19-RFP-2413542877-RMT-DPS-NCEM SERT Exercise Services Addendum 1.pdf

This is a Bid Addendum issued by the North Carolina Department of Purchasing and Logistics on behalf of the North Carolina Department of Public Safety, NC Emergency Management (NCEM), regarding the NCEM SERT Exercise Services contract opportunity. The addendum announces a revised bid opening date of November 13, 2026, and indicates that responses to vendor questions are forthcoming with an expected release date of November 5, 2026. The contract requests technical expertise in designing, developing, conducting, and evaluating all-hazards exercises utilizing the Homeland Security Exercise and Evaluation Program (HSEEP) methodology. The scope includes facilitating HSEEP-aligned planning meetings, designing exercises, and conducting quarterly exercises (up to three tabletop or hybrid exercises lasting six to eight hours each, or functional exercises) plus one two-day functional exercise at the State Emergency Operations Center (SEOC) and three Regional Coordination Centers in Hudson, Burlington, and Kinston, North Carolina. Deliverables encompass project plans, weekly progress updates, Exercise Evaluation Guides, Master Scenario Events Lists, controller and evaluator handbooks, participant materials, and After-Action Reports with Improvement Plans. The contract term is three years from final execution with no renewal options.

Pricing submissions must account for estimated participant quantities of 50 for quarterly tabletops, 250 for quarterly functional exercises, 150-250 for quarterly hybrid exercises, and 250 for the two-day functional exercise. The evaluation methodology is best value with criteria ranked by importance: Vendor Qualifications and Experience, Project Organization, Vendor Technical Approach, and Pricing. Vendors must be registered in good standing with the North Carolina Secretary of State, possess an eVP number, provide at least three customer references for similar-scope services, submit completed financial certification, demonstrate E-Verify compliance, and certify federal lobbying compliance. The State reserves the right to award multiple vendors. Written questions were due October 21, 2026, with the original proposal due date of November 5, 2026 at 2:00 PM ET now superseded by the new opening date of November 13, 2026. The State's contract administrator point of contact is Chris Call at (919-612-6923).