Minutes and Q&A -Gardening Solicitation - 19BB2120Q0004.pdf

SENSITIVE BUT UNCLASSIFIED

Solicitation: 19BB2120Q0004

Site Visit and Conference

Date: Friday, January 10, 2020

Commenced: 11:15 am

U.S. Embassy Representatives:

Mrs. Sharla Wyndham – Facilities Manager

Mr. Erlin Lynch - Maintenance Inspector/COR

Mrs. Tonya Veira – Procurement Supervisor

Attendees/Participants:

Agneta King- Nature Care

Rodney Yarde- Nature Care

The site visit/conference commenced at 10:15 am with the introduction of parties to each other

Tour of the grounds commenced.

• Designated storage area for debris was indicated.

• All hard surfaces should be cleared of debris.

• Designated area for Herb Garden

• Frangipani/Plumeria trees all have fungus

• Cassia Tree need pruning to remove dead branches and termite treatment.

Contractors were asked note section the following sections:

1.2 General Requirements

Maintenance and appearance of the grass, shrubbery, garden areas, trees, and related landscape elements of the U.S. Post and properties are an important part of the representational responsibilities of the U.S. mission. The Government will measure the Contractor’s work by the appearance of the landscape covered by this contract. The Contractor shall perform complete gardening and landscape maintenance services as described in this contract for all Government properties listed in 1.13. The Contractor shall include all planning, administration, and management necessary to assure that all services comply with the contract, the COR's schedules and instructions, and all applicable laws and regulations. The Contractor shall meet all of the standards of performance identified in the contract. The Contractor shall perform all related support functions such as supply, subcontracting, quality control, financial oversight, and maintenance of complete records and files.

1.8 Removal of Debris

Storage for debris will be provided as shown in Attachment A. It is expected that the debris should be removed on a weekly basis. Debris removal shall prevent unsightly accumulation.

1.10 Fertilizer

The contract shall obtain approval of the COR for all fertilizers to be used.

The Contractor shall present the method of application, fertilizer type, frequencies, and dates of fertilizing and liming in the Grounds Maintenance Plan.

1.11 Pest and Disease Control

The contract shall obtain approval of the COR for all pesticides to be used.

The Contractor shall present a plan for pest and disease control as a part of its Grounds Maintenance Plan.

3.0 DELIVERABLES

List of items be delivered under this contract

Questions:

• Is pressure washing required on this contract?

Site visit concluded at 11.28 am.

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Questions and Answers- 19BB2120Q0004

Q: Is pressure washing required on this contract?

A: Pressure washing is not included in this contract