RFP_19-250-SOL-00033;_Amendment_0003.pdf

(x)

19-250-SOL-00033

x x copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

Rockville MD 20857

OAMP

5600 Fishers Lane, Room 14W26B Management and Policy Office of Acquisition

HHS/HRSA/OO/OAMP

Rockville MD 20857

OAMP

5600 Fishers Lane, Rm 14W26B Management and Policy Office of Acquisition

HHS/HRSA/OO/OAMP

05/02/20190003

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

04/01/2019

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not, is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

HRSA Technical Assistance IDIQ

Procurement ID#: OO131 C 2589

Award Type: Indefinite Delivery / Indefinite Quantity

The purpose of this amendment is to revise Section G.6 Request for Task Order Proposal

(RFTOP) Procedures, #4 to add: The Government further reserves the right to allow for small business set-aside.

As a result, the solicitation is amended and the following are attached and revised:

a. RFP Amendment 3 (05022019)

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

RUSSELL J. GRABILL

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

NSN 7540-01-152-8070

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

HRSA Technical Assistance IDIQ; 19-250-SOL-00033 Amendment 0003

SECTION A – STANDARD FORM (SF) 33

This page intentionally left blank.

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 Purpose of Contract

The purpose of this Indefinite-Delivery-Indefinite-Quantity (IDIQ) requirement is to provide a contracting mechanism to provide Technical Assistance (TA) in a range of areas in support of various Bureaus and Offices within the Health Resources and Services Administration (HRSA).

B.2 Compensation

1. Minimum Dollar Guarantee and Maximum Contract Limitation

Services will be acquired on an as-needed basis through the issuance of task orders. A minimum order of $2,500 is guaranteed during the life of the contract. The total cost of all task orders awarded during the contract period shall not exceed $50 million dollars each active year of the five contract years or $250 million dollars for the entire life of the contract.

Individual task orders may be awarded on a cost reimbursement, firm-fixed price, a combination of cost reimbursement and firm-fixed price, or fixed-price incentive. Task orders will be fully funded at the time of award and may contain option periods.

2. Unloaded Labor Category Ceiling Rates

The pricing table below contains unloaded rates that will apply to individual task orders issued under this contract. These ceiling rates are for the life of the contract and shall not be exceeded for any reason, unless modified by the Contracting Officer.

(Table on Following Page)

Labor Category* Base Period Option Period One

Option Period Two

Option Period Three

Option Period Four

Corporate Monitor Rural Project Manager/Director Project Manager Project Assistant Rural TA Specialist / Research Analyst Rural Research Analyst / Advisor TA Specialist / Research Analyst Data Technician Research Analyst / Advisor TA Specialist Social Science Analyst, Writer / Editor Social Science Analyst, Writer/Editor (Maternal and Child Health) Senior Writer / Editor Meeting Technical Writer Website Designer Writer / Editor Senior Researcher / Clinician Nurse, Health Statistician, TA Specialist Training Specialist Technical Writer / Editor Data Administrator / Statistician Dentist Accountant / Financial Analyst Billing Specialist Information Management Specialist

Data Architect Health Informatics Analyst Health Communications Specialist Quality Program Specialist Policy Analyst Web Designer Senior Travel and Logistics Coordinator Travel and Logistics Coordinator Translator / Interpreter Executive Coach Administrative / Governance Expert Population Health Advisor Fiscal Consultant Clinical Consultant Project Director / Contract Manager Senior Technical Personnel Behavioral Health expert Associate Technical Personnel Telehealth Consultant

*A description of the labor categories can be found under Section J Attachment B.

B.3 Cost Reimbursable Task Order

This IDIQ Contract allows for the issuance of both fixed-price and cost-reimbursement type task orders. If a cost-reimbursement type task order is issued, the following provisions apply:

1. Direct Costs

If a cost-reimbursement type task order is awarded, the contractor shall be reimbursed for all costs described below, incurred directly and specifically in the performance of the contract, claimed by the contractor and accepted by the Contracting Officer:

a. Salaries and wages of the contractors employees directly employed in performing the work required by the contract. Related fringe benefits if treated as a direct cost;

otherwise, fringe benefits may be claimed as part of indirect costs below.

b. Materials and services required in the performance of the contract, after deducting all discounts for the purchase of such materials and services.

c. Consultant fees or other payments to consultants required in the performance of this contract shall not exceed the daily rate of $750/day, exclusive of travel costs.

Consultant fees or other payments over the daily rate shall receive written approval by the Contracting Officer.

d. Travel and subsistence expenses exclusively in direct performance of the contract.

The contractor shall be reimbursed for transportation costs and travel allowances in accordance with the established policy of the contractor, but subject to the following limitations:

1) Such transportation cost shall not be reimbursed in an amount greater than the cost of first class rail or of economy air travel, unless economy air travel and economy air travel space are not available and the contractor certifies to the facts in the voucher or other documents submitted for reimbursement. Travel allowances for per diem shall not exceed the prevailing Government rate except within the corporate limits of those cities and other specified areas where higher ceiling rates have been established by the General Services Administration (GSA) for Civil Service employees in travel status.

2) The contractor shall be reimbursed for the cost of travel performed by its personnel in their privately owned automobile at the prevailing Government rate set by the Federal Travel Regulations, not to exceed the cost by the most direct economy air route between the points so traveled. If more than one person travels in such automobile, no additional charge shall be made by the contractor for such travel between such points.

2. Allowable Costs

Costs shall be determined by the Contracting Officer to be allowable in accordance with FAR Clause 52.216-7, Allowable Cost and Payment (Aug 2018) of the General Provisions and provisions of this Article. The fixed-fee shall be payable in monthly installments or in accordance with the established payment schedule in accordance with FAR Clause 52.216-8 Fixed Fee (Jun 2011) of the General Provisions upon determination by the Contracting Officer that the performance was satisfactory.

3. Prior Authorization of Certain Direct Costs

Subcontracts and Purchase Orders:

a. Requirements for purchase orders and subcontracts are governed by FAR Clause 52.244-2, Subcontracts (Oct 2010) of the General Provisions except as may be indicated herein. The extent of subcontracting shall be in compliance with FAR 52.219-14 Limitations on Subcontracting (Jan 2017).

b. The contractor shall not incur any of the following costs without the prior written approval of the Contracting Officer. Incurrence of such costs with the intent of claiming reimbursement as direct costs under this contract shall be at the Contractors own risk:

1) Purchase or rental of any item of equipment, including furniture or office equipment, regardless of cost;

2) Any rental agreement for real or personal property, or any term contract for maintenance;

3) Travel for general scientific meetings; and

4) Rearrangement, alternation or relocation of facilities.

4. Indirect Costs

a. The allowable indirect costs under this contract shall be established in accordance with the General Provisions of this contract and FAR 52.216-7, Allowable Cost and Payment (Aug 2018).

b. Pending the establishment of the negotiated indirect cost rates the provisional rates below are approved for billing purposes only.

c. The fixed ceiling contract rates should be used for the life of the contract unless the cognizant auditing agency established lower rates.

Type Provisional Rate Fixed Ceiling Contract Rate

Fringe Benefits Overhead G&A

d. If the contractor does not have a current rate agreement, within the first ninety (90) days after the effective date of this contract, the contractor shall initiate a request for indirect cost rate agreement from the following:

Hruta Virkar National Institutes of Health 6011 Executive Blvd Room 549C-1 Rockville, MD 20852 301-496-4137 Hruta.virkar@nih.gov

The request shall be accompanied by an indirect cost rate proposal and its supporting data. If the contractor does not comply with these requirements within the allotted time frame, then the Contracting Office will suspend all indirect costs being billed after ninety (90) days. Failure to initiate an indirect rate agreement shall preclude the contractor from future task order awards.

e. The final indirect cost rates applicable to this contract shall not exceed the ceiling rates listed above; provided, however, that in the event the rates are determined by the cognizant negotiated indirect cost official, on the basis of actual allowable costs to be less than the provisional and ceiling rates agreed to herein, then the lower rates as established by such cognizant official shall apply.

f. Notwithstanding the foregoing, the contractor shall comply with the requirements of

FAR 52.232-20 – Limitation of Cost (Apr 1984).

5. Fixed Fee / Award Fee

The fixed fee and award fee (if applicable to task order type) shall be negotiated per individual task order.

6. Task Order Payment Schedule

Task Order payment schedules shall be determined at the Task Order level.

SECTION C – DESCRIPTION / SPECIFICATIONS / STATEMENT OF WORK

C.1 Statement of Work

Independently and not as an agent of the Government, the contactor shall furnish all personnel, material, facilities, services, and equipment as needed to perform the Statement of Work (SOW) set forth in Section J, Attachment A and made part of this contract.

C.2 Incorporation of Contractors Proposal by Reference

It is understood and agreed that the contractor shall, in meeting the requirements of this contract, perform the work in accordance with the contractors proposal to the Health Resources and Services Administration originally dated ______________ and revised ___________, provided however, that to the extent that any provisions of sections A through I of this contract are in conflict or inconsistent with any clauses of said proposal, the provisions of sections A through I of this contract shall control and shall supersede the provisions of said proposal. Therefore, the contractors proposal is hereby incorporated into this contract by reference, to the extent its provisions are consistent with the provisions of sections A through I of this contract.

SECTION D – PACKAGING AND MARKING

All reports and documents shall have, at a minimum in the document header, the contract number, and the COR’s name. All reports and documents shall have, at a minimum in the document footer, the author in the lower left corner, the page # of total # of pages in the center bottom of the page, and the date and /or version of the document (not the auto date) in the lower right corner.

The contractor shall deliver all items at the time indicated in the Deliverables Schedule at the Task Order level.

All deliverable reports are to carry at the top of the first page the following information:

1. Contract number

2. Deliverable item number

3. Deliverable item delivery due date

4. Date of submission

SECTION E – INSPECTION AND ACCEPTANCE

E.1 Inspection and Acceptance

The Contracting Officer Representative (COR), as a duly authorized representative of the Contracting Officer, shall assume the responsibilities for monitoring the contractors performance, evaluating the quality of services provided by the contractor and performing final inspection and acceptance of all deliverables. Each Task Order issued under this contract will designate a COR to inspect and accept all work and services performed.

E.2 Inspection

FAR 52.246-4 Inspection of Services - Fixed-Price (Aug 1996) applies to fixed-price type task orders and is hereby incorporated by reference.

FAR 52.246-5 Inspection of Services - Cost Reimbursement (APR 1984) applies to cost-reimbursement type task orders and is hereby incorporated by reference.

FAR 52.246-6 Inspection Time-and-Material and Labor-Hour (May 2001) applies to Time-and- Material and Labor Hour type task orders and is hereby incorporated by reference.

SECTION F – DELIVERIES OR PERFORMANCE

F.1 Period of Performance

The period of performance shall be a base period of twelve months and four (4) twelve-month option periods.

F.2 Place of Performance

The Place of Performance for this contract may vary and will be determined at the Task Order level, based on HRSA needs. Many of the TA services provided to program participants and award recipients will be performed at the location of the learning audience or via virtual means;

however, services provided to Federal stakeholders may be performed at HRSA headquarters or its satellite offices.

F.3 Observance of Federal Holidays

It is anticipated that no services or deliveries shall be performed on Saturdays, Sundays or Federal legal holidays, or any other Government closures unless superseded by the language set forth in individual task orders.

Official Holidays:

New Year’s Day January 1st Martin Luther King, Jr. Birthday 3rd Monday in January Washington’s Birthday 3rd Monday in February Memorial Day Last Monday in May Independence Day July 4th Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veterans Day November 11th Thanksgiving Day 4th Thursday in November Christmas Day December 25th

*Inauguration Day January 20th (following a Presidential election)

For work to be performed at Government site(s):

1. No services or deliveries shall be performed, nor shall HRSA reimburse a contractor for work performed on Saturdays, Sundays, Federal legal holidays, holidays set forth by Presidential Executive Order and any other Government closures, including closures for inclement weather, unless otherwise provided for in the terms of the contract. The contractor may not bill for hours not worked.

2. When the Government site is closed, there may be a rare emergency situation or a necessity for critical work to continue where the Contracting Officer or the Head of Contracting Activity may authorize work at the fixed hourly rate set forth in the contract.

F.4 Schedule of Deliverables

The contractor shall ensure all products and services delivered under this contract are compliant with Section 508 in accordance with the Health and Human Services Acquisition Regulation (HHSAR). These Section 508 Standards were issued by the United States Access Board (https://www.access-board.gov/) and published in the Federal Register, on January 18, 2017, as the final rule (https://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-ict-refresh/final-rule). The final rule updates the Section 508 Standards along with accessibility guidelines for telecommunication products and equipment covered by section 255 of the Communications Act.

The Section 508 Standards applicable to this contract are:

Section 508 Standards and Guidelines (https://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-ict-refresh/final-rule/text-of-the-standards-and-guidelines)

• Web Content Accessibility Guidelines (WCAG) 2.0

• Success Criteria, Level A and AA

• Chapter 3: Functional Performance Criteria (FPC)

• Chapter 5: Software

• Chapter 6: Support Documentation and Services

Regardless of format, all digital content or communications materials produced as a deliverable under this contract must conform to applicable Section 508 standards to allow federal employees and members of the public with disabilities to access information that is comparable to information provided to persons without disabilities. The contractor is responsible for remediating all deliverables that do not comply with the applicable requirements as set forth below.

HHS guidance regarding accessibility of documents can be found at http://www.hhs.gov/web/section-508/making-files-accessible/index.html

ICT vs. EIT

In various places throughout HHS procurements and other Federal agencies’ contracting documents, you will see references to “EIT” (Electronic and Information Technology) and “ICT” (Information and Communications Technology). HHS considers these terms to be interchangeable, and “EIT” should always be interpreted to be “ICT” in any HHS procurement.

Note – The HHS Section 508 Product Assessment Template (PAT), that is referenced in 352.239-73 Electronic Information and Technology Accessibility Notice. Paragraph (c) and

352.239-74 Electronic and Information Technology Accessibility. Paragraph (b), (d) and (e) has been replaced with the Voluntary Product Accessibility Template Version (VPAT) 2.1 or later, is considered to meet HHS PAT requirement. The new form can be downloaded from https://www.itic.org/policy/accessibility/vpat.

Each Task Order shall require a specific list of deliverables and required due dates. Deliverables may be similar to the following. The deliverables identified with an asterisk are required for each Task Order issued under this contract. Delivery dates shall be based on calendar days.

Submission email address or physical address, and submission format will be identified in each Task Order.

Item Deliverable Due Date

*Monthly Progress Reports to include summary of work, Task Order period of performance, work performed to date, progress toward meeting the objectives and milestones of each Task Order (to include summaries of deliverables submitted and their dates of delivery; memoranda delivered to the Task Order Officer; labor hours incurred towards the completion of each task; difficulties encountered during the reporting period and those anticipated for the next reporting period; activities projected for the next reporting period; and a summary of fiscal expenditures to date).

Monthly for the duration of the Task Order

2 *Electronic Roster of Experts Within 2 weeks of Task Order award

3 Draft Site Visit Report As required under Task Order 4 Final Site Visit Report As required under Task Order 5 Draft Training Manual As required under Task Order 6 Final Training Manual As required under Task Order 7 Draft Research Report As required under Task Order 8 Final Research Report As required under Task Order

9 *Task Order Final Report Within 15 days of Task Order expiration

10 Provide documentation on maintaining Federal Records to include Records Management Schedule and Disposition Plan

Within 30 days of Task Order Award

F.5 Clauses and Provisions

Clause No. Title Date

52.242-15 Stop-Work Order AUG 1989 52.242-15 Stop-Work Order, Alternate I APR 1984 52.242-17 Government Delay of Work APR 1984

SECTION G – CONTRACT ADMINISTRATION DATA

G.1 Designation of Contracting Officer Representative (COR)

The person identified below is hereby designated as the IDIQ Contracting Officer Representative (COR). Each task order will designate a Task Order COR to ensure the technical objectives are met. The Task Order COR shall provide the necessary information, direction, coordination, within the contractual work description.

Base IDIQ Contract COR:

TBD

U.S. Dept. of Health and Human Services Health Resources and Services Administration 5600 Fishers Lane Rockville, MD 20857

Phone Number: ____________ Fax Number: ____________ Email: ____________

G.2 Contracting Officer’s Representative’s Responsibility

1. Technical Direction

The COR will provide the necessary information, direction, and coordination within the confines of the existing contractual work description in order for the contract to have a successful outcome for the government.

This includes providing technical direction to the contractor to guide the contract effort in order to accomplish the contractual performance work statement. This may include providing information to the contractor for assistance in the interpretation of government provided information, specifications or technical portions of the work description, and where required by the contract, review and approval of product deliverables of the contractor to the Government under the contract.

2. Contract Progress and Performance Management

The COR will be responsible for preparing performance evaluations in accordance with

FAR 42.1502.

G.3 Restrictions on the Contracting Officer’s Representative’s Authority

Direction given by the COR to the contractor must be within the parameters of the performance work statement as stated in the Contract.

The COR may not issue any direction to the contractor that:

1. Solicits a proposal, or

2. Constitutes an assignment of additional work outside the performance work statement of this Contract, or

3. In any manner causes an increase in the total contract cost or the time required for contract performance, or

4. Changes any of the express terms, conditions, or specifications of the Contract (e.g., changes in the price or scope of work, instructions to start or stop work, approval of any actions that will result in additional charges to the government).

Issuance of changes that affect the articles, terms, or conditions of this contract will be accomplished through the Contracting Officer, who is the only party who can determine if a direction is within the performance work statement.

G.4 Staffing Requirements

In performing duties under this contract and task orders, all personnel shall act in a professional manner. The general responsibilities of all contract/task order personnel are as follows:

1. Consistently exhibit teamwork and provides best value for customers by improving the quality of customer interaction and communication, and internally improving communication to increase the quality and value of service provided.

2. Demonstrate proactive behavior, provides timely responsiveness, and exhibits a sense of ownership and commitment in all dealings.

3. Consistently perform timely follow through to ensure quality completion of customer actions. Actively engages in customer partnering sessions and lessons learned sessions.

On a regular basis, shows initiative in problem identification and resolution.

4. Maintain the integrity and security of federally-owned property, including equipment, supplies, and information technology related hardware, software and data.

5. Effectively plan, organize, and prioritize work to accommodate agreed to dates/timelines as noted in task orders and produce clear and effective results of acceptable quality.

6. Refer new or unusual circumstances in a timely manner to the COR for guidance.

G.5 Evaluation of Contractors Performance

Interim and final evaluation of contractor performance (including options) on this contract shall be conducted in accordance with FAR Subpart 42.15 and entered into the contractors Performance Assessment Reporting System (CPARS) (www.cpars.gov) (see Section J, Attachment C).

The Government will conduct an evaluation of contractors performance based on the completion of task orders issued under this contract that exceed $150,000.00.

G.6 Request for Task Order Proposal (RFTOP) Procedures

1. The contractor will be provided with an RFTOP, which shall include a statement of work or performance work statement, schedule of deliverables, period of performance, surveillance plan (if required), evaluation criteria, task order type, and additional instructions as needed for each individual task order request.

2. The due date for task order proposals will be stated in each RFTOP and determined on a case by case basis, depending on the complexity of the requirement.

3. The contractor shall submit separate technical and cost proposals for each RFTOP issued.

4. The Government reserves the right to solicit competitive proposals for individual task orders among all the IDIQ contract holders or solicit only from the pool of contractors that make up a technical cohort. All contractors in a specific technical cohort will be given a fair opportunity to be considered for each task order issue under that cohort.

The Government further reserves the right to allow for small business set-aside.

Each RFTOP will indicate which technical cohort will be solicited. The RFTOP may be issued by electronic means or US mail.

5. The Government may consider such factors as past performance on earlier task orders, quality of deliverables, cost control, price, cost, and other relevant factors in the award of a task order to a particular contractor.

6. The Government shall reserve the right to award a task order without discussions.

7. Task order may be awarded on a unilateral basis by the Government. If a task order is issued unilaterally, the contractor must begin work immediately, adhering to the dollar limit and period of performance stated on the face page of the task order.

8. A contractor included in the competition for the award of a task order may choose not to submit a proposal. In this event, the contractor must notify the Government in writing, via email, of its decision not to submit a proposal for the given RFTOP. Failure to submit a proposal will not preclude a contractor from any future opportunity to compete for a task order. However, if the contractor continually fails to respond to RFTOPs (with a proposal or written notification to not submit a proposal), the Government may not exercise an option period under this contract.

G.7 Task Order Issuance

Task Orders may be issued by email or other electronic methods. Each task order awarded under this IDIQ contract will contain the following minimum information:

• Date of task order award

• Contract number and task order number

• Labor rates and hours of the proposed staff (if applicable)

• Pricing arrangement (i.e. fixed-price or cost-reimbursement)

• Total cost/price of task order

• Accounting and appropriation data

• Statement of work or performance work statement, schedule of deliverables, surveillance plan, and any special instructions

• Period of performance

• Key Personnel (if applicable)

• Name and contact information of the Task Order COR

G.8 Task Order Billing / Invoicing Instructions and Place of Payment

The contractor shall submit a separate invoice for each task order issued under this contact.

Invoices shall be submitted to HRSAInvoices@hrsa.gov.

For cost type task orders, the contractor shall submit monthly invoices / vouchers in Microsoft word of PDF format. For fixed-price type task orders, the contactor shall submit invoices in accordance with the payment schedule established for each task order.

Note: Invoices without all required information will be denied until the proper information is submitted.

SECTION H – SPECIAL CONTRACT REQUIREMENTS

H.1 Organizational Conflict of Interest (OCI)

Disclosure Clauses

In accordance with FAR Subpart 9.5:

1. Contractors shall disclose all OCIs that arise in any Task Order proposals.

2. The Government may terminate the contract for convenience if an OCI arises after award.

3. The contractor is required to flow down to its subcontractor OCI restrictions (if applicable).

4. Misrepresenting or failing to disclose information related to OCIs may result in termination or default, debarment, prosecution for making of false statement, or other severe consequences.

H.2 Quality Assurance

The contractor shall perform all the requirements identified in this contract/task orders. The contractor shall supervise the reviews in accordance with Government Auditing Standards. The Task Order COR shall review and approve all work products and deliverables submitted by the contractor in accordance with the terms and conditions identified under the contract/task orders.

HRSA reserves the right to obtain and review working papers from the contractor for the period beginning with the effective date of the contract/task orders through its termination. These reviews shall be conducted at HRSA’s discretion at either the contractor’s site or at the appropriate HRSA office. When reviewed at the HRSA’s site, the working papers will be sent to the HRSA office for review and evaluation by HRSA staff. After completion of the review, HRSA may hold a conference with the contractor to discuss any issues. HRSA may choose to visit the contractor or subcontractor site during the audit to assess performance of the review.

The contractor shall maintain an internal quality control program adequate to ensure that the requirements of the contract/task orders are met.

As with the working paper review, HRSA reserves the right to obtain and review all working papers associated with the contractor’s internal quality control program. These reviews shall be conducted at HRSA’s site, the working papers will be sent to the HRSA office for review and evaluation by HRSA staff. After completion of the review, HRSA may hold a conference with the contractor to discuss any issues. HRSA may choose to visit the contractor and/or the subcontractor’s site during the review to assess performance of the reviews.

H.3 Equipment

The contractor shall not use federal funding available through this contract for costs incurred for services or equipment which are reimbursable as part of another government contract. HRSA does not intend to authorize or provide funds for the purchase, lease, rental, or maintenance of any equipment under this contract or resultant task orders. The federal funding available through this contract shall not be used to reimburse the contractor for the purchase of computer hardware and/or software without prior Contracting Officer approval.

H.4 Use of Appropriated Funds to acquire Food/Light Refreshments

It is the Department's policy that appropriated funds (whether from an annual appropriation, multi-year appropriation, appropriated user fee, mandatory appropriation, gift funds, or reimbursements from such appropriations, etc.) shall not be used to purchase food (whether for conferences or meetings; for meals, light refreshments, or beverages) for federal or nonfederal participants.

SECTION I – CONTRACT CLAUSES

I.1 Federal Acquisition Regulation (FAR) (48 CFR Chapter 1) Contract Clauses

FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998)

The contract incorporates one or more clauses by reference with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. In addition, the full text of a clause may be accessed electronically at http://www.acquisition.gov/far/.

Clause No. Title Date

52.202-1 Definitions NOV 2013 52.203-3 Gratuities APR 1984 52.203-5 Covenant Against Contingent Fees MAY 2014 52.203-6 Restrictions on Subcontractor Sales to the Government SEP 2006 52.203-7 Anti-Kickback Procedures MAY 2014 52.203-8 Cancellation, Rescission, and Recovery of Funds for Illegal MAY 2014 Or Improper Activity 52.203-10 Price or Fee Adjustment for Illegal or Improper Activity MAY 2014 52.203-12 Limitation of Payments to Influence Certain Federal OCT 2010 Transactions 52.203-13 Contractor Code of Business Ethics and Conduct OCT 2015 52.203-17 Contractor Employee Whistleblower Rights and Requirement APR 2014 To Inform Employees of Whistleblower Rights 52.203-18 Prohibition on Contracting with Entities that Require Certain JAN 2017 Internal Confidentiality Agreements or Statements – Representation 52.203-19 Prohibition on Requiring Certain Internal Confidentiality JAN 2017 Agreements or Statements 52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber MAY 2011 Content Paper 52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011 52.204-10 Reporting Executive Compensation and First-Tier OCT 2018 Subcontract Awards 52.204-13 System for Award Management Maintenance OCT 2018 52.204-15 Service Contract Reporting Requirements for Indefinite OCT 2016 Delivery Contracts 52.204-22 Alternative Line Item Proposal JAN 2017 52.209-6 Protecting the Government’s Interest When Subcontracting OCT 2015 with Contractors Debarred, Suspended, or Proposed for Debarment

52.209-9 Updates of Publicly Available Information Regarding OCT 2018 Responsibility Matters

52.209-10 Prohibition on Contracting with Inverted Domestic Corporations NOV 2015 http://www.acquisition.gov/far/

52.210-1 Market Research APR 2011 52.215-2 Audit and Records—Negotiation OCT 2010 Alternate II AUG 2016 52.215-8 Order of Precedence—Uniform Contract Format OCT 1997 52.215-10 Price Reduction for Defective Certified Cost or Pricing Data AUG 2011 52.215-12 Subcontractor Certified Cost or Pricing Data OCT 2010 52.215-15 Pension Adjustments and Asset Reversions OCT 2010 52.215-17 Waiver of Facilities Capital Cost of Money OCT 1997 52.215-18 Reversion or Adjustment of Plans for Postretirement JUL 2005

Benefits (PRB) Other Than Pensions 52.215-19 Notification of Ownership Changes OCT 1997 52.215-21 Requirements for Certified Cost or Pricing Data and Data OCT 2010

Other Than Certified Cost or Pricing Data—Modifications Alternate III OCT 1997 52.215-23 Limitations on Pass-Through Charges OCT 2009 52.216-7 Allowable Cost and Payment AUG 2018 Alternate II AUG 2012 Alternate IV AUG 2012 52.216-8 Fixed Fee JUN 2011 52.219-8 Utilization of Small Business Concerns OCT 2018 52.219-9 Small Business Subcontracting Plan AUG 2018 Alternate II NOV 2016 52.219-16 Liquidated Damages - Subcontracting Plan JAN 1999 52.219-28 Post-Award Small Business Program Representation JUL 2013 52.222-3 Convict Labor JUN 2003 52.222-21 Prohibition of Segregated Facilities APR 2015 52.222-26 Equal Opportunity SEPT 2016 52.222-35 Equal Opportunity for Veterans OCT 2015

52.222.36 Equal Opportunity for Workers with Disabilities JUL 2014 52.222-37 Employment Reports on Veterans FEB 2016 52.222-40 Notification of Employee Rights Under the National Labor DEC 2010

Relations Act 52.222-50 Combating Trafficking in Persons JAN 2019 52.222-54 Employment Eligibility Verification OCT 2015 52.222-55 Minimum Wages Under Executive Order 13658 DEC 2015 52.222-62 Paid Sick Leave Under Executive Order 13706 JAN 2017 52.223-6 Drug-Free Workplace MAY 2001 52.223-18 Encouraging Contractor Policies to Ban AUG 2011

Text Messaging While Driving 52.224-1 Privacy Act Notification APR 1984 52.224-2 Privacy Act APR 1984 52.224-3 Privacy Training JAN 2017 52.226-1 Utilization of Indian Organizations and Indian-Owned JUN 2000

Economic Enterprises 52.227-1 Authorization and Consent DEC 2007 52.227-14 Rights in Data—General MAY 2014

52.228-7 Insurance–Liability to Third Persons MAR 1996 52.229-3 Federal, State, and Local Taxes FEB 2013 52.230-2 Cost Accounting Standards OCT 2015 52.230-5 Cost Accounting Standards – Educational Institution AUG 2016 52.230-6 Administration of Cost Accounting Standards JUN 2010 52.232-1 Payments APR 1984 52.232-7 Payments Under Time-and-Materials and Labor-Hour Contracts AUG 2012 52.232-8 Discounts for Prompt Payment FEB 2002 52.232-9 Limitation on Withholding of Payments APR 1984 52.232-11 Extras APR 1984 52.232-17 Interest MAY 2014 52.232-20 Limitation of Cost APR 1984 52.232-23 Assignment of Claims MAY 2014 52.232-25 Prompt Payment JAN 2017 52.232-33 Payment by Electronic Funds Transfer – System OCT 2018 for Award Management 52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.232-40 Providing Accelerated Payments to Small Business DEC 2013

Subcontractors 52.233-1 Disputes MAY 2014 52.233-3 Protest after Award AUG 1996 Alternate I JUN 1985 52.233-4 Applicable Law for Breach of Contract Claim OCT 2004 52.242-1 Notice of Intent to Disallow Costs APT 1984 52.242-3 Penalties for Unallowable Costs MAY 2014 52.242-4 Certification of Final Indirect Costs JAN 1997 52.242-5 Payments to Small Business Subcontractors JAN 2017 52.242-13 Bankruptcy JUL 1995 52.243-1 Changes – Fixed Price AUG 1987 Alternate I APR 1984 52.243-2 Changes -Cost Reimbursement AUG 1987 Alternate I APR 1984 52.243-3 Changes – Time-and-Materials or Labor-Hours SEP 2000 52.244-2 Subcontracts OCT 2010 Alternate I JUN 2007 52.244-5 Competition in Subcontracting DEC 1996 52.244-6 Subcontracts for Commercial Items JAN 2019 52.245-1 Government Property JAN 2017 Alternate I APR 2012 52.245-9 Use and Charges APR 2012 52.246-25 Limitation of Liability—Services FEB 1997 52.249-2 Termination for Convenience (Fixed Price) APR 2012 52.249-6 Termination (Cost-Reimbursement) MAY 2004 Alternate V SEPT 1996 52.249-8 Default (Fixed-Price Supply and Service) APR 1984 52.249-14 Excusable Delays APR 1984

52.253-1 Computer Generated Forms JAN 1991

FAR 52.203-14 Display of Hotline Posters (Oct 2015)

(a) Definition.

“United States,” as used in this clause, means the 50 States, the District of Columbia, and outlying areas.

(b) Display of fraud hotline poster(s). Except as provided in paragraph (c)—

(1) During contract performance in the United States, the Contractor shall prominently display in common work areas within business segments performing work under this contract and at contract work sites—

(i) Any agency fraud hotline poster or Department of Homeland Security (DHS) fraud hotline poster identified in paragraph (b)(3) of this clause; and

(ii) Any DHS fraud hotline poster subsequently identified by the Contracting Officer.

(2) Additionally, if the Contractor maintains a company website as a method of providing information to employees, the Contractor shall display an electronic version of the poster(s) at the website.

(3) Any required posters may be obtained as follows:

Poster: OIG Hotline Ops Poster - Grant & Contract Fraud Obtain from:

https://forms.oig.hhs.gov/hotlineoperations/posters/OIG%20Hotline%20Ops%20Poster%20- %20Grant%20&%20Contract%20Fraud.pdf

(c) If the Contractor has implemented a business ethics and conduct awareness program, including a reporting mechanism, such as a hotline poster, then the Contractor need not display any agency fraud hotline posters as required in paragraph (b) of this clause, other than any required DHS posters.

(d) Subcontracts. The Contractor shall include the substance of this clause, including this paragraph (d), in all subcontracts that exceed $5.5 million, except when the subcontract—

(1) Is for the acquisition of a commercial item; or

(2) Is performed entirely outside the United States.

FAR 52.204-21 Basic Safeguarding of Covered Contractor Information Systems (Jun 2016)

a) Definitions. As used in this clause–

“Covered contractor information system” means an information system that is owned or operated by a contractor that processes, stores, or transmits Federal contract information.

“Federal contract information” means information, not intended for public release, that is provided by or generated for the Government under a contract to develop or deliver a product or service to the Government, but not including information provided by the Government to the public (such as on public websites) or simple transactional information, such as necessary to process payments.

“Information” means any communication or representation of knowledge such as facts, data, or opinions, in any medium or form, including textual, numerical, graphic, cartographic, narrative, or audiovisual (Committee on National Security Systems Instruction (CNSSI) 4009).

“Information system” means a discrete set of information resources organized for the collection, processing, maintenance, use, sharing, dissemination, or disposition of information (44 U.S.C.

3502).

“Safeguarding” means measures or controls that are prescribed to protect information systems.

(b) Safeguarding requirements and procedures.

(1) The Contractor shall apply the following basic safeguarding requirements and procedures to protect covered contractor information systems. Requirements and procedures for basic safeguarding of covered contractor information systems shall include, at a minimum, the following security controls:

(i) Limit information system access to authorized users, processes acting on behalf of authorized users, or devices (including other information systems).

(ii) Limit information system access to the types of transactions and functions that authorized users are permitted to execute.

(iii) Verify and control/limit connections to and use of external information systems.

(iv) Control information posted or processed on publicly accessible information systems.

(v) Identify information system users, processes acting on behalf of users, or devices.

(vi) Authenticate (or verify) the identities of those users, processes, or devices, as a prerequisite to allowing access to organizational information systems.

(vii) Sanitize or destroy information system media containing Federal Contract Information before disposal or release for reuse.

(viii) Limit physical access to organizational information systems, equipment, and the respective operating environments to authorized individuals.

(ix) Escort visitors and monitor visitor activity; maintain audit logs of physical access; and control and manage physical access devices.

(x) Monitor, control, and protect organizational communications (i.e., information transmitted or received by organizational information systems) at the external boundaries and key internal boundaries of the information systems.

(xi) Implement subnetworks for publicly accessible system components that are physically or logically separated from internal networks.

(xii) Identify, report, and correct information and information system flaws in a timely manner.

(xiii) Provide protection from malicious code at appropriate locations within organizational information systems.

(xiv) Update malicious code protection mechanisms when new releases are available.

(xv) Perform periodic scans of the information system and real-time scans of files from external sources as files are downloaded, opened, or executed.

(2) Other requirements. This clause does not relieve the Contractor of any other specific safeguarding requirements specified by Federal agencies and departments relating to covered contractor information systems generally or other Federal safeguarding requirements for controlled unclassified information (CUI) as established by Executive Order 13556.

(c) Subcontracts. The Contractor shall include the substance of this clause, including this paragraph (c), in subcontracts under this contract (including subcontracts for the acquisition of commercial items, other than commercially available off-the-shelf items), in which the subcontractor may have Federal contract information residing in or transiting through its information system.

FAR 52.216-18 Ordering (Oct 1995)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from __________ through ____________ [insert dates].

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) If mailed, a delivery order or task order is considered “issued” when the Government deposits the order in the mail. Orders may be issued orally, by facsimile, or by electronic commerce methods only if authorized in the Schedule.

FAR 52.216-19 Order Limitations (Oct 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than $2,500.00, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor-

(1) Any order for a single item in excess of $50 million;

(2) Any order for a combination of items in excess of $50 million; or

(3) A series of orders from the same ordering office within 1 day that together call for quantities exceeding the limitation in paragraph (b)(1) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216- 21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.

(d) Notwithstanding paragraphs(b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 1 day after issuance, with written notice stating the Contractor’s intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

FAR 52.216-22 Indefinite Quantity (Oct 1995)

(a) This is an indefinite-quantity contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the “maximum.” The Government shall order at least the quantity of supplies or services designated in the Schedule as the “minimum.”

(c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(d) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor’s and Government’s rights and obligations with respect to that order to the same extent as if the order were completed during the contract’s effective period;

provided, that the Contractor shall not be required to make any deliveries under this contract after one year after contract expiration.

I.2 Options

FAR 52.217-8 Option to Extend Services (Nov 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

FAR 52.217-9 Option to Extend the Term of the Contract (Mar 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 60 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended…