191T7023Q0023.doc

SECTION A – SF-33

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

B.1

SCOPE OF SERVICES

The Contractor shall provide personnel, supplies and equipment for all pest control services at the U.S. Embassy and its residences in Rome, Italy as described in Section C, DESCRIPTION/SPECIFICATIONS/WORK STATEMENT, of this contract.

B.2

TYPE OF CONTRACT

This is a fixed price contract for standard services. For temporary additional services, a time-and-materials contract will be used.

B.3 TYPES OF SERVICES

(a) Standard Services. The Contractor shall provide pest control services as specified in Section C for properties listed in Exhibit 4.

(b) Temporary Additional Services. The Contractor shall provide Temporary Additional Services when requested by the Contracting Officer's Representative (COR) through a written order, but not to exceed the ceiling price without the Contracting Officer’s approval. Temporary Additional Services delivered shall be in addition to the Standard Services and shall be priced at the unit price shown below. The tasks to be accomplished shall be additional quantities of the same tasks described in Section C.

B.4 PRICING

(a) The Government will pay the Contractor a fixed price per month for Standard Services that have been satisfactorily performed. The Government will also pay the Contractor for Temporary Additional Services ordered each month by the Government for satisfactorily completed work. The quantities of Temporary Additional Services specified in the Schedule are estimates only and are not guaranteed by this contract.

(b) In addition to all direct (labor, equipment, materials) and indirect costs (overhead, general and administrative expenses), the Contractor shall include any premium pay for services required on holidays only in the fixed prices for Standard Services. The Contractor shall include any premium pay for overtime only in the fixed rates for Temporary Additional Services.

(c) The Government will also reimburse the Contractor at the purchase price for any materials or equipment ordered by the Government for Temporary Additional Services.

(d) The cost of Workers’ Compensation War-Hazard Insurance Overseas (See Section I, FAR 52.228-4) is not reimbursable and shall be included in the Contractor’s rates.

(e) The Government will make payment in local currency.

B.4.1 VALUE ADDED TAX

The Government will not reimburse the Contractor for VAT under this contract. The Contractor shall not include a line for VAT on Invoices as the U.S. Embassy has a tax exemption certificate with the host government.

B.5

BASE PERIOD PRICES

STANDARD SERVICES

a. The fixed price for the base year of the contract (starting on the date of the award and continuing for a period of 12 months) is:

(See Section C.4.)

1. Rats Control Outdoor Area

Embassy Compound

Villa Taverna

Villa Pinciana

Villa Allegri

Villa Grazioli

Val di Sole

Villa Laura

Villa San Sebastiano

Villa Richardson

TOTAL

2. Rats Control Indoor Area

Embassy Compound

Villa Taverna

Villa Pinciana

Villa Grazioli

Val di Sole

Villa Laura

Villa San Sebastiano

Villa Richardson

TOTAL

3. Cockroaches Control Indoor Area

Embassy Compound

Villa Taverna

Villa Pinciana

Villa Grazioli

Val di Sole

Villa Laura

Villa San Sebastiano

Villa Richardson

TOTAL

4. Mosquito Control Outdoor Area

Embassy Compound

Villa Taverna

Villa Pinciana

Villa Allegri

Villa Grazioli

Val di Sole

Villa Laura

Villa San Sebastiano

Villa Richardson

TOTAL

Grand Total Standard Services (1 to 4)

TEMPORARY ADDITIONAL SERVICES (b +c)

b. The hourly fixed rates for temporary additional services are:

(See Section C.5.)

Total Ceiling Amount (b)

B. c. The Government will reimburse the Contractor for any of the following materials or equipment that the Government orders to be delivered in conjunction with any order for Temporary Additional Services. All reimbursements shall be at the Contractor's out of pocket cost, with no overhead, profit, or other charge added. The estimated quantities below are estimated only and not guaranteed by the Government.

Total Ceiling Amount (c)

Total Not To Exceed Price (b+c)

GRAND TOTAL AMOUNT FOR THE BASE YEAR (a+b+c)

B.5.1

MINIMUM AND MAXIMUM AMOUNTS

During the Base Year of the contract, and during the option year that might be exercised, the United States Government (USG) shall place orders totaling a minimum of Euro 60.00. This reflects the contract minimum guarantee for each period of performance. The amount of all orders, for base and all option years shall not exceed Euro 45,000.00. This reflects the contract maximum.”

B.6

FIRST OPTION YEAR PRICES

STANDARD SERVICES

a. The fixed price for Option Year 1 of the contract is:

(Option Term: Twelve (12) Months) (See Section C.4.)

1. Rats Control Outdoor Area

Embassy Compound

Villa Taverna

Villa Pinciana

Villa Allegri

Villa Grazioli

Val di Sole

Villa Laura

Villa San Sebastiano

Villa Richardson

TOTAL

2. Rats Control Indoor Area

Embassy Compound

Villa Taverna

Villa Pinciana

Villa Grazioli

Val di Sole

Villa Laura

Villa San Sebastiano

Villa Richardson

TOTAL

3. Cockroaches Control Indoor Area

Embassy Compound

Villa Taverna

Villa Pinciana

Villa Grazioli

Val di Sole

Villa Laura

Villa San Sebastiano

Villa Richardson

TOTAL

4. Mosquito Control Outdoor Area

Embassy Compound

Villa Taverna

Villa Pinciana

Villa Allegri

Villa Grazioli

Val di Sole

Villa Laura

Villa San Sebastiano

Villa Richardson

TOTAL

Grand Total Standard Services (1 to 4)

TEMPORARY ADDITIONAL SERVICES (b +c)

c. The hourly fixed rates for temporary additional services are:

Total Ceiling Amount for the Base Year (b)

C. c. The Government will reimburse the Contractor for any of the following materials or equipment that the Government orders to be delivered in conjunction with any order for Temporary Additional Services. All reimbursements shall be at the Contractor's out of pocket cost, with no overhead, profit, or other charge added. The estimated quantities below are estimated only and not guaranteed by the Government.

Total Ceiling Amount (c)

Total Not To Exceed Price (b+c)

GRAND TOTAL AMOUNT FOR OPTION YEAR 1 (a+b+c)

B.6.1

During the Base Year of the contract, and during the option year that might be exercised, the United States Government (USG) shall place orders totaling a minimum of Euro 60.00. This reflects the contract minimum guarantee for each period of performance. The amount of all orders, for base and all option years shall not exceed Euro 45,000.00. This reflects the contract maximum.”

B.7

SECOND OPTION YEAR PRICES

STANDARD SERVICES

a. The fixed price for Option Year 2 of the contract is:

(Option Term: Twelve (12) Months) (See Section C.4.)

1. Rats Control Outdoor Area

Embassy Compound

Villa Taverna

Villa Pinciana

Villa Allegri

Villa Grazioli

Val di Sole

Villa Laura

Villa San Sebastiano

Villa Richardson

TOTAL

2. Rats Control Indoor Area

Embassy Compound

Villa Taverna

Villa Pinciana

Villa Grazioli

Val di Sole

Villa Laura

Villa San Sebastiano

Villa Richardson

TOTAL

3. Cockroaches Control Indoor Area

Embassy Compound

Villa Taverna

Villa Pinciana

Villa Grazioli

Val di Sole

Villa Laura

Villa San Sebastiano

Villa Richardson

TOTAL

4. Mosquito Control Outdoor Area

Embassy Compound

Villa Taverna

Villa Pinciana

Villa Allegri

Villa Grazioli

Val di Sole

Villa Laura

Villa San Sebastiano

Villa Richardson

TOTAL

Grand Total Standard Services (1 to 4)

TEMPORARY ADDITIONAL SERVICES (b +c)

b. The hourly fixed rates for temporary additional services are:

Total Ceiling Amount (b)

D. c. The Government will reimburse the Contractor for any of the following materials or equipment that the Government orders to be delivered in conjunction with any order for Temporary Additional Services. All reimbursements shall be at the Contractor's out of pocket cost, with no overhead, profit, or other charge added. The estimated quantities below are estimated only and not guaranteed by the Government.

Total Ceiling Amount (c)

Total Not To Exceed Price (b+c)

GRAND TOTAL AMOUNT FOR OPTION YEAR 2 (a+b+c)

B.7.1

During the Base Year of the contract, and during the option year that might be exercised, the United States Government (USG) shall place orders totaling a minimum of Euro 60.00. This reflects the contract minimum guarantee for each period of performance. The amount of all orders, for base and all option years shall not exceed Euro 45,000.00. This reflects the contract maximum.”

B.8

GRAND TOTAL

Base Year Price

First Option Year Price

Second Option Year Price

Grand Total of Base plus All Option Years (not to exceed)

SECTION C - DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

C.1

INTRODUCTION

This contract is part of a comprehensive Integrated Pest Management (IPM) program for the U.S. Embassy in Rome, Italy. IPM is a planned program for long-term pest suppression. The IPM program is based on the implementation of three critical elements:

1. habitat modification to reduce pest prevalence;

2. self-help measures; and,

3. use of professional-use pesticides.

This contract is for recurring entomological and pest control services at the U.S. Embassy in Rome, Italy. The work shall be accomplished in a manner which conforms to the intent of all applicable Department of State (DOS) safety, health, and environmental policies, standards and regulations. The Contractor shall recognize and take all precautions against the documented dangers of pesticide application. The Contractor shall perform the work in a manner effective for controlling pests, causes no contamination to other parts of the property and environs. The Contractor shall not endanger any of the property occupants or workers; and shall leave the areas safe for re‑occupancy.

C.2

GENERAL SCOPE OF WORK

The Contractor shall adequately suppress indoor populations of rats, mice, cockroaches, ants, flies, stinging insects, moths, mosquitoes, or any other arthropod pests not specifically excluded from the contract. Populations of these pests that are located outside of the specified buildings, but within the property boundaries of the buildings shall be included. Services shall also include control of insects and fungi, which can cause damage to outdoor ornamentals, plants, and turf.

C.3

DEFINITIONS AND REGULATIONS

C.3.1 Definitions The following terms as used in this contract are hereby defined as follows:

Aerosol: A system consisting of solid or liquid particles suspended in air.

Clean or Decontaminate: To remove thoroughly pesticide residue from surfaces. To accomplish this, refer to the pesticide manufacturer's recommendations for cleaning and decontamination.

Contractor: The Pest Control Contractor

COR: Contracting Officer's Representative.

DAPU: Department-authorized professional-use pesticides that are listed on Table 2 of the Department’s Integrated Pest Management Program document or others that have been authorized (by A/FBO/OPS/SAF SHEM) for a specific application. These pesticides are also listed in Exhibit 2 of Section J.

DOS: Department of State Emulsifiable Concentrates: Emulsifiable concentrates permit chemicals which do not dissolve in water, to be suspended in water with water as the extending or diluting material. This is accomplished by dissolving the toxicant in its usual solvent and adding an emulsifying agent to make it possible for small droplets of the solvent, carrying the toxicant to remain dispersed, throughout the water. The emulsion contains water, solvent, pesticide, and emulsifier.

EPA: The U.S. Environmental Protection Agency.

Fumigation: The act of introducing a toxic chemical in an enclosed area in such a manner that it disperses quickly and acts on the target organism in the gaseous or vapor state.

Integrated Pest Management (IPM) Program: IPM is a written, planned program for long-term pest control that employs habitat modification to reduce the prevalence of pests, self-help measures such as traps and consumer pesticides, and, as a last resort, professionally applied Department-authorized pesticides (DAPUs).

Label/ Labeling: All printed material included with a pesticide product that describes how the pesticide may be used and provides directions and precautions. This material may include multiple pages of information in the form of a separate booklet enclosed with the pesticide. All of this information comprises the labeling which users must legally follow.

Log: An official record of all activities that occurred during the term of the contract and identifying the various work locations, Contractor personnel, and other pertinent information.

Monitoring: The process of visually inspecting a specific application of pesticide(s) to determine the proper use and adherence to the labeled instructions as well as general safety precautions.

MSDS: Material safety data sheet that lists hazardous ingredients in a chemical product, such as a pesticide, and provides guidance on safety precautions.

Pest Control Activities: All activities from initiation of work area preparation through successful treatment of the target pest identified within the Initial Inspection Report.

Pest Control Plan (PCP): The Contractor shall develop a written Pest Control Plan after the initial site inspection and submit such plan to the COR for approval. This Plan shall propose measure to reduce the existing pest population and prevent future infestations. Section J, Exhibit 1, contains a model Pest Control Plan form.

Pest Control Technicians: Throughout the contract's performance, all personnel providing on‑site pest control services must meet the requirements of the host country for training, registration, or certification.

POSHO: Post Occupational Safety and Health Officer.

Supervisor: An on‑site Supervisor and an alternate shall have the Contractor's authority to act on matters pertaining to the performance of services required under this contract. This individual shall ensure safety and carry out coordination and continuity of the program routine. The on‑site Supervisor and alternate shall both have a working knowledge of this contract; the PCP; and Service Schedule for each of the properties. Additionally, the on‑site Supervisor and alternate must both be certified as required by the laws and regulations of the host country.

Work Area: The area where a pesticide is being applied. This includes any areas adjacent to which building occupants could be exposed to the pesticide(s) being applied.

C.3.2 DOS Policies, Regulations, and Standards

The Department of State Safety, Health, and Environmental Management Resource Guide is incorporated by reference and made part of the specifications.

Requirements include adherence to work practices and procedures stated in applicable codes and regulations. Requirements include obtaining permits, licenses, inspections, releases and similar documentation, as well as payments, statements and similar requirements associated with codes and regulations.

The Department of State (DOS) and other U.S. Government policies, regulations, and standards listed elsewhere in this contract by reference are made a part of this contract.

Contractor Responsibility: The Contractor shall assume full responsibility and liability for the compliance with all applicable DOS policies, regulations, and standards in their most current form. The Contractor shall hold the U.S. Government and its representatives harmless for failure to comply with any applicable work, hauling, disposal, safety, health or other regulations on the part of the Contractor, their employees, or subcontractors.

C.4. STANDARD SERVICES.

The Contractor shall perform the following standard services to the Government locations identified in the Exhibit 4 “List of Locations (Outdoor & Indoors Areas)” of this contract. Frequency of tasks and specifications are included in these tasks.

C.4.1. Rats Control in Outdoor Areas Supply and installation of bait stations around the perimeter and outside the government buildings area. Caution sign shall identify and posted next to each bait station. All bait station shall be checked and refilled once a month. It is estimated that every year about 10% of the bait stations shall be replaced. The tamper proof, single dose, with anticoagulant bait containing 0.005% bromadiolone or brodifacoum in small paraffin blocks are the bait stations permitted and approved for use by SHEM. See Exhibit 5 and 6 for specifications.

C.4.2. Rats Control Indoor Areas Supply and installation of traps in the basement areas, technical rooms, and kitchens of government units. The traps shall be placed around areas where rodents are more active such as corners, along baseboards, and walls, and they shall be furnished with peanut butter baits. Caution sign shall identify and posted next to each bait station. Traps shall be checked every two weeks. It is estimated that every year about 10% of the traps shall be replaced. Victor rats trap and Victor mouse trap are the traps permitted and approved for use by SHEM. See Exhibit 7 for specifications.

C.4.3. Cockroaches Control Indoor Areas Supply and apply bait gel in areas where there is a cockroach activity such as basement areas, technical rooms, and kitchens of the government units. A minimum of 2 drops of bait gel shall be applied per square meter and up to a maximum of 5 drops in heavy infestation conditions, distributed in small applications within the interested area. Interested areas shall be checked and the bait gel application repeated every 30 days. Advion Cockroach Gel Bait is the bait gel permitted and approved for use by SHEM. See Exhibit 8 for specifications.

C.4.4. Mosquitoes Control Outdoor Areas

Supply and installation of larvicides in areas where mosquitoes lay eggs, generally on the inner, wet walls of containers with water, above the waterline, such as buckets and rain barrels, fountains, gutters or downspouts, tires, tree holes in garden, patios, and outdoor areas. Interested areas should be pre-inspected to determine the location of the breeding sites. The service shall be performed monthly from March thru October. Larvicides containing 10% Bacillus thuringiensis berliner var israelensis (bti) are the larvicide permitted and approved for use by SHEM. Those are added to standing water for sustained release of larvicide. See Exhibit 9 for specifications.

C.5. TEMPORARY ADDITIONAL SERVICES

The Contractor shall provide Temporary Additional Services when requested by the Contracting Officer's Representative (COR) through a written order. Material and products shall be charged to the Embassy at cost. The Contractor shall supply all materials and products necessary to perform these tasks and be reimbursed for the costs upon submission of an invoice. No profit shall be added to these material/products.

Heavy Infestations of Cockroaches Indoor

Supply and apply bait gel in areas of heavy cockroach activity. Two applications in the area affected by the heavy infestation are required at interval of 7 days. It is mandatory to wear and use adequate PPE clothing and equipment.

The Advion Cockroach Gel Bait is the bait gel permitted and approved for use by SHEM. See Exhibit 8 for specifications.

C.5.1. Infestation of Cockroaches Outdoor

Supply and apply liquid insecticide spray to exterior perimeter foundation and outdoor surfaces such as porches, patios, garages. The Reset 10 insecticide (insetticida microincapsulato in sospensione acquosa), is the liquid insecticide spray permitted and approved for use by SHEM. The same product shall be used for indoor spot, crack, and crevice application when bait gels and exterior treatment are not effective, or to be applied where pests congregate or have been seen. See Exhibit 10 for specifications.

C.5.2. Infestation of Mosquito Outdoor

Supply and apply liquid insecticide spray on surfaces where adult mosquitoes congregate and along a property perimeter. CyperFree insecticide (insetticida in emulsione acquosa) is the liquid insecticide spray permitted and approved for use by SHEM. See Exhibit 11 for specifications.

C.5.3. Infestation of Mites Outdoor

Supply and apply liquid insecticide spray on surfaces where mites congregate and along the property perimeter. CyperFree insecticide (insetticida microincapsulato in sospensione acquosa is the liquid insecticide spray permitted and approved for use by SHEM. See Exhibit 11 for specifications.

C.5.4. Infestation of Wasp Supply and apply liquid insecticide spray on surfaces and areas affected by wasp abundance. Insecticide can be sprayed with pre-compression hand pumps or nebulizers. Areas such as cracks, crevices, hidden spaces shall be treated to optimize the long-term flushing effect. Sintrade PU insecticide is the liquid insecticide spray permitted and approved for use by SHEM. See Exhibit 12 for specifications.

C.5.5. Entomologist Consultancy The Entomologist shall conduct surveys of areas infested by insects; provide guidance to solve pest control issues; provide recommendation on how to prevent the spread of harmful insects; research the impact of insect pests and how to control them; provide scientific reports and risk assessments; create risk mitigation plans and strategies.

The Government shall guarantee to the Contractor a minimum chargeable of four-hour service fee per each on site consultancy.

C.5.6. Pest Control Laborer The pest control labor shall inspect the Embassy compound and residential buildings and surrounding property areas, to identify the type and source of infestation. He/she shall treat the external areas, rooms, surrounding grasslands, and trees, by spraying or applying authorized products for the affected areas; remove dead insects, rodents, and weeds, to ensure the premises are free from all chemicals and equipment treatment when the service is completed.

The Government shall guarantee to the Contractor a minimum chargeable of four-hour service fee per each on site service. Cost shall include transportation and the equipment to perform the work.

C.6

GENERAL PROCEDURE TASKS

C.6.1

TASK 1 - INITIAL INSPECTION

The Contractor shall conduct a thorough, initial inspection of the property or site when specified in the task order. The purpose of the initial inspection is for the Contractor to:

· verify site conditions;

· identify the insect or organism to be controlled;

· identify problem areas;

· identify any equipment, structural features, or management practices that are contributing to pest infestations; and,

· develop a Pest Control Plan.

The Contractor shall coordinate access to building space with the Contracting Officer's Representative (COR). The COR will inform the Contractor of any restrictions or areas requiring special scheduling.

C.6.2

TASK 2 - DEVELOP A PEST CONTROL PLAN

Before starting performance, the Contractor shall submit to the COR a Pest Control Plan for each property within thirty (30) days following the initial inspection. Upon receipt of the Pest Control Plan, the COR will render a decision regarding its acceptability within seven (7) days. The Contractor shall be on site to initiate service within seven (7) days following notice of approval. If aspects of the Pest Control Plan are incomplete or disapproved, the Contractor shall have five (5) days to submit revisions.

The Pest Control Plan shall consist of the following parts:

1.

Proposed methods for control, including name of any pesticide(s) to be used, specimen labels and Material Safety Data Sheets (MSDS sheets) for all pesticides proposed to be used. The Contractor shall include a list of brand names of rodent bait boxes and any other control devices or equipment.

2.

Methods to be used to ensure the safety of building occupants and visitors to the site.

3.

A description of the pest problem and any structural or operational changes that would facilitate the pest control effort.

4.

A list identifying the on-site person(s) who will be performing the pest control work. All pertinent information regarding their qualifications, experience, and training must also be provided.

5.

A copy of any local license, if applicable, for every Contractor's representative who will be performing on‑site service under this contract.

6.

A proposal for the work.

It shall be the Contractor's responsibility to carry out work according to the approved Pest Control Plan for each property or site. The Contractor shall obtain the concurrence of the COR prior to implementing any changes to the approved Pest Control Plan, including additions or replacements to the pesticide list and to on‑site service personnel.

NOTE: All pesticides used by the Contractor must be authorized by the Department. Department-authorized professional-use pesticides (DAPU) are found in Exhibit 2. (See Exhibit 2, Department-Authorized EPA-Registered Professional-Use Pesticides for Common Pests). Use of non-chemical pesticides is encouraged. Consult the SHEM website (http://obo.state.gov/opssaf-shem) for the most current version of all Exhibits in this model.

C.6.3

TASK 3 - APPLY PESTICIDE

General

The Contractor shall not apply any pesticide product unless it is included in the Pest Control Plan and approved in writing by the COR. As a general rule, the Contractor shall not apply pesticides in any area unless the Contractor's inspections indicate the presence of pests in that specific area, inside or outside the premises - in any room, closet, hallway, stairwell, court, driveway, planting bed, and similar locations.

The Contractor shall deliver all materials and supplies to the site in the original unopened containers bearing the name of the manufacturer and details for proper mixing, application, storage and disposal.

The Contractor shall apprise all workers, supervisory personnel, and any other contractors who will be at the work site of the seriousness of the hazard and of proper work procedures, which must be followed.

The Contractor shall coordinate any and all pesticide use and activities with the COR before actual application. If the COR is not the POSHO, the COR will receive the approval of the POSHO before instructing the Contractor to begin application. The COR shall obtain copies of the Material Safety Data Sheets and pesticide labeling and provide them to the Contractor for the pesticides being used so that protective measures and/or spills may be properly addressed.

The COR shall provide the Contractor with the following:

- Access to all identified areas for pest control, and

- Water and electricity from outside of the work area. The Contractor shall be responsible for the tie-ins to these services.

- A designated space for the Contractor to park vehicles necessary to perform the work, if required.

- The name and phone number of at least one building authority who can be contacted 24 hours a day, if other than the COR.

Insect Control

Pesticide Products and Use: When a professional pesticide must be used for adequate control, the Contractor shall apply an appropriate Department-authorized professional-use pesticide and comply with all instructions and precautions noted on the specimen label as well as Department specifications, which are a subset of the labeling.

The Contractor shall apply pesticides according to the label and Department specifications (refer to the Department’s Integrated Pest Management Program document). All pesticides used by the Contractor must be registered and authorized by the Department. The contractor’s transport, handling, and use of all pesticides shall be in strict accordance with the manufacturer's label instructions; all applicable U.S. Federal laws and regulations; and any applicable international or host country laws and regulations.

The Contractor shall minimize the use of liquid pesticide applications wherever possible. For example, as a general rule, the contractor shall apply pesticide formulations only as spot and/or crack, and crevice treatments with application devices specifically designed or modified for this purpose.

· "Crack and crevice treatment" is defined as an application in which the stream of pesticide is never visible. Small amounts of insecticides are applied into cracks and crevices in which insects hide or through which they may enter buildings. Such openings commonly occur at expansion joints, between different elements of construction, and between equipment and floors. These openings may lead to voids such as hollow walls, equipment legs and bases, conduits, motor housings, junction or switch boxes.

· “Spot applications” are limited to areas in which insects are likely to occur, but which will not be in contact with food or utensils and will not ordinarily be contacted by workers. These areas may occur on floors, walls, and bases or undersides of equipment. For this purpose, a “spot” will not exceed 3 square feet.

The Contractor shall restrict application of pesticide liquid, aerosol, or dust to exposed surfaces, and pesticide space sprays (including fogs, mists, and ultra‑low volume applications), to unique situations where no alternative measures are practical. Special authorization will be required from the COR.

If the proposed pesticide is not already authorized in the Department’s Integrated Pest Management Program document, the Contractor must submit a written request for authorization to the COR before applying the pesticide. The COR shall render a decision regarding the treatment before its application. The Contractor shall take all necessary precautions to ensure tenant and employee safety, and all necessary steps to ensure the containment of the pesticide to the site of application. Other than spot or crack and crevice treatments, the Contractor shall make no applications of professional-use pesticides while tenant occupants are present.

Rodent Control

Pesticide Products and Use: Mechanical or sticky traps are the preferred method of rodent population reduction. In exceptional circumstances, when rodenticides are deemed essential for adequate rodent control inside and/or outside occupied buildings, the Contractor shall obtain the approval of the COR prior to making any interior rodenticide treatment.

All rodenticides, regardless of packaging, shall be placed either in locations not accessible to children, pets, wildlife, and domestic animals, or in EPA‑approved tamper‑resistant bait boxes.

The Contractor shall:

1. Place all bait boxes shall out of the general view, in locations where they will not be disturbed by routine operations.

2. Securely lock or fasten shut the lids of all bait boxes.

3. Securely attach or anchor to the floor all bait to the floor, ground, wall, or other surface, so that the box cannot be picked up or moved.

4. Place bait in the baffle‑protected feeding chamber of the box and never in the runway of the box.

5. Label all bait boxes with the Contractor's business name and address and dated at the time of installation and each servicing.

As a general rule, rodenticide application outside buildings shall target the direct treatment of rodent burrows wherever feasible. The Contractor shall be responsible for notifying the COR about the location of all rodent burrows on the premises that must be filled. The Contractor shall also be responsible for removing rodent carcasses.

The Contractor shall not store any pesticide product or container on Government property.

C.6.4

TASK 4 - INSPECTION AND ACCEPTANCE

After the Contractor notifies the COR that the service has been provided, the COR shall visually inspect the work area/treated area. If the work is not satisfactory, the COR shall advise the Contractor in writing. The COR shall repeat the inspection when assured that the work has been completed. The COR shall periodically conduct an unannounced site visit to observe and ensure that the Contractor is implementing all requirements specified in the Pest Control Plan.

When the work has been satisfactorily completed, the COR shall certify acceptance on the Receiving and Inspection Report.

C.6.5

TASK 5 - CLEAN-UP OF AREA

Upon final acceptance by the COR, the Contractor shall remove temporary protective measures, tarps placed up for fumigation, and facilities installed for work by the Contractor. The contractor shall remove any warning placards.

The Contractor shall remove all tools, equipment and supplies from the work area. The contractor shall not leave behind pesticides, empty pesticide containers or equipment used for pesticide application in the work area.

The work area shall be free of dirt and/or debris when the project is complete. The contractor shall patch and cover all holes drilled by the Contractor with standard construction materials.

The Contractor shall comply with the Department of State's cleaning and safety regulations. The Contractor shall not:

- Burn waste materials.

- Bury debris or excess materials.

- Allow volatile, harmful or dangerous materials to enter the drainage system.

C.6.6

OTHER REQUIREMENTS

Manner and Time to Conduct Service

The Contractor shall perform routine pest control services that do not adversely affect tenant health or productivity during the regular hours of operation in buildings. When it is necessary to perform work outside of the regularly scheduled hours set forth in the Pest Control Plan, the Contractor shall notify the COR at least one day in advance.

Safety Precautions

The Contractor shall observe all safety precautions throughout the performance of this contract and be prepared to clean up any pesticide spills. The Contractor shall provide for proper protection of applicators in accordance with label instructions and local country safety and health requirements. Certain areas within some buildings may require special instructions for persons entering the building. The COR will explain any restrictions associated with these special areas. The Contractor shall adhere to these restrictions and incorporate them into the Pest Control Plan for the specific building or site. The Chancery basement storage area is restricted.

The Contractor shall take appropriate continuous measures as necessary to protect all building occupants from the hazard of exposure to pesticides. The Contractor shall assume full responsibility and liability for compliance with all applicable regulations pertaining to the health and safety of personnel during the execution of work and shall hold the Government harmless for any action on its part or that of its employees or subcontractors that results in illness or death.

Insurance

The Contractor shall submit a certificate of comprehensive general liability insurance including bodily injury, personal injury, premises/operations, independent contractors, products and completed operations, contractual liability and broad form property damage. The insurance shall include a specific endorsement for the extension of coverage to Pest Control and pesticide applications. The State Department shall be shown on the certificate as an "additional insured". A copy of the policy shall be provided with any Certificate of Insurance. The certificate shall further provide that the State Department be given thirty (30) days prior notice of cancellation or any change in coverage. Minimum acceptable liability coverage is:

1. Bodily injury on or off the site (stated in Euros):

2. Property Damage on or off the site (stated in Euros):

If umbrella excess coverage is used to satisfy these limits, the certificate of insurance shall indicate that it is following the Primary Policy.

Contractor Personnel

All Contractor personnel providing on‑site pest control service must meet local requirements in the host country where service is actually performed, for training, registration, or certification as may be required by the local laws of the host country. Unqualified individuals shall not be permitted to provide service under the terms of this contract. In addition, all applicators must review, understand and abide by the pesticide labeling instructions and Department-authorized uses, which are a subset of the labeling instructions.

The Contractor shall provide Personal Protective Equipment (PPE) to all employees and ensure their proper use.

The COR may request removal of any Contractor personnel from the work site for cause, such as inappropriate behavior, unfit persons not skilled in the work, or lack of appropriate equipment or materials. The Government shall not be responsible for the cost of returning or replacing this person at the work site.

Contractor Use of Premises

The Contractor shall confine operations to the areas specified in this contract. The contractor shall not disturb portions of the site beyond areas in which work is indicated.

The Contractor shall conform to the Post's security rules and regulations affecting the work while engaged in pesticide application or regarding personal behavior.

The Contractor shall keep existing driveways and entrances serving the premises clear and available to Post personnel and the public at all times.

The Contractor shall not unreasonably encumber the site with materials or equipment.

The Contractor shall take all necessary precautions to protect the building or site and its occupants during the application of pesticides. The COR shall provide the occupant(s) of the property(ies) to be treated with a notice of pesticide precautions focusing on whether premises should be vacated and the applicable re-entry requirements. A notification form from M/DGP/MED/EHPM is included as Exhibit 3 in Section J of this contract.

Owner Occupancy

The Government shall occupy the portions of the buildings not affected by the pest control operations during the period of application. The Contractor shall cooperate fully with the COR to minimize conflicts and to facilitate occupant's usage. The Contractor shall perform the work so as to interfere with Post operations as little as possible.

Reporting Accidents

The Contractor shall prepare and submit to the COR and the POSHO reports of significant accidents on site. The Contractor shall record and document data and actions taken in accordance with industry standards. For this purpose, a significant accident is defined to include events where personal injury is sustained, property loss is sustained, or where the event posed a significant threat of loss of property or personal injury.

Unusual Conditions

When an unusual condition of the property or site is discovered during work (e.g., pesticide leaks on the interior of foundations, or any pesticide application which may contaminate a building or overexpose an occupant), the Contractor shall stop work immediately and advise the COR. The Contractor shall follow with a special report, if deemed necessary by the COR.

Emergencies

The Contractor shall discuss emergency service issues with the COR or other Post personnel to reach a common understanding as to fire, ambulance, or other agencies that service the abatement work site in case of an emergency. The Contractor shall post in the work area the telephone numbers and locations of emergency services including, but not limited to, fire, ambulance, doctor, and hospital.

Any Contractor personnel at the work site shall notify emergency service agencies if necessary.

SECTION D - PACKAGING AND MARKING

- Reserved -

SECTION E - INSPECTION AND ACCEPTANCE

E.1

52.252‑2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. In addition, the full text of a clause may be accessed electronically at: Acquisition.gov this address is subject to change.

If the Federal Acquisition Regulation (FAR) is not available at the location indicated above, use the Department of State Acquisition website at e-CFR to see the links to the FAR. You may also use an Internet “search engine” (for example, Google, Yahoo or Excite) to obtain the latest location of the most current FAR.

CLAUSE

TITLE AND DATE

52.246-4

INSPECTION OF SERVICES – FIXED-PRICE (AUG 1996)

E.2. Quality Assurance and Surveillance Plan (QASP). This plan is designed to provide an effective surveillance method to promote effective contractor performance. The QASP provides a method for the Contracting Officer's Representative (COR) to monitor contractor performance, advise the contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The Contractor, not the Government, is responsible for management and quality control to meet the terms of the contract. The role of the Government is to conduct quality assurance to ensure that contract standards are achieved.

Services.

Performs all pest management services set forth in the performance work statement (PWS)

E.2.1 SURVEILLANCE. The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

E.2.2 STANDARD. The performance standard is that the Government receives no more than one (1) customer complaint per month. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.246-4, Inspection of Services – Fixed-Price, August 1996), if any of the services exceed the standard.

E.2.3 PROCEDURES

(a) If any Government personnel observe unacceptable services, either incomplete work or required services not being performed they should immediately contact the COR.

(b) The COR will complete appropriate documentation to record the complaint.

(c) If the COR determines the complaint is invalid, the COR will advise the complainant. The COR will retain the annotated copy of the written complaint for his/her files.

(d) If the COR determines the complaint is valid, the COR will inform the Contractor and give the Contractor additional time to correct the defect, if additional time is available. The COR shall determine how much time is reasonable.

(e) The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

(f) If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor will notify the COR. The COR will review the matter to determine the validity of the complaint.

(g) The COR will consider complaints as resolved unless notified otherwise by the complainant.

(h) Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the Contracting Officer for appropriate action under the Inspection clause.

SECTION F - DELIVERIES OR PERFORMANCE

F.1

52.252‑2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. In addition, the full text of a clause may be accessed electronically at: Acquisition.gov this address is subject to change.

If the Federal Acquisition Regulation (FAR) is not available at the location indicated above, use the Department of State Acquisition website at e-CFR to see the links to the FAR. You may also use an Internet “search engine” (for example, Google, Yahoo or Excite) to obtain the latest location of the most current FAR.

CLAUSE

TITLE AND DATE

52.242-15

STOP-WORK ORDER (AUG 1989)

52.242-17

GOVERNMENT DELAY OF WORK (APR 1984)

F.2

PERIOD OF PERFORMANCE

F.2.1. The contract shall be effective on the date of the Contracting Officer's signature, and shall remain in effect for 12 months, with four, one-year options to renew.

F.2.2. The Government may extend this contract under FAR 52.217-9, Option to Extend the Term of the Contract , which also specifies the total potential duration of the contract, or FAR 52.217-8.

F.3

DELIVERY SCHEDULE

In accordance with the approved work plan.

SECTION G - CONTRACT ADMINISTRATION DATA

G.1

CONTRACTING OFFICER’S REPRESENTATIVE (COR)

G.1.1.

652.242-70

CONTRACTING OFFICER'S REPRESENTATIVE (COR)

(AUG

1999)

(a) The Contracting Officer may designate in writing one or more Government employees, by name or position title, to take action for the Contracting Officer under this contract. Each designee shall be identified as a Contracting Officer’s Representative (COR). Such designation(s) shall specify the scope and limitations of the authority so delegated; provided, that the designee shall not change the terms or conditions of the contract, unless the COR is a warranted Contracting Officer and this authority is delegated in the designation.

(b) The COR for this contract is the Facility Maintenance Supervisor for the U.S. Tri-Mission in Rome, Italy.

G.1.2 Duties The COR is responsible for inspection and acceptance of services. These duties include review of Contractor invoices, including the supporting documentation required by the contract. The COR may provide technical advice, substantive guidance, inspections, invoice approval, and other purposes as deemed necessary under the contract.

G.2

SUBMISSION OF INVOICES

The Contractor shall submit quarterly invoices for payment in the proper amount in a PDF. format to the Financial Management Officer (FMO) at the following e-mail address: TriMissionInvoices@state.gov and one copy to the Contracting Officer's Representative (COR) referencing the applicable U.S. Government Contract number to the following designated billing address:

American Embassy

Attn: FMC

Via Veneto 119/a

00187 Roma

G.3

RECORDKEEPING REQUIREMENTS

The Contractor and the COR shall both maintain a complete and accurate pest management file. The file shall contain as a minimum, the following items:

- A copy of the PCP for each property, including all the attachments (i.e., labels, Material Safety Data Sheets, and local license).

· The Government's copies of all task orders issued under this contract, and all inspection reports completed by the COR (OF-127). The Government will supply these forms to advise the Contractor of service requests and to document the performance of all work.

Contractor's Service Report forms, documenting arrival and departure time of the Contractor's representative performing the service, and all information on pesticide application required by statute. These report forms may incorporate all of the pest surveillance data.

Documentation of any complaints from Post personnel or unusual incidents which may have taken place during the visit to the site or pesticide application.

G. 4. VALUE ADDED TAX

The Government will not reimburse the Contractor for VAT under this contract. The Contractor shall not include a line for VAT on Invoices as the U.S. Embassy has a tax exemption certificate with the host government.

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1

ISSUANCE OF TASK ORDERS

(a) The Government shall authorize work only through the issuance of task orders executed by the Contracting Officer. The Government shall establish task orders on a firm fixed-price basis and shall be modified solely by a written modification executed by the Contracting Officer.

(b) The contractor shall perform only those services specifically authorized in the individual task orders issued under this contract. The Contractor shall complete all work and services under this contract within the period of performance specified in the task orders.

H.2

GOVERNMENT FURNISHED PROPERTY

(a) The Government will not make available to the Contractor any Government-furnished property except as stated in an individual task order.

(b) The Contractor shall provide all materials, supplies and equipment and shall remain the property of the Contractor. The Contractor shall remain fully responsible for the removal as well as the packing and crating of any remaining materials, supplies or equipment from the post at the conclusion of the service.

H.3

ORDERING OFFICIAL

The designated ordering individual for this contract is the Contracting Officer under FAR 52.216-18.

H.4

CERTIFICATE OF INSURANCE

The Contractor shall furnish to the Contracting Officer a current certificate of insurance as evidence of the insurance required. In addition, the Contractor shall furnish evidence of a commitment by the insurance carrier to notify the Contracting Officer in writing of any material change, expiration or cancellation of any of the insurance policies required not less than thirty (30) days before such change, expiration or cancellation is effective. When coverage is provided by self-insurer, the Contractor shall not change or decrease the coverage without the Contracting Officer's approval.

H.5

SUBMISSION OF INAIL & INPS CERTIFICATES

The Contractor shall provide to CO/COR evidence of the regular payment of Italian Accident Insurance - INAIL and of Italian Social Security - INPS as required by the Italian Law of all personnel that will be involved in the project within ten (10) calendar days after the award, unless differently settled upon award by the CO.