53.212

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

PR6894743

PAGE 2 OF 95 PAGES

2. CONTRACT NO. 3. AWARD/ EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER

19EG3018Q0008

6. SOLICITATION ISSUE

DATE

12/27/2017

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME Hany B. Gerguis

b. TELEPHONE NUMBER(No collect calls) 2797-3055

8. OFFER DUE DATE/

LOCAL TIME

01/29/2018 / 14:00

9. ISSUED BY CODE EG300 10. THIS ACQUISITION IS x UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS WOMEN-OWNED SMALL BUSINESS

HUBZONE SMALL

BUSINESS

(WOSB) ELLIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM NAICS:

EDWOSB EMERGING SMALL BUSINESS

AMERICAN EMBASSY CAIRO

US EMBASSY CAIRO 8 KAMAL EL DIN SALAH, ATTN:

PROCUREMENT/CONTRACTING OFFICE

CAIRO 11519

EGYPT

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS 8 (A) SIZE STANDARD:

13b. RATING11. DELIVERY FOR FOB DESTINAT-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS 13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

14. METHOD OF SOLICITATION

x RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

AMERICAN EMBASSY CAIRO

US EMBASSY CAIRO 8 KAMAL EL DIN

SALAH, ATTN: SPM RECEIVING OFFICE

CAIRO 11519

EGYPT

AMERICAN EMBASSY CAIRO

US EMBASSY CAIRO 8 KAMAL EL DIN SALAH, ATTN: PROCUREMENT/CONTRACTING OFFICE

CAIRO 11519

EGYPT

CODE FACILITY

CODE

17a. CONTRACTOR/

OFFERER

TELEPHONE NO.

18a. PAYMENT WILL BE MADE BY

AMERICAN EMBASSY CAIRO

US EMBASSY CAIRO 8 KAMAL EL DIN SALAH, ATTN:

FINANCIAL MANAGEMENT OFFICE - DBO

CAIRO 11519

EGYPT

CODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only) x 27a.SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA x ARE ARE NOT ATTACHED

27b.CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _1__ COPIES

TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS

SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS

SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

29. AWARD OF CONTRACT: REF. _ _______________ OFFER DATED

_ __________. YOUR OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY

ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS

TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

Solicitation for Packing and Crating

ITEM NO. 20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: _______________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

36. PAYMENT 37. CHECK NUMBER

PARTIAL FINAL COMPLETE PARTIAL FINAL

38. S/R ACCOUNT NO. 39. S/R VOUCHER NO. 40. PAID BY

41.a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print) 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41C. DATE

42b. RECEIVED AT (Location)

42c. DATE REC’D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

American Embassy Cairo, Egypt Page 4 of 95

TABLE OF CONTENTS

Section 1 - The Schedule

SF1449 cover sheet Continuation to SF1449, RFQ number 19EG3018Q0008, Schedule of

Supplies/Services, Block 20 Attachment 1: Performance work statement continuation packing and shipping Attachment 2: Packing Specifications Attachment 3: Container Specifications

Section 2 - Contract Clauses

Contract Clauses Addendum to Contract Clauses, FAR and DOSAR clauses not prescribed in

Part 12

Section 3 - Solicitation Provisions

Solicitation Provisions Addendum to Solicitation Provisions - FAR and DOSAR clauses not prescribed in Part 12

Section 4 - Evaluation Factors

Evaluation Factors Addendum to Evaluation Factors - FAR and DOSAR Provisions not

Prescribed in Part 12

Section 5 - Representations and Certifications

Representations and Certifications Addendum to Representations and Certifications - FAR and DOSAR

Provisions not Prescribed in Part 12

American Embassy Cairo, Egypt Page 5 of 95

CONTINUATION TO SF-1449

RFQ number 19EG3018Q0008

SECTION 1 - THE SCHEDULE

PRICES, BLOCK 23

INDEFINITE DELIVERY/INDEFINITE QUANTITY CONTRACT

SHIPPING/PACKING SERVICES

1. PERFORMANCE WORK STATEMENT

For each year of the contract, the U.S. Government guarantees a minimum order $3,000.

The maximum amount of shipping/packing services each year of this contract will not exceed $530,000.

Individual purchases shall be documented through a task order.

2. PERIOD OF PERFORMANCE

After contract award and submission of acceptable insurance certificates, the Contracting Officer shall issue a Notice to Proceed. The Notice to Proceed will establish a date (a minimum of ten (10) days from date of contract award unless the Contractor agrees to an earlier date) on which performance shall start. The contract will be for a one base year period from the date of the contract award, with four one-year options to renew.

3. PRICING

The rates below shall include all direct and indirect costs, insurance (see FAR 52.228-4 and 52.228-5), overhead, and profit. The prices include all expenses and materials required to complete the work. All prices quoted shall be in U.S. dollars. The Government will make payment in local currency. US firms can be paid in USD.

3.A. VALUE ADDED TAX

VALUE ADDED TAX. Value Added Tax (VAT) is not applicable to this contract and shall not be included in the CLIN rates or Invoices because the U.S. Embassy has a tax exemption certificate from the host government.

American Embassy Cairo, Egypt Page 6 of 95

2. Base Year Unit of Measur e

Unit Rate

Estimated Quantity

Total Est.

Amount $

1.Packing Services

1.1 Packing of House Hold Effects (HHE) 1 Lbs.

Net 182000 $ -

1.2 Packing of Unaccompanied Air

Baggage (UAB)

1 Lbs.

Net

22000 $ -

1.3 Air freight official outgoing 1 Lbs.

Net

8000 $ -

1.4 Sea freight official outgoing 1 Lbs.

12000 $ -

1.5 Loose-Pack Services (Local move)

1.5.1. With preliminary packing 1 Lbs.

Net 80000 $ -

1.5.2. Without preliminary packing 1 Lbs.

15000 $ -

2. Unpacking Services

2.1. Unpacking of House Hold Effects

(HHE)

2.1.1. Custom clearance by Contractor 1 Lbs.

Gross

15000 $ -

2.1.2. Custom clearance by the US

Government staff

1 Lbs.

230000 $ -

2.2. Unpacking of Unaccompanied Air

Baggage (UAB)

1 Lbs.

20000 $ -

3. Storage Services

3.1.1. Storage of Effects Cubic

Meters 41000 $ -

3.1.2. Storage of Vehicles Vehicle 550 $ -

4. Freight Handling

4.1. Air freight Incoming Official

shipments

American Embassy Cairo, Egypt Page 7 of 95

4.1.1. Custom clearance by Contractor 1 Lbs.

70000 $ -

4.1.2. Custom clearance by US

Government staff

1 Lbs.

8000 $ -

4.2. Sea freight Incoming Official

4.2.1. Custom clearance by Contractor 1 Lbs.

3000 $ -

4.2.2. Custom clearance by US

Government staff

1 Lbs.

16000 $ -

4.3 Freight handling of

Official/Personal effects

4.3.1. Transportation within Greater

Cairo:

1 Lbs.

Gross

12000 $ -

4.3.2. Transportation for each 100

kilometers outside greater Cairo

1 Lbs.

28000 $ -

4.4. Freight handling of 20 FT and 40

FT containers

4.4.1. Customs clearance by Contractor 20 FT 10 $ -

4.4.2. Customs clearance by US

Government staff

20 FT 140 $ -

4.4.3. Customs clearance by Contractor 40 FT 10 $ -

4.4.4. Customs clearance by US

Government staff

40 FT 150 $ -

4.4.5. Demurrage charges per night: Truck 140 $ -

4.4.6. Demurrage charges per night: Semi-

Trailer 150 $ -

4.5. One way Freight handling of 20 FT and 40

4.5.1. Customs clearance by US

Government staff

20 FT 15 $ -

4.5.2. Customs clearance by Contractor 20 FT 5 $ -

4.5.3. Customs clearance by US

Government staff

40 FT 10 $ -

4.5.4. Customs clearance by Contractor 40 FT 3 $ -

5. Vehicles

American Embassy Cairo, Egypt Page 8 of 95

5.1. Handling of Incoming Vehicles:

5.1.1. Transit custom clearance only at

port of entry

Vehicle 20 $ -

5.1.2. Customs clearance only at Cairo

International Airport Customs area

Vehicle 10 $ -

5.1.3. Transportation only of a vehicle on

a flatbed tow truck from Alexandria port to Greater Cairo or to Cairo International Airport Customs area

Vehicle 20 $ -

5.1.4. Transportation only of a vehicle on

a flatbed tow truck from Cairo International Airport Customs area and delivery within Greater Cairo

Vehicle 20 $ -

5.1.5. Chauffeuring only of a vehicle from

port of entry to Greater Cairo area or to Cairo International Airport Customs area

Vehicle 10 $ -

5.1.6. Chauffeuring only of a vehicle

within Greater Cairo area

Vehicle 5 $ -

5.2. Handling of outgoing Vehicles:

5.2.1. Transporting a vehicle on a flatbed

tow truck from Greater Cairo to port of exit, customs clearance, and deregistration

Vehicle 20 $ -

5.2.2. Transportation only of a vehicle on

a flatbed tow truck from Greater Cairo to port of exit

Vehicle 15 $ -

5.2.3. Chauffeuring a vehicle from

Greater Cairo to port of exit

Total of Base Year $ -

*This estimated amount is based on total estimated Government requirements. This means that if more than one award is made, the estimated amount of work awarded under task order(s) to any single contractor will be less than the amount shown.

American Embassy Cairo, Egypt Page 9 of 95

4.A. First Option Year Option Term: Twelve (12) Months

Unit of Measur e

Unit Rate

Estimated Quantity

Total Est.

182000 $ -

1.2 Packing of Unaccompanied Air

Baggage (UAB)

1 Lbs.

Net

22000 $ -

1.3 Air freight official outgoing 1 Lbs.

Net

8000 $ -

1.4 Sea freight official outgoing 1 Lbs.

Net 80000 $ -

1.5.2. Without preliminary packing 1 Lbs.

15000 $ -

2.1.2. Custom clearance by the US

Government staff

1 Lbs.

1 Lbs.

41000 $ -

American Embassy Cairo, Egypt Page 10 of 95

70000 $ -

4.1.2. Custom clearance by US

Government staff

1 Lbs.

3000 $ -

4.2.2. Custom clearance by US

Government staff

1 Lbs.

1 Lbs.

Gross

12000 $ -

4.3.2. Transportation for each 100

kilometers outside greater Cairo

1 Lbs.

Government staff

20 FT 140 $ -

4.4.3. Customs clearance by Contractor 40 FT 10 $ -

4.4.4. Customs clearance by US

Government staff

40 FT 150 $ -

4.4.5. Demurrage charges per night: Truck 140 $ -

4.4.6. Demurrage charges per night: Semi-

20 FT 15 $ -

4.5.2. Customs clearance by Contractor 20 FT 5 $ -

4.5.3. Customs clearance by US

Government staff

40 FT 10 $ -

American Embassy Cairo, Egypt Page 11 of 95 port of entry

Vehicle 20 $ -

5.1.2. Customs clearance only at Cairo

International Airport Customs area

Vehicle 10 $ -

5.1.3. Transportation only of a vehicle on

a flatbed tow truck from Alexandria port to Greater Cairo or to Cairo International Airport Customs area

Vehicle 20 $ -

5.1.4. Transportation only of a vehicle on

a flatbed tow truck from Cairo International Airport Customs area and delivery within Greater Cairo

Vehicle 20 $ -

5.1.5. Chauffeuring only of a vehicle from

port of entry to Greater Cairo area or to Cairo International Airport Customs area

Vehicle 10 $ -

5.1.6. Chauffeuring only of a vehicle

tow truck from Greater Cairo to port of exit, customs clearance, and deregistration

Vehicle 20 $ -

5.2.2. Transportation only of a vehicle on

a flatbed tow truck from Greater Cairo to port of exit

Vehicle 15 $ -

5.2.3. Chauffeuring a vehicle from

Total of First Option Year $ -

American Embassy Cairo, Egypt Page 12 of 95

4.B. Second Option Year

Unit of Measur e

Unit Rate

Estimated Quantity

Total Est.

182000 $ -

1.2 Packing of Unaccompanied Air

Baggage (UAB)

1 Lbs.

Net

22000 $ -

1.3 Air freight official outgoing 1 Lbs.

Net

8000 $ -

1.4 Sea freight official outgoing 1 Lbs.

Net 80000 $ -

1.5.2. Without preliminary packing 1 Lbs.

15000 $ -

2.1.2. Custom clearance by the US

Government staff

1 Lbs.

1 Lbs.

41000 $ -

American Embassy Cairo, Egypt Page 13 of 95

70000 $ -

4.1.2. Custom clearance by US

Government staff

1 Lbs.

3000 $ -

4.2.2. Custom clearance by US

Government staff

1 Lbs.

1 Lbs.

Gross

12000 $ -

4.3.2. Transportation for each 100

kilometers outside greater Cairo

1 Lbs.

Government staff

20 FT 140 $ -

4.4.3. Customs clearance by Contractor 40 FT 10 $ -

4.4.4. Customs clearance by US

Government staff

40 FT 150 $ -

4.4.5. Demurrage charges per night: Truck 140 $ -

4.4.6. Demurrage charges per night: Semi-

20 FT 15 $ -

4.5.2. Customs clearance by Contractor 20 FT 5 $ -

4.5.3. Customs clearance by US

Government staff

40 FT 10 $ -

American Embassy Cairo, Egypt Page 14 of 95 port of entry

Vehicle 20 $ -

5.1.2. Customs clearance only at Cairo

International Airport Customs area

Vehicle 10 $ -

5.1.3. Transportation only of a vehicle on

a flatbed tow truck from Alexandria port to Greater Cairo or to Cairo International Airport Customs area

Vehicle 20 $ -

5.1.4. Transportation only of a vehicle on

a flatbed tow truck from Cairo International Airport Customs area and delivery within Greater Cairo

Vehicle 20 $ -

5.1.5. Chauffeuring only of a vehicle from

port of entry to Greater Cairo area or to Cairo International Airport Customs area

Vehicle 10 $ -

5.1.6. Chauffeuring only of a vehicle

tow truck from Greater Cairo to port of exit, customs clearance, and deregistration

Vehicle 20 $ -

5.2.2. Transportation only of a vehicle on

a flatbed tow truck from Greater Cairo to port of exit

Vehicle 15 $ -

5.2.3. Chauffeuring a vehicle from

Total of Second Option Year $ -

American Embassy Cairo, Egypt Page 15 of 95

4.C. Third Option Year

Unit of Measur e

Unit Rate

Estimated Quantity

Total Est.

182000 $ -

1.2 Packing of Unaccompanied Air

Baggage (UAB)

1 Lbs.

Net

22000 $ -

1.3 Air freight official outgoing 1 Lbs.

Net

8000 $ -

1.4 Sea freight official outgoing 1 Lbs.

Net 80000 $ -

1.5.2. Without preliminary packing 1 Lbs.

15000 $ -

2.1.2. Custom clearance by the US

Government staff

1 Lbs.

1 Lbs.

41000 $ -

American Embassy Cairo, Egypt Page 16 of 95

70000 $ -

4.1.2. Custom clearance by US

Government staff

1 Lbs.

3000 $ -

4.2.2. Custom clearance by US

Government staff

1 Lbs.

1 Lbs.

Gross

12000 $ -

4.3.2. Transportation for each 100

kilometers outside greater Cairo

1 Lbs.

Government staff

20 FT 140 $ -

4.4.3. Customs clearance by Contractor 40 FT 10 $ -

4.4.4. Customs clearance by US

Government staff

40 FT 150 $ -

4.4.5. Demurrage charges per night: Truck 140 $ -

4.4.6. Demurrage charges per night: Semi-

20 FT 15 $ -

4.5.2. Customs clearance by Contractor 20 FT 5 $ -

4.5.3. Customs clearance by US

Government staff

40 FT 10 $ -

American Embassy Cairo, Egypt Page 17 of 95 port of entry

Vehicle 20 $ -

5.1.2. Customs clearance only at Cairo

International Airport Customs area

Vehicle 10 $ -

5.1.3. Transportation only of a vehicle on

a flatbed tow truck from Alexandria port to Greater Cairo or to Cairo International Airport Customs area

Vehicle 20 $ -

5.1.4. Transportation only of a vehicle on

a flatbed tow truck from Cairo International Airport Customs area and delivery within Greater Cairo

Vehicle 20 $ -

5.1.5. Chauffeuring only of a vehicle from

port of entry to Greater Cairo area or to Cairo International Airport Customs area

Vehicle 10 $ -

5.1.6. Chauffeuring only of a vehicle

tow truck from Greater Cairo to port of exit, customs clearance, and deregistration

Vehicle 20 $ -

5.2.2. Transportation only of a vehicle on

a flatbed tow truck from Greater Cairo to port of exit

Vehicle 15 $ -

5.2.3. Chauffeuring a vehicle from

Total of Third Option Year $ -

American Embassy Cairo, Egypt Page 18 of 95

4.D. Fourth Option Year

Unit of Measur e

Unit Rate

Estimated Quantity

Total Est.

182000 $ -

1.2 Packing of Unaccompanied Air

Baggage (UAB)

1 Lbs.

Net

22000 $ -

1.3 Air freight official outgoing 1 Lbs.

Net

8000 $ -

1.4 Sea freight official outgoing 1 Lbs.

Net 80000 $ -

1.5.2. Without preliminary packing 1 Lbs.

15000 $ -

2.1.2. Custom clearance by the US

Government staff

1 Lbs.

1 Lbs.

41000 $ -

American Embassy Cairo, Egypt Page 19 of 95

70000 $ -

4.1.2. Custom clearance by US

Government staff

1 Lbs.

3000 $ -

4.2.2. Custom clearance by US

Government staff

1 Lbs.

1 Lbs.

Gross

12000 $ -

4.3.2. Transportation for each 100

kilometers outside greater Cairo

1 Lbs.

Government staff

20 FT 140 $ -

4.4.3. Customs clearance by Contractor 40 FT 10 $ -

4.4.4. Customs clearance by US

Government staff

40 FT 150 $ -

4.4.5. Demurrage charges per night: Truck 140 $ -

4.4.6. Demurrage charges per night: Semi-

20 FT 15 $ -

4.5.2. Customs clearance by Contractor 20 FT 5 $ -

4.5.3. Customs clearance by US

Government staff

40 FT 10 $ -

American Embassy Cairo, Egypt Page 20 of 95 port of entry

Vehicle 20 $ -

5.1.2. Customs clearance only at Cairo

International Airport Customs area

Vehicle 10 $ -

5.1.3. Transportation only of a vehicle on

a flatbed tow truck from Alexandria port to Greater Cairo or to Cairo International Airport Customs area

Vehicle 20 $ -

5.1.4. Transportation only of a vehicle on

a flatbed tow truck from Cairo International Airport Customs area and delivery within Greater Cairo

Vehicle 20 $ -

5.1.5. Chauffeuring only of a vehicle from

port of entry to Greater Cairo area or to Cairo International Airport Customs area

Vehicle 10 $ -

5.1.6. Chauffeuring only of a vehicle

tow truck from Greater Cairo to port of exit, customs clearance, and deregistration

Vehicle 20 $ -

5.2.2. Transportation only of a vehicle on

a flatbed tow truck from Greater Cairo to port of exit

Vehicle 15 $ -

5.2.3. Chauffeuring a vehicle from

Total of Fourth Option Year $ -

American Embassy Cairo, Egypt Page 21 of 95

TOTAL OF BASE YEAR ________________

TOTAL OF FIRST OPTION YEAR ________________

TOTAL OF SECOND OPTION YEAR ________________

TOTAL OF THIRD OPTION YEAR ________________

TOTAL OF FOURTH OPTION YEAR ________________

GRAND TOTAL OF BASE PLUS ALL OPTION YEARS ________________

The Government will not consider any claim for any additional compensation unless it has been authorized by the Government in writing in advance. The Government shall not be responsible for any work performed that is not specifically provided for under this contract or authorized by the Government in writing in advance.

5. ORDERS

All requests for shipments or performance of individual jobs under this contract shall be issued via an order placed by the Contracting Officer. This task order will contain the following information:

(a) Name of Contractor,

(b) Contract number

(c) Date of purchase

(d) Purchase number

(e) Name of person placing order

(f) Itemized list of shipment and services furnished

(g) Quantity, unit price, and total price of each item or service, less applicable discounts

Orders may be placed orally initially, but must be followed up in writing within 48 hours via issuance of a task order. Only a Contracting Officer may place an order, either orally or in writing.

(1) As the need for services arises, the Government will develop a price estimate. If the estimate does not exceed US $3,000, the Government will follow the procedures in paragraph (2) below. If the estimate exceeds US $3,000, the Government will follow the procedures in paragraph (3) below.

(2) Orders not exceeding US $3,000 - The Government will select a contractor for issuance of the order. This decision will be based on the Government's best

American Embassy Cairo, Egypt Page 22 of 95 interests, which may include factors such as estimated price and past performance record.

(3) Orders exceeding US $3,000 - Unless one of the exceptions in paragraph (5), below, applies, the Government will follow one of the following two scenarios:

(a) The Government will request each contractor to perform, AT NO COST TO THE GOVERNMENT, a pre-shipment survey after which the Contractor will present an estimate to the Government. Whether or not the Contractor is selected for an individual order, the Government shall not be liable for any claim from the Contractor for the costs of performing the pre-shipment survey.

Selection will be based on a combination of estimated price and past performance information; or

(b) If the Contracting Officer can establish which Contractor’s prices will result in the lowest price for the individual order without requesting a pre-shipment survey, the Government will make its award selection based upon the prices set forth in the contract and past performance information gained as a result of contractor performance under this contract.

(4) Regardless of whether the procedures in paragraph (2) or (3) above were followed, selection of contractors shall not be protestable to GAO under Subpart 33.1 of the Federal Acquisition Regulation, except on the grounds that the order increases the scope, period, or maximum value of the contract.

However, the Department of State does have an Acquisition Ombudsman who will review complaints by contractors to ensure that all contractors are afforded a fair opportunity to be considered for these task orders, pursuant to the procedures for award of task orders established herein.

(5) Exceptions to the procedures in paragraph (3) above:

(a) The agency need for the required services is of such urgency that providing such competitive opportunity would result in unacceptable delays;

(b) The order should be issued on a sole-source basis in the interest of economy and efficiency as a logical follow-on to an order already issued under the contract, provided that all awardees were given a fair opportunity to be considered for the original order.

(c) It is necessary to place an order to satisfy a minimum guarantee.

6. DELIVERY SCHEDULE

The following items shall be delivered under this contract.

Description Qty Delivery Date Deliver to:

Written Estimate upon COR request

COR

American Embassy Cairo, Egypt Page 23 of 95

Inventory List 6 each assigned packing effort Contractor - original

Client – one COR – four

Pre-shipment Survey 1 before each assigned packing effort of household effects

Client

Changes in Date/Time of Packing

2 two (2) hours before scheduled time/date

Client

Stock Levels Records 1 Throughout period of performance

Non-negotiable Warehouse Receipt

1 25 calendar days after pickup storage at the GOV facility

COR - original

Notification of Completion of Services

1 immediately upon completion of required services

COR and client

Notice of Availability for Shipment

1 completion of each assigned packing effort

Request for Shipping 1 24 hours after Notice of Availability

Required Shipping Documentation

1 by date of embarkation

Receipt of Effects and Unaccompanied Air Baggage

1 upon discovery

Delivery Receipt 1 upon completion of delivery and/or unpacking

COR - copy

Inventory List of Articles Lost or Damaged in Shipment

3 7 calendar days after delivery of goods

Contractor – original COR – one Client – one

Weight Certificate 1 submission with each invoice COR

Government Identity Cards # issued returned upon expiration of contract or when an employee leaves contractor service

American Embassy Cairo, Egypt Page 24 of 95

7. INVOICES AND PAYMENT

(a) Individual pro forma shall be submitted to the Contracting' Officer's Representative (COR) for pre-approval. After the pro forma invoice is approved, individual invoices shall be submitted for each order, accompanied by the task order and include the VAT registration number and VAT office to which the company is related. Invoices shall be submitted in the original with three (3) copies to the Financial Management Center at the following address (designated payment office only for the purpose of submitting invoices):

American Embassy Cairo 8 Kamal El Din Salah, Garden City, Cairo, Egypt Att: FMC-DBO

(b) An acceptable invoice containing expenditures for international air and sea shipments on foreign flag air carriers or vessels shall include the appropriate certificate or waiver for a U.S. carrier. The Government will disallow expenditures for international air on foreign flag air carriers unless the appropriate certificate or waiver is attached to invoices. The certification used in clause 52.247-63, Preference for U.S.-Flag Air Carriers, satisfies the justification requirement.

8. GOVERNMENT APPROVAL AND ACCEPTANCE OF CONTRACTOR

EMPLOYEES.

The Contractor shall subject its personnel to the Government's approval. All employees must pass a suitable investigation conducted by the Contractor, including recommendation(s) from their respective supervisor(s). Also required: (1) a police check covering criminal and/or subversive activities; (2) a check of personal residence, and (3) a credit investigation. The Contractor shall provide all such investigations in summary form to the COR for review and approval or disapproval. THE

CONTRACTOR SHALL NOT USE ANY EMPLOYEES UNDER THIS CONTRACT

WITHOUT GOVERNMENT APPROVAL.

9. KEY PERSONNEL.

The Contractor shall assign to this contract the following key personnel.

Position/Function Name

Project Manager (To be filled by the offeror)

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The Project Manager shall be fluent in the English language. During the first 90 days of performance, the Contractor shall make no substitutions of key personnel unless the substitution is necessitated by illness, death, or termination of employment.

10. PERSONAL INJURY, PROPERTY LOSS OR DAMAGE (LIABILITY)

The Contractor hereby assumes absolute responsibility and liability for any and all personal injuries or death and/or property damage or losses suffered due to negligence of the Contractor's personnel in the performance of the services under this contract.

11. INSURANCE

The Contractor, at its own expense, shall provide and maintain during the entire period of performance of this contract, whatever insurance is legally necessary. The Contractor shall carry during the entire period of performance the following minimum insurance:

Comprehensive General Liability Bodily injury LE 30,000.00 per occurrence

Workers' Compensation and Employer's Liability Workers' Compensation and Occupational Disease LE 30,000.00 Statutory, as required by host country law

Employer's Liability (To be filled by the offeror)

12. BONDING OF EMPLOYEES

The Government imposes bonding requirement on this contract. The Contractor shall provide any official bonds required, pay any fees or costs involved or related to equipping of any employees engaged in providing services under this contract, if legally required by the local government or local practice.

13. PERMITS

At no cost to the Government, the Contractor shall obtain all permits, licenses, and appointments required for the prosecution of work. The Contractor shall obtain these permits, licenses, and appointments in compliance with applicable host country laws.

The Contractor shall provide evidence of possession or status of application for such permits, licenses, and appointments to the Contracting Officer with its proposal.

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ATTACHMENT 1

PERFORMANCE WORK STATEMENT CONTINUATION

PACKING AND SHIPPING

1. GENERAL

The Contractor shall provide services for the United States Mission, Cairo, Egypt. This consists of packing, freight handling, forwarding, cargo storage, customs clearance and other related services that apply to shipments originating from, consigned to, routed through, and/or moved within the geographic area(s) of Alexandria, Port Said, Suez, Beni Suef, Ismailia, Aswan, Rafah, Nueiba, Soukhna or other export points in Egypt.

The Contractor shall furnish all managerial, administrative, direct labor personnel, materials and transportation that are necessary to accomplish all work required.

Contractor employees shall be on site only for performance of contractual duties and not for other business purposes. Performance requirements for required work are described below.

2. DEFINITIONS

"Article" means one item, piece, or package and contents thereof received by the Contractor as listed on the inventory. It can be household effects, professional books, papers and equipment, privately-owned vehicles, or general effects included in a shipment.

"Calendar Day" means the twenty-four hour period from midnight-to-midnight.

Saturdays, Sundays, and all holidays are considered calendar days.

"Cargo" means any items consigned to the Contractor under this contract for inbound or outbound shipment, whether consisting of household effects or U.S.

Government-owned materials.

"Client" means all United States mission personnel for whom the required services are to be rendered.

"COR" means the Contracting Officer's Representative, appointed in accordance with Section 2 of this contract/purchase order.

"Cube" means the cubic measure of space occupied by a given article after it has been packaged for shipment.

"Estimator" means the contractor employee who has the responsibility to evaluate and provide calculations of the price of packing work to be undertaken. This employee shall provide all calculations in writing.

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"Government" means the Government of the United States of America unless specifically stated otherwise.

"Gross Weight" means the weight of the packed lift van, crate or shipping container, including the articles packed therein and all materials used for wrapping, cushioning, banding, waterproofing, packaging, blocking and bracing the container.

"Household Effects" or “HHE” means those items that are the personal property of Embassy officials and members of their family, and are therefore to be packed and transported at U.S. Government expense. This includes furniture, personal effects and consumables that, because of volume and weight, are shipped via surface freight. (Note:

See the clause in Section 1, Attachment 2, and paragraph 5 entitled "Prohibited Items" for a listing of items which are not to be packed or transported at U.S. Government expense).

"Inventory" means a contractor-prepared list originated at the time the goods are packed. Each inventory is to be reviewed and signed by the client then turned over to the Contracting Officer's Representative.

"Lift Van" means a wooden storage crate.

“Modular Containers” – lift vans that are reduced in size to accommodate a particular shipment.

"Net Weight" means the gross weight of a shipment less its tare weight.

"Ordering Officer" means the Contracting Officer of the U.S. post. If a GBL is used, the ordering officer does not have to be a warranted Contracting Officer.

"Packing" means the activities required to wrap and protect an article, properly place the article in appropriate carton or box, and stow the article and its carton or box in a lift van of sufficient size and constructed in accordance with post specifications;

includes obtaining customs clearances and required documentation for shipment, via surface or air as appropriate.

"Packaging" means application or use of protective measures, including appropriate protective wrappings, cushioning and interior containers.

"Professional books, papers, and equipment" means reference material, instruments, tools, and equipment peculiar to technicians, mechanics and members of the professions and special skill areas; specialized, job-related clothing not considered to be normal or usual clothing; communication equipment used by members in association with their particular specialty; and military and individually owned or specifically issued field clothing and equipment.

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"Services" means the services performed, workmanship, and material furnished or used in the performance of the services.

"Storage Pack" means the final result of wrapping and protecting of articles, and then properly placing these articles in appropriate cartons and boxes, and then storing these articles/cartons in storage pallet boxes as loose pack storage.

"Tare Weight" means the weight of an empty shipping container, excluding all materials used for wrapping, cushioning, banding, waterproofing, packaging, blocking and bracing articles within the exterior container.

"Unaccompanied Air Baggage (UAB)" means that portion of the total weight allowance of personal property that the client is permitted to ship via airfreight. UAB typically includes those items required for short-term housekeeping, such as clothing, linen, and kitchen items.

3. GENERAL REQUIREMENTS

Packing of client household effects (HHE) and Government-owned materials for transportation is a highly specialized function. The measure of performance shall be the condition of packed articles upon arrival at their destination. The Contractor must appreciate the importance of family possessions and U.S. Government property and always take the greatest care in handling and packing such articles.

4. SCOPE OF SERVICE

1.1. Service to include: Packing, transportation from owner's residence in greater

Cairo, delivery to a designated port and customs clearance. Service also includes fumigation or heat treatment of empty lift vans.

1.2. Service to include: Packing, transportation from owner's residence in greater Cairo, delivery to Cairo International airport and customs clearance.

1.3. Service to include: Packing of official effects, transportation from an Embassy facility, delivery to Cairo International airport and customs clearance.

1.4. Service to include: Packing of official effects, transportation from an Embassy facility, delivery to a designated port and customs clearance.

1.5. Service to include: Loose pack of personal and official effects, transportation from an embassy facility or residence and delivery to a designated location within greater Cairo and unpacking.

2.1. Service to include: Custom clearance at port of entry, transportation and delivery to owner's residence in greater Cairo and unpacking.

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2.2. Service to include: Customs clearance at Cairo International airport, transportation and delivery to owner's residence in greater Cairo and unpacking.

3.1. Service to include: Rate per cubic meter or vehicle per day for storage and securing of vehicles, personal or official effects in warehouse prior to export or delivery.

4.1. Service to include: Custom clearance of Official air freighted effects, transportation from Cairo International airport, and delivery to a designated location in greater Cairo.

4.2. Service to include: Custom clearance of Official sea freighted effects, transportation from port of entry, and delivery to a designated location in greater Cairo.

4.3. Service to include: Additional land transportation that may be required for any of the above categories.

4.4. Service to include: Transportation from port of entry and delivery to a designated location in greater Cairo and return of empty container to port of entry.

Note - All 20FT containers except those (over 12,000 lbs.) must be delivered to Embassy warehouse on single trucks. 40FT and heavy 20FT (over 12,000 lbs.) must be delivered on semi-trailers.

4.5. Service to include: Inland transportation only from the Port of entry and delivery to a designated storage facility in greater Cairo. Contractor is not obligated to return container to Port of entry.

5.1. Service to include:

5.1.1 Transit customs clearance at port of entry for an incoming vehicle (Excluding transportation).

5.1.2. Customs clearance only at Cairo International airport Customs (Excluding transportation).

5.1.3. Transportation only of a vehicle on a flatbed tow truck from port of entry to Greater Cairo or to Cairo International airport Customs area.

5.1.4. Transportation only of a vehicle on a flatbed tow truck from Cairo International airport Customs area and delivery within Greater Cairo

5.1.5. Chauffeuring only of a vehicle from port of entry to Greater Cairo.

5.1.6 Chauffeuring only of a vehicle within Great Cairo city.

5.2. Service to include:

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5.2.1. Transporting a vehicle on a flatbed tow truck from Greater Cairo to port of exit, export customs clearance, returning license plates and deregistration.

5.2.2. Transportation only of a vehicle on a flatbed tow truck from Greater Cairo to port of exit.

5.2.3. Chauffeuring a vehicle from Greater Cairo to port exit.

5. PACKING SPECIFICATIONS AND RESPONSIBILITIES

Labor employed to perform services under this contract shall be experienced and competent in the performance of such services. Those employees who perform services at the client’s office or residence shall be neat and in uniform identifying them as employees of the Contractor.

The Contractor agrees to provide complete services for surveying, packing, crating, weighing, and marking of household effects, surface baggage and official Government shipments of commodities including, but not limited to, household effects, office and residential furniture, vehicles, and equipment and supplies for shipment within and from Egypt. Such services will be performed on goods located primarily within the Cairo metropolitan area, but also other areas of Egypt as requested.

The Contractor shall provide all necessary packing and crating material required by this specification and standard industry practice for the services under this contract.

At the request of the Contracting Officer’s Representative (COR), the Contractor shall survey the goods to be packed and furnish the Government with a written estimate of the weight and required number of lift vans or other containers in which to pack the goods to be shipped. The Contractor shall transport packing materials and vans to the designated location ready to perform the services required on the date and at the same time specified by the COR. The Government shall notify the Contractor 48 hours in advance, unless otherwise mutually agreed. Any services performed outside of normal business hours as may be agreed upon between the parties to this contract shall be for the mutual convenience of the contracting parties and shall create no liability on the part of the Government for overtime or premium pay charges.

The Contractor agrees to provide export packing and related services using the best commercial practices to insure a shipment of the least tare weight and smallest cubic measurement compatible with assurance of transportation to destinations without damage or pilferage to containers or contents. Export packing shall include, but shall not be limited to, the following actions by the Contractor:

Padding, dunnage and packing into cases, barrels or crates of all fragile items.

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Wrapping in waterproof paper and padding all items of furniture, television sets and other valuable equipment. The Contractor shall crate these items. The Contractor shall place these items in the lift vans so as to prevent damage or shifting while in transit.

Padding securely all mirrors and framed pictures, marble tops, etc., in crates made to the proper size of good packing grade dry lumber with least tare weight.

All rugs and carpets shall be mothproofed with crating or wrapping without folding.

Packing clothing items, linens, bedding, lampshades and similar items in containers lined with tissue paper, carefully, to prevent excessive wrinkling or folding.

Freezers or refrigerators shall be dry inside and the Contractor shall pad and secure all removable shelving and interior parts to prevent breakage or damage.

Applying tightly and securely adequate steel banding to all wooden cases and containers and to the outside of other appropriate containers that may be used for shipments.

6. INVENTORY SYSTEM

In conjunction with the client or his/her agent, the Contractor shall prepare six copies of an Inventory List of all articles packed, bearing the signature of the client or his/her agent together with the signature of the Contractor, both certifying to the correctness of the inventory. The Contractor shall ensure diligence in recording any unusual condition of the goods being packed by the Contractor. The inventory shall list each article. Words such as "HOUSEHOLD EFFECTS" or other general descriptive terms such as marred, scratched, soiled, worn, torn, gouged, and the like shall be avoided unless they are supplemented with a statement describing the degree and location of the exception. Care in the preparation of the initial inventory will assist in protecting the client of the property and the Contractor in the event of loss and/or damage. Inventory Lists shall specify the name of the client of the goods, the date of shipment and the name of the Contractor, and contain on the form an explanation of the condition symbols and location symbols. The original of the Inventory List will be retained by the Contractor; one copy shall be given to the client or the client's agent; and the remaining copies shall be forwarded to the COR.

7. FREIGHT HANDLING

The Contractor shall act on behalf of the Government on any selected incoming and outgoing Government cargo that may be assigned to the Contractor under this contract, including the effecting of necessary transport of Government cargo within Egypt. The

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Contractor accepts full responsibility for any and all losses and/or damage, from the time such cargo is received into the hands of the Contractor until it is released into the custody of the Government as evidenced by a signed receipt. The Contractor further agrees that in any instance involving loss or damage to the Government cargo, where the Contractor fails to exercise reasonable diligence, the Contractor shall assume full responsibility for such losses or damage including payment of claims for such losses or damage.

The Contractor shall transport all incoming Government cargo handled under the contract from commercial facilities at Cairo, Alexandria, Port Said, Suez, Beni Suef, Ismailia, Aswan, Rafah, Nueiba, Soukhna to the final destination in the Cairo area or elsewhere in Egypt including off-loading from the Contractor's vehicle, as specified by the COR unless otherwise directed by the COR in writing to the Contractor.

The Contractor shall pick up from the Government in the Cairo or elsewhere in Egypt in time to insure delivery to Alexandria, Port Said, Suez, Beni Suef, Ismailia, Aswan, Rafah, Nueiba, Soukhna or Cairo International Airport facilities within 48 hours of the request for pickup. The Contractor shall not place cargo in any warehouse at Government expense without prior approval of the COR.

8. CONTRACTOR RESPONSIBILITIES

The Contractor is responsible for strict adherence to all instructions and quality requirements stated in this contract and shall provide the appropriate management effort to ensure that all services are performed. Each packing or unpacking team shall have a team leader to supervise the workforce and serve as a liaison with the COR. This designated person shall have supervision as his/her function during the time the Contractor is in the client's facility or residence and when Household Effects, Unaccompanied Baggage, or other cargo is being loaded into lift vans or other shipping containers.

Work Skills and Experience The Contractor shall ensure that all personnel assigned to this contract possess the skills and experience necessary for accomplishing their individual tasks.

English Language Qualifications Each Team Leader must possess sufficient ability in reading, writing, speaking and understanding the English language to carry out the duties prescribed herein for the position. The remaining staff must be able to follow simple instructions in English, and must be able to completely understand the instructions of the Team Leader.

The Contractor's employees shall not at any time:

(a) Smoke in the client's facility or residence;

(b) Arrive at the facility or residence under the influence of drugs or alcohol, or even with alcohol on the breath;

(c) Drink alcoholic beverages on the job, even if offered;

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(d) Use the client's bathroom or towels without permission;

(e) Engage in prolonged discussion or argument regarding the job;

(f) Perform any work for the client not specified in this contract; or

(g) Request or accept any articles or currency as a gratuity from the client for work performed under this contract.

9. SCHEDULING AND PLANNING SHIPMENT PICKUPS

The COR receives requests from clients for Household Effects pack out dates, and will coordinate the scheduling of shipments with the Contractor. The COR will give the Contractor a completed "Request for Shipment" form which is the notification of scheduling and authority to proceed if "confirmed" is indicated. This form will not be given to the Contractor unless a task order has already been issued by the Contracting Officer. If "tentative" is checked, the Contractor shall contact the COR for information/instructions.

Pre-shipment Survey Before the UAB, HHE and cargoes are packed, the Contractor shall, in connection with each instance of household effects services in this contract, make an on-site pre-shipment survey of the items to be shipped and/or stored to determine the approximate net weight of each category. The survey shall be conducted by an approved estimator. The survey must list the major items of furniture, appliances and equipment which are to be included in the shipment and/or storage lot. It must also state the number of cartons and crates necessary to properly protect the loose and fragile items. The Contractor shall give a copy of each survey, signed and dated by the estimator, indicating total estimated net weight of both the export shipment and storage lot to the client within 48 hours upon completion of the pre-shipment survey. A pre-shipment survey which deviates more than ten percent, either high or low, in either the export or storage estimates, will be documented by the COR in the Contractor's performance file. A pre-shipment survey will not normally be required for shipments other than household effects shipments.

10. DURATION OF PACKING

The Contractor shall perform all packing and/or pickup of household goods and personal effects on the date beginning and at the time agreed upon between the Contractor and the client or his/her agent. The client shall be any person the COR specifies as the client in the "Request for Shipment" form authorizing service. All services performed shall be performed on normal workdays between the hours of 8:00 a.m. and 5:00 p.m. Services may only be performed at the residence before 8:00 a.m. or after 5:00 p.m. on normal workdays, or other than normal workdays with the mutual agreement of the parties. This agreement shall create no liability on the part of the Government for overtime or premium pay or other charges to be paid to the Contractor’s employees. If the packing and/or pickup crews will arrive more than two hours later than the scheduled time agreed upon, the Contractor shall notify both the client and the COR in advance. Authorization for any changes in date and time must be authorized by the COR.

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11. WEIGHT

Tare Weight Limitation Whether for official shipments or for household effects, the tare weight shall not exceed 45% of the net weight of the articles packed. If it appears that the 45% limitation will be exceeded, the Contractor shall obtain advance approval of the COR before proceeding with the packing. The tare weight and cube of each shipment shall be the minimum that will afford adequate protection to the items being packed. Contractor shall weigh containers before packing in order to calculate net weight.

Shipping Weight The Contractor will be advised in writing by the COR as to the maximum weight allowance to be shipped and/or stored. The Contractor shall not exceed these weights without the COR's consent. If the shipment portion exceeds the maximum authorized weight, the COR must be informed. The Contractor shall remove items specified by the COR at no additional cost to the Government or employee. If a shipment is forwarded which exceeds the maximum weight designated in writing by the COR, the Contractor shall be responsible for all costs on that portion of the shipment which exceeds the maximum weight designated.

12. RECORD KEEPING REQUIREMENTS

Inventory Lists The Contractor shall prepare a complete, accurate and legible Inventory List in English as the articles are packed. The client will review and sign the list.