Attachment 1 RFQ 191NLE20Q0032 (amend 0001) - Polygraph Equip.pdf

RFQ 191INL20Q0032 (Amendment 0001)

SECTION 1

SUBMISSION INFORMATION PERTAINING TO REQUEST FOR QUOTE (RFQ)

191NLE20Q0032

INFORMATION TO CONTRACTOR

Contractors are reminded that information furnished under this Request for Quote (RFQ) may be subject to disclosure under the Freedom of Information Act (FOIA). Therefore, all items that are confidential to business or that contain trade secrets or proprietary or personnel information must be clearly marked. Marking of items will not necessarily preclude disclosure when Department of State (DOS) determines disclosure is warranted by FOIA. However, if such items are not marked, all information contained within the submitted documents will be deemed releasable.

QUESTIONS CONCERNING THE REQUEST FOR QUOTE

Offerors are warned against contacting any INL personnel other than the Contracting Officer and

Contract Specialist prior to award of the Contract resulting from this RFQ. If such a contact occurs and found to be prejudicial to competing vendors, the vendor making such a contact may be excluded from award consideration.

No information concerning this RFQ shall be provided in response to telephone calls. All such questions must be submitted via email by no later than 12:00 P.M. (local Washington D.C.

time) MONDAY 23, MARCH 2020. Any communications in reference to this RFQ shall cite the reference section title and page number, and be directed to the following individual:

Name: Eric Gauff

Title: Contract Support Specialist

E-mail: GauffEC@state.gov

NOTICE OF RFQ CLOSING DATE AND TIME

All offers shall be submitted to the following designated Government Representative NLT

12:00 P.M. (local Washington D.C. time) on the following date: MONDAY 06

APRIL 2020. Vendors shall limit the number of pages to no more than twenty (20), 12 Point

Font, Times New Roman, pdf. (or equivalent).

Name: Eric Gauff

Title: Contract Support Specialist

E-mail: GauffEC@state.gov

CONTRACTOR RELATIONSHIPS

The Department of State (DOS) encourages the use of subcontractors. In addition, the

Department requires that any potential Organization Conflict of Interest be identified in the proposal to ensure proper firewalls are established prior to award.

MULTIPLE PROPOSALS/ALTERNATIVE SOLUTIONS

Contractors shall not submit, nor shall the Government accept or evaluate, multiple proposals offering alternative solutions. Contractors shall not submit, nor shall the Government accept or evaluate, multiple solutions within one proposal.

PERIOD OF ACCEPTANCE OF OFFERS

Contractors shall agree, if the proposal is accepted within one-hundred (120) calendar days

(unless a greater period is inserted by the contractor) from the date specified in the solicitation for receipt of proposals, to furnish any or all of the requirements upon which prices are proposed at the price set opposite each item, performed and/or delivered at the designated point(s) within the time specified.

SECTION 2

STATEMENT OF WORK (SOW)

1 BACKGROUND

The mission of the Bureau of International Narcotics and Law Enforcement Affairs (INL) is to minimize the impact of international crime and illegal drugs in the United States, its citizens, and partner nations by providing effective foreign assistance and by fostering global cooperation. This mission, which focuses on helping our partner nations to establish capable and accountable criminal justice sector, was expanded during the past decade to include stabilizing post-conflict societies through criminal justice development and reform. This mission supports peace and security by stabilizing and strengthening security institutions to build a global security capacity and by combating drug trafficking and other transnational crimes such as money laundering and criminal gangs. It promotes the goal of governing justly and democratically by strengthening justice sector institutions, improving governance, and enforcing respect for human rights.

INL supports this mission by combining forces with other U.S. Government and international agencies, by taking a regional approach to widespread problems, and by helping stronger governments take responsibility as equal partners in this struggle to disrupt organized crime and other destabilizing groups. INL’s priority programs support four overarching goals:

1. Strengthen foreign law enforcement and rule of law to ensure citizen security;

2. Disrupt transnational criminal networks;

3. Establish and maintain global and regional partnerships based on shared objectives;

4. Provide effectively-managed foreign assistance.

INL’s Office in Bogota, Colombia, similarly provides policy guidance and develops, executes, and monitors programs to address the full range of INL’s assistance in Colombia. The International

Coordination Division (ICD), a unit within the INL Bogota bureau, implements a Presidential initiative to expand security cooperation between the United States and Colombia including assistance to additional countries. The ICD also manages INL’s support and assistance to

Colombia to strengthen the country’s capacity as a regional exporter of security expertise.

The objective of this project is to provide the Intelligence and Counterintelligence Academy

ESCIC of the Colombian National Police with polygraph equipment to upgrade and strengthen their expert officials’ capabilities in techniques used in intelligence in order to ensure assertive advice to security agencies in credibility assessment.

2 SCOPE

The vendor shall provide ALL items stated in subsection 3 below of this SOW below. Packaging and preservation shall be IAW best commercial practices to enable shipment to final destination in Colombia to the addresses specified (see Section 4 below), without repacking or incurring damage during shipment and handling.

3 TECHNICAL SPECIFICATIONS.

All items listed in this section shall be newly manufactured. Used or repaired items will not be accepted.

POLYGRAPH EQUIPMENT AND TRAINING SERVICES.

Item Description Quantity

2.1

Polygraph equipment type 1

- Lafayette LX6-S or equal that meets or exceeds the following specifications:

- Equipment for polygraph and credibility assessment

- 10 data channels

- Superior quick release Fischer® Connectors

- Recessed pneumatic ports

- The following accessories and quantities shall be included (compatible):

- Sensor box

- Software with OSS-2, OSS-3 and PolyScore

- Comprehensive Instruction Manual

- 1 Activity sensor seat pad

- 1 Pneumo chest assembly, blue

- 1 Pneumo chest assembly, silver

- 50 disposable and 2 reusable snap EDA electrodes

- 1 Blood pressure cuff

- 1 Pump bulb with gauge

- 1 Photoelectric plethysmograph (PLE/PPG) sensor

- 1 Fingerprint and signature scanner

- 1 USB HD Webcam

- 1 Backpack or carrying case

- Warranty service

2.2

Polygraph equipment type 2

- Limestone Paragon or equal that meets or exceeds the following specifications:

- Equipment for polygraph and credibility assessment

- The following accessories and quantities shall be included (compatible):

- Sensor box

- Polygraph Pro Suite software on CD-ROM

- Acquisition System

- 2 Respiration Transducers

- 1 EDA Kit (Includes 10’ EDA Lead, Gold Plated

Metal Electrodes and 1 Package of 100 Ag/AgCl

Electrodes)

- 1 Blood Pressure Cuff Assembly (Includes

Adjustable Blood Pressure Cuff, Cardio Tubing and

Sphygmomanometer)

- 1 FingerCuff™

- 1 StingRay SE™ Countermeasure Sensor Pad

- 1 PDF User Manual

- 1 OSS 1, 2, and 3 Scoring Algorithms (Integrated into the Software)

- 1 Deluxe Pelican Instrument Case

- Warranty service

- Lifetime Technical Support

2.3 Polygraph equipment type 3

- Stoelting CPSpro or equal that meets or exceeds the following specifications:

- Equipment for polygraph and credibility assessment

- The equipment allows to measure thoracic respiration channels, abdominal respiration channels, cardio channels, EDA channels and miscellaneous channels.

- Records up to 13 channels

- The following accessories and quantities shall be included (compatible):

- Sensor box

- 2 Thoracic Mechanical Pneumograph

- 2 Abdominal Mechanical Pneumograph

- 2 Thoracic Electronic Pneumotrace Sensor

- 2 Abdominal Electronic Pneumotrace Sensor

- 1 Arm Cuff

- 1 Finger Cuff

- 3 Skin Conductance Snap Lead

- 3 EDA Finger Plates

- 100 Pre-Gelled disposable electrodes to use with

EDA snap leads.

- 1 Seat activity/motion sensor

- 1 Feet and arm activity/motion sensors

- 1 Plethysmograph

- 1 Skin Conductance Electrode Paste

- Included with software (OSS Integrated)

- Carrying case

- Warranty service

- Free Software, updates and support

2.4

Polygraph equipment type 4

- Axciton or equal that meets or exceeds the following specifications:

- Equipment for polygraph and credibility assessment

- The following accessories and quantities shall be included (compatible):

- Sensor box

- 1 Pneumograph Chest Assembly (Upper and Lower

Pneumos with Extension Chains)

- 1 Cardio Pump and Gauge Assembly

- 3 Cuff adult size

- 1 GSR sensor with 2 fingerplates and cable

- 1 Motion sensor pad with cable

- 1 Feet Motion sensor pad with cable

- USB cable

- Polygraph Software

- Warranty service

2.5

Polygraph equipment type 5

- EyeDetect V3 or equal that meets or exceeds the following specifications:

- Equipment for polygraph and credibility assessment

- Highly accurate

- Examinee takes a 15- to 30-minute true/false test.

- Noninvasive (No cables or sensors attached to examinees)

- Data are captured, encrypted and uploaded to a secure server in the cloud.

- Proprietary algorithms provide a credible or deceptive score in less than 5 minutes.

- The following accessories and quantities shall be included (compatible):

- Monitor

- Mouse

- Intel NUC Mini PC

- Web Camera

- Eye Tracker

- Keyboard

- Chin Rest

- Headphones

- Carrying Case

- Tests license: 2 blocks of 500 tests

- Support and warranty service

2.6

Laptops // Computadores portátiles

- Operating system: Windows 10 Pro 64 (Spanish language)

- Display: 14" diagonal FHD IPS anti-glare (1920 x

1080)

- Processor: 8th Generation Intel® Core™ i7 or higher

- Memory: 16 GB DDR4

- Hard Drive: 512GB SSD

- Graphics: Integrated HD

- Webcam: 720p HD webcam

- External I/O Ports: 3 USB; 1 VGA; 1 HDMI at least

- NOTE: if laptop model has no VGA port, please include a USB-VGA converter.

- CD/DVD unit built-in or plug and play

- Network interface: Integrated 10/100/1000

- Wireless technology and Bluetooth included

- Audio: Dual stereo speakers

- Very resistant to unlocking to prevent overclocking by users.

- Energy efficiency: ENERGY STAR certified

- AC adapter: 65 Watt

- Long Life Battery

- Color: Black or gray

- Carrying case included

- Warranty service

2.7 Microsoft Office license //

Licencia de Microsoft Office

- One-time purchase

- Microsoft Office Home & Business last version

- The contractor shall set up these licenses on item 2.6.

2.8 Training

- For items 2.1, 2.2, 2.3, 2.4 and 2.5, the contractor shall conduct a training in installation, configuration, operation, maintenance and calibration of the polygraph equipment, software and accessories described in such items aimed at end users.

- The training shall be conducted for 50 police officials in Spanish.

- The training duration for each polygraph equipment type shall be between 5 and 6 hours depending on complexity. Thus, the training total duration shall be between 25 and 30 hours.

- Lodging, meals and transportation for the training in

Bogotá shall be responsibility of the contractor and these costs shall be considered and assumed by the contractor.

- The training shall be conducted at INTELLIGENCE

AND COUNTERINTELLIGENCE ACADEMY,

Transversal 33 No 47ª 35 sur, Bogotá-Colombia.

4 DELIVERY (SHIPPING AND HANDLING INSTRUCTIONS)

The contractor shall transport and deliver all the items requested in this solicitation, under F.O.B.

Destination terms, to the INL warehouse: address, Street 22B No. 32-62, Bogotá - Colombia.

5 TYPE OF CONTRACT

Firm Fixed Price.

6 WARRANTY

The contractor shall use commercially reasonable efforts to correct any substantial nonconformity or manufacturing defect of the equipment delivered as described in Section 3 above “Technical

Specifications.” The contractor shall also be responsible for repairing the equipment or for providing replacement equipment of the same or higher technical characteristics during a minimum 3-year warranty period.

7 CUSTOMS CLEARANCE AND TAX EXEMPTIONS

The Contractor will not be reimbursed VAT or IVA under this contract by the U.S. Government.

The prices set forth in this contract are excluded of all taxes and duties from which the U.S.

Government is exempt by virtue of agreement between the U.S. Government and the Government of Colombia.

8 INSPECTION AND ACCEPTANCE

The designated representative of the US Embassy in Bogotá will be responsible for carrying out at least the following checks of the required elements:

i. Quantities

ii. Compliance with the offered technical specifications

iii. Compliance delivery date

iv. Correct operation of the required elements

9 PERIOD OF PERFORMANCE (POP)

The contractor shall deliver the requested equipment within 30 calendar days after the award of the contract and shall begin performance of the training services within no less than 10 calendar days after the equipment is delivered to the final user’s location.

SECTION 3

SOLICITATION CONSIDERATIONS

The award resulting from this solicitation will made to the lowest price technically acceptable offeror. The seller certifies that it is an authorized manufacturer or distributer of the similar product being sold to the Department of State and that it has the certification/specialization level required by the manufacturer, to support both the product sale and product pricing, in accordance with applicable manufacturer certification/specialization requirements. Unless otherwise specified, Seller warrants that the products are new and in their original box (es).

In addition to providing pricing for this solicitation, each Offeror must provide any required, NON-PRICING responses (e.g. technical proposal, representations and certifications, etc.) so that they are received no later than the closing date and time for this solicitation (i.e. PLEASE

SEE SECTION 1 OF SOLICITATION FOR DUE DATE). Submissions must be sent via email to the government representative specified in SECTION 1.

This solicitation requires registration with the System for Award Management (SAM) prior to award, pursuant to FAR 4.1102 and other applicable regulations and guidelines. Information can be found at www.sam.gov.

INL will accept new equipment ONLY, NO grey market or refurbished products. No exceptions or qualifications. Items must be in original packaging, never used, and not altered in any way. Components of the requested equipment, to include memory, must be manufacturer-approved and may not be compatible, remanufactured, or refurbished equipment. All items must be covered by manufacturer’s warranty and procured through a manufacturer approved distribution channel. Sellers must be able to document their ability to provide items through manufacturer approved distribution channels upon request.

The Seller confirms to have sourced all products submitted in this Quote from manufacturer-approved channels for Federal sales, in accordance with all applicable laws and manufacturer’s current applicable policies at the time of purchase. Seller must be able to support both the product sale and product pricing, in accordance with applicable manufacturer certification / specialization requirements. If software is provided or included, Seller shall, upon request, provide Buyer with a copy of the End User License Agreement. Seller certifies that all software is licensed originally to Buyer as the original licensee authorized to use the software.

No partial shipments are permitted, unless otherwise specified by Contracting Officer at time of contract award.

Pursuant to the Trade Agreements Act (19 U.S.C. 2512(a)) (TAA), Federal acquisitions of supplies may be made only from offerors that will supply products of an eligible country under any of the free trade agreements entered into pursuant to the TAA. An article is considered a product of a country only if it is wholly a product of that country or if it has been, substantially transformed, in that country into a new and different article of commerce with a name, character, or use distinct from that of the original article(s). Note that any item that is a discreet article as it is sold in commerce, regardless of its ultimate function or use, cannot be considered, substantially transformed, and based solely on its integration into IT or other systems

The Contractor and its employees shall exercise the utmost discretion concerning all matters relating to their duties and functions. They shall not communicate to any person any information known to them by reason of their performance of services under this contract, which has not been made public, except in the necessary performance of their duties or upon written authorization of the Contracting Officer.

All documents and records (including photographs) generated during the performance of work under this contract shall be for the sole use and become the exclusive property of the U.S

Government. Furthermore, no article, book, pamphlet, email, recording, broadcast, speech television appearance, film or photograph concerning any aspect of work performed under this contract shall be published or disseminated through any media without the prior written authorization of the Contracting Officer. These obligations do not cease upon the expiration or termination of this contract. The Contractor shall include the substance of this provision in all contracts of employment and in all subcontracts hereunder.

SECTION 4

PROPOSAL SUBMISSION FORMAT AND REQUIREMENTS

SELLER REQUIREMENTS

All responsible vendors that submit proposals pursuant to the requirements outlined in this document shall be considered by INL.

GOVERNMENT POINT OF ENTRY

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Proposals shall be solicited and submitted via email to the designated Government Representatives.

FORMAT FOR TECHNICAL AND COST/PRICE QUOTATION

File Format Requirements

Vendors’ technical proposals and price quotations shall:

Be viewable in either: Microsoft Word 2010, Excel 2010, PowerPoint 2010, Adobe

Reader XI, or Adobe Acrobat Pro X (as applicable and appropriate).

https://www.acquisition.gov/content/part-12-acquisition-commercial-items#i1112616

Limit the number of pages to no more than twenty (20), 12 Point Font, Times New

Roman.

Should the Vendor exceed the 20 page limit, any additional content exceeding the page limit shall not be considered. This includes Microsoft Word, Excel, and PowerPoint (e.g.

as applicable and appropriate). PDF format shall be used only for scanned documents.

Vendor shall be limited to no more than five (5) separate digital files for a proposal package.

FORMATTING REQUIREMENTS:

Volume I – Technical Proposal

Address the contractor’s technical qualifications in the following areas.

Part A: General

Part B: Specific

Volume II – Price

Price Breakdown for All Items

AT A MINIMUM, A PROPOSAL PACKAGE MUST INCLUDE:

Completed Firm Fixed-Price CLIN Structure (via Attachment 2, Pricing Table) o All prices shall reflect USD o All proposals must include a complete price/cost breakdown in separate pricing matrix prepared by the offeror

Description of any special features, testing procedures and any value-added services

Delivery information and shipping services including terms and conditions

Warranty information

Price: Firm fixed prices for all offered items and services (identify any discounts offered) shall be included in the proposed price for each item and services. The proposed price for each CLIN must include all related products and packaging/shipment/freight charges, and the cost of warranty. The CLINs are to be priced based on point of delivery inclusive of all related costs to deliver at the designated location in Colombia. Unit prices and price breakdown descriptions shall be provided for all equipment items and training services listed in Section 2

STATEMENT OF WORK.

Description: Description/nomenclature of the item being proposed; product literature may be provided. Proposal must demonstrate compliance with all required features and specifications as outlined in the RFQ (i.e. Section 2, SOW). Also include description of warranty terms, special features or value-added items and services, and any non-contract items (i.e. open market items).

Proposals that include only the information found in the solicitation (e.g., copied/pasted) will not be considered a complete proposal and will be determined Non-Responsive.

DUNS and SAM: Include DUNS number and statement that the vendor is registered in SAM as appropriate business type under the applicable NAICS code (334519).

Certifications: Completed certifications (FAR 52.212-3) or provide a statement that the certifications are included already at the SAM web site (sam.gov) and provide evidence it is on the web site.

A complete description of all warranty terms and conditions must be included in the proposal.

For more information on minimum warranty specifications, see: Section 2, “Warranty.”

Vendors submissions must include a detailed description of the items that will be provided. This information may include, but is not limited to, part or manufacturer numbers, brand names (if applicable), line drawings, or photographs.

Product Images Required – Yes/No: YES

If marked “YES,” the vendor must provide color photographs, clearly depicting the items described in Section 2 and Annex A of this solicitation. This requirement does not apply to Line

Items that do not reference physical products incapable of being photographed, such as training, technical and deployment support services or warranty.

Government reserves the right to disqualify offerors that do not submit all required documentation, or otherwise do not comply with the above proposal restrictions, or any other requirements outlined in this document.

Additional information regarding offeror submissions may be found in Section 4.

SECTION 4

EVALUATION INSTRUCTIONS AND CRITERIA

INSTRUCTIONS TO QUOTERS

BASIS OF AWARD

The Government anticipates issuing an award to the Offeror whose proposed price provides the best value to the Government, price, and other factors considered.

The Government; intends to evaluate proposals and award a contract without discussions with offerors; reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary; and reserves the right to eliminate from consideration for award any or all offers at any time prior to award of the contract. Oral proposals are not required.

SET-ASIDE

This acquisition is a Small Business Set-Aside in Accordance With FAR 6.203.

ACQUISITION METHOD

FAR Part 12 Acquisition of Commercial. The clause at 52.212-4, Contract Terms and

Conditions-Commercial Items, applies to this acquisition.

https://www.acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#i1060971

SUPPLIES AND PRICES

The Contractor shall provide to the U.S. Government the new products as described in the specifications for the stated firm fixed price. Further, the Contractor shall properly perform the pre-delivery inspection on the products and deliver them to the location set forth under Place of

Delivery, of this contract. The firm fixed price shall include the products pre-delivery inspection, certificates of origin, operator’s manuals, warranty certificates and any other documentation mandated by the destination country.

*** If applicable - manuals shall be furnished in English and Spanish

EVALUATION FACTORS: LOWEST PRICE TECHNICALLY ACCEPTABLE (LPTA).

The Government considers it to be in its best interest to award to the lowest priced technically acceptable offeror. The LPTA process is selected as appropriate for this acquisition because the best value is expected to result from selection of the technically acceptable proposal with the lowest evaluated price.

The following information should be carefully reviewed by any vendor contemplating an offer for this contract:

INL reserves the right to reject a proposal that is technically unacceptable, unreasonably high in price, or missing required information.

To be considered for award, the contractor must be determined by the Contracting Officer to be responsible in accordance with the standards described in FAR 9.104-1.

To be considered for award, the contractor must be registered in SAM (www.sam.gov). Exceptions to this requirement are enumerated in FAR 4.1102.

INL will award the contract to the vendor whose offer is lowest price technically acceptable and whose offer is in compliance with the terms of the RFQ to include the technical information required below.

The following factors shall be used to evaluate proposals for technical acceptability:

A. General:

The offer conforms to the requirements found within the solicitation and its attachments and provides the necessary information required within its contents.

Submissions must include sufficient detail for effective evaluation and substantiation of stated claims.

Submissions must provide convincing rationale for how requirements will be met.

Responses to requirements do not rephrase or restate the Government’s requirements.

B. Specific:

http://www.sam.gov/

The offerors shall also address the following to enable INL to assess the offeror’s ability to provide required equipment and training services described in Section 2 above:

1. Previous experience in supplying the equipment and training services as described in

Section 2 above: The offer must provide information which describes their experience at supplying the equipment, materials and training services and their ability to deliver the equipment services as required in Section 2 above.

2. Ability to provide equipment and training services that meet the technical specifications described in Section 2 above: The offer must address their capability to deliver equipment and training that complies with the technical specifications in Section 2 above.

3. Warranty Period Offered: The offer must provide evidence of their ability to meet the warrant requirements described in Section 2 above.

Note that failure to provide any of the above listed technical information will result in an offeror’s proposal being deemed technically Unacceptable and therefore, will not be considered for an award. Brief responses that just state the offer can provide the services without details to support the statements as requested above will be deemed technically

Unacceptable.

TECHNICALLY ACCEPTABLE/UNACCEPTABLE

In addition, there are other considerations that may be taken into account:

The offeror must be able to demonstrate that it has the necessary resources to provide on-time delivery at a high level of quality.

Acceptable

Demonstrates experience with supplying and delivering the equipment and training services as outlined in Section 2 of this Solicitation;

demonstrates the ability to meet or exceed the specifications outlined in this solicitation. Sufficient evidence is presented to demonstrate the offeror’s ability to provide the training at the designated training site.

Sufficient evidence is presented to demonstrate the offeror’s ability to provide warranty coverage for all the equipment as required in the solicitation.

Unacceptable

Demonstrates a lack of experience with supplying and delivering the equipment and training services as requirements in Section 2; does not meet the specifications outlined in this solicitation. Does not provide evidence of the ability to provide training at the designated site. Does not provide sufficient evidence to demonstrate the offeror’s ability to provide warranty coverage for all the equipment as required by the solicitation.

Failure to address one or more of the technical evaluation criteria or failure to meet any one of the “Acceptable” criteria above.

Separate awards will not be made for individual pieces of equipment or the training requirements. As such, multiple awards within each line item will not be considered; all items in a given line item will be awarded to only one vendor.

In addition to the other technical requirements discussed in this section, availability of the equipment, delivery, and warranty under this solicitation shall also be determinant of technical acceptability.

The USG reserves the right to eliminate from consideration for award any or all offers at any time prior to award of the contract. The USG will determine acceptability by assessing the quoter's compliance with the terms of this RFQ.

The offeror shall be registered to do business in the host country or to partner with a host country registered business, this is required in order to provide the required training, and to comply with the warranty requirements.

The offeror must have a valid international warranty on the equipment offered so the sales representative may be able to claim this warranty and coordinate possible replacement to the end user without incurring any additional expenses.