19-RFP-2301400686-RMT NC SEHMP Addendum 1.pdf

PDF 367 KB Posted Aug 10, 2026

Attached to: North Carolina State Enhanced Hazard Mitigation Plan 2026
Solicitation number: Doc2301402400
Issued by: North Carolina

About this file

Written by GovTribe AI · Aug 31, 2026

This is Addendum 1 to a Request for Proposal issued by the North Carolina Department of Public Safety for technical assistance to update the North Carolina Enhanced State Hazard Mitigation Plan (NCEHMP) in compliance with FEMA requirements. The addendum addresses 33 vendor questions and clarifications regarding proposal submission requirements, scope of work, and project deliverables. Key clarifications include that all execution pages and attachments should be submitted as one file in the Ariba portal; Attachment E should include three separate references for government contracts; vendors may adjust labor categories on Attachment A (Pricing Form) and may add additional labor categories as separate pricing options; vendors are responsible for all revisions associated with FEMA review and approval; and the target submission date for the draft NCEHMP to FEMA is October 2027, with the current plan expiring in February 2028. The addendum specifies that vendors should refer to the current version of the NCEHMP for details on expected public meetings, stakeholder engagement activities, datasets to be provided by NCEM, and programmatic support requirements. For accessibility compliance, the final NCEHMP must meet WCAG 2.1 Level AA standards, and a separate appendix listing all EMAP 2026 proofs of compliance must be included. The addendum clarifies that hard copies are required only as specified by NCEM and that all implied or inherent tasks necessary to complete identified deliverables are included in the fixed-price proposal with no additional charges permitted for insufficient planning.

The addendum confirms that NCEM will not disclose the estimated budget range for this procurement and that the engagement structure requires fixed-price deliverables rather than time-and-materials arrangements. All tasks, implied or inherent, must be completed within the firm-fixed price to produce the identified deliverables, with the state refusing to charge additional fees for work that should have been anticipated during proposal planning. The vendor is responsible for providing all GIS data analysis and statewide hazard analyses rather than receiving this information from current NCEM systems, though the most recent regional mitigation plans may serve as a base. NCEM indicated it would share FEMA Region 4's complete review findings for the 2023 NCEHMP before proposal submission to inform vendor pricing and approach decisions.

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Purchasing and Logistics

IMPORTANT BID ADDENDUM

August 26, 2026

BID NUMBER: 19-RFP-2301400686-RMT COMMODITY: 931318 Disaster Preparedness and Relief

ADDENDUM Number: 1 USING AGENCY-NCDPS PURCHASER: Morgan Rilling Opening Date: September 8, 2026

INSTRUCTIONS:

North Carolina State Enhanced Hazard Mitigation Plan

1. Response to Vendor Questions:

Reference Questions Answers

2.7 Proposal

Contents

Please clarify if the State will accept all signed attachments included in B) Execution Pages, rather than including them in Sections F-I.

All attachments and execution pages should be included in bid submission.

2.7 Proposal

Contents

Please clarify if the State requires the Execution pages to be returned separately

The execution pages should be returned as one file.

from the Vendor’s response in the Ariba portal, or if the State will accept one attached file that contains the execution pages and the Vendor’s proposal.

3 4.4 References

The RFP states, “In addition, Vendor shall provide references for and identify other government contracts it has received, for which your company has provided services of similar size and scope to those proposed herein.” Please confirm Attachment E: References may be duplicated to provide the additional requested references.

Attachment E should include 3 separate references

5.0 Specifications

and Scope of Work

Please clarify if Vendors should respond to items #1-11 listed under

5.0 and the tasks and deliverables listed under 5.1. If so, please clarify the order in which the Vendor should respond to the tasks.

Section 5.0 and 5.1 list the scope of work for the project and the deliverables to be considered in vendor’s bid.

Attachment A:

Pricing Form

The Pricing Form lists four labor categories. Please clarify whether the labor categories are placeholders or whether the Vendor may adjust labor categories.

Attachment A lists the typical tasks associated with this project. Vendor may adjust as necessary.

Attachment A:

Pricing Form

Please confirm that the Vendor may add additional labor categories to the Pricing Form.

Attachment A lists the typical tasks associated with this project. Please include additional pricing options separately.

Attachment A:

Pricing Form

The Pricing Form only includes columns for rates and hours. Please confirm that the Vendor may add a column for total cost by labor

Attachment A lists the typical tasks associated with this project. Please include additional pricing options separately.

category and total costs for overall labor.

Attachment A:

Pricing Form

The Pricing Form only includes columns for rates and hours. Please confirm that the Vendor may add a column for ODC costs that are not based on hourly amounts.

Attachment A lists the typical tasks associated with this project. Please include additional pricing options separately.

Page 14-Task 1 Plan Development.

Perform additional risk assessments on all hazards identified by the RMCC/NCEM Staff or in other plans maintained by NCEM that may not be included in the Risk Management Tool/iRisk to include but not limited to natural, technological and manmade hazards. Provide examples of those technological and manmade hazards not included in the Risk Management Tool/iRisk to include?

See current version of the

NCEHMP.

https://www.ncdps.gov/our-organization/emergency-management/hazard-mitigation/enhanced-hazard-mitigation-plan

Page 15 - 5.1.3 Programmatic Support.

Provide programmatic support to the Risk Management Coordinating Council – Provide examples of the Provide programmatic supports for the Council

See current version of the

NCEHMP.

https://www.ncdps.gov/our-organization/emergency-management/hazard-mitigation/enhanced-hazard-mitigation-plan

5.1.3 Programmatic Support. •

Provide programmatic support to the Risk Management Coordinating Council – Provide examples of the Provide programmatic supports for the Council

See current version of the

NCEHMP.

https://www.ncdps.gov/our-organization/emergency-management/hazard-mitigation/enhanced-hazard-mitigation-plan

12 Sections 5.1.1 and 5.1.4 –

Please provide the anticipated number and format of public meetings, stakeholder meetings, See current version of the

NCEHMP.

https://www.ncdps.gov/our-organization/emergency-management/hazard-mitigation/enhanced-hazard-mitigation-plan https://www.ncdps.gov/our-organization/emergency-management/hazard-mitigation/enhanced-hazard-mitigation-plan https://www.ncdps.gov/our-organization/emergency-management/hazard-mitigation/enhanced-hazard-mitigation-plan https://www.ncdps.gov/our-organization/emergency-management/hazard-mitigation/enhanced-hazard-mitigation-plan https://www.ncdps.gov/our-organization/emergency-management/hazard-mitigation/enhanced-hazard-mitigation-plan https://www.ncdps.gov/our-organization/emergency-management/hazard-mitigation/enhanced-hazard-mitigation-plan https://www.ncdps.gov/our-organization/emergency-management/hazard-mitigation/enhanced-hazard-mitigation-plan https://www.ncdps.gov/our-organization/emergency-management/hazard-mitigation/enhanced-hazard-mitigation-plan https://www.ncdps.gov/our-organization/emergency-management/hazard-mitigation/enhanced-hazard-mitigation-plan https://www.ncdps.gov/our-organization/emergency-management/hazard-mitigation/enhanced-hazard-mitigation-plan https://www.ncdps.gov/our-organization/emergency-management/hazard-mitigation/enhanced-hazard-mitigation-plan https://www.ncdps.gov/our-organization/emergency-management/hazard-mitigation/enhanced-hazard-mitigation-plan https://www.ncdps.gov/our-organization/emergency-management/hazard-mitigation/enhanced-hazard-mitigation-plan https://www.ncdps.gov/our-organization/emergency-management/hazard-mitigation/enhanced-hazard-mitigation-plan https://www.ncdps.gov/our-organization/emergency-management/hazard-mitigation/enhanced-hazard-mitigation-plan

Stakeholder Engagement agency/SME meetings, surveys, or other engagement activities the vendor should assume for pricing purposes. Please also clarify which meetings are anticipated to be virtual versus in person and the expected geographic locations of in-person meetings.

https://www.ncdps.gov/our-organization/emergency-management/hazard-mitigation/enhanced-hazard-mitigation-plan

13 Section 5.1.2 – FEMA Review

For pricing purposes, what number of FEMA review/comment cycles should vendors assume are included in Task 2? If FEMA requires additional review cycles beyond that assumption, will NCEM consider those services outside the original fixed-price scope?

Vendor is responsible for any required revisions associated with FEMA’s review and approval.

Section 5.1.5 – Delivery Schedule

Please identify NCEM's target date for submission of the draft NCEHMP to FEMA and the desired/required date for FEMA approval and State adoption.

October 2027.

15 Section 5.0 – Existing Data

What datasets, GIS layers, models, hazard analyses, Regional Hazard Mitigation Plan Priority Risk Index data, RiskMAP products, and Risk Management Tool/iRisk outputs will NCEM provide to the selected vendor at project initiation?

See current version of the

NCEHMP.

https://www.ncdps.gov/our-organization/emergency-management/hazard-mitigation/enhanced-hazard-mitigation-plan

16 Section 5.0 – Hazard Mapping

Please clarify whether "update all hazard maps" primarily means updating maps using existing State/federal datasets or whether the selected vendor is expected to develop new hazard models, datasets, or geospatial analyses where current datasets are unavailable or outdated.

See current version of the

NCEHMP.

https://www.ncdps.gov/our-organization/emergency-management/hazard-mitigation/enhanced-hazard-mitigation-plan

17 Section 5.0 – Climate Change

For the requirement to identify feasible actions addressing climate-change impacts on individual hazards, does NCEM expect

See current version of the

NCEHMP.

https://www.ncdps.gov/our-organization/emergency-management/hazard-mitigation/enhanced-hazard-mitigation-plan

Section 5.1.1 – Additional Risk Assessments

The RFP requires the Vendor to perform additional risk assessments for hazards identified by RMCC/NCEM that may not currently be included in the Risk Management Tool/iRisk. Please provide the anticipated number or range of additional hazards that may require assessment. Please also clarify the expected level of analysis and associated data/modeling requirements for these additional assessments.

See current version of the

NCEHMP.

https://www.ncdps.gov/our-organization/emergency-management/hazard-mitigation/enhanced-hazard-mitigation-plan

20 Section 5.1.4 – Accessibility

Please clarify the required electronic deliverable formats for the final WCAG 2.1 Level AA-compliant NCEHMP and whether NCEM expects formal accessibility testing/remediation documentation in addition to delivery of an accessible document.

Please refer to:

https://it.nc.gov/digital-accessibility/web-content-accessibility

21 Section 5.1.2 – Hard Copies

Please specify the number, format, binding, and delivery location(s) for required hard copies of the final

NCEHMP.

Hardcopy only as required.

22 Section 5.1.4 – EMAP Appendix

Please confirm whether NCEM expects the contractor to duplicate every plan page containing an applicable EMAP 2026 requirement in the appendix, even when a single page demonstrates compliance with multiple standards, and whether NCEM has an existing EMAP crosswalk/template that should be used.

A separate appendix listing all EMAP proofs of compliance will be included in the plan update.

https://www.ncdps.gov/our-organization/emergency-management/hazard-mitigation/enhanced-hazard-mitigation-plan https://www.ncdps.gov/our-organization/emergency-management/hazard-mitigation/enhanced-hazard-mitigation-plan https://www.ncdps.gov/our-organization/emergency-management/hazard-mitigation/enhanced-hazard-mitigation-plan https://www.ncdps.gov/our-organization/emergency-management/hazard-mitigation/enhanced-hazard-mitigation-plan https://www.ncdps.gov/our-organization/emergency-management/hazard-mitigation/enhanced-hazard-mitigation-plan https://www.ncdps.gov/our-organization/emergency-management/hazard-mitigation/enhanced-hazard-mitigation-plan https://www.ncdps.gov/our-organization/emergency-management/hazard-mitigation/enhanced-hazard-mitigation-plan https://www.ncdps.gov/our-organization/emergency-management/hazard-mitigation/enhanced-hazard-mitigation-plan https://www.ncdps.gov/our-organization/emergency-management/hazard-mitigation/enhanced-hazard-mitigation-plan https://www.ncdps.gov/our-organization/emergency-management/hazard-mitigation/enhanced-hazard-mitigation-plan https://it.nc.gov/digital-accessibility/web-content-accessibility https://it.nc.gov/digital-accessibility/web-content-accessibility https://it.nc.gov/digital-accessibility/web-content-accessibility

23 Attachment A – Pricing Form

Please confirm whether vendors may add labor categories to Attachment A when necessary to accurately represent the proposed team (for example, Project Manager, Senior GIS Analyst, Risk Assessment Specialist, Graphic Designer/Accessibility Specialist, or Technical Editor).

Attachment A lists the typical tasks associated with this project. Please include additional pricing options separately.

24 Section 4.7 – Implied Services

For purposes of establishing a comparable firm-fixed price among offerors, please clarify how services identified after award as "inherent" or "necessary sub-tasks" will be distinguished from materially new or expanded work that would require a contract amendment.

All tasks, implied or inherent, are for the completion of the deliverable identified in the SOW, the state shall not be charged extra for insufficient planning of tasks that are required to complete the deliverable.

Will NCEM share FEMA Region 4's complete review findings for the 2023 NCEHMP before proposal submittal?

Yes.

Are interviews with key team members expected as part of the evaluation process?

See current version of the

NCEHMP.

https://www.ncdps.gov/our-organization/emergency-management/hazard-mitigation/enhanced-hazard-mitigation-plan

Has NCEM established an estimated budget range for this procurement?

We cannot share the budgetary information for this solicitation.

28 Is NCEM expecting fixed-price deliverables or time and materials?

See Attachment A.

How many stakeholder meetings, public meetings, and agency coordination meetings should vendors include in pricing?

See current version of the

NCEHMP.

https://www.ncdps.gov/our-organization/emergency-management/hazard-https://www.ncdps.gov/our-organization/emergency-management/hazard-mitigation/enhanced-hazard-mitigation-plan https://www.ncdps.gov/our-organization/emergency-management/hazard-mitigation/enhanced-hazard-mitigation-plan https://www.ncdps.gov/our-organization/emergency-management/hazard-mitigation/enhanced-hazard-mitigation-plan https://www.ncdps.gov/our-organization/emergency-management/hazard-mitigation/enhanced-hazard-mitigation-plan https://www.ncdps.gov/our-organization/emergency-management/hazard-mitigation/enhanced-hazard-mitigation-plan https://www.ncdps.gov/our-organization/emergency-management/hazard-mitigation/enhanced-hazard-mitigation-plan https://www.ncdps.gov/our-organization/emergency-management/hazard-mitigation/enhanced-hazard-mitigation-plan https://www.ncdps.gov/our-organization/emergency-management/hazard-mitigation/enhanced-hazard-mitigation-plan mitigation/enhanced-hazard-mitigation-plan

Does NCEM have an expected level of Programmatic Support for RMCC, EMAP reaccreditation, and RiskMAP activities?

See current version of the

NCEHMP.

https://www.ncdps.gov/our-organization/emergency-management/hazard-mitigation/enhanced-hazard-mitigation-plan

Will GIS, Risk Management Tool, and statewide hazard analyses data/information be provided by NCEM out of current systems or will the consultants need to produce? It is understood that the most recent regional mitigation plans will be used as a base.

Vendor will provide all GIS and data analysis.

Is National Risk Index (NRI) data produced by FEMA acceptable to support the Risk Assessment?

See current version of the

NCEHMP.

https://www.ncdps.gov/our-organization/emergency-management/hazard-mitigation/enhanced-hazard-mitigation-plan

What target date has NCEM established for FEMA approval of the updated Enhanced Plan?

The current NCEHMP expires in February 2028.

File details come from the government source that posted it. Updated Aug 31, 2026.