B01_RFP_18-102-SOL-00031_Final.pdf

PROJECT TABLE OF CONTENTS:

Section Taxonomy

Section A Standard Form 1442

Section B Schedule of Items

Section C Description and Specification (Statement of Work)

Section D Packaging and Markings

Section E Inspection and Acceptance

Section F Deliveries or Performance

Section G Contract Administration Data

Section H Special Contract Requirements

Section I Contract Clauses

Section J List of Documents, Exhibits

Section K Representations and Certifications

Section L Instruction, Conditions and Notices

Section M Evaluation Factors for Award

Proposals must set forth full, accurate, and complete information as required by this request for proposal

(including attachments). The penalty for making false statements in proposals is prescribed in 18 U.S.C. 1001.

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NUMBER

18-102-SOL-00031

2. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

3. DATE ISSUED

07/10/2018

PAGE

OF PAGES

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO

Indian Health Service - DES

701 Fifth Ave, Suite 1650 Seattle, WA 98104

Indian Health Service - DES

701 Fifth Ave, Suite 1650 Seattle, WA 98104

9. FOR INFORMATION

CALL:

a. NAME

Matthew Phelps

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

206-513-2153 or Matthew.Phelps@ihs.gov

SOLICITATION

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid and "bidder".

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

Indian Health Service – Division of Engineering Services Seattle is issuing a Request for Proposal (RFP)

18-102-SOL-00031

Not-tsoo Gah-nee Indian Health Center Fire Alarm System Replacement

This Solicitation is being competed as a 100% small business set-aside.

NAICS – 238210 Electrical Contractors and Other Wiring Installation Contractors $15 million size standard.

**Magnitude of Construction is between $25,000 and $100,000.

Proposals are due at 1400 (2 P.M.) local Seattle time, August 10, 2018 to Matthew.Phelps@ihs.gov.

Provide the Indian Health Service (IHS) with all labor, equipment, and supervision necessary to replace the Fire Alarm system at Not-tsoo Gah-nee Indian Health Center at 33 North Mission Road Fort Hall, ID 83203. All work shall be performed in accordance with the attached, RFP, Statement of Work (SOW), drawings, specifications, and notes.

11. The contractor shall begin performance within 15 calendar days and complete it within 105 calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See 52.211-10).

12A. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT

BONDS?

(If “YES,” indicate within how many calendar days after award in Item 12B.)

Yes No

12B. CALENDAR DAYS

10 days after contract award

13. ADDITIONAL SOLICITATION REQUIREMENTS:

A. Sealed offers in original and 0 copies to perform the work required are due at the place specified in Item 8 by 1400 (hour) local time 08/10/2018 (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror’s name and address, the solicitation number, and the date and time offers are due.

B. An offer guarantee is, is not required.

C. All proposals are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

D. Offers providing less than 60 calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

STANDARD FORM 1442 (REV. 8/2014)

Prescribed by GSA - FAR (48 CFR) 53.236-1(d)

OFFER (Must be fully completed by offeror)

14. NAME AND ADDRESS OF OFFEROR (Include ZIP Code)

DUNS#

15. TELEPHONE NUMBER (Include area code)

16. REMITTANCE ADDRESS (Include only if different than Item 14.)

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of this solicitation, if this offer is accepted by the Government in writing within 60 calendar days after the date offers are due. (Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER (Type or print) 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

AWARD (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

28. NEGOTIATED AGREEMENT (Contractor is required to sign this document and return copies to issuing office.) Contractor agrees to furnish and deliver all items or perform all work requirements identified on this form and any continuation sheets for the consideration stated in this contract. The rights and obligations of the parties to this contract shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

29. AWARD (Contractor is not required to sign this document.) Your offer on this solicitation is hereby accepted as to the items listed. This award consummates the contract, which consists of (a) the Government solicitation and your offer, and (b) this contract award. No further contractual document is necessary.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED TO SIGN (Type or print)

31a. NAME OF CONTRACTING OFFICER (Type or print)

Melissa D. Warmath 30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA

BY

31c. DATE

STANDARD FORM 1442 (REV. 8/2014) BACK

AMOUNTS Total All Items: $

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c) ( ) 41 U.S.C. 3304(a) ( )

26. ADMINISTERED BY 27. PAYMENT WILL BE MADE BY:

Same as Block 7

Solicitation No.: 18‐102‐SOL‐00031 Project: Fire Alarm System Improvements to Not‐tsoo Gah‐nee Indian Health Center

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

B.1. PRICE SCHEDULE

BASE Line Items

Item Description Est. Qty Unit Unit Cost Total Cost

Firm‐Fixed‐Price for all labor, materials, equipment and associated components for the removal, replacement, and acceptance testing of the fire alarm system.

1 JB $______________ $_______________

Total Base Price $_______________

OPTIONAL Line Item

Item Description Est. Qty Unit Unit Cost Total Cost

OPTION ITEM (a) Firm‐Fixed‐ Price for providing fire alarm monitoring and dispatch services for a length of 24 months (two years).

24 MO $______________ $_______________

OPTION ITEM (b) Firm‐Fixed‐ Price for providing two years of quarterly fire alarm testing.

8 QR $______________ $_______________

OPTION ITEM (c) Firm‐Fixed‐ Price for providing two years of quarterly fire sprinkler system testing.

8 QR $______________ $_______________

OPTION ITEM (d) Firm‐Fixed‐ Price for providing two years of annual backflow testing for three (3) backflow devices.

8 QR $______________ $_______________

Total BASE + OPTION PRICE $_______________ Total Price shall include all TERO, State. and Local Taxes

NOTES:

1. JB = Job, MO = Month, QR = Quarter of a calendar year

2. The Government will evaluate the OPTIONAL CLINs 0002, 0003, 0004 and 0005 in accordance with FAR Clause 52.217‐5, Evaluation of Options (Jul 1990). OPTIONAL CLINs 0002, 0003, 0004 and 0005 are to be separate and not included in the total of the base and shall include all applicable OH/profit/taxes/fees/bonding. The option shall be included in separate pricing breakdown.

3. As a reminder, all bidders are responsible for allowing for all applicable state, local and tribal (where applicable) taxes and fees within their prices and to perform their own due diligence in ascertaining them. The Contractor is responsible to pay all applicable Tribal fees and/or taxes, or applicable requirements that may be incurred as a result of this project. Failure on the part of the successful

Bidder/Offeror not to include these fees or the appropriate impacts will not constitute a request for an equitable adjustment to the contract price.

B.2. SF1442, Block 24: Invoices for payment shall be reviewed and signed by the COR (signature) prior to submission to the Contracting Officer. The signed payment invoice shall be sent via e‐mail to IHS Contracting Officer (Matthew.Phelps@ihs.gov).

B.3. Disclosure of the Magnitude of Construction Projects (FAR 36.204): In accordance with FAR 36.204, this project is estimated to be between $25,000 and $100,000.

B.4. Incidental Payment Items – The intent of the contract is to provide for the complete work of the project described in the contract. Unless otherwise provided, the contractor shall furnish all labor, materials, equipment, tools, transportation, and supplies, TERO requirements (see H.1) and perform all work required to complete the project in accordance with the drawings, specifications, and provisions of the contract. Payment for contract work will be made for and under those pay items included in the Schedule of Items (which is one lump sum price for the contract). All other work and materials will be considered as incidental to and included in the payment for items shown.

B.5. Bid, Payment and Performance Bonds –

a. In accordance with FAR 28.10, a bid bond is not required. (See FAR Provision 52.228‐1, Bid Guarantee in Section I).

b. In accordance with FAR 28.102, performance and payment bonding is required within 10 days after contract award equal to 100% of the contract price.

IMPORTANT INFORMATION:

Under no circumstances will any oral statements made be binding upon the Government unless such statements or agreements are issued in writing by the Contracting Officer.

Only a warranted Contracting Officer acting within their delegated limits has the authority to issue modifications or otherwise change the terms and conditions of this contract. If an individual other than the Contracting Officer attempts to make changes to the terms and conditions of this contract, you shall not proceed within the change and shall immediately notify the Contracting Officer.

END OF SECTION

SECTION C – DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C.1. STATEMENT OF WORK

A. Site Location

Not-tsoo Gah-nee Indian Health Center 33 North Mission Road Fort Hall, ID 83203

The project site is approximately 10 miles north of Pocatello, ID. The GPS coordinates of the Clinic are 43.0269°N 112.4278°W. See Section J, Attachment 4 Map.

B. Background

The current fire alarm system was installed in 1990 and is original to the building. The building is a single story structure and contains a seventeen (17)-zone Notifier 5000 fire alarm system with a Radionics Digital Communicator.

C. Objective

Replace the existing fire alarm system and all related components to meet applicable codes and standards.

D. Work Summary

1. Remove and replace fire alarm system and all related components. The awarded contractor shall furnish all labor, materials, and equipment necessary to perform the work.

2. IHS OPTION: Provide additional bid for fire system monitoring, quarterly testing of fire alarm and fire sprinkler systems, and backflow testing for three (3) devices.

E. Contracting Officer’s Representative (COR)

Jason G. Lovett, P.E.

CAPT, USPHS

jason.lovett@ihs.gov

(503) 414-5531

II. Technical Requirements

A. Codes, References, and Standards

Work under this contract shall be performed in compliance with the codes, references, and standards listed below.

1. NFPA 25, 2017 edition, Standard for the Inspection, Testing, and Maintenance of

Water-Based Fire Protection Systems

2. NFPA 99, 2018 edition, Health Care Facilities Code

3. NFPA 70, 2017 edition, National Electric Code

4. NFPA 72, 2016 edition, National Fire Alarm and Signaling Code

5. NFPA 101, 2018 edition, Life Safety Code

6. NFPA 90A, 2018 edition, Standard for the Installation of Air-Conditioning and

Ventilation Systems

7. UL 864, Standard for Control Units and Accessories for Fire Alarm Systems.

B. Submittals

The Contractor shall provide submittals on the items listed below. COR approval is required for each submittal before proceeding with that portion of work. Submittals shall be reviewed and approved within five (5) working days of receipt.

1. Initial Submittals (included with contractor proposal)

a. Certifications for the Contractor demonstrating proof of NICET certification (or approved equal, as indicated under Section II., D. Quality Assurance, 1.

Qualifications and experience) for the Contractors Designers and Install Technicians.

2. Pre-Installation

a. Gantt chart (or equivalent) describing the overall schedule of project activities.

b. Provide a plan for conducting fire alarm removal and installation activities within an occupied and operating health clinic. This plan will include methods to address the following:

i. Levels of construction noise.

ii. Construction detritus and dust accumulation.

iii. Blocked access or other ambulatory impediments throughout the facility.

iv. Horn/Strobe testing impact and procedures.

v. Provide a Fire Protection Impairment Plan as described in Section II, E. Work Execution Requirements, Pre-Installation, 2.

vi. Interim Life Safety Measures Plan Preliminary Assessment worksheet.

c. Contractors Safety and Accident Prevention Plan.

d. Interim Life Safety Measures (ILSM) Plan Preliminary Assessment worksheet.

3. Design

a. Provide shop drawings showing the planned location of all major alarm system components, including control, notification, and detection devices.

b. Provide a sequence of operation that describes how the system responds during an alarm, supervisory and trouble condition. The description shall include fire alarm control unit display and/or LEDs, audible and visible indications;

initiating devices, notification appliances, time delays, and auxiliary functions (such as HVAC fan unit shut-down and smoke control system operation). The description shall provide sufficient information so that the exact function of each installed device and appliance is known.

c. Preliminary battery calculations showing total standby power and total alarm power required meeting the system requirements.

d. Equipment List identifying the type, quantity, make, and model number of each piece of equipment to be provided under this contract. Types and quantities of equipment submitted shall coincide with the types and quantities of equipment used in the battery calculations.

4. Post-Installation

a. The Contractor shall deliver their test plan, which will describe the test procedures, a minimum of two (2) weeks prior to the Acceptance Test. This test shall be conducted in the presence of the COR and other parties identified by the COR and shall not be conducted until the plan is approved.

b. The Contractor shall furnish one additional smoke detector and addressable base (if applicable) as a spare.

c. The contractor will create and assemble an Operation and Maintenance (O&M) Manual. This manual will be organized in compliance with NFPA 72, Chapter 7: Documentation. In addition, the binder will contain the following information.

i. Final equipment list

ii. Address list and location for all testable devices, tabbed by each device type

iii. Final battery calculations

iv. Sequence of operations

v. Manufacturer’s original product datasheets, specifications, installation instruction sheets, and descriptive information for all major components of the system.

C. Work Execution Requirements

1. General:

a. The project includes the design and installation of a complete, code compliant, ready and operational, addressable, open-protocol, fire alarm system.

b. Project Completion must be met within 90 days of award.

c. Work Coordination: All work shall be coordinated with the COR and local facility contacts.

d. An initial site visit is required for accurate bidding and system verification

(See provision L.8).

2. Pre-Installation:

a. The Contractor shall coordinate and conduct a kickoff meeting with the COR and IHS staff (See clause H.12). The meeting shall comprise of:

i. Introductions between IHS and the Contractors team members. This will begin initial discussions on the needs, concerns, and scheduling of the replacement process.

ii. The Contractor shall participate in the meeting onsite with IHS staff. If necessary, the COR may participate via teleconference rather than onsite.

b. The Contractor is responsible for producing a Fire Protection Impairment Plan in accordance with the referenced codes and standards if the scope of work will require the impairment or disabling of the existing fire alarm system. The Contractors Impairment Plan must be submitted to the COR for approval prior to installation. The minimum content of the Impairment Plan is:

i. Scope of Impairment

ii. Methods to Provide Equivalent Protection

iii. Impairment Precautions

3. Design and Installation:

a. Existing wiring shall be used if it is available and in good condition.

b. The removal of any existing fire detection and alarm system control equipment, components and related equipment that are not specified as being part of the new system. If necessary, existing fire alarm system wire and cable shall be removed and disposed of off-site by the Contractor. Removal of existing equipment shall include all cutting, patching and painting of existing walls, hard ceilings and/or replacement of suspended ceiling tiles.

c. Where applicable, work and/or equipment related to the fire alarm system shall include, but not be limited to:

i. The installation and testing of sprinkler waterflow and valve supervisory switches. All sprinkler waterflow and supervisory switches shall be monitored for integrity in accordance with NFPA 72.

ii. HVAC Shutdown. The Contractor shall be responsible for all installation, programming, wiring, operation, and testing of all fire alarm system interfaces with HVAC units, duct detectors, fire or smoke dampers, and the building HVAC controls. The Contractor shall verify the quantity and location of all HVAC units and duct detectors.

d. Weekly Construction and Infection Control Checklist shall be reviewed and evaluated in consultation with the Infection Control Officer.

e. Activities that result in excessive dust accumulation, such as cutting sheet rock and ceiling tile, will require the Contractor to use approved methods to contain and minimize dust dispersion. Methods for dust control are listed in the Infection Control Construction Risk Assessment Approval Checklist and will be evaluated on a weekly basis by the Infection Control Officer and contractor.

4. Post-Installation:

a. The Contractor is responsible for coordinating the Acceptance Test with the

COR and other necessary parties as identified by the COR.

b. The Systems shall be tested in accordance with the latest published edition of the equipment manufacturers’ testing procedures and guidelines.

c. The scope of work also includes training local staff on the operation of the system, required maintenance tasks and frequencies of those tasks, the locations of all equipment necessary to maintain and operate the fire alarm system, and instructions on how to properly use & maintain the O&M Binder.

This training may be conducted in conjunction with the closeout meeting or as a standalone activity. If the latter, the Contractor shall coordinate the training with the COR seven (7) days in advance.

d. After the Acceptance Test is concluded and accepted by the COR, the contractor shall coordinate a closeout meeting with the COR. This closeout meeting shall be given with seven (7) days of advanced notice. The Contractor will brief the closeout participants on the following:

i. Overview of the system.

ii. O&M Best Practices.

iii. Warranty Information

5. OPTION ITEMS:

a. Provide two years of fire alarm system monitoring and dispatch services.

b. Perform two years of quarterly fire alarm testing (eight total tests).

c. Perform two years of quarterly fire sprinkler testing (eight total tests).

d. Perform two years of annual backflow testing for three (3) backflow devices

(six total tests).

D. Equipment Specifications

1. Fire Alarm Control Unit Minimum Requirements

a. Digital Display

b. Trouble, Supervisory, and Alarm indicators

c. Open-protocol

d. Two step maximum enable/disable functionality

2. Each component of the fire alarm systems shall be Listed under the appropriate category for the intended use by Underwriters Laboratories, Inc. (UL) and shall bear the “UL label”. All control equipment shall be listed under UL category UOJZ Control Units System.

3. All materials and equipment supplied shall be new, first quality and the manufacturer’s latest model capable of complying with all requirements of this specification and shall have been in continuous production and in continuous service in commercial applications for at least one year. Obsolete equipment shall not be used.

E. Quality Assurance

1. Qualifications and experience

a. Designer Qualifications: Shop drawings and calculations must be prepared by a minimum NICET Level III certified technician, or COR approved equal.

b. Installer Qualifications: Project Manager or Lead Installer must be a minimum NICET Level I certified technician, or COR approved equal.

F. Warranty Requirements

1) All new equipment shall have a manufacturer’s warranty for a period of no less than thirty-six (36) months from the date of the acceptance test.

C.2. PERIOD OF PERFORMANCE

All work shall be completed within 105 calendar days following the Notice to Proceed issued by the Contracting Officer. Contract completion can be adjusted for any long lead items if requested in writing to the Contracting Officer.

SECTION D – PACKAGING AND MARKING

D.1. PACKAGING AND MARKING

(a) All shipments of materials, equipment and/or supplies to the project site shall be addressed to the Contractor and not the Indian Health Service. Preservation, packaging and packing shall be in accordance with industry standard packaging appropriate for the item(s) involved. The Indian Health Service is not responsible in any manner for deliveries intended for the project that are not generated by the Indian Health Service.

(b) Equipment and materials provided by the Contractor shall be new and, where appropriate, shall arrive on‐site sealed in original manufacturer’s containers. The Government reserves the right to refuse any items deemed to not meet this requirement.

SECTION E – INSPECTION AND ACCEPTANCE

E.1. FAR 52.246‐12 INSPECTION OF CONSTRUCTION (AUG 1996)

(a) Definition. “Work” includes, but is not limited to, materials, workmanship, and manufacture and fabrication of components.

(b) The Contractor shall maintain an adequate inspection system and perform such inspections as will ensure that the work performed under the contract conforms to contract requirements. The Contractor shall maintain complete inspection records and make them available to the Government. All work shall be conducted under the general direction of the Contracting Officer and is subject to Government inspection and test at all places and at all reasonable times before acceptance to ensure strict compliance with the terms of the contract.

(c) Government inspections and tests are for the sole benefit of the Government and do not ‐‐

(1) Relieve the Contractor of responsibility for providing adequate quality control measures;

(2) Relieve the Contractor of responsibility for damage to or loss of the material before acceptance;

(3) Constitute or imply acceptance; or

(4) Affect the continuing rights of the Government after acceptance of the completed work under paragraph (i) of this section.

(d) The presence or absence of a Government inspector does not relieve the Contractor from any contract requirement, nor is the inspector authorized to change any term or condition of the specification without the Contracting Officer’s written authorization.

(e) The Contractor shall promptly furnish, at no increase in contract price, all facilities, labor, and material reasonably needed for performing such safe and convenient inspections and tests as may be required by the Contracting Officer. The Government may charge to the Contractor any additional cost of inspection or test when work is not ready at the time specified by the Contractor for inspection or test, or when prior rejection makes reinspection or retest necessary. The Government shall perform all inspections and tests in a manner that will not unnecessarily delay the work. Special, full size, and performance tests shall be performed as described in the contract.

(f) The Contractor shall, without charge, replace or correct work found by the Government not to conform to contract requirements, unless in the public interest the Government consents to accept the work with an appropriate adjustment in contract price. The Contractor shall promptly segregate and remove rejected material from the premises.

(g) If the Contractor does not promptly replace or correct rejected work, the Government may ‐‐

(1) By contract or otherwise, replace or correct the work and charge the cost to the Contractor; or

(2) Terminate for default the Contractor’s right to proceed.

(h) If, before acceptance of the entire work, the Government decides to examine already completed work by removing it or tearing it out, the Contractor, on request, shall promptly furnish all necessary facilities, labor, and material. If the work is found to be defective or nonconforming in any material respect due to the fault of the Contractor or its subcontractors, the Contractor shall defray the expenses of the examination and of satisfactory reconstruction. However, if the work is found to meet contract requirements, the Contracting Officer shall make an equitable adjustment for the additional services involved in the examination and reconstruction, including, if completion of the work was thereby delayed, an extension of time.

(i) Unless otherwise specified in the contract, the Government shall accept, as promptly as practicable after completion and inspection, all work required by the contract or that portion of the work the Contracting Officer determines can be accepted separately. Acceptance shall be final and conclusive except for latent defects, fraud, gross mistakes amounting to fraud, or the Government’s rights under any warranty or guarantee.

(End of Clause)

END OF SECTION

SECTION F – DELIVERIES OR PERFORMANCE

F.1. 52.252‐2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(s):

https://www.acquisition.gov/

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1) CLAUSES

Number Title Date

52.242‐14 Suspension of Work Apr 1984

F.2. FAR 52.211‐10 COMMENCEMENT, PROSECUTION AND COMPLETION OF WORK (APR 1984)

The Contractor shall be required to (a) commence work under this contract within 15 calendar days after the date the Contractor receives the notice to proceed, (b) prosecute the work diligently, and (c) complete the entire work ready for use not later than 105 calendar days after the date the contractor receives the notice to proceed. The time stated for completion shall include final cleanup of the premises.

(End of clause)

F.3. SUPERINTENDENT ON SITE

The Contractor shall ensure that the Project Superintendent is on site at all times work is being performed by the contractor or subcontractor(s). They shall directly oversee all apprentice and subcontractor work. The Project Superintendent is also responsible to ensure all labor and safety requirements are complied with; and ensure that the worksite is cleaned up at the end of each work day.

All communications between the IHS and contractor concerning the day‐to‐day workmanship on the project will be handled through the Project Superintendent and they MUST have the authority to act on behalf of the Contractor in all contractual matters.

F.4. REMOVAL OF PERSONNEL

The Contracting Officer may require the Contractor to remove from the job any employee who endanger persons or property; those who manufacture, distribute, dispense, possess or use controlled substances at the worksite (FAR 52.223‐6, Drug‐Free Workplace); and those whose continued employment under this contract is inconsistent with the interest of security or for any and all other reasons as determined by the Contracting Officer as objectionable.

END OF SECTION

SECTION G – CONTRACT ADMINISTRATION DATA

G.1. CONTRACTING OFFICER

The Contracting Officer (CO) means a person who is the principal individual and responsible representative of the Government with the authority to enter into, administer and/or terminate contracts and make related determinations and findings pertaining to the contract. The Contracting Officer signs all contractual documents, approves and signs all modifications to contracts, processes and approves payment requests, reviews and makes final decisions on contractual discrepancies, and administers the contract. The Contracting Officer is the only authorized individual to make changes to the contract.

G.2. CONTRACTING OFFICER’S REPRESENTATIVE (COR)

(a) Contracting Officer's Representatives (COR), may be appointed for the purpose of representing the Contracting Officer and assuring compliance with the contract requirements.

(b) The COR has NO AUTHORITY to make any changes to the contract or any contract documents.

(c) The COR may approve minor field changes which do not affect the scope, period of performance and/or price of the contract. The COR is authorized to issue notices regarding noncompliance of contract requirements, and to stop work on any portion of the job if the Contractor's methods cause unsafe conditions or will result in noncompliant work which would be impracticable to correct or to replace while permitting other (conforming) portions of the work to continue. Issuance of a Notice of Noncompliance as described herein does not constitute a suspension of work as described in Section I, FAR Clause 52.242‐14, Suspension of Work (April 1984).

(d) The COR is appointed in writing and the contractor will receive a copy of the appointment letter.

G.3. PAYMENT PROCESS

(a) FAR 52.232‐5, Payments Under Fixed ‐Price Construction Contracts, requires that before the first progress payment under the contract is submitted, the contractor shall prepare a proposal with value(s) for each principal category of the work which when added together equal the total contract price. A sample format is available from the Contracting Officer. The following is the detail required by the

Contracting Officer:

(1) The principle categories of work shall be broken into line items of sufficient detail to allow meaningful measurement of the work on a monthly basis as determined by the COR. Units of measure appropriate to the type of work shall be used. “Lump sum” pricing of line items shall be avoided except where payment for that line item is to be requested based on 100% completion of that line item or where there is no other practical unit of measure.

(2) The cost of preparatory work (e.g., shop drawings or product submittals), field and home office overhead, profit, insurance, taxes, warranties, as‐built drawings, etc., shall be pro‐rated into items of physical work and not listed as separate line items. Cost of Performance and Payment Bonds may be listed as a single line item and not pro‐rated. Also, cost of mobilization and demobilization relating to transportation or installation costs associated with such items as site trailers, heavy equipment, temporary batch plants, temporary on‐site manufacturing and assembly facilities, temporary on‐site quarter’s facilities, temporary sanitation facilities, temporary utility connections, and/or temporary secured storage facilities may be listed as line items and not pro‐rated. If mobilization is listed separately, a line item for demobilization must be included and shall be at least 20 percent of the mobilization cost. A detailed listing of the items included and the individual cost for each item shall be provided in support of proposed amounts for mobilization and demobilization.

(b) Material stored on site may be included in earned progress if the Contractor furnishes satisfactory evidence that it has acquired title to such material and that the material will be used to perform in contract.

(c) The following are instructions for submitting pay requests:

(1) Requests are to be submitted with signature for the Contractor certification statement (scanned signature okay) to the Designated Billing Office. Use of a format that complies with all of the requirements of the “Payments” clause of the contract is mandatory. A sample format is available from the Contracting Officer.

(2) The Contractor is responsible for delivery of each request for payment to the billing office.

Hand delivery to the COR in the field does not constitute delivery to the billing office.

(3) If the contractor wishes to inquire concerning the status of any pay request, the contractor should contact the billing office.

(4) A completed Release of Claims that complies with the requirements of the “Payments” clause must be submitted with the request for final payment. A sample format is available from the Contracting Officer.

(d) The final payment request will be rejected and returned to the contractor if all items required under the contract have not been completed, submitted, approved, and accepted prior to the receipt of the request; e.g., deficient work items, as‐built, payrolls, reports, O&M manuals, delivery of extra stock material, etc.

G.4. ADDRESS FOR CORRESPONDENCE

(a) It is the intent of the Government to use electronic means as much as possible while administering this contract.

(b) Most correspondence should be sent via e‐mail directly to the Contracting Officer (Matthew.Phelps@ihs.gov) and/or COR. Include the Contract Number on all correspondence. Any overnight Mail and U.S. Mail shall be sent to the Contracting Officer, unless otherwise specified, at the following address:

Indian Health Service (IHS) / Division of Engineering Services (DES) Attn: Matthew Phelps 705 5th Avenue, Suite 1650 Seattle, WA 98104 Telephone Number: (206) 513‐2153

G.5. IDENTIFICATION OF CONTRACTOR EMPLOYEES

(a) Identification (ID) Badges. The contractor shall provide each employee with an ID badge on contract start date or on employment start date. The ID badge shall be made of non‐metallic material. The badge shall be easily readable and include the employee's name, the contractor's name, functional area of assignment, and a color photograph. The contracting officer or their designee shall approve the ID badge template before the contract start date.

(b) Display of ID Badges. Contractor personnel shall wear the ID badge at all times when performing work under this contract on site and when attending Government meetings and conferences off‐site.

Unless otherwise specified, each contractor employee shall wear the ID badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit such placement.

G.6. INVOICE REQUIREMENTS

(a) Invoices shall be prepared, submitted and paid in accordance with the following FAR clauses specified in Section I:

(1) FAR 52.232‐5, Payments Under Fixed ‐Price Construction Contracts (May 2014)

(2) FAR 52.232‐33, Payment by Electronic Funds Transfer‐‐ System for Award Management (Jul 2013)

(3) FAR 52.232‐40, Providing Accelerated Payments to Small Business Subcontractors (Dec 2013)

(b) The Designated Billing Office for this contract is the same as the address for correspondence, sent to the attention of the Contracting Officer. Invoices that have been verified as correct by the COR shall be emailed to the CO, unless otherwise instructed by the CO. The signed payment invoice shall be sent via e‐mail to the IHS Contracting Officer.

(c) Progress payments will be authorized for this project.

(d) The final invoice must be marked “Final” and be accompanied by a Release of Claims form, which lists the final payment as outstanding, in the Remarks field. The Release of Claims form is available from the CO. Final payment will be made within 30 Calendar days upon receipt of a properly executed invoice.

(e) The contractor will contact the Designated Billing Office with any payment issues or concerns.

Note: In accordance with FAR 52.232‐40, Providing Accelerated Payments to Small Business Subcontractors (Dec 2013) ‐‐ Upon receipt of accelerated payments from the Government, the Contractor shall make accelerated payments to its small business subcontractors under this contract, to the maximum extent practicable and prior to when such payment is otherwise required under the applicable contract or subcontract, after receipt of a proper invoice and all other required documentation from the small business subcontractor. This applies to all small business subcontractors at all tier levels.

G.7. TEST RESULTS

Submit all results of test required by the contract to the COR/Project Manager for review.

G.8. PERMITS AND CERTIFICATES

Submit a copy of all permits and certificates as required by the contract to the COR/Project Manager.

G.9. CERTIFICATION OF PAYMENTS ‐ RELEASE OF CLAIM (ROC)

The Contractor, when submitting final payment under this contract, shall submit to the Contracting Officer:

(a) A certification that the Contractor has made payment from proceeds of prior payments, or that he will make timely payment from the proceeds of the progress or final payment then due him, to any subcontractors and suppliers in accordance with established contractual arrangements;

and

(b) A properly executed Contractor's Release. The Release of Claims form is available from the Contracting Officer Failure to submit this completed release will result in a delay of final payment.

SECTION H – SPECIAL CONTRACT REQUIREMENTS

H.1. TRIBAL EMPLOYMENTS RIGHTS OFFICE (TERO)

The Contractor shall be responsible for all Tribal Employee Rights Organization (TERO) fees, adhering to Tribal ordinances and paying Tribal taxes or fees as required by the Shoshone‐Bannock Tribal Employment Rights Office. It is the offeror’s responsibility to ascertain, determine and include any fees or other TERO rules impacting costs include them in the quoted price. Failure to do so will not constitute an adjustment to the contract price.

Shoshone‐Bannock Tribal Employment Rights Office (TERO) P:(208) 478‐3847 F:(208) 478‐3756 http://www2.sbtribes.com/tero/

Widowville Road, Bldg #91 P.O. Box 306 Fort Hall, ID 83203

H.2. RESERVATION REGULATIONS

(a) The Contractor, its employees and subcontractors shall become familiar with and obey the regulations of the applicable Indian Reservation including fire, traffic, safety and security regulations while on the Reservation or installation. Those individuals driving motor vehicles shall observe and obey all speed limits posted throughout the reservation. Personnel should not enter restricted areas unless required to do so and only upon prior approval. All contractor employees and subcontractors shall carry proper personal identification with them at all times.

(b) Contractor equipment shall be conspicuously marked for identification purposed and parked or placed within approved areas only, out of the way of driveways, emergency access roads, and traffic.

H.3. SUBCONTRACTS

(a) Nothing contained in the contract shall be construed as creating any contractual relationship between any subcontractor and the Government. The divisions or sections of the specifications are not intended to control the contractor in dividing the work among subcontractors, or to limit the work performed by any trade.

(b) The contractor shall be responsible to the Government for acts and omissions of his own employees, and of subcontractors and their employees. The contractor shall also be responsible for the coordination of the work of the trades, subcontractors, and suppliers.

(c) The Government will not undertake to settle any differences between or among the contractor and their subcontractors or suppliers.

(d) The contractor shall, without additional expense to the Government employ specialty subcontractors where required by the specifications. "Specialty Subcontractors," when specified as a requirement, means a subcontractor regularly engaged in the manufacture or installation of the contract items. The specialty subcontractor shall select and combine the materials involved, maintain and have available for the purpose, workmen skilled in the specified work. The specialty subcontractor shall be the manufacturer, be licensed by the manufacturer as an installer, or work under direct supervision of the manufacturer.

(e) In accordance with FAR 52.222‐11 Subcontracts (Labor Standards) within 14 days after award of the contract, the Contractor shall deliver to the Contracting Officer a completed Standard Form 1413, Statement and Acknowledgment, for each subcontract for construction within the United States, including the subcontractor’s signed and dated acknowledgment that the clauses set forth in FAR 52.222‐11 paragraph (b) have been included in the subcontract.

(f) Within 14 days after the award of any subsequently awarded subcontract the Contractor shall deliver to the Contracting Officer an updated completed Standard Form 1413 for such additional subcontract.

H.4. COORDINATION OF TRADES

The drawings are in part diagrammatic and show the general arrangement of ducts, piping, conduits, etc., of mechanical and electrical work. The contractor shall have a competent and registered engineer to coordinate all fieldwork and shop drawings of the various trades prior to installation and for submission of coordinated shop drawings for approval. Spaces shall be allotted to the various trades prior to the installation of the work. In spaces where all the various installations cannot be accommodated, the contractor shall, prior to fabrication or installation of work, notify the Contracting Officer and submit suggestions as to the solution. The contractor shall be responsible for the coordination of the various trades involving location and size of all sleeves, electric outlets, inserts, piping, shafts, conduits, hangers, ducts, and similar installations.

H.5. STANDARD REFERENCES

(a) Any materials, equipment, or workmanship specified by reference to the number, symbol, or title of any specific standard shall comply with the latest edition or revision thereof, and any amendment or supplement thereto, in effect on the date of the solicitation, except as limited to type, class or grade, or modified in the specifications.

(b) Standards referred to in the plans and specifications, except as modified, shall have full force and effect as though printed in the plans and specifications.

(c) The contractor shall maintain on the site, a complete current set of manufacturers' and standards referenced from work under the contract.

H.6. INSURANCE

FAR 52.228‐5, Insurance Work on a Government Installation, states that "The contractor shall, at its own expense, provide and maintain during the entire performance period of this contract, at least the kinds and minimum amounts of insurance required in the schedule or elsewhere in the contract." The following is the minimum insurance required by the Contracting Officer:

1. Workers' Compensation and Employer's Liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so comingled with a contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 shall be required, except in states with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

2. General Liability: Bodily injury liability insurance coverage written on the comprehensive form of a policy of at least $500,000 per occurrence.

3. Automobile Liability: Automobile liability insurance written on the comprehensive form of policy. The policy shall provide for bodily injury and property damage liability covering the operation of all automobiles used in connection with performing the contract. Policies covering automobiles operated in the United States shall provide coverage of at least $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage. The amount of liability coverage on other policies shall be commensurate with any legal requirements of the locality and sufficient to meet normal and customary claims.

H.7. PRODUCT APPROVAL

FAR 52.236‐5, Material and Workmanship, states "[w]hen required by this contract or by the Contracting Officer, the contractor shall also obtain the Contracting Officer's approval of the materials or articles which the contractor contemplates incorporating into the work. When requesting approval, the contractor shall provide full information concerning the material or articles. When directed to do so, the contractor shall submit samples for approval at the contractor's expense, with all shipping charges prepaid. Machinery, equipment, material, and articles that do not have the required approval shall be installed or used at the risk of subsequent rejection."

(a) Approval of proposed materials or articles shall be only for the characteristics or use named in such approval and shall not be construed to change or modify any contract requirements, or relieve the Contractor from any contract requirement. Before submitting requests for product approval, the Contractor shall assure himself that the materials or equipment will be available in the quantities required. No change or substitution of approved materials or articles will be permitted after a request has been approved.

(b) Materials and equipment incorporated in the work shall match the approved materials or articles. If requested, approved samples, including those that may be damaged in testing, will be returned to the contractor, at his expense, upon completion of the contract. Samples not approved will also be returned at Contractor expense, if so requested.

(c) Failure of any material to pass the specified tests will be sufficient cause for refusal to consider, under this contract, any further requests for approval of the same brand or make of that material.

The Government reserves the right to disapprove any material or equipment that previously has proved unsatisfactory in service.

(d) Deviations from the contract requirements shall be specifically pointed out in transmittal letters.

Failure to point out deviations may result in subsequent rejection and removal of such work at no additional cost to the Government.

(e) Samples of various materials or equipment delivered on the site or in place may be taken by the Contracting Officer for testing. Samples failing to meet contract requirements will automatically void previous approvals. The contractor shall replace such materials or equipment to meet contract requirements, or there shall be an adjustment of the contract price as determined by the Contracting Officer.

(f) When tests are required, only one test of each sample proposed for use will be made at the expense of the Government. Samples which do not meet specification requirements will be rejected. Testing additional samples will be done by the Government at the expense of the contractor.

(g) The contractor shall furnish additional certification on conformance to the specification requirements as may be requested by the Contracting Officer.

H.8. OPERATIONS AND STORAGE AREAS

Reference FAR 52.236‐10 Operations and Storage Areas. The Contractor shall coordinate its operations and storage areas with the COR.

H.9. ACCIDENT PREVENTION

Reference FAR 52.236‐13 Accident Prevention. The Contractor shall submit for approval a written Safety and Accident Prevention Plan showing how they will comply with FAR 52‐236‐13. The Contractor shall also designate in writing the individual who is responsible for identifying and correcting safety hazards or violations on the job site.

H.10. AVAILABILITY AND USE OF UTILITY SERVICES

Reference FAR 52.236‐14 Availability and Use of Utility Services. The Government anticipates that the proposed work will place a small demand on available utility services and therefore will not charge the Contractor for their use.

H.11. SCHEDULES FOR CONSTRUCTION CONTRACTS

Reference FAR 52.236‐15 Schedules for Construction Contracts. The Contractor shall provide a schedule for approval prior to commencing work. During the execution of the work, the Contractor shall notify the COR of any proposed changes to the approved schedule on a weekly basis.

H.12. PRECONSTRUCTION CONFERENCE

Reference FAR 52.236‐26 Preconstruction Conference. The Contracting Officer will conduct a pre‐ construction conference. It will be held at {location}. The CO, COR, and Contractor are required to participate. The CO may designate required attendance for sub‐contractors. The CO and COR may attend the conference via conference or video call.

H.13. WARRANTY OF CONSTRUCTION

Reference FAR 52.246‐21 Warranty of Construction. All warranties the Contractor receives from sub‐ contractors, manufacturers and suppliers shall be executed in writing for the benefit of the Government.

The Contractor shall provide the COR with copies of all warranties obtained.

H.14. AS BUILT DRAWINGS

The contractor shall maintain during the progress of the work one (1) set of completed and up to…