186 ARW Lodging PWS Air National Guard August 2022.docx
DOCX document 28 KB Posted
- Attached to
- Lodging Services For the 186th ARW/CES
- Solicitation number
- W50S7J22R0002
- Issued by
-
Department of the Army National Guard
View the file
Other files
| File | Type | Posted |
|---|---|---|
| 186 ARW Lodging PWS Air National Guard August 2022.docx | DOCX document | |
| Solicitation.docx | DOCX document |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
**Need Location ??? Must be within 20 miles of Blackfoot Reservation exact location (or wherever project is)???
1.1. Description of Services/Introduction: The contractor shall provide all non-personal services necessary to perform the requirements as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the terms, conditions and standards in this contract.
1.2. Background: Members assigned to the 186th Air Refueling Wing of the Mississippi Air National Guard will perform approximately two weeks of training near Browning, Montana, and require lodging.
1.3. Objectives: The Contractor must provision for the requested number of attendees’ lodging. Contractor shall provide hotel rooming and parking. The Contractor shall ensure there is a safe, clean, and quiet environment/atmosphere at the location to provide those personnel a healthy and restful lodging experience. The hotel must be within 70 miles and not exceed 1 hour and 15 minutes total drive time from Heart Butte, Montana.
1.4. Scope: The Government is anticipating approximately 48 training attendees. Attendees will require 14 nights of lodging.
1.4.1. The Contractor shall provide a hotel in a safe, family-friendly area.
1.4.1.1. The hotel(s) will offer the following: lighted parking lot, small gift shop (for sundries), an exercise room, elevators for access to other than the ground floor, and ice machines. Restricted Access afterhours, such as key cards are used as a security measure to enter the hotel.
1.4.1.2. As a minimum, individual lodging rooms shall be equipped with the following: television with remote, telephone, hairdryer, internet access, and refrigerator.
1.4.1.3. The Contractor shall provide complimentary high-speed Internet access in each room.
1.4.2. All sleeping rooms shall not exceed the Government’s per diem rate.
1.4.3. The Contractor shall ensure parking is provided at no additional cost to the Government (ANNEX C).
1.4.4. Approximately up to 48 attendees will be checking in to the hotel on Saturday, August 13, 2022 and will check out on Saturday, August 27, 2022. Sleeping rooms will be required for all attendees during this period. A final number of actual sleeping rooms will be provided to the Contractor seven (7) days prior the event. The Contractor will adjust sleeping rooms requirements for billing as required. The Government will not be billed for rooms that are not used.
1.4.5. The Contractor shall contact the Government Point of Contact seven (7) days prior to the event start date to reconfirm the actual number of attendees and sleeping rooms. The quantities ordered in the resultant contract are estimates.
1.5. Period of Performance: 13-27 August 2022
1.6. Hours of Operation: The Contractor must be available to the Government with the ability to respond to emergency maintenance issues at all times. The Contractor shall maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS at the Contractor’s place of business, with exception of severe weather and/or government shutdown/closures.
1.7. Security Requirements: The Contractor shall provide room keys for personnel security.
1.8. Post Award Conference/Periodic Progress Meetings: Not required.
1.9. Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR. The COR is not authorized to change any of the terms and conditions of the resulting order, direct action that changes the negotiated price of the contract (either increase or decrease) or changes delivery dates.
1.10. Key Personnel: The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the Contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager and alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract.
1.11. Supervision of Contractor Employees: The Government will not exercise any supervision or control over Contractor or subcontractor employees while performing work under the contract. Such employees shall be accountable solely to the Contractor, not the Government. The Contractor, in turn, shall be accountable to the Government for Contractor and subcontractor employees’ performance.
2. DEFINITIONS AND ACRONYMS:
| 2.1. | DEFINITIONS: |
| 2.1.1 | CONTRACT ADMINISTRATOR. The official Government representative delegated authority by the Contracting Officer to administer a contract. This individual is normally a member of the appropriate Contracting/Procurement career field and advises on all technical contractual matters. |
| 2.1.2 | CONTRACTOR. A supplier or Contractor awarded a contract to provide specific supplies or services to the government. The term used in this contract refers to the prime. |
| 2.1.3 | CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government. |
| 2.1.4 | CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract. |
| 2.1.5 | DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement. |
| 2.1.6 | DELIVERABLE. Anything that can be physically delivered, but may include non- manufactured things such as meeting minutes or reports. |
| 2.1.7 | GOVERNMENT-FURNISHED PROPERTY (GFP) OR GOVERNMENT PROPERTY (GP). Property in the possession of, or directly acquired by, the Government and subsequently made available to the Contractor. |
| 2.1.8 | KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal. |
| 2.1.9 | PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property. |
| 2.1.10 | QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are acceptable in accordance with established standards and requirements of this contract. |
| 2.1.11 | QUALITY ASSURANCE SPECIALIST. An official Government representative concerned with matters pertaining to the contract administration process and quality assurance/quality control. Acts as technical advisor to the Contracting Officer in these areas. |
| 2.1.12 | QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements. |
| 2.1.13 | SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor. |
| 2.1.14 | WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract. |
2.2 ACRONYMS:
| ACOR | Alternate Contracting Officer's Representative | |
| AOR | Area of Responsibility | |
| CAP | Corrective Action Plan | |
| CDR | Contract Discrepancy Report | |
| CFR | Code of Federal Regulations | |
| CMR | Contract Manpower Reporting | |
| CONUS | Continental United States (excludes Alaska and Hawaii) | |
| COR | Contracting Officer Representative | |
| DD250 | Department of Defense Form 250 (Receiving Report) | |
| DD254 | Department of Defense Contract Security Requirement List | |
| DFARS | Defense Federal Acquisition Regulation Supplement | |
| DMDC | Defense Manpower Data Center | |
| DOD | Department of Defense | |
| FAR | Federal Acquisition Regulation | |
| FSC | Federal Service Code | |
| FY | Fiscal Year | |
| GFP | Government Furnished Property | |
| HIPAA | Health Insurance Portability and Accountability Act of 1996 | |
| IAW | In accordance with | |
| KO | Contracting Officer | |
| MFLC | Military Family Life Consultant | |
| NLT | No later than | |
| OCI | Organizational Conflict of Interest | |
| OCONUS | Outside Continental United States (includes Alaska and Hawaii) | |
| OFT | Operations, Functional, Training | |
| ODC | Other Direct Costs | |
| PDHRA | Post Deployment Health Reassessment | |
| PIPO | Phase In/Phase Out | |
| POC | Point of Contact | |
| PRS | Performance Requirements Summary | |
| PWS | Performance Work Statement | |
| QA | Quality Assurance | |
| QAP | Quality Assurance Program | |
| QC | Quality Control | |
| QCP | Quality Control Plan | |
| RSC | Regional Support Command | |
| TE | Technical Exhibit | |
| UIC | Unit Identification Code |
3. GOVERNMENT FURNISHED ITEMS AND SERVICES: The Government will not provide any services, facilities, or utilities, equipment or material to the contractor to assist the contractor with the requirements of this PWS.
4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.
5. SPECIFIC TASKS:
5.1. Basic Services. The contractor shall provide services to support lodging and parking for Government personnel during a training event.
5.1.1. The Government will not be responsible for room service charges, long distance phone calls, movie rental charges, laundry, or other incidental room charges. Any such charges shall require the occupants to provide their personal credit cards to secure payment for those charges.
5.1.2. Lodging and Meeting Rooms: Not required
5.1.3. The Contractor shall provide all needed sleeping rooms for attendees. It is estimated that attendees will need lodging for a total of 14 nights, (assumption: 1 room per two personnel). 24 Sleeping Rooms for each night.
5.2. Security: Contractor shall limit entries to non-guests during the this event, as reasonable.
5.3. Conference Space / Meeting Rooms: Not required.
5.4. Parking, Transportation and Shuttle Service
5.4.1. Parking: The contractor shall provide at least 12 parking spaces for the duration of the event. This will be located in a parking ramp or lot adjacent hotel to accommodate the vehicles of attendees. The cost of this parking shall be no additional charge to the government.
File details come from the government source that posted it. Updated .