TSS_final_solicitation.docx

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See Line Items Section 27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4, 52.212-5 IS ATTACHED. ADDENDA ARE NOT ATTACHED25

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28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN ____ COPIES TO

ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

29. AWARD OF CONTRACT: REF. OFFER DATED . YOUR OFFER ON SOLICITATION (BLOCK 5) INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

John Hite 31c. DATE SIGNED 05/22/2018

19AQMM18R0030

Date of Solicitation:

05/22/2018

Installation Services.

Please see Attachment J.1.4 for details Doc Ref No:

Installation Services.

Please see Attachment J.1.4 for details Doc Ref No:

Installation Services.

Please see Attachment J.1.4 for details Doc Ref No:

Please see Attachment J.1.4 for details Doc Ref No:

Please see Attachment J.1.4 for details Doc Ref No:

B.1 SCOPE

The U.S. Department of State Office of Overseas Building Operations (OBO) intends to award an Indefinite Delivery, Indefinite Quantity (IDIQ) for installation of technical security systems (i.e. including alarm, door control, Closed Circuit Television (CCTV), (IPCCTV), public address, x-ray, metal detection, explosive detection and intercom systems, at Department of State diplomatic missions, embassies and consulates worldwide.

B.2 TYPE OF CONTRACT

This is an indefinite-delivery, indefinite-quantity (IDIQ) contract for commercial items with all work under the contract to be accomplished pursuant to task orders. This contract has one (1) base year, with four (4) one-year options to be exercised at the sole discretion of the Government. The contract type for the individual task orders will generally be fixed-price, but may also be one or more of the following categories individually or in combination, depending on the deliverables, complexity and urgency of the requirement: Fixed-price, labor hour, and /or time and materials. Specific details will be provided in each task order Request for Proposal (RFP) (described further in Section H.2.2)

(End of clause)

B.3 MINIMUM AND MAXIMUM QUANTITIES - INDEFINITE QUANTITY CONTRACT

The Government shall order a minimum of $25,000.00 (inclusive of all direct costs, indirect costs, and profit/fee) within the base year. If this contract contains options, the one-time base year payment is sufficient to make the entire contract, including any exercised options, legally binding.

A minimum of one (1) Task or Delivery order will be issued at the rates that are within the fixed rates offered in the base IDIQ award to meet this minimum stipulated.

In order to be eligible to receive the minimum, offeror must receive Top Secret Clearance by the end of the base year (first 12 months) of the IDIQ contract.

The maximum ceiling for the contract's period of performance base period plus four (4) option years shall be any quantity or combination of supplies and services not exceeding $25 million (inclusive of all direct costs, indirect costs, and profit/fee). If the contract reaches the maximum ceiling amount prior to exercising an option year, than those remaining option years will be forfeited. If the contract never reaches the maximum ceiling amount then the maximum amount of time within scope of this contract is sixty-six (66) months (which includes up to six additional months 52.217-8 for transition purposes).

B.4 LABOR RATES AND EQUIPMENT

B.4.1 The contract contains negotiated not-to-exceed fully-loaded hourly labor rates for specific labor categories. These maximum rates (or contractor-discounted rates) will be used by the contractor in developing the labor pricing portion of its task order proposal(s). Additionally, there will be other direct costs (ODCs) as specified in Section B or in individual task orders.

B.4.2 The contractor shall furnish all supervision, labor, materials, and supplies, to include all tools and installation supplies i.e. ladders etc., and equipment necessary to provide the services and deliverables set forth and required by this technical security services contract.

B.4.3 The contractor shall provide all "tools of the trade" in order to accomplish the requirement under each firm, fixed-priced type task order. The contractor-provided tools shall be at no additional cost to the contract. The cost of any specialized equipment requirement, not considered a normal trade tool in conjunction with the services rendered herein, shall be itemized in the task orders and shall become Government property when the contractor is reimbursed for its original purchase cost.

B.5 TRAVEL COSTS (TIME-AND-MATERIALS/LABOR-HOUR) (NOV 2008)

a) Except as otherwise provided herein, the Contractor shall be reimbursed for its reasonable actual travel costs in accordance with its usual accounting practices consistent with FAR Subpart 31.2, specifically FAR 31.205-46. Travel must be directly related to and required for performance of this contract, and authorized in advance and in writing by the Contracting Officer’s Representative (COR). In no event shall costs associated with employee commuting be reimbursable as direct cost under this contract.

(b) Travel costs shall not be burdened with any indirect costs unless specifically allowable in accordance with the Contractor’s usual accounting practices consistent with FAR Subpart 31.2. In no event shall travel costs be burdened with fee/profit.

(c) The Contractor shall include a breakout of all authorized travel expenses, by individual contract employee, as an attachment to their invoices. Administrative support (coordination of travel arrangements, etc.) will be the responsibility of the Contractor.

(d) Travel shall be in accordance with Joint Travel Regulations (JTR) Reference: www.defensetravel.dod.mil/Docs/perdiem/JTR.pdf For any areas the Joint Travel Regulations does not cover, Standardized Regulations (Government Civilians, Foreign Areas), Section 925 will govern.

(e) Should any Contractor personnel be requested to perform in any area which has been determined by the Department of State to be a hazardous duty area, hazardous duty premium pay if and to the extent requested and allowed, will be payable at the same rate as would be given to Department of State direct-hire employees pursuant to Chapter 650 of the U.S. Department of State Standardized Regulations (Government Civilians, Foreign Areas). Hazardous duty premium pay shall not be burdened with any indirect costs (e.g. overhead, G and A) or fee/profit.

B.6 PASSPORTS/VISAS

The Contractor shall be responsible for ensuring that all personnel who will be required to travel outside the United States have current and valid passports. The Contractor shall be responsible for obtaining any visas required for travel to foreign countries to accomplish work assigned under this contract. The Contractor shall make no direct labor charges for obtaining/maintaining passports and/or visas.

END OF SECTION B

SECTION C- DESCRIPTIONS/SPECIFICATIONS/STATEMENT OF WORK

C.1 SPECIFICATIONS/STATEMENT OF WORK

GENERAL INFORMATION

C.1.1 Background Technical security for Department of State (DOS) facilities is critical to the successful operation of the organization. To minimize the risk of exposing sensitive Government information and for the security of personnel, the Office of Security Management (SM), Overseas Building Operations (OBO), manages comprehensive security programs at overseas U.S. installations.

The scope of this Statement of Work (SOW) covers the installation of temporary and permanent technical security systems generally associated with OBO construction projects.

C.1.2 Objective This SOW sets the requirements for the support necessary to the OBO and SM mission with respect to the installation of technical security systems at OBO projects worldwide.

C.1.3 Procedures Request for Task order Proposal - Task Order Proposal Request (TOPR) Task Orders will be issued in accordance with Section H of this contract.

These task Orders will be issued after review and acceptance of the Contractor’s task Order Proposal.

Specific systems to be installed are described in Sections B & C.2 of this solicitation.

For each task Order assigned to the Contractor under this contract, the Contractor shall take the following actions necessary to minimize disruption to OBO and the Post's staff and mission:

1. Coordinate with those designated in the task Order on the dates, times, and lengths of technical security installation deployments requiring Post's staff involvement or possibly affecting Post's operation. If those designated in the task order are unavailable or nonresponsive to the contractor notify the COR;

2. Work on this contract will frequently take place on construction sites that are jointly managed by OBO and a General Contractor (GC). Coordinate work schedules and plans with the General Contractor (GC) through the OBO Project Director (PD). The contractor should expect to work nights and/or weekends to accommodate the needs of the project, and should schedule their work so as not to interfere with the activities of the GC. However there should be no expectation that any building/site will be open and available for installation work 7-days per week.

3. Attend all scheduled appointments with the Contracting Officer’s Representative (COR), Government Technical Monitor (GTM) &,Post's staff at the agreed times;

4. Respond in writing within 24 hours of queries about the work from Project Director, COR, or Post staff;

C.1.4 Performance Requirements The COR or designated representative will conduct periodic Quality Assurance reviews of the Contractor’s performance. The COR or government technical monitor (GTM) designated by the COR will conduct acceptance inspection upon completion of the installation work. There is no requirement on the part of the government that someone from the Technical Security Branch will be available to sign-off on the work in accordance with the IDIQ contractor’s schedule. The risk is incumbent upon the contractor to be sure that all work is performed to meet standards.

C.1.5 References and Guidance The Contractor shall perform the activities under any task order in accordance with The National Electric Codes as well as the Technical Security Installation Standards Wiring Handbook (supplied upon contract award), and the Security Classification Guide for the Design and Construction of Overseas Facilities listed in Section J of the contract.

C.2 TECHNICAL SECURITY SYSTEM INSTALLATIONS

PERMANENT AND TEMPORARY TECHNICAL SECURITY SYSTEM INSTALLATIONS

C.2.1 Provision, Installation and Testing of Technical Security Systems The Contractor shall deliver to the government a fully functional Technical Security System (TSS) in accordance with the Technical Security Installation Plan (TSIP), proposed schedule, and the Technical Security Installation Standards Wiring Handbook. The government will provide the contractor a TSIP, a summary of the systems to be installed and a preliminary schedule. In the case of temporary installations the contractor will be provided with a conceptual TSIP that is based on the GC Site Utilization Plan (SUP). Since the SUP is subject to change the TSS contractor is expected to adapt the TSIP to comply with the actual conditions at post and the scope of the project. The contractor may be tasked with remaining on site to maintain and repair temporary systems.”

Contractor shall perform installations in accordance with the schedule and dates established in the original Task Order or the task Order as modified by the Contracting Officer. Project Start dates frequently change from the original estimation and contractor flexibility is required. Task Order Projects also often require more than one deployment for completion. OBO will inform the contractor of any changes to the original scope and schedule.

Work schedules and methods of performance shall be organized in a manner that facilitates the ability of U.S. Government personnel to perform their job functions without breach of DOS security standards (FAH and FAM) and without unplanned disruptions.

The contractor shall procure the equipment and supplies needed to install the designed systems in accordance with DOS security standards and the DS approved equipment list. In the event that equipment is not listed in the DOS approved equipment list or an item is not available for any reason, the contractor must notify the COR in writing or by email and recommend a replacement item in sufficient time to avoid contract delay. Long lead, commercially unavailable or special items identified by the COR may be provided as Government Furnished Equipment on a case by case basis. The contractor is responsible for providing all tools, equipment, and supplies necessary to complete the project. This includes ladders, power tools, cable pulling equipment, conduit bending equipment, etc.”

Systems to be installed include but are not limited to:

Screening systems to include:

· Large format belt X-ray systems

· Package type belt x-ray systems

· Walk through Metal Detectors

· Explosives detection equipment Access control systems to include:

· Door control and locking systems

· Intercom systems

· Automated access control systems

· Temporary and permanent vehicular and personnel security barriers Automated identification systems Detection systems to include:

· High level intrusion detection systems

· Low level intrusion detection systems

· Closed circuit (IP) television systems

· Radio frequency receiving and transmitting systems Other systems to include:

· Emergency and Imminent Danger Notification Systems

· Alarm annunciation

· Tear gas dispersion systems

· Interconnection of security systems

· Networked Physical Security Information Management Systems (PSIM) provides a platform and applications designed to integrate multiple unconnected security applications and devices and control them through one comprehensive user interface.

· Conduit, raceways and cabling to support all of the above systems.

Unless stated otherwise in the individual task order, the contractor is responsible for shipping materials and equipment to the job site and is responsible for all material movement on the job site.

The Contractor shall conform to DOS security standards for procurement and shipping. Violation of secure shipment standards can result in the determination that a shipment is compromised. This determination is made solely by DS. The contractor shall bear all mitigation costs related to the violation. This can include re-procurement of any and all materials and equipment provided by the government and /or by the contractor as determined by DS.

The Contractor shall coordinate shipment of materials with Post in writing (email acceptable) to ensure that all concerned parties are informed of storage and security requirements and estimated delivery dates.

C.2.2 Installation and Resolution of Installation Issues The Contractor shall install fully functional technical security systems in accordance with the provided Technical Security Installation Plan (TSIP), and the standards listed in section J. All anomalies and/or design conflicts are to be reported to the CO/COR in writing within 24 hours of identification.

The contractor will coordinate their work schedule with the General Contractor’s work, through the Project Director. Any potential conflicts are to be immediately reported to the COR. IDIQ contractors are expected to conduct their installation in such a way that they are prepared to work-around other trades on-site, coordinating with post’s schedule and attempting to prevent any adjustment to the contract.

C.2.3 Reporting Contractor shall provide unclassified or Sensitive but Unclassified weekly written reports to the government. These reports shall include the status of each project that the contractor has been awarded. The report should include award date, proposed deployment date, actual deployment date, originally scheduled completion date, the current targeted completion date, and the status of procurement of equipment and materials. The report shall also note any significant project updates, notification of potential changes to the project scope or schedule, and provide reports of any significant disturbance, discussion, impediment, or infringement with respect to relationships between Contractor personnel, General Contractor personnel, and Post or host country officials. The report shall be transmitted weekly to the CO, COR and other COR- designated government employees via e-mail.

In addition, the contractor will advise the COR immediately (e-mail) of any issues that might jeopardize the work or work schedule and Contractor's proposed remedy, and will notify the COR within 24 hours in writing of any issues that could result in a change or adjustment to the task order.

C.2.4 As-built Drawings The Contractor shall produce accurate as-built drawings. These drawings are also known as "Rough as-builts", "Red line drawings" or "Working Drawings". As-built drawings will depict point-to-point wiring of each system. Every termination point of every conductor shall be shown. The Contractor shall update as-built documentation as the project progresses. As-built drawings shall be accurate and reflect the actual stage of completion and shall be up-dated daily. As-builts will be reviewed against the Security Classification Guide for the Design and Construction of Overseas Facilities for proper classification and handling. Classified as-builts (even roughs) will be stored by the RSO, Post Sponsor or SSM when not in use. See Section H.18.16 for more details.

The Contractor shall produce two complete sets of as-built drawings at the conclusion of the installation phase of each project. One copy shall remain at the Post. The contractor is responsible for informing the COR of the name of the person who received the as-builts at post. The second copy shall be returned for use in producing final as-builts. Send the drawings to:

OBO/CFSM/SM SA-6 RM 730 A

ATTN JOSEPH HARCHAR

DEPARTMENT OF STATE WASHINGTON DC 20521

Since as-built documents are frequently classified, the contractor is responsible for using the DOS classified pouch system to transmit as-builts via the COR’s address. Before leaving post the contractor will forward the pouch number of the pouch to the COR for tracking purposes. Upon receipt of the classified pouch, the COR will forward the as-builts to the Contractor’s home office via classified means in accordance with Sections D and H.

Alternately, the Contractor’s technicians may arrange for a temporary ClassNet (DoS’s classified network) password, and may access ProjNet-C for transmittal of classified as-builts and other classified and NOFORN (No foreign dissemination) information to the Contractor’s facility and/or to the OBO COR. (See Section F.5 for ProjNet-C requirements.

The contractor shall provide the COR with the final set of accurate and acceptable as-built drawing package within thirty (30) calendar days after receipt of this pouch. The final as-built package shall consist of two electronic copies on CD, one of PDF file type and one DWG in latest version of AutoCAD ®.

C.3 EMERGENCY RESPONSE KITS

DOS maintains three Emergency Response Kits for response to emergencies of up to three simultaneous situations. The Contractor shall maintain the ability to deploy up to three installation technicians to accompany and install the technical security equipment associated with the contents of each of these emergency response Kits within three days of notification (total 9 technicians). The contractor shall demonstrate the ability to meet this requirement and develop a staffing plan that demonstrates effective and efficient use of resources to satisfy this requirement.

C.4 SECURITY CLEARANCE REQUIREMENT

In order to be considered for award of this contract, interested offerors, including all entities which comprise a joint venture, and the joint venture itself, must possess a Defense Security Service (DSS) Final Secret, Interim Top Secret or Final Top Secret facility clearance (FCL), issued in accordance with the National Industrial Security Program Operating Manual (NISPOM), DoD 5220.22-M.

At least two contracts will be awarded to firms possessing Interim or Final Top Secret FCLs, and one or more firms with Final Secret FCLs may be selected for additional awards. Offerors must submit their appropriate Commercial and Government Entity (CAGE) Code, facility clearance and safeguarding level with the required qualification documentation.

Selected firms possessing a Final Secret FCL will be sponsored by Department of State for an FCL upgrade to the Top Secret level. Sponsorship does not guarantee that the firm will receive the upgraded clearance. A period of 120 days from the date of selection for award will be allowed for the Secret cleared firm to obtain an Interim Top Secret FCL. After this period, the Government may, at its discretion, consider not awarding the contract to the selected offeror.

Contractor personnel requiring access to classified information or Controlled Access Areas (CAA) must possess Secret or Top Secret personnel security clearances issued by DSS prior to performance on the contract.

END OF SECTION C

SECTION D PACKAGING AND MARKING

D.1 MATERIALS SHIPPING

D.1.1 All unclassified data shall be prepared for shipment in accordance with best commercial practices.

D.1.2 Classified reports, data, and documentation shall be prepared for shipment in accordance with the National Industrial Security Program Operating Manual, (DOD 5220.22-M) D.1.3 Documents other than factory/vendor issued manuals, such as specifications or drawings, regardless of classification, shall not be shipped or stored with materials and equipment requiring secure shipment.

D.2 DEPARTMENT OF STATE MAIL AND COURIER ADDRESSES

The Contractor shall include the substance of Provisions D.2 and D3 in all cleared subcontracts. The substance of D.3 shall be reproduced in all subcontracts.

For those contractor facilities with operating ProjNet-C workstations, ProjNet-C shall be the primary means of transmitting classified information to DoS. No hardcopy classified documents shall be sent OCONUS by the Contractor.

If the Contractor does not yet have an operating ProjNet-C workstation, the Contractor is authorized to send classified packages to the Department as follows:

D.2.1 Classified packages shall not be sent via U.S. Postal Service. Contractors and subcontractors authorized to send classified packages to the Department shall provide delivery of packages, by appropriately cleared contractor, via approved hand-carry methods in accordance with NISPOM 5-410 and 5-411.

Alternatively, GSA Schedule 48 Commercial Delivery Carriers may be used in accordance with NISPOM 5-403e. Currently, the carriers on that list include:

UPS SUPPLY CHAIN SOLUTIONS

FEDERAL EXPRESS

UNITED PARCEL SERVICE

AIRNET SYSTEMS

Classified packages to be delivered via commercial delivery carrier listed above should be addressed as follows:

U.S. Department of State Overseas Buildings Operations Attn: {Insert name of OBO Project Personnel or Contracting Officer} 1701 N. Fort Myer Drive

ARLINGTON, VA 22209

The contractor shall notify the intended recipient an estimated time of arrival a minimum of 24 hours prior to sending, and receive written confirm that the recipient will be available to accept the delivery before sending the package.

D.2.1.2 All classified hand-carry deliveries from the contractor to DoS shall be made to the following address between the hours 8:00 AM and 4:00 PM EST. The contractor shall notify the intended recipient an estimated time of arrival a minimum of 24 hours prior to sending, and receive written confirm that the recipient will be available to accept the delivery prior to dispatching the package by courier.

OBO

Attn: {Insert name of Project Personnel} (Other delivery/recipient instructions can be listed here) 1701 N. Fort Myer Drive Arlington VA 22209 D.2.2 Unclassified packages sent via U.S. Mail, Registered or Certified Mail shall be addressed to:

U.S. Department of State Office of Acquisition Management A/LM/AQM/FDCD Room 400 Attn: {Insert name of Project Personnel or Contracting Officer} P.O. Box 9115, Rosslyn Station Arlington, VA 22219

NOTE: Classified information cannot be sent via this method.

D.2.2.1 Unclassified packages sent via commercial courier service shall be addressed as follows:

U.S. Department of State Office of Acquisition Management A/LM/AQM/FDCD – Room 400 Attn: {Insert name of Project Contracting Officer} (Other delivery/recipient instructions can be listed her) 1735 N. Lynn Street Arlington, VA 22209

NOTE: Classified information cannot be sent via this method.

D.3 PACKAGING REQUIREMENTS FOR MAIL AND COURIER SHIPMENT OF DOCUMENTS AND DRAWINGS

D.3.1 Separate packaging of electronic media and hardcopy material The prime Contractor and any associated subcontractors will package all paper documents and drawings separately from electronic media, regardless of its classification. Specifically, electronic media (such as CDs) will be transported in electronic media packages that contain no other hard copies of any kind, beyond that of transfer/receipt documentation. Paper drawings and documents will be packaged separately.

D.3.2 Double-wrapping and addressing of packages For all shipping methods, the prime contractor and any associated subcontractors will ensure that all project documentation, regardless of classification, is double-wrapped with both layers addressed properly and labeled with the sender’s address. Document tracking receipts should be packaged inside the inner wrapping with the materials the receipt describes. No indication of the classification or sensitivity should appear on the outer wrapper. Unclassified and SBU packages addressed to overseas facilities or sites may not have the words “blueprints” or “drawings” displayed on the outer wrapper.

D.3.3 Packaging heavy materials in appropriate containers In applying the above double-wrapping and addressing procedures, items sent via U.S. mail or commercial carrier weighing more than one (1) pound shall be double wrapped in accordance with D.3.2, and then the package shall be enclosed within an appropriately sized double walled box or, for rolled drawings, a manufactured mailing tube. The cardboard box or mailing tube counts as the second layer of wrap. Unclassified and SBU packages addressed to overseas facilities or sites may not have the words “blueprints” or “drawings” displayed on the outer wrapper.

D.4 DOCUMENTATION OF SHIPMENTS

The Contractor shall submit the documentation required by contract clauses 52.247-63, Preference for U.S.-Flag Air Carriers (Jan 2003), and 52.247-64, Preference For Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) as follows: one legible copy of a rated on-board ocean bill of lading for each shipment to both (i) The COR and (ii) the Division of National Cargo, Office of Market Development, Maritime Administration, U.S. Department of Transportation, Washington, DC 20590. All subcontractor bills of lading shall be submitted through the Contractor.

D.4.1 DISPATCH AGENTS

The Government encourages the Contractor to contact the appropriate U.S. Department of State Dispatch Agent, the names and telephone numbers of whom are available from the Contracting Officer, when obtaining shipping estimates. The Dispatch Agent may be able to assist both U.S. and foreign firms in obtaining the most competitive rates for ocean or air transportation. The Government shall not be responsible for any delays in transportation resulting from use of a carrier recommended by the Dispatch Agent.

END OF SECTION D

SECTION E- INSPECTION AND ACCEPTANCE

E.1 CLAUSES INCORPORATED BY REFERENCE

Clauses Incorporated by reference include FAR Source, Title and Date

E.2 INSPECTION & ACCEPTANCE F.O.B. DESTINATION

Inspection and acceptance shall be made at destination by an authorized representative of the government.

END OF SECTION E

SECTION F- DELIVERIES OR PERFORMANCE

F.1 PERIOD OF PERFORMANCE

The term of the contract is one (1) base year with exercisable four (4) 12-month option periods. Task Orders awarded during the term of the contract with performance periods that extend beyond the term of the contract will continue to completion of all required tasks.

F.2 WORKING HOURS

F.2.1 Work hours will be by need as stated in individual Task Orders. Other hours may be approved by the Contracting Officer's Representative. Notice must be given 24 hours in advance to COR who will consider any deviation from the hours identified per individual task order.

F.2.2 The Department of State will observe U.S. holidays designated by Federal law, Executive Order or Presidential Proclamation as well as some local host country holidays. For a list of the Holidays the Department of State observes at the performance location task order COR will provide.

F.2.3 When any such day falls on a Saturday, the preceding Friday is observed; when any such day falls on a Sunday, the following Monday is observed. Observance of such days by Government personnel shall not be cause for additional period of performance or entitlement to compensation except as set forth in the contract. If the Contractor's personnel work on a holiday, no form of holiday or other premium compensation will be reimbursed either as a direct or indirect cost, unless authorized pursuant to an overtime clause elsewhere in this contract.

F.3 DELIVERABLES

The contractor shall adhere to the schedule in the task order for deliverables. Except where noted, all days referred to are calendar days.

COB Friday COR and CO

pouch

COR

F.4 PROJNET COMMUNICATIONS

F.4.1 ProjNet Utilization for Transmission/Delivery of Unclassified and SBU Documents, Reports and Drawings ProjNet is an accredited a web-based Extranet that enhances the security associated with the exchange of unclassified and Sensitive But Unclassified (SBU) information, and provides business applications that improve the communication between OBO and partner contracting activities. The service name is ProjNet (Project Extranet). ProjNet supports both Contractor/Government exchange of information, as well as a folder for internal Contractor exchange.

ProjNet can be utilized by deployed field personnel for submission of unclassified and SBU documents, reports and as-builts. ProjNet can be accessed via the Internet by field personnel and any unclassified correspondence, reports, drawings, etc., can be transmitted either by the field personnel to the Contractor within the Contractor Exchange folders, or to the COR via the Contractor/Government exchange folder.

F.4.2 ProjNet System Capabilities. ProjNet has been developed to support web-based USG-to-Business applications related to the DoS’s facility engineering, design, and construction projects worldwide. In general, ProjNet supports four generic types of business processes: document collaboration, work product evaluation, contract monitoring, and information dissemination. The FILER application will be available to support this contract. There are additional applications which may be authorized for use at the direction of the COR, and as discussed and agreed upon in the Communication Security Protocols meeting.

FILER: FILER is a collaborative application that allows authorized project participants to exchange documents among a specific work group. ProjNet will support document collaboration among project teams. In FILER, design drawings and related documents may be transmitted among business partners. FILER provides permission framework and access designations to files stored on the ProjNet server. As required, audit information may also be tracked. ProjNet’s FILER meets the FPS-140 USG requirement to electronically encrypt SBU data. FILER is currently DoS’s only approved method for transmitting Sensitive But Unclassified (SBU) information across the Internet.

· DrChecks: Contract deliverables (typically plans and specifications) will be reviewed for contract compliance utilizing a document review and checking tool called DrChecks. DrChecks assists the team (both contractor and USG) in collecting, organizing, and tracking issues to resolution. DrChecks is the tool that supports the Request for Information (RFI) process.

· Submittal Register This electronic submittal tool standardizes and organizes construction submittals in single location online. This application automates the workflow for construction submittals including the collection, coordination, technical evaluation, and approval of submittals in pdf format. The application is designed to be used by the General Contractor, his suppliers, the Designer of Record, and by Government Quality Assurance and technical staff.

F.4.3 Classification and Sensitivity of Data Processed. ProjNet will support Sensitive But Unclassified (SBU) data only. Classified and SBU/NOFORN information is not allowed on ProjNet. The only allowable electronic transmission method for classified and SBU/NOFORN is ProjNet-C or ClassNet. It is the responsibility of all ProjNet users to understand the Department of State’s classification guidelines, and to limit the distribution of data on the ProjNet site to unclassified and SBU information only. All movement of unclassified and SBU electronic project files across the web will be limited to this site in order to protect data from interception. The Department of State, Bureau of Diplomatic Security will have complete access to all ProjNet data and logs with the purpose of policing classification guidelines. The hosting web site and equipment supporting ProjNet are USG owned, and all data passing across the website shall be construed as the property of the USG, subject to enforcement of its classification guidelines.

F.4.4 ProjNet Service Operation. ProjNet uses secure socket layer (SSL) technology to transmit data between client and server. This technology is built into the site so it is accessible from any Internet connection. Access to ProjNet begins with a request from the prime Contractor Facility Security Officer to the COR. Each prime contractor’s Facility Security Officer will be responsible for validating and approving subcontractors and vendors access requests before forwarding it to the COR. The COR will be responsible for the review and approval of all requests, and certifying access as necessary to the contract’s performance.

F.4.5 USG’s Role. The USG will support the use of the SSL technology to all Contractors and their subcontractors. The USG will assist users with login, program usage support, and management of server hardware and software. The USG will support the contractor’s implementation of ProjNet by providing a half-day orientation/training program at the contractor’s office. If the contractor has less than six (6) persons, this training may be conducted via teleconference or through the use of a web-based training module if approved by one of OBO’s ProjNet directors.

F.4.6 Accounts and Passwords. All new ProjNet users will be required to complete the Foreign Service Institute’s (FSI) distance learning course PA526 – ProjNet SM Facilitating Design and Construction Communication Utilizing the Project Extranet Technology in advance of being issued a new user account. The cost of the course is approximately $65 per person.

Once users have a connection to ProjNet, they identify themselves to the application using a unique password. OBO will be responsible for creating and setting up all user accounts. A unique password for each user is automatically generated for that user by the system. Using their unique password, user login to the appropriate ProjNet Application.

F.4.7 Contractor’s Role. It will be the Contractor’s responsibility to send the COR a complete list of all required users for the system from each company, including sub-contractors required for the project. Requests for ProjNet access for any subcontracting firms or vendors owned by, or operated in, any country on the Prohibited Countries List, will not be approved. The USG will provide the Contractor with a registration form requiring the name, telephone number, email address, and verification of US Citizenship for each ProjNet user. For requests involving NON-US Citizens, the Contractor must also provide country of citizenship, passport number, passport issue place and date, passport expiration, birth date and place, birth name and other names used, and name in the local language characters for each user. It will be the responsibility of the Contractor’s Facility Security Officer to monitor and ensure their personnel are following the Business Rules associated with ProjNet.

F.4.8 Contractor Hardware Requirements. All users are required to have broadband Internet service and a compatible web browser to gain access and use ProjNet. Browser compatibility can be tested and confirmed on the ProjNet website.

F.4.9 Business Rules. The Contractor is restricted from transporting unencrypted SBU data electronically across the Internet using email, FTP sites, or commercial web sites. OBO encourages contractors to handle and transmit all contract drawings and documents as if they are SBU, in order to minimize risk. However, drawings and documents should still be portion marked appropriately as unclassified or SBU.

· ProjNet supports up to Sensitive but Unclassified (SBU) data only. It is the responsibility of all ProjNet users to understand the Department of State’s classification guidelines, and to limit the distribution of data on the ProjNet site to unclassified information. Classified or SBU-NOFORN information shall not be transmitted via the ProjNet site, or any other electronic transmission using the Internet. Contractor personnel with access to ProjNet must be U.S. citizens or may be non-US Citizens that have obtained approval to access the system from the Department of State (DOS). The contractor cannot grant non-U.S. citizens access to ProjNet without prior DOS approval. Contractors wishing to nominate non-US citizens for access must also provide country of citizenship, passport number, passport issue place and date, passport expiration, birth date and place, birth name and other names used, and name in the local language characters, if applicable, for each user to the COR for registration/approval. Government denial of non-U.S. Citizens or subcontractors for security reasons can be made without providing rationale for denial.

· It shall be the responsibility of the Contractor’s Facility Security Officer to register, maintain, and delete all user accounts to the system on a need to know basis.

· It shall be the responsibility of the USG to provide training to all personnel who wish to access ProjNet prior to assigning a password. It shall be the responsibility of the contractor to provide conference space with a projector and an Internet connection for the use of the Government Trainer when on-site training is provided.

· Individual contractor personnel will be provided with a system-generated password that will enable access to that user only.

· Users shall protect their passwords as SBU information, and refrain from sharing their access into the ProjNet system.

· ProjNet workstations should not be left unattended while an active ProjNet work session is ongoing. Users should logout of ProjNet after each work session.

F.4.10 ProjNet Connectivity. ProjNet is utilized in a web-based environment and therefore subject to the inherent speed and connectivity problems of the Internet. The Contractor is responsible for its own connectivity to the Internet. ProjNet response time is dependent on the Contractor's equipment, including processor speed, Internet access speed, current traffic on the Internet, bandwidth, and hardware latency. The Government will not be liable for any delays associated from the usage of ProjNet including, but not limited to: slow response time, down time periods, connectivity problems, or loss of information. The Contractor should ensure that connectivity to the ProjNet system is accomplished through DSL, cable or other broad band connection. Under no circumstances shall ProjNet usage be grounds for a time extension or cost adjustment to the contract.

F.5 PROJNET-C COMMUNICATIONS/BUSINESS RULES

F.5.1 ClassNet and ProjNet-C Utilization for Transmission/Delivery of Classified Documents, Reports and Drawings.

ProjNet-C is a SECRET web-based extranet that enhances the security associated with the exchange of DOS design/construction data and provides business applications that improve communication between OBO and its Contractors.

ProjNet-C is accessible via the DoS Classified Network (ClassNet) at any DoS domestic annex or overseas post where ClassNet is available.

At any time during performance, the COR may authorize deploying field personnel, particularly team leaders, to obtain DoS ClassNet accounts in order to access ProjNet-C from overseas posts. ProjNet-C may be directed for use via Post ClassNet for deployed field personnel only. The COR will coordinate account issuance to contractor personnel with OBO/EX/IRM and/or OBO Document Control.

F.5.2 ProjNet-C Hardware Required at Domestic Contractor Facilities Because ProjNet-C operates at the SECRET level, specific hardware is required prior to deploying ProjNet-C to domestic Contractor Facilities.

F.5.2.1 The following equipment will be provided by the USG at no cost to the Contractor:

· One (1) workstation (monitor, key-board, PC tower) will be provided to the Prime Contractor facility and up to two (2) additional workstations will be provided to cleared subcontractor facilities designated by the Prime Contractor. Nominated subcontractors must have a valid need to receive and send classified documents and drawings relating to this contract, and must possess a Defense Security Service (DSS) approved standalone classified Information System (IS) prior to nomination..

· The workstation will be equipped with a removable hard disk drive (HDD), which will be provided, controlled, and serviced by the ProjNet Operations Center. When not in direct use, the HDD shall be secured by the Contractor in its DSS- approved container. The contractor COMSEC Custodian will maintain the responsibility for physical control of this workstation.

F.5.2.2 The following equipment will be required at each Contractor facility which will host ProjNet-C. This equipment will be obtained at the contractor’s expense and the cost of the items shall be reimbursed by DoS under the initial task order for use of ProjNet-C. Any continuing costs, such as ongoing analog telephone service, internet services, and bandwidth shall be borne by the Contractor:

· One Defense Security Services (DSS) Accredited Information System.

· One (1) Encryption Device (KG175D, Model-TACLANE-Micro Unit) and appropriate fill device with cables, obtained from General Dynamics through the Contractor’s COMSEC account. DOS will sponsor Contractors who do not already have a COMSEC account at the request of the COR. Approximate cost $10,000. The COMSEC Custodian will maintain the responsibility for physical control of cryptographic hardware/KEYMAT responsibilities within the secure facility and ensure that only appropriate personnel access/operate the equipment.

· One (1) secure telephone (vIPer) obtained from General Dynamics through the Contractor’s COMSEC account. If the contractor already has a secure telephone under an NSA COMSEC account not associated with ProjNet-C, the Contractor shall notify DS/IS/IND after contract award. There is no need for another secure telephone to be ordered. Approximate cost $3,000. The vIPer will be maintained by the contractor COMSEC Custodian to facilitate Over the Air Re-Keying.

· One (1) Key Fill cable GD/PN: 1DGTDTDX01. Approximate cost is $100.

· One RASKL (KIK-30). Approximate cost is $2,450 from Sypris. Only required if a vIPer is being purchased.

· An Analog telephone line for the secure telephone (vIPer).

· One (1) Static Public IP address from ISP for the TYPE 1 Encryption device (KG 175).

· Sufficient bandwidth through local internet provider (ISP) to accommodate file transfers via ProjNet-C connection. (Note: A minimum of 3-6Mb of bandwidth is recommended for proper productivity. This can be shared off of an existing connection but should be acceptable up to 6Mb of saturation from ProjNet-C usage.)

F.5.3 Request Process for Obtaining ProjNet-C at Domestic Contractor Facilities.

The points of contact for the OBO ProjNet-C Team and DS/ IS/IND will be provided to the Facility Security Officer (FSO) after contract award and/or during the COMSEC sponsorship process by DS/IS/IND. Additionally, DS/ IS/IND will provide a booklet entitled “ProjNet-C: What You Need to Know” to new ProjNet-C users after contract award and/or during the COMSEC sponsorship process. Contracting firms without existing COMSEC accounts will be sponsored for an account by DS/IS/IND, after receiving approval for classified Information System processing at the Secret level by the Defense Security Service. A copy of the Approval To Operate (ATO) or Interim ATO letter should be send to DS/IS/IND.

F.5.4 Deployment of ProjNet-C Hardware Once the Contractor has obtained a COMSEC account and has ordered the equipment listed in above, the Facility Security Officer (FSO) will notify DS/IS/IND and the ProjNet-C Team of anticipated delivery dates for coordination of the delivery of the ProjNet-C workstation. The OBO ProjNet-C Team will arrange delivery of the ProjNet-C workstation to the contractor’s facility on approximately the expected delivery date of the contractor’s COMSEC equipment from General Dynamics. The ProjNet-C Team will load the COMSEC encryption keying material, and test the system between the contractor facility and OBO. Once the connection is validated, the ProjNet-C ISSO will assist with initial account log-on and send and receive functions.

F.5.5 Turn-in of ProjNet-C Hardware When the US Government determines that ProjNet-C is no longer required at a Contractor facility, the Contractor COMSEC custodian will be directed to coordinate the disposition of COMSEC hardware and KEYMAT with NSA. The workstation will be shipped back to the ProjNet Operations Center. The removable HDD must be shipped separately by the contractor; instructions for its return will be provided by the OBO ProjNet-C Team.

F.5.6 ProjNet-C Password Management Passwords for cleared personnel at domestic Contractor facilities will be requested from OBO Document Control, by the FSO. A Visit Authorization Request must be on file with DS/IS/IND prior to requesting passwords. Clearance and COMSEC verification will be made internally at DoS before any passwords are issued to personnel at domestic Contractor facilities. Passwords will only be issued by OBO Document Control via secure telephone. The number will provided by the ProjNet-C Team when ProjNet-C is set up at the facility.

It shall be the responsibility of the Contractor to ensure ProjNet (SBU application) training and an SBU ProjNet password has been issued to all personnel prior to making a request for a ProjNet-C password. ProjNet-C passwords CANNOT be issued to anyone who has not taken the ProjNet training and been granted an SBU ProjNet password first.

Passwords are good for a period of six months after their creation. Users logging in after the six month anniversary date of the creation of the current password will receive a notification that his/her password has been changed in accordance with ProjNet-C security policy. Users are given one opportunity to view and record the new password. Following this page, users are required to re-login with the new password. The OBO ProjNet-C Call Center is able to view the temporary password to provide to the user only once. The temporary password must be reset upon first use.

END OF SECTION F

SECTION G- CONTRACT ADMINISTRATION DATA

G.1 GOVERNMENT CONTRACT ADMINISTRATION

G.1.1 Invoicing - 02inv Instructions for invoice payment:

You may submit invoices by either fax or email to the…