190000000242.pdf

STATE OF MICHIGAN PROCUREMENT

Department Technology, Management and Budget Central Procurement Services 320 S Walnut Street Lansing, MI 48933 P.O. Box 30026, Lansing, MI 48909

CONTRACT CHANGE NOTICE

Change Notice Number 34 to

Contract Number MA190000000242

C O

N

TR

AC

TO

R

ALTARUM INSTITUTE

3520 Green Ct., Suite 300

Ann Arbor MI 48105

Steven Follum

202-772-5054 steven.follum@altarum.org

CV0023268

ST

AT

E

Pr og ra m

M an ag er

Various Various

C on tr ac t Ad m in is tr at or Jarrod Barron DTMB

(517) 249-0406

BarronJ1@michigan.gov

CONTRACT SUMMARY

Michigan Disease Surveillance System (MDSS)

INITIAL EFFECTIVE DATE

August 18, 2019

INITIAL EXPIRATION DATE

August 19, 2024

INITIAL AVAILABLE OPTIONS

5 - 1 Year

EXPIRATION DATE BEFORE

September 30, 2026

PAYMENT TERMS

Net 45

DELIVERY TIMEFRAME

N/A

ALTERNATE PAYMENT OPTIONS

P-Card Direct Voucher (PRC) Other

EXTENDED PURCHASING

Yes No

MINIMUM DELIVERY REQUIREMENTS

N/A

DESCRIPTION OF CHANGE NOTICE

OPTION LENGTH OF OPTION

1 Year

EXTENSION LENGTH OF EXTENSION REVISED EXP. DATE

September 30, 2027

CURRENT VALUE

$16,635,161.56

VALUE OF CHANGE NOTICE

$1,302,930.86

ESTIMATED AGGREGATE CONTRACT VALUE

$17,938,092.42

DESCRIPTION

Please note the Program Manager or Contract Administrator may have changed, and are reflected on this Change Notice.

Effective 8/18/2026, the State exercises the third of five available option years and adds $1,302,930.86 for the FY27 services detailed in the attached statement of work. All other terms, conditions, specifications and pricing remain the same. Per Contractor, agency, DTMB Central Procurement, and State Administrative Board approval on 8/18/2026.

CHANGE NOTICE NO. 34 TO CONTRACT NO. MA190000000242

Program Managers for

Multi-Agency and Statewide Contracts

AGENCY NAME PHONE EMAIL

DTMB Soopriya Razdan 517-219-2766 RazdanS@michigan.gov

MDHHS Beth E. Anderson 517-335-9785 AndersonB@michigan.gov

MDHHS Edward Hartwick 517-284-4947 HartwickE@michigan.gov

MDHHS Seth Eckel 517-643-7365 EckelS1@michigan.gov

MDHHS Abigail Cheney 517-575-5201 CheneyA@michigan.gov

IT SOW CHANGE NOTICE

Required Intake Information

SOW Title: Exercise Option Year, Add FY27 M&O Funding, and Enhancement Work

Contractor Name: Altarum Institute

Contract Number: 190000000242

Contract Term: 09/01/2026 – 09/30/2027

Requesting Agency: MDHHS

Contact Phone Email

Agency Program Manager: Abigail Cheney 517-575-5201 CheneyA@michigan.gov

DTMB Program Manager: Soopriya Razdan 517-219-2766 RazdanS@michigan.gov

Contract Admin: Jarrod Barron 517-249-0406 BarronJ1@michigan.gov

Contractor Contact: Steven Follum 202-772-5054 Steven.Follum@altarum.org

1. Background.

Contractor supports the MDSS System Maintenance and Operations under contract 171 190000000242. This Statement of Work outlines maintenance and operations work to be completed on the MDSS System for Fiscal Year 2027, and enhancement work.

2. SOW Objectives/Purpose.

Contractor supports Disease Surveillance System under contract 190000000242. Provided is an overview of the objectives and deliverables for the project estimates in support of Fiscal Year 2027 maintenance and operations, and minor enhancement work from 9/1/2026-9/30/2027.

3. Implementation Milestones, Deliverables, and Pricing.

3.1. A1) MDSS - FY27 Maintenance and Operations (10/01/2026 – 09/30/2027):

Milestone Milestone Deliverable(s) Milestone Cost

Contract Year 8 MDSS Maintenance and Operations Support $218,159.07

3.1.a1: MDSS – FY27 Maintenance and Operations (10/01/2026 – 09/30/2027): $218,159.07

*Contractor will invoice upon State Acceptance of Milestone Deliverable(s).

3.1. A2) MDSS - Enhancement Work (09/01/2026 – 09/30/2027):

Milestone Milestone Deliverable(s) Milestone Cost

2.0

Development work for changes in the DQT: MMG support

(ex. Evaluating errors in MVPS, communicating with CDC about fixes). Make changes or update mappings in XMCs for eCR (non-bug fixes).

MMG support (ex. Evaluating errors in MVPS, communicating with CDC about fixes). Make changes or update mappings in XMCs for eCR (non-bug fixes)

$57,998.36

3.0

Work configuring SOLR: Update variables mapped into the SOLR Index, Maintain the data flow into the SOLR Index.

Update variables mapped into the SOLR Index, Maintain the data flow into the SOLR Index

$59,826.14

4.0 Add “insurance status” for all conditions to justify

Medicaid matching of ET funds. $44,773.72

5.0 Anaplasmosis CRF/case completion logic & form updates. $9,274.28

6.0 Ehrlichiosis CRF/case completion logic & form updates. $9,274.28

7.0 Babesiosis CRF/case completion logic & form updates. $8,161.66

8.0 West Nile Virus/Jamestown Canyon Virus CRF/case

completion logic & form updates. $3,885.74

9.0 Lyme disease CRF/case completion logic & form updates $6,979.16

10.0 Perinatal Hep C changes $4,678.06

Non-Labor Non-Labor (Oracle Hosting Costs) $47,912.45

3.1.a2: MDSS-Enhancement Work (09/01/2026 – 09/30/2027): $252,763.85

3.1. B1) MDSS-MiCelerity - FY27 Maintenance and Operations (10/01/2026 – 09/30/2027):

1.0

MiCelerity Maintenance and Operations Contractor will provide support maintenance and operations for existing MiCelerity production application. Keep the lights on with variable bucket of hours for small enhancement requests, based on historical support)

1.1 - Regular meetings with the Contractor and business team (Bi-Weekly) $11,993.84

1.2 - Minimum security updates for the application $21,988.70

1.3 - Minimal corrections for data issues $27,985.62

1.4 - Message transmission issues (DQT, Rhapsody) $12,993.32

1.5 - Changes or small enhancements to the system (Up to 130 hours) $25,986.64

1.6 - ADA Compliance $9,595.07

3.1.b1: MDSS-Celerity – FY27 Maintenance and Operations (10/01/2026 – 09/30/2027): $110,543.19

3.1. B2) MDSS-MiCelerity - Enhancement Work (09/01/2026 – 09/30/2027):

2.0 Hold Queue for New Facilities.

Implement staging area for ADTs until sender is approved.

$25,527.72

3.0 Restructure Data to be event-level in user interface.

Improve how diagnoses and events are shown on the user interface.

$34,189.82

4.0

Generate test data set in the MiCelerity Training environment.

Contractor generates a single test data set with 25 records per type for MiCelerity training environment. The three types are ADT, death data XMC, and EMS XCC.

$3,291.50

5.0

Develop automated processes for training data creation and clean-up.

Contractor creates automated processes to generate test data and data clean-up. This would be ready to run the next time "fresh" data is needed. The three types are ADT, death data XMC, and EMS XCC.

$9,868.52

6.0

Add disposition values to MiCelerity interface.

Display eight new fields in MiCelerity interface for the EMS disposition values to display the values that come in the export.

$3,891.72

Non-Labor Non-Labor (Oracle hosting costs) $11,252.06

3.1.b2: MDSS-MiCelerity – Enhancement Work (09/01/2026 – 09/30/2027): $88,021.34

3.1. C1) MDSS-Chronicle - FY27 Maintenance and Operations (10/01/2026 – 09/30/2027):

5.0

Add a high risk stroke or CVD flag.

Develop an algorithm for identifying individuals at high risk for stroke/stroke readmission and for cardiovascular disease and incorporate an indicator flag at the patient level. This will require database, export modal, search filter, and interface display updates.

$27,585.32

6.0

Add EMS suspected stroke indicator.

Following the removal of the possible stroke category and associated primary impression diagnosis codes, add the biospatial EMS indicator for suspected stroke. This will require adding a new data element and an update to how these encounters are categorized (if they don't contain a stroke primary impression).

$20,902.00

7.0

Incorporate eCR data.

Incorporate eCR data for defined and validated chronic diseases, including new data elements, updates to the user interface, and defining how the data will be evaluated against the other data sources.

$100,283.60

11.0

Modify Condition Categories.

Update the current condition categories following review by programs and subject matter experts to better reflect disease monitoring needs. (Possible Stroke changed to Suspected Stroke).

$8,412.08

15.0

Chronicle FY27 M&O.

Monthly meetings with Chronicle business team. Apply required security updates to the application and its components. Implement accessibility updates needed to maintain compliance requirements as of the contract effective date. Diagnose and resolve newly introduced software defects and data integrity issues. Minor application enhancements as directed or in response to dependent DTMB systems and services (e.g., Geocoder, SendGrid) or new State of Michigan requirements not to exceed 250 hours.

$129,476.76

3.1.c1: MDSS-Chronicle – FY27 Maintenance and Operations (10/01/2026 – 09/30/2027): $286,659.76

3.1. C2) MDSS-Chronicle – Enhancement Work (09/01/2026 – 09/30/2027):

1.0

Map all EDRS unmapped ICD-10 codes.

Update the database table with all ICD-10 codes to avoid codes descriptions populating with EDRS Manual Code. This should also allow for straightforward annual updates to ICD- 10 codes.

$11,267.04

2.0

Adding a new chronic condition.

Adding a new chronic condition (as a result of mandated statewide reporting) that is consistent with existing functionalities and data elements.

$7,538.46

3.0

Adding additional ALS data elements.

If ALS is added to Chronicle, incorporating the disease's additional case reporting data elements to the database, export modal, and interface display.

$28,336.72

4.0

Add a high utilizer asthma flag.

Develop an algorithm for identifying asthma patients with high hospital and emergency services utilization and incorporate an indicator flag at the patient level. This will require database, export modal, search filter, and interface display updates.

$22,097.00

8.0 Update dashboard display.

Updates the existing dashboard page to adjust font sizing, format, and default settings.

$52,709.96

9.0 Add an SDOH data elements and display.

Add a section to the event and patient pages that displays SDOH diagnosis codes of interest.

$28,207.96

10.0 Develop CHW User Type.

Develop a user type for community health worker access to support grant activities.

$7,783.44

13.0

EMS event deduplication logic.

Develop auto matching algorithm for duplicate EMS encounter messages that refer to the same event/run based on matching date, patient, and scene information. We can examine using eScene.01-eScene.05 and e.Scene24 to build a matching algorithm

$24,979.84

14.0 Add user updating of patient-level name and address.

Add functionality for certain user levels to update patient-level name, address, and status when identified as incorrect.

$8,003.96

Non-Labor Non-Labor (Oracle hosting costs) $2,918.24

3.1.c2: MDSS-Chronicle – Enhancement Work (09/01/2026 – 09/30/2027): $193,842.62

3.1. D1) MDSS-SUP - FY27 Maintenance and Operations (10/01/2026 – 09/30/2027):

1.0

SUP Module M&O.

Provide general support for minor changes (Ex: Data cleanup tasks, Tomcat /Open JDK Upgrades, Any Bug Fixes etc.) and monthly meetings.

$28,995.80

3.1.d1: MDSS-SUP – FY27 Maintenance and Operations (10/01/2026 – 09/30/2027): $28,995.80

3.1. D2) MDSS-SUP – Enhancement Work (09/01/2026 – 09/30/2027):

2.0 SUP Single Field Changes.

Unit cost for one field at a time. Batched field updates can be done more efficiently at a lower cost per field).

$3,285.52

3.0

Encounter Form final changes.

Complete the Encounter Form and Aggregate Encounter Form changes and make changes in the database. Set up Aggregate and Encounter Form exports for the new changes.

Create new logic for configuring elements on form.

$56,226.48

4.0

HEP Specialty Scripts.

"HEP Specialty scripts: Provide all other reports/scripts (annual report excluded)

- Quarterly Medicaid data updates

- Regular script to update patient status to deceased"

$25,750.40

5.0 HEP Analysis, Fixes, and Adjustments.

HEP Issue analysis, fixes, and algorithm adjustment.

$32,915.00

6.0 HEP Annual Report.

Optional Task: HEP Specialty scripts: FY27 annual report.

$1,782.72

Non-Labor Non-Labor (Oracle hosting costs) $3,985.11

3.1.d2: MDSS-SUP – Enhancement Work (09/01/2026 – 09/30/2027): $123,945.23

4. Total SOW Pricing.

Summary Table

Description Total

MDSS (Total from Table 5.1.a1) $ 218,159.07

MDSS (Total from Table 5.1.a2) $ 252,763.85

MDSS-MiCelerity (Total from Table 5.1.b1) $ 110,543.19

MDSS-MiCelerity (Total from Table 5.1.b2) $ 88,021.34

MDSS-Chronicle (Total from Table 5.1.c1) $ 286,659.76

MDSS-Chronicle (Total from Table 5.1.c2) $ 193,842.62

MDSS-SUP (Total from Table 5.1.d1) $ 28,995.80

MDSS-SUP (Total from Table 5.1.d2) $ 123,945.23

Total SOW Amount $ 1,302,930.86

Central Procurement Services 320 S Walnut Street Lansing, MI 48933 P.O. Box 30026, Lansing, MI 48909

CONTRACT CHANGE NOTICE

Change Notice Number 33 to

Contract Number MA190000000242

C O

N

TR

AC

TO

R

ALTARUM INSTITUTE

3520 Green Ct., Suite 300

Ann Arbor MI 48105

Steven Follum

202-772-5054 steven.follum@altarum.org

CV0023268

ST

AT

E

Pr og ra m

M an ag er

Various Various

C on tr ac t Ad m in is tr at or Jarrod Barron DTMB

(517) 249-0406

BarronJ1@michigan.gov

CONTRACT SUMMARY

Michigan Disease Surveillance System (MDSS)

INITIAL EFFECTIVE DATE

August 18, 2019

INITIAL EXPIRATION DATE

August 19, 2024

INITIAL AVAILABLE OPTIONS

5 - 1 Year

EXPIRATION DATE BEFORE

September 30, 2026

PAYMENT TERMS

Net 45

DELIVERY TIMEFRAME

N/A

ALTERNATE PAYMENT OPTIONS

P-Card Direct Voucher (PRC) Other

EXTENDED PURCHASING

Yes No

MINIMUM DELIVERY REQUIREMENTS

N/A

DESCRIPTION OF CHANGE NOTICE

OPTION LENGTH OF OPTION EXTENSION LENGTH OF EXTENSION REVISED EXP. DATE

CURRENT VALUE

$16,625,617.84

VALUE OF CHANGE NOTICE

$9,543.72

ESTIMATED AGGREGATE CONTRACT VALUE

$16,635,161.56

DESCRIPTION

Please note the Program Manager or Contract Administrator may have changed, and are reflected on this Change Notice.

Effective 7/14/2026, the parties add $9,543.72 to correct a clerical error made in the CN 32 cost table and update the deliverable dates per the attached table. All other terms, conditions, specifications and pricing remain the same. Per Contractor, Agencies, and DTMB Central Procurement approval.

CHANGE NOTICE NO. 33 TO CONTRACT NO. MA190000000242

for

Multi-Agency and Statewide Contracts

AGENCY NAME PHONE EMAIL

MDHHS Abigail Cheney 517-575-5201 CheneyA@michigan.gov

MDHHS Beth E. Anderson 517-335-9785 AndersonB@michigan.gov

MDHHS Edward Hartwick 517-284-4947 HartwickE@michigan.gov

DTMB Soopriya Razdan 517-219-2766 RazdanS@michigan.gov

REVISED DELIVERABLE DATES

Enhancement Type Cost Revised

Deliverable Date

Add ‘Date Pregnancy Status Documented’ on each STI case file form. $10,066.60 07/31/2026 Add Syphilis and Congenital Syphilis CRF $11,854.76 07/31/2026 Adding fields for HIV LMS (#68) $9,505.68 06/30/2026 Setup STIVIEW on UAT1 $9,543.72 06/30/2026 Oropouche – New Condition $8,522.88 06/30/2026 RSV Message Automation $29,052.24 06/30/2026 COVID-19 Message Automation $13,206.92 06/30/2026 Influenza eCR Automation $6,542.08 06/30/2026 Candida auris negative lab reporting $34,802.00 07/31/2026 Infection Preventionist (IP) Access Role in MDSS $23,941.64 07/31/2026 Syringe Service Program Utilization Platform (SUP) Bulk Upload for encounter and client intake form enhancement $61,355.60 10/30/2026 Add kits and kits configuration functionality. Kits will need to be customizable at the organizational level. $31,208.68 08/28/2026 Total: $249,602.80

Central Procurement Services 320 S Walnut Street Lansing, MI 48933 P.O. Box 30026, Lansing, MI 48909

CONTRACT CHANGE NOTICE

Change Notice Number 32 to

Contract Number MA190000000242

C O

N

TR

AC

TO

R

ALTARUM INSTITUTE

3520 Green Ct., Suite 300

Ann Arbor MI 48105

Steven Follum

202-772-5054 steven.follum@altarum.org

CV0023268

ST

AT

E

Pr og ra m

M an ag er

Various Various

C on tr ac t Ad m in is tr at or Jarrod Barron DTMB

(517) 249-0406

BarronJ1@michigan.gov

CONTRACT SUMMARY

Michigan Disease Surveillance System (MDSS)

INITIAL EFFECTIVE DATE

August 18, 2019

INITIAL EXPIRATION DATE

August 19, 2024

INITIAL AVAILABLE OPTIONS

5 - 1 Year

EXPIRATION DATE BEFORE

September 30, 2026

PAYMENT TERMS

Net 45

DELIVERY TIMEFRAME

N/A

ALTERNATE PAYMENT OPTIONS

P-Card Direct Voucher (PRC) Other

EXTENDED PURCHASING

Yes No

MINIMUM DELIVERY REQUIREMENTS

N/A

DESCRIPTION OF CHANGE NOTICE

OPTION LENGTH OF OPTION EXTENSION LENGTH OF EXTENSION

REVISED EXP. DATE

CURRENT VALUE

$16,385,558.76

VALUE OF CHANGE NOTICE

$240,059.08

ESTIMATED AGGREGATE CONTRACT VALUE

$16,625,617.84

DESCRIPTION

Please note the Program Manager or Contract Administrator may have changed, and are reflected on this Change Notice.

Effective 5/13/2026, the parties add $240,059.08 for the MDSS and SUP enhancement services detailed in the attached statement of work. All other terms, conditions, specifications and pricing remain the same. Per Contractor, Agencies, and DTMB Central Procurement approval.

CHANGE NOTICE NO. 32 TO CONTRACT NO. MA190000000242

for

Multi-Agency and Statewide Contracts

AGENCY NAME PHONE EMAIL

DTMB Soopriya Razdan 517-219-2766 RazdanS@michigan.gov

MDHHS Beth E. Anderson 517-335-9785 AndersonB@michigan.gov

MDHHS Edward Hartwick 517-284-4947 HartwickE@michigan.gov

STATEMENT OF WORK -

IT CHANGE NOTICE

Project Title:

MDSS Enhancements FY26

Period of Coverage:

5/4/2026-10/31/2026

Requesting Department:

Michigan Department of Health and Human Services

Date:

February 19, 2026

Agency Program Manager:

Abigail Cheney

Phone:

(517) 575-5201

DTMB Project Manager:

Soopriya Razdan

Phone:

(517) 219-2766

Brief description of services to be provided:

PROJECT OBJECTIVE:

Altarum supports the MDSS System Maintenance and Operations under contract 171- 190000000242. This Statement of Work outlines various enhancement work to be completed on the MDSS System for Fiscal Year 2026.

SCOPE OF WORK:

STI Enhancements Add Pregnancy Status Date field to STI (Chlamydia, Gonorrhea, Syphilis) CRF

• Add date field indicating when pregnancy status was last updated to case report forms for chlamydia, gonorrhea, and syphilis. This field should be populated automatically when pregnancy status is indicated via electronic lab report (ELR).

Include new status date in disease specific search and exports.

Modifications to case report form for syphilis and congenital syphilis

• Update allowed values for Syphilis and Congenital Syphilis Clinical Manifestations.

Remove “POSSIBLE” value for cases with a referral date on or after 1/1/2026.

Update NNDSS reporting logic to suppress or re-map values for 2026 cases if needed.

o For Syphilis cases starting in 2026, clinical manifestations can only be selected when the stage is 755. Previous rules/values would still apply to historic cases.

Setup STI View in UAT1

• Add STIVIEW functionality to UAT1, making MDSS STI data available to query by the authorized STIVIEW database user, with minimal or no impact to Production system performance.

HIV

Add HIV fields for LMS

• Parse new segments from HIV ELRs to route to HIV LMS. Insert into the LMS database and add to CSV.

MDSS Disease Processing Automation RSV Message Automation

• Implement rules for ELRs to merge or create cases and set case status.

Automatically close cases per the jurisdiction’s selected options as configured by administrator in the Rules by Jurisdiction page. Enhancements to this page allow specifying by condition.

Implement rules for RSV eCR merging into existing cases, with a level of complexity similar to what was implemented for COVID.

COVID-19 Message Automation

• Implement rules for automatically closing cases based on the jurisdiction preferences and participation in LHD Connect. Enhancements to the Rules by Jurisdiction page will allow setting options for the preferred behavior for COVID.

Influenza eCR Automation

• Add new rules for Influenza eCR merging into existing cases. Expectation is that this is something similar to existing rules for COVID.

Add Oropouche Condition to MDSS

• Add new condition to MDSS: “Oropouche”. This condition will be built from the base case form with minimal customization.

HAI Enhancements Candida auris negative lab reporting

• Implement special handling for Candida auris ELRs to handle both negative and positive results and applying processing rules accordingly. Populate lab test mapping tables with values used to recognize negative C auris lab tests.

Implement updates to Lab Holding Area to support Candida auris, including filter by condition, reporting facility, other ID field. Implement an export for LHA data specific to Candida auris with fields and format specific to the condition. Updates will cover the Lab Holding Area processes for handling the Candida auris data nightly processing to match existing cases in the system and for expiration and cleanup of older negative labs according to specified rules.

Add Infection Preventionist role to MDSS

• Add new role for Infection Preventionist (IP) to MDSS. When applied, this new role will allow assigned healthcare providers in the MDSS, who are normally limited to only viewing cases from within their own healthcare systems, access to view (and update, if so determined through requirements gathering with the program areas) CPO and C. auris cases in MDSS on a wider scale.

SUP Enhancements Add Kits and Kit management functionality

• Add new dynamic organizational group, “Kits”, to Encounter Form. Kits may be configured at the organization level. Users may select different kits from the Encounter Form by quantity. Add kits to SUP exports.

Bulk upload for Encounter and Client Intake form

• Add functionality to accept CSV records for bulk upload of Encounter and Client Intake forms.

ENHANCEMNT COST TABLE:

Enhancement Type Cost Deliverable Date

Add ‘Date Pregnancy Status Documented’ on each STI case file form.

$10,066.60 6/19/2026

Add Syphilis and Congenital Syphilis CRF $11,854.76 7/24/2026

Adding fields for HIV LMS (#68) $9,505.68 6/5/2026

Setup STIVIEW on UAT1 $9,543.72 6/26/2026

Oropouche – New Condition $8,522.88 5/29/2026

RSV Message Automation $29,052.24 6/30/2026

COVID-19 Message Automation $13,206.92 6/5/2026

Influenza eCR Automation $6,542.08 6/19/2026

Candida auris negative lab reporting $34,802.00 7/7/2026

Infection Preventionist (IP) Access Role in MDSS $23,941.64 7/31/2026

Syringe Service Program Utilization Platform (SUP) Bulk Upload for encounter and client intake form enhancement

$61,355.60 10/30/2026

Add kits and kits configuration functionality. Kits will need to be customizable at the organizational level.

$31,208.68 8/28/2026

$240,059.08

Central Procurement Services 320 S Walnut Street Lansing, MI 48933 P.O. Box 30026, Lansing, MI 48909

CONTRACT CHANGE NOTICE

CONTRACT SUMMARY

Michigan Disease Surveillance System (MDSS)

INITIAL EFFECTIVE DATE INITIAL EXPIRATION DATE INITIAL AVAILABLE OPTIONS EXPIRATION DATE

BEFORE

August 18, 2019 August 19, 2024 5 - 1 Year September 30, 2025

PAYMENT TERMS DELIVERY TIMEFRAME

ALTERNATE PAYMENT OPTIONS EXTENDED PURCHASING

MINIMUM DELIVERY REQUIREMENTS

N/A

P-Card Direct Voucher (PRC) Other Yes No

3520 Green Ct., Suite 300

Ann Arbor MI 48105

Steven Follum

202-772-5054 steven.follum@altarum.org

CV0023268

ALTARUM INSTITUTE

C O

N

TR

A C

TO

R

Jarrod Barron

517-249-0406

DTMB

Various Various

BarronJ1@michigan.gov

C ontract

A dm inistrator Program M anagerSTA

TE

N/ANet 45

Change Notice Number 31

Contract Number MA190000000242 to

DESCRIPTION OF CHANGE NOTICE

OPTION EXTENSIONLENGTH OF OPTION LENGTH OF EXTENSION REVISED EXP. DATE

CURRENT VALUE VALUE OF CHANGE NOTICE ESTIMATED AGGREGATE CONTRACT VALUE

1 Year 0 Years September 30, 2026

$14,303,683.78 $2,020,956.98 $16,324,640.76

DESCRIPTION

Effective 9/11/2025, the parties exercise an option year and add $2,020,956.98 for the FY26 services detailed in the attached statement of work. The parties also change the CN 30 STI project end date from 9/30/2025 to 1/31/2026. All other terms, conditions, specifications and pricing remain the same. Per Contractor, Agency, DTMB Central Procurement and State Administrative Board approval on 9/11/2025.

AGENCY NAME PHONE EMAIL

MDHHS Beth E. Anderson 517-335-9785 AndersonB@michigan.gov

MDHHS Edward Hartwick 517-284-4947 HartwickE@michigan.gov

MDHHS Seth Eckel 517-643-7365 EckelS1@michigan.gov

MDHHS Abigail Cheney 517-575-5201 CheneyA@michigan.gov

Program Managers for

Multi-Agency and Statewide Contracts

CHANGE NOTICE NO. 31 TO CONTRACT NO. MA190000000242

CHANGE NOTICE NO. 31 TO CONTRACT NO. MA190000000242

Michigan.gov/MiProcurement

Version 2021-1 1 of 10

STATEMENT OF WORK -

IT CHANGE NOTICE

Project Title:

MDSS Exercising Option Year 7 and support for FY26 M&O.

Period of Coverage:

10/1/2025 – 9/30/2026

Requesting Department:

Michigan Department of Health and Human Services

Date:

8/19/2025

Agency Project Manager:

Abigail Cheney

Phone:

517-335-8159

DTMB Project Manager:

Soopriya Razdan

Phone:

517-219-2766

I. BACKGROUND:

MDSS has been the on-going development of a Public Health Information Network (PHIN) compliant disease information system that implements a logical data model based on the National Electronic Disease Surveillance System (NEDSS), to support the MDHHS public health surveillance system. MDSS improves the medical and epidemiological management of case investigations and enhances public health capacity.

II. PROJECT OBJECTIVE:

Altarum supports the MDSS System Maintenance and Operations under contract 171- 190000000242. This supplement to Altarum’s SoM MDSS FY26 Contract Estimates dated 7/14/2025 provides an overview of the objectives and deliverables for the project estimates in support of the MDSS System for Fiscal Year 2026.

In accordance with what is listed in Master Agreement #190000000242 the contractor will continue to provide the following services for successful ongoing maintenance and enhancements to the MDSS application and website providing the functionality required for the State’s business operations for the Michigan Department of Health and Human Services:

• Maintenance and Support

• Training

• Documentation and Assessments

• Knowledge Transfer/Transition

• Future Enhancements

Version 2021-1 2 of 10

Note: If the State determines that any additional work is to resume, it will issue a Change Notice to formally amend the Contract.

III. SCOPE OF WORK:

This estimate is based upon a Period of Performance of October 1, 2025, to September 30, 2026.

1. eCR Enhancements

Objective:

MDHHS is interested in making enhancements to increase the utility and timeliness of eCR data for MDHHS staff and Local Health Department case investigators. To meet these objectives, we plan to identify the electronic reporting facilities activity by organization and by individual reporting facility. This will enhance data quality monitoring, support tracking of healthcare reporting activity, and allow exporting reports by facility or organization. It will also improve validation and troubleshooting for eCR and ELR data by consolidating electronic disease reporting across all facilities within a parent organization (e.g., labs, medical practices, hospitals).

Mapping new eCR data elements to case report forms will increase accuracy and efficiency in data retrieval for public health surveillance, while updating file timing will ensure more timely and valuable data delivery.

Deliverable Details

Add Organization to MDSS Legacy

Enhance MDSS to link the organization to the facility within the Facility Management Table to provide a drop-down organization list to the Lab Table, search option, report option and exports. Enable case search by organization to improve search capability.

Expand mapping to new conditions, STI conditions, then Hepatitis conditions

Expand eCR mapping in the XMC from COVID19 to two STI conditions (gonorrhea and chlamydia) and five Hepatitis conditions (HCV, HAV, HBV and congenital HCV & HBV). Similar updates to map eCR data to the MDSS case report form for each new condition.

Change eCR timing: add the first eCR to MDSS and the last one received

Improve eCR version handling. Send only the first and last eCR version within a 12-hour period to MDSS. Send the first eCR received into MDSS and send the last subsequent version within a 12-hour time frame by auditing the setID and version number (already mapped into the XMC file).

Add eCR indicators to the MDSS exports for both Program QA and Informatics QA

Start by adding the following eCR data elements to the MDSS exports:

1. Organization

2. Facility (care location or lab)

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Deliverable Details

3. Encounter/visit type

4. Pregnancy status

Integrate Rhapsody to the APHL Terminology Service (TES) API

Build process to periodically update Rhapsody lookup tables with new values from the APHL Terminology Exchange Service (TES). Integrate rhapsody to the APHL Terminology Service (TES) API to facilitate code mapping for #2 new conditions and maintain an up-to-date terminology resource for both eCR and ELR. The terminology service provides Standard codes (ICD10, SNOMED-CT, LOINC, RxNorm and the hundreds of value-sets used for eCR).

Add the ability to search for cases with both an ELR AND eCR

Enable users to search for cases which have associated ELR or eCR documents. A user may search for all cases which have an associated eCR or ELR.

Currently, MDSS allows users to search for cases created Manually, cases created by an ELR, or cases created by an eCR. Most often because of the timing of electronic data, cases are created by an ELR.

To perform QA, validate eCR functionality and mapping and complete parallel validation, both State program Epidemiologists and informatics team members need to have the ability to search for cases that include Manually created cases AND eCR data, and cases with both ELR AND eCR data.

2. SUP Updates

Objective: This work would be to develop and implement specific enhancements and provide general operations support for the Syringe Use Program (SUP) and Hepatitis team.

System maintenance and routine data export

Altarum will provide general support for minor changes and data cleanup of SUP information.

SUP: Add questions/update encounter form, similar to updates to client intake

Altarum will develop updates to patient encounter form in SUP to align with items define by SUP group

HEP: Specialty scripts and exports as requested

Provide limited support to develop ad-hoc scripts and exports as requested.

HEP: Issues analysis and algorithm adjustments

Provide limited support to implement changes and provide analysis for issues in the MDSS application.

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3. MDSS Interoperability and Datahub Support

Objective: This project supports MDSS operations and minor enhancements in relation to the Promoting Interoperability program through CMS and MDHHS Medicaid. This work focuses on ensuring proper message flow to and from MDSS and its partner organizations.

Messaging Expansion: DQT Changes

Support DQT to maintain data feeds for MDSS and related modules.

Support includes maintenance of HornetQ, patches and updates to DQT software (Rhapsody, Tomcat, SOLR, et. al.), feed normalization, SOLR maintenance and changes to accommodate new analysis.

eCR Support: eCR Onboarding Serve as primary contact for MDHHS eCR registration. Evaluate and process all eCR registrations, facilitate senders through the onboarding process. Provide support for Michigan Health System Testing Repository (HSTR). Assist organizations with registration. Assist with changes to and development of HSTR, perform QA on new builds.

eCR Support: routing & processing updates

Facilitate mapping changes between the eICR, RR, and XMC in response to changes and new data requests for eCR. Maintenance and changes to eCR Viewer.

NND Maintenance & Data Quality Review

Review error queues in MVPS and DMB Triage and resolve reporting errors to ensure accurate reporting to CDC. Respond to changes in federal reporting requirements.

Other Integrations: Out-of- State messaging/Interpartner Exchange

Maintain connections to external senders for public health reporting.

Includes AIMS for Interpartner exchange, NHSN, and direct reporting for large labs.

Other Integrations: HIV Message Routing, PHINMS, AIMS

Maintenance of PHINMS and PHINMS connections for labs that do not pass through MiHIN. Maintain message routing for blood lead and HIV

LMS.

4. MiCelerity (Drug Poisoning Surveillance)

Objective: This funding supports the project to update the dashboards data display, report on message failures and support overall maintenance and operations for the MiCelerity application.

Note: MiCelerity System Maintenance and Operations for Fiscal Year 2026

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Deliverable Details

Maintenance and Operations coverage for existing production MiCelerity application

Altarum will provide support maintenance and operations for existing MiCelerity production application.

Altarum will provide client support, incident management and problem management.

Note: Additional requested updates and enhancements to the existing system.

Display HMIS Dashboard including their data in aggregate form the dashboards within MiCelerity

Add HMIS aggregate data to the dashboard. Suppress counts less than 10.

Update patient matching logic to reduce deduplication queue

Make adjustments to patient matching logic to improve patient deduplication.

Re-evaluate current data fields (standardize, expand, remove)

Add up to 12 new data elements from MiCelerity data sources.

Remove up to 5 existing data elements as requested.

5. Chronicle (Hypertension)

Objective: This funding supports the maintenance and operations for the Chronicle system.

Note: Chronicle System Maintenance and Operations for Fiscal Year 2026 Maintenance and Operations coverage for existing production Chronicle application. Option 2 Silver Package.

Medium Coverage

Areas of support Regular meetings with the Altarum and business teams

Quarterly

Changes or enhancements to the system

Minor changes and bug fixes

Minimum security updates for the application

Minimum required

Regression testing when changes to other MDSS modules

With security changes and bug fixes

Minimal maintenance of subject matter knowledge

Maintenance of subject matter knowledge

Minimal corrections for data issues

Investigate and correct data issues

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Deliverable Details

Impact of other DTMB system changes (Geocoder, Sendgrid, etc.)

Impact of other DTMB system changes

Address critical application errors

Support to address critical application errors

Message transmission issues (DQT, Rhapsody)

Troubleshoot reported issues

Implementation of identified feature enhancements

Minor within available budget

6. MDSS Maintenance

Objective: Provide MDSS Maintenance Support, Year 7 per Schedule C of Master Agreement 190000000242.

IV. PROJECT CONTROL AND REPORTS:

A monthly progress status report must be submitted to the Agency and DTMB Project Managers throughout the life of this project. This report may be submitted with the monthly billing invoice. Each monthly progress report must contain the following:

1. Accomplishments: Indicate what was worked on and what was completed during the current reporting period.

2. Funds: Indicate the amount of funds expended during the current reporting period, and the cumulative total to date for the project.

V. PAYMENT SCHEDULE:

Maintenance & Operations Payments

Payment will be made on a fixed-price invoicing structure for FY2026, consistent with the Statement of Work. Twelve (12) equal monthly invoices shall be submitted to the State as outlined below.

Milestone-Based Progress Payments

The following milestone table outlines the progress payment percentages applicable to each enhancement. These percentages represent a portion of the total cost for each enhancement and are determined based on the enhancements included in each release.

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Progress payments will be made upon completion of the corresponding milestone as follows:

Milestone Progress Payment

Requirements Sign-off 5%

Design Review 15%

Development Complete 25%

User Acceptance Testing (UAT) Complete 5%

Production Release 20%

Source Code and Deliverable Acceptance 30%

Each progress payment is calculated as a percentage of the total cost of the applicable enhancement(s) included in the release. These progress payments apply only to non-M&O work, which includes eCR Enhancements, SUP Updates and MiCelerity.

The invoices shall document to the State’s satisfaction, and include the following:

• Project name

• Category of work performed (maintenance and operations, support and/or enhancements

• A description of the work performed/accomplishments,

• The timeframe when the work was performed,

• The purchase order number,

• An invoice number,

• The invoice date,

• The amount to be paid,

• Any additional charges/reimbursable expenses with supporting documentation, and

• Cumulative funds expended

DTMB will pay CONTRACTOR upon receipt of properly completed invoice(s) which shall be submitted to the billing address on the State issued purchase order not more often than monthly. DTMB Accounts Payable area will coordinate obtaining Agency and DTMB Project Manager approvals. All invoices should reflect actual work completed by payment date and must be approved by the Agency and DTMB Project Manager prior to payment. The invoices shall describe and document to the State’s satisfaction a description of the work performed, the progress of the project, and fees. When expenses are invoiced, receipts will need to be provided along with a detailed breakdown of each type of expense.

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Payment shall be considered timely if made by DTMB within forty-five (45) days after receipt of properly completed invoices.

Please note that the invoice shall be sent to dtmb-accounts-payable@michigan.gov

Deliverable Cost eCR Enhancements Add Organization to MDSS Legacy $39,545.84 Expand mapping to new conditions, STI conditions, then Hepatitis conditions

$350,128.80

Change eCR timing: add the first eCR to MDSS and the last one received

$16,487.40

Add eCR indicators to the MDSS exports for both Program QA and Informatics QA

$34,173.36

Integrate Rhapsody to the APHL Terminology Service

(TES) API

$40,423.60

Add the ability to search for cases with both an ELR AND eCR

$29,299.64

Non-Labor $22,871.33 Total Cost - eCR Enhancements $532,929.97

SUP Updates System maintenance and routine data export $13,270.18 SUP: Add questions/update encounter form, similar to updates to client intake

$18,528.00

HEP: Specialty scripts and exports as requested $22,868.90 HEP: Issues analysis and algorithm adjustments $29,973.70 Non-Labor $3,795.34

Total Cost – SUP Updates $88,436.12 MDSS Interoperability and Datahub Support Messaging Expansion: DQT Changes $336,051.60 eCR Support: eCR Onboarding $54,019.80 eCR Support: routing & processing updates $95,421.00 NND Maintenance & Data Quality Review $102,551.88 Other Integrations: Out-of- State messaging/Interpartner Exchange

$63,449.40 mailto:dtmb-accounts-payable@michigan.gov

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Other Integrations: Out-of-State messaging/Interpartner Exchange, HIV Message Routing, PHINMS, AIMS

$54,980.68

Non-Labor $107,467.72 Total Cost - MDSS Interoperability and Datahub

Support $813,942.08

MiCelerity (Drug Poisoning Surveillance) Maintenance and Operations coverage for existing production MiCelerity application

$110,381.50

Display HMIS Dashboard including their data in aggregate form the dashboards within MiCelerity

$15,761.40

Update patient matching logic to reduce deduplication queue

$55,985.80

Re-evaluate current data fields (standardize, expand, remove)

$55,985.80

Non-Labor $10,677.19 Total Cost - MiCelerity (Drug Poisoning Surveillance) $248,791.69

Chronicle (Hypertension) Chronicle System Maintenance and Operations-Silver $120,200.00 Non-Labor $2,775.67

Total Cost – Chronicle Hypertension $122,975.67 MDSS Maintenance MDSS Maintenance Support, Year 7 per Schedule C of Master Agreement 190000000242

$213,881.44

Total Cost of MDSS Maintenance $213,881.44

TOAL LABOR COST $1,873,369.72

TOTAL NON-LABOR COST (ODC Oracle Hosting and G&A for ODC) $147,587.26

TOTAL MDSS M&O COST FY26 $2,020,956.98

PROJECT CONTACTS:

The designated Agency Project Manager is:

Abigail Cheney Michigan Department of Health and Human Services

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333 S. Grand Ave Lansing, MI 48933 517-575-5201 cheneya@michigan.gov

The designated Agency Project Manager for SUP Updates is:

Seth Eckel Michigan Department of Health and Human Services 333 S. Grand Ave Lansing, MI 48933 517-643-7365 eckels1@michigan.gov

The designated Agency Project Manager for Chronicle (Hypertension) is:

Beth Anderson Michigan Department of Health and Human Services 333 S. Grand Ave Lansing, MI 48933 517-335-9785 andersonb@michigan.gov

The designated DTMB Project Manager is:

Soopriya Razdan Department of Technology Management and Budget (DTMB) Business Relationship Manager - 17 235 S. Grand Ave Lansing, MI 48933 razdans@michigan.gov mailto:cheneya@michigan.gov mailto:eckels1@michigan.gov mailto:andersonb@michigan.gov mailto:razdans@michigan.gov

STATE OF MICHIGAN

ENTERPRISE PROCUREMENT

CONTRACT CHANGE NOTICE

CONTRACT SUMMARY

Michigan Disease Surveillance System (MDSS) Mainte

INITIAL EFFECTIVE DATE INITIAL EXPIRATION DATE INITIAL AVAILABLE OPTIONS EXPIRATION DATE

BEFORE

August 18, 2019 August 19, 2024 5 - 1 Year September 30, 2025

PAYMENT TERMS DELIVERY TIMEFRAME

ALTERNATE PAYMENT OPTIONS EXTENDED PURCHASING

MINIMUM DELIVERY REQUIREMENTS

N/A

P-Card Direct Voucher (PRC) Other Yes No

3520 Green Ct., Suite 300

Ann Arbor MI 48105

Tracy Lawyer

517-740-9053 tracy.lawyer@altarum.org

CV0023268

ALTARUM INSTITUTE

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Jarrod Barron

Various Various

C ontract

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N/ANet 45

Change Notice Number 30

Contract Number MA190000000242 to

DESCRIPTION OF CHANGE NOTICE

OPTION EXTENSIONLENGTH OF OPTION LENGTH OF EXTENSION REVISED EXP. DATE

CURRENT VALUE VALUE OF CHANGE NOTICE ESTIMATED AGGREGATE CONTRACT VALUE

0 Years

$14,303,683.78 $60,918.00 $14,364,601.78

DESCRIPTION

Effective 8/15/2025, the parties add $60,918.00 for the services detailed in the attached STI Surveillance Program enhancements statement of work. All other terms, conditions, specifications and pricing remain the same. Per Contractor, agency, and DTMB Central Procurement approval.

MDHHS Beth E. Anderson 517-335-9785 AndersonB@michigan.gov

MDHHS Edward Hartwick 517-284-4947 HartwickE@michigan.gov

MDHHS Seth Eckel 517-643-7365 EckelS1@michigan.gov

MDHHS Abigail Cheney 517-575-5201 CheneyA@michigan.gov

Program Managers for

Multi-Agency and Statewide Contracts

CHANGE NOTICE NO. 30 TO CONTRACT NO. MA190000000242

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STATEMENT OF WORK -

IT CHANGE NOTICE

Project Title:

Additional Work for Sexually Transmitted Infections (STI) Program FY25

Period of Coverage:

6/1/2025 – 9/30/2025

Requesting Department:

Michigan Department of Health and Human Services

Date:

7/29/2025

Agency Project Manager:

Abigail Cheney

Phone:

517-575-5201

DTMB Project Manager:

Soopriya Razdan

Altarum Institute provides interoperability services for Michigan’s Department of Health and Human Services Sexually Transmitted Infections (STI) Surveillance Program. STI is working to expand some of the social determinates of health data for use in case analysis.

This project will use additional grant funding for enhancements to the Michigan Disease Surveillance System (MDSS) in support of the STI program to automate case updates and increase data visibility.

II. DELIVERABLES

Component Details Cost Add CLIA data element

Altarum will work with STI Team to update the MDSS system to display the sending facility CLIA in the Lab Reports user interface (Lab Reports tab) and exports for STI conditions.

$21,533.80

Facilitate STI case updates from STI Surveillance Network (SSuN)data

Altarum will work with STI Team to develop solution to update STI cases based on values from SSuN REDCap. STI case data will be updated based on a CSV export from SSuN.

$39,385.00

Total $60,918.00

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The designated Agency Program Manager is:

Abbigail Cheney Michigan Department of Health and Human Services 517-575-5201 cheneya@michigan.gov

The designated DTMB Program Manager is:

Soopriya Razdan Department of Technology Management and Budget Agency Services in Support of the Michigan Department of Health and Human Services Business Resource Manager 17 235 S. Grand Avenue Lansing, Michigan 48933 razdans@michigan.gov mailto:cheneya@michigan.gov mailto:razdans@michigan.gov

DTMB

320 S Walnut Street Lansing, MI 48933 P.O. Box 30026, Lansing, MI 48909

CONTRACT CHANGE NOTICE

CONTRACT SUMMARY

Michigan Disease Surveillance System (MDSS) Mainte

INITIAL EFFECTIVE DATE INITIAL EXPIRATION DATE INITIAL AVAILABLE OPTIONS EXPIRATION DATE

BEFORE

August 18, 2019 August 18, 2024 5 - 2 Months August 17, 2025

PAYMENT TERMS DELIVERY TIMEFRAME

ALTERNATE PAYMENT OPTIONS EXTENDED PURCHASING

MINIMUM DELIVERY REQUIREMENTS

N/A

P-Card Direct Voucher (PRC) Other Yes No

3520 Green Ct., Suite 300

Ann Arbor MI 48105

Denise Sturm

515-240-3741 denise.sturm@altarum.org

CV0023268

ALTARUM INSTITUTE

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Jarrod Barron

(517) 249-0406

DTMB

Various Various

BarronJ1@michigan.gov

C ontract

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N/ANet 45

Change Notice Number 29

Contract Number MA190000000242 to

DESCRIPTION OF CHANGE NOTICE

OPTION EXTENSIONLENGTH OF OPTION LENGTH OF EXTENSION REVISED EXP. DATE

CURRENT VALUE VALUE OF CHANGE NOTICE ESTIMATED AGGREGATE CONTRACT VALUE

2 Months September 30, 2025

$14,303,683.78 $0.00 $14,303,683.78

DESCRIPTION

Effective 6/27/2025, the State exercises an option year to 9/30/2025 to co-terminate the contract with the existing statement of work, funding for which is already on the contract. Per Contractor, Agency, and DTMB Procurement approval.

MDHHS Beth E. Anderson 517-335-9785 AndersonB@michigan.gov

MDHHS Edward Hartwick 517-284-4947 HartwickE@michigan.gov

MDHHS Jim Collins 517-284-4911 CollinsJ12@michigan.gov

MDHHS Seth Eckel 517-643-7365 EckelS1@michigan.gov

DTMB Soopriya Razdan 517-219-2766 RazdanS@michigan.gov

Program Managers for

CHANGE NOTICE NO. 29 TO CONTRACT NO. MA190000000242

Department of Technology, Management, and Budget 320 S. Walnut Street 2nd Floor Lansing, MI 48933

P.O. BOX 30026 LANSING, MICHIGAN 48909

CONTRACT CHANGE NOTICE

CONTRACT SUMMARY

Michigan Disease Surveillance System (MDSS) Mainte

INITIAL EFFECTIVE DATE INITIAL EXPIRATION DATE INITIAL AVAILABLE OPTIONS EXPIRATION DATE

BEFORE

August 18, 2019 August 18, 2024 5 - 12 Months August 17, 2025

PAYMENT TERMS DELIVERY TIMEFRAME

ALTERNATE PAYMENT OPTIONS EXTENDED PURCHASING

MINIMUM DELIVERY REQUIREMENTS

N/A

P-Card Direct Voucher (PRC) Other Yes No

3520 Green Ct., Suite 300

Ann Arbor MI 48105

Denise Sturm

2027765113 denise.sturm@altarum.org

CV0023268

ALTARUM INSTITUTE

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Mecca Martin

517-230-5694

DTMB

Various Various

MartinM42@michigan.gov

C ontract

A dm inistrator Program M anagerSTA

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N/ANet 45

Change Notice Number 28

Contract Number MA190000000242 to

DESCRIPTION OF CHANGE NOTICE

OPTION EXTENSIONLENGTH OF OPTION LENGTH OF EXTENSION REVISED EXP. DATE

CURRENT VALUE VALUE OF CHANGE NOTICE ESTIMATED AGGREGATE CONTRACT VALUE

$14,303,683.78 $0.00 $14,303,683.78

DESCRIPTION

Effective 3/7/2024, this contract utilizes $156,205.50 in funds previously allocated to this contract on CN25 for the following amendment that is incorporated into this Contract per the attached Statement of Work for continuing Third Party support of ELC Cares 4/1/2025 through 9/30/2025.

All other terms, conditions, specifications and pricing remain the same. Per contractor and agency agreement, and DTMB Central Procurement Services approval.

MDHHS Beth E. Anderson 517-335-9785 AndersonB@michigan.gov

MDHHS Seth Eckel 517-643-7365 EckelS1@michigan.gov

MDHHS Abigail Cheney 517-575-5201 CheneyA@michigan.gov

Program Managers for

CHANGE NOTICE NO. 28 TO CONTRACT NO. MA190000000242

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STATEMENT OF WORK -

IT CHANGE NOTICE

Project Title:

MDSS Maintenance and Operations – Third Party Support FY25

Period of Coverage:

4/1/2025 - 9/30/2025

Requesting Department:

Michigan Department of Health and Human Services

(MDHHS)

Date:

2/5/2025

Agency Project Manager:

Abigail Cheney

Phone:

517-335-8159

DTMB Project Manager:

David Barks

616-690-5342

190000000242. This supplement to Altarum’s SoM MDSS FY25 Contract Estimates provides an overview of the objectives and deliverables for Third Party Support of the MDSS System for Fiscal Year 2025.

II. PURPOSE:

The purpose of this SOW is to fund the continuing support of MDSS Third Party Support from 4/1/2025 through 9/30/2025.

III. PROGRAM:

Third Party Support (ELC Cares) $ 156,205.50

Project Objective: This is funding for support of third-party vendor actions or questions, supporting efforts surrounding the MDSS Modernization project, People.Health, MiDASH, and support of other external groups or projects.

Deliverables:

• Refine requirements and project scope.

• Support MDSS Modernization team.

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• Support integration of additional patient questionnaires from People.Health LHD Connect System.

• Support MiDASH team.

IV. PAYMENT SCHEDULE:

Fiscal Year 2025 MDSS Maintenance and Operations

Quote Grouped Tasks Description Owner Cost

Third Party Support ELC Cares - MDSS Abbie Cheney/Ed Hartwick

$156,205.50

Total $ 156,205.50

Payment will be made on monthly a basis. DTMB will pay the Vendor upon receipt of properly completed invoices which shall be submitted to the billing address on the State issued purchase order not more often than monthly. All invoices should reflect actual work completed by payment date and must be approved by the Agency and DTMB Project Manager prior to payment. DTMB will coordinate obtaining approvals. The invoices shall document to the State’s satisfaction.

• Project name

• Category of work performed (maintenance and operations, support and/or enhancements

• A description of the work performed,

• The timeframe when the work was performed,

• The purchase order number,

• An invoice number,

• The invoice date, and

• The amount to be paid.

Payment shall be considered timely if made by the DTMB within 45 days after receipt of properly completed invoices.

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V. PROJECT CONTACTS:

Ed Hartwick Michigan Department of Health and Human Services 235 S. Grand Ave Lansing, MI 48933 517-284-4947 hartwicke@michigan.gov

The designated Agency Project Manager is:

Abigail Cheney Michigan Department of Health and Human Services 235 S. Grand Ave Lansing, MI 48933 517-575-5201 cheneya@michigan.gov

David Barks Department of Technology Management and Budget (DTMB) Enterprise Project Management Office (EPMO) 235 S. Grand Ave, Floor 12 Lansing, MI 48933 barksd@michigan.gov

The designated DTMB Contract Administrator is:

Mecca Martin Department of Technology Management and Budget (DTMB) Central Procurement Services Elliott – Larsen Building 320S Walnut Lansing, MI 48820 517-230-5694 martinm42@michigan.gov mailto:dtmb-accounts-payable@michigan.gov mailto:hartwicke@michigan.gov mailto:cheneya@michigan.gov mailto:barksd@michigan.gov mailto:martinm42@michigan.gov

Department…