Pre-Solicitation Synopsis_Ulaanbaatar.pdf

Pre-Solicitation Synopsis

19AQMM25R0008

Department of State 2025 Design-Build Construction Contract for

New Embassy Compound in Ulaanbaatar, Mongolia

This is a Pre-Solicitation Notice – interested companies do NOT need to submit any documentation at this time. The solicitation for qualification packages will be posted on

SAM.gov at a later date, please see below for further information.

The U.S. Department of State (DOS), Bureau of Administration Global Acquisition (A/GA) on behalf of the Bureau of Overseas Buildings Operations (OBO), has a requirement for Design-

Build Construction Services for the New Embassy Compound (NEC) in Ulaanbaatar, Mongolia. The Project is described below. OBO seeks to commission our nation’s top constructors to produce facilities of outstanding quality and value.

Summary of Project Scope:

● The NEC project includes the design/build construction of a:

○ New Office Building

○ Support Annex (SPX)

○ Campus Access Control (CAC) buildings- Main, Consular, and

Service

○ Mail Screening

○ Utility Building

○ Residential Building / Recreational facility

○ Parking

Project Description:

The Ulaanbaatar New Embassy Compound (NEC) project will consist of the design, construction and commissioning of; an approximate 12,024 Gross Square Meters (GSM) new office building, onsite residential facilities of approximately 1,102 GSM, recreational facility, storage and maintenance facilities, access control facilities, utility and site infrastructure, parking facilities. The total compound facility size is approximately 20,833

GSM The project is located on 4.01 hectares (9.9 acres) in the Suruga district. The official project address is 18th Khoroo, Khan-Uul District, Ulaanbaatar, Mongolia. The site is an undeveloped greenfield. The land parcel is relatively flat with some vegetation and slopes gently from east to west. The property is bounded along its perimeter by two major roads, Japan Town Street (a major street) to the north, and Olympic Avenue to the east, across from the National Park. The Chiggins khan international airport is located approximately

47 kilometers (30 miles) southwest of the site.

This NEC project is subject to the Omnibus Diplomatic Security and Antiterrorism Act of

1986, as amended, (“Omnibus Act”), 22 U.S.C. § 4852 (2000) and only “United States persons” and “qualified United States joint venture persons1” are eligible to compete and/or be considered for award.

Estimated Design/Build Construction Cost: $300-$330 million.

Award selection process/phases:

The project solicitation will consist of two phases.

Phase I – Pre-Qualification of Offerors

The Phase I notice will identify the criteria for Offerors seeking prequalification as a “US

Person” under the Omnibus Act and interested Offerors will be required to submit an Omnibus

U.S. Person Certification Package (Omnibus certification).. DOS will review the pre-qualification submissions based on the criteria set forth in the Phase I Sam.gov Announcement and the Omnibus Act to determine if an Offeror meets the Omnibus “U.S. Person” eligibility criteria. The Phase I announcement will be posted at a later date as indicated below. The

Government may conduct an information session for interested Offerors prior to the receipt of pre-qualification submissions.

Phase II – Requests for Proposals from Pre-Qualified Offerors

The Offerors determined to be pre-qualified under the Omnibus Act in accordance with the

Phase I Sam.gov notice will proceed to Phase II and be issued a formal Request for Proposal

(RFP) for the project. These offerors will be invited to participate in a required site visit and submit technical and design-build construction price proposals in Phase II.

The resulting contract will be “firm-fixed price.” Construction services will include, but are not limited to, providing construction labor and materials to execute the design; on-site organization with management to ensure overall project coordination; and overall control throughout the life of the project. Required services include preparation of construction documents, quality control plans, safety plans, project schedules and project close-out activities.

The pre-qualified Offerors participating in Phase II will be required to attend a pre-proposal conference at the project site, anticipated to be within 10 to 15 days after the issuance of the

Phase II RFP depending on travel and access restrictions.

1 As defined by the Omnibus Act a “qualified United States joint venture person” means a joint venture in which a United States person or persons owns at least 51 percent of the assets of the joint venture. 22 U.S.C. §

4852(c)(3).

https://www.law.cornell.edu/definitions/uscode.php?width=840&height=800&iframe=true&def_id=22-USC-1209688643-872542661&term_occur=999&term_src=title:22:chapter:58:subchapter:IV:section:4852 https://www.law.cornell.edu/definitions/uscode.php?width=840&height=800&iframe=true&def_id=22-USC-1081524982-872542662&term_occur=999&term_src=title:22:chapter:58:subchapter:IV:section:4852

The selected D/B Contractor’s Architect/Engineer will be the “Designer of Record” and responsible for completing the construction drawings and specifications in accordance with the solicitation documentation provided in Phase II.

The types of design services to be provided may include: architecture; civil, structural, geo-technical, seismic, blast, mechanical, electrical, telecommunication, and fire protection engineering; sustainable design, energy conservation, energy modeling, pollution prevention, and use of recovered materials; space planning, interior design, systems furniture design and integration, and signage; physical and technical security; vertical transportation; lighting design; landscape design; design and construction scheduling; cost estimating; value engineering; and administrative coordination of the various disciplines involved. Additionally, the successful offeror may be required to have an approved local design consultant.

The RFP will include bridging level design documents. The RFP and resulting contract will require the D/B contractor to complete all design and engineering documents based on the project specific design direction that will be provided in the RFP design requirements.

The Government intends to implement formal Partnering on this project.

ADDITIONAL INFORMATION:

SAM registration is not required for purposes of prequalification (Phase I) but please note the

Offeror (legal entity) pre-qualified as a “U.S. Person” in Phase 1 must be the same entity submitting a proposal in response to the RFP in Phase II. For example, if an Offeror prequalifies as a “U.S. Person Joint Venture” under the Omnibus Diplomatic Security Act

(“Omnibus”) in Phase I, the prequalified Joint Venture is considered the Offeror and the entity eligible to participate in Phase II. NOTE: Prequalification in Phase I under the Omnibus Act in

Phase I is distinct from eligibility for contract award under Phase II and Omnibus prequalification requirements are distinct from the Security Clearance Requirements. Specific requirements for security clearance and eligibility for award will be set forth in the Phase II

RFP.

To the extent the Offeror anticipates proposing two or more entities to meet the Phase II experience requirements and/or to perform under the contract, the Offeror should be structured as a formal JV or prime/subcontractor and the Offeror itself (formal JV or

Prime) and should (1) prequalify as a U.S. person JV in Phase I and, (2) be registered in SAM as a JV prior to Phase II proposal submission. Also, the JV Offeror itself should possess a security clearance or be able to obtain one in accordance with the terms of the

RFP (NOTE: Security clearance requirements are not the same as prequalifying as a “US

Person” under the Omnibus Diplomatic Security Act).

Facility Clearance Requirement:

In order to be eligible for award, the successful offeror(s) must possess, or be eligible to obtain, a Defense Counterintelligence and Security Agency (DCSA) Secret Facility Clearance (FCL), with Secret safeguarding capability, issued in accordance with the National Industrial Security

Program Operating Manual, DOD 5220.22-M. DOS will allow 180 calendar days from the notice of pre-qualification for firms to obtain the necessary FCL. Additionally, the successful offeror selected for contract award must possess, or immediately obtain an Information System

(IS) or standalone computer, approved by DSS, for processing classified information.

Performance on the contract will require access to the Department’s ProjNet-C portal, for receipt and transmission of all classified information, and a DCSA-approved classified IS for processing classified information.

If an otherwise pre-qualified Offeror does not possess the necessary FCL, DOS will sponsor the firm for an FCL at the time the Offeror is determined to be pre-qualified under Phase 1.

DOS will allow 180 calendar days from the notice of pre-qualification for firms to obtain the necessary FCL. Firms which form joint ventures must also comply with the above FCL requirements. Sponsorship does not guarantee that the firm will receive the clearance.

Foreign firms are not eligible for FCLs. Only U.S. firms organized and operating in the U.S. or

Puerto Rico, or a U.S. possession or trusted territory, are eligible for facility clearances. U.S.

firms which are determined to be under Foreign Ownership, Control, or Influence (FOCI) are not eligible for an FCL unless actions (as directed and approved by DCSA) can be taken to effectively negate or reduce associated FOCI risks to an acceptable level.

Estimated schedule:

The solicitation, Phase I – Pre-qualification, is planned for release on SAM.gov in early

February 2025.