Pre-Quotation_Conference_Minutes_-_RFQ19BM8019Q0008.pdf

Embassy of the United States of America Yangon, Myanmar - General Services Office

Date: March 15, 2019

Pre-Quotation Conference Minutes for Solicitation 19BM8019Q0008 Conducted on March is, 2019.

Introduction

The Contracting Officer welcomed all attendees, introduced procurement team and facility maintenance team. He also explained the ground rules about submitting all questions in writing and in English and stated that answers will be posted as soon as possible on the FedBizOpps website after questions are due on March 22"d, 2019 at 16:00 Myanmar Standard Time.

Discussion of the Solicitation Package

The following sections of the solicitation were highlighted:

1. Quotation requirements:

a. Submissions only in hard copy - no electronic submission will be accepted.

b. Required information demonstrating the offeror's/quoter's ability to perform.

c. Due date and time from the Standard Form SF1449. No offers will be considered that do not meet the deadline.

d. Firm Fixed price contract - the contractor will be paid a fixed amount for each month.

However, payment will only be made after satisfactory performance of the services, submittal of a proper invoice, and once a proper invoice has been received, the government has 30 days to pay. Also, all payments shall be done by electronic transfer.

e. Rates/prices in Section 1 are fully loaded or all-inclusive rates. No changes will be made after the contract is signed.

f. The rates for option years must be in the offer and are not subject to renegotiation after the contract is signed. Clause 52.217-9 - Option to Extend the Term ofthe Contract, allows the exercise of options to be the choice of the Government, not the contractor.

g. The quoters must provide the price, technical and other information highlighted in Section 3, aswell as complete the SF1449, the pricing in Section 1, and the representations and certifications in Section 5. The Offeror shall include Defense Base Act (DBA) insurance premium costs covering employees, according to FAR52.228-3.

h. No exceptions or deviations from the terms and conditions of this solicitation will be considered or accepted.

i. Evaluation factors - as stated in Section 4.

j. English language requirement.

2. Required registrations prior to providing quotes:

a. The successful vendor must be registered in the System for Award Management (SAM) prior to award. Please see Section 3, ADDENDUM TO SOLICITATIONPROVISIONS,FAR 52.204-7 and www.sam.gov. Provided attached handout for SAM registration for foreign entities.

pg.l RFQ# 19BM8019Q0008 - Pre-Quotation Conference Minutes http://www.sam.gov.

3. FAR52.222-50 - Please see this clause for Combating Trafficking in Persons requirements.

Note: Questions asked before and during the pre-quotation conference, must be in writing and in English, and the answers will be posted as soon as possible on the FedBizOpps website after questions are due.

Conclusion

The conference concluded and attendees were thanked for their presence and interest in this U.S.

Government acquisition. The meeting was adjourned and the site visit commenced.

Sincerely, Daniel Tarapacki Contracting Officer pg.2 RFQ# 19BM80 19Q0008 - Pre-Quotation Conference Minutes

Quick Start Guide For New Foreign Registrations

Helpful Information

SAM is the official free, government-operated website – there is NO charge to register or maintain your entity registration record in SAM.

What is an Entity?

In SAM, your company / business / organization is referred to as an “Entity.”

You register your entity to do business with the U.S. Federal government by complet-ing the registration process in SAM.

What do I need to get started?

1. DUNS Number: You need a Data Uni-versal Numbering System (DUNS) number to register your entity in SAM.

DUNS numbers are unique for each physical location you want to register.

2. NATO Commercial and Government

Entity (NCAGE) Code: Foreign entities must obtain a NCAGE code for each

DUNS number they plan to register in

SAM before you start the registration process.

How do I get a DUNS number?

If you do not have one, you can request a DUNS number for free to do business with the U.S. Federal government by visit-ing Dun & Bradstreet (D&B) at http://fedgov.dnb.com/webform

It takes up to 5 business days to obtain an international DUNS number.

How do I get an NCAGE code?

For instructions on obtaining a NCAGE, visit: http://www.dlis.dla.mil/Forms/

Form_AC135.asp Make sure the name and address information you provide to get your NCAGE code is the same as what you used to get your DUNS number.

It takes up to 3 business days to obtain a

NCAGE code.

What about a Taxpayer Identification

Number (TIN)?

You only need a TIN if your entity pays U.S.

taxes. If you are a foreign entity that does not pay taxes in the U.S., do not enter a number in the TIN field during registration.

Steps for Registering

1. Type www.sam.gov in your Internet browser address bar.

2. Create a SAM Individual User Account (be sure to validate your e-mail address to activate the user account), then Login.

3. Select “Register New Entity” under “Register/Update Entity” on your

“My SAM” page.

4. Select your type of Entity, most likely “Business or Organization.” Defi-nitions are in the Content Glossary on the right side of the page.

5. Tell the system why you are registering in SAM. This determines what information you have to provide.

Are you interested in bidding on Federal contracts? If you say

“Yes,” you will complete all four sections in SAM.

Are you just interested in becoming eligible to apply for grants or other Federal financial assistance? If you say “No” to the contracts question and “Yes” to the grants question, you will only have to complete the grant-related information.

6. Complete your registration. On each page, required information that you must provide has a red asterisk (*) next to the name of the field.

Here are a few helpful hints:

On the Business Information page, you will create a Marketing Part-ner Identification Number (MPIN). Write your MPIN down. It is used as a password in other government systems.

If you do not pay U.S. taxes, do not enter a TIN or select a TIN type.

Leave those fields blank.

Only use the NCAGE code you got for your DUNS number. Remem-ber, the name and address information must match on the DUNS and NCAGE records.

Make sure to select “Foreign Owned and Located” on the General

Information page.

As a foreign entity, you do not need to provide Electronic Funds

Transfer (EFT) banking information on the Financial Information page.

If you do choose to provide this electronic banking information, it must be for a U.S. bank: SAM cannot accept foreign banking infor-mation. The remittance name and address are the only manda-tory information for you on this page.

In the “Points of Contact” section, list the names of people in your organization who know about this registration in SAM and why you want to do business with the U.S. Federal government. These are called “Points of Contact” or POCs.

7. Make sure to hit [Submit] after your final review. You will get a Con-gratulations message on the screen. If you do not see this message, you did not submit your registration. What happens next?

Once approved by the IRS (if you entered a TIN) and the Commer-cial and Government Entity (CAGE) system, you will get an email from SAM.gov when your entity registration is active.

Please give yourself plenty of time before your contract or grant appli-cation deadline. Allow up to 10 business days after you submit before your registration is active in SAM, then an additional 24 hours for other systems such as Grants.gov to recognize your information.

For help registering in SAM, contact the supporting Federal Service Desk (FSD) at https://www.fsd.gov/ http://fedgov.dnb.com/webform http://www.dlis.dla.mil/Forms/Form_AC135.asp http://www.dlis.dla.mil/Forms/Form_AC135.asp http://www.sam.gov/ https://www.fsd.gov/