180000001286.pdf

CONTRACT CHANGE NOTICE

Change Notice Number 6 .

to Contract Number 180000001286.

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Michigan Association for the Education of Young Children (MiAEYC)

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Pr og ra m M an ag er

Lisa Brewer-Walraven OGS/MDE

839 Centennial Way, Suite 200 517-241-6950

Lansing, Michigan 48917 brewer-walravenl@michigan.gov

Erica Willard

C on tra ct

Ad m in is tra to r Carol Munroe MDE

866-648-3224 ext. 313 517-241-3329 ewillard@miaeyc.org munroec@michigan.gov

CXXXX5013

STATE OF MICHIGAN PROCUREMENT

DEPARTMENT OF EDUCATION

608 West Allegan, Lansing, Michigan 48933 P.O. Box 30008, Lansing, Michigan 48909

CONTRACT SUMMARY

T.E.A.C.H. Scholarship Program

INITIAL EFFECTIVE DATE INITIAL EXPIRATION DATE INITIAL AVAILABLE

OPTIONS

EXPIRATION DATE BEFORE

CHANGE(S) NOTED BELOW

10/1/2018 09/30/2022 Five 1-year 09/30/2027

PAYMENT TERMS DELIVERY TIMEFRAME

Net 45 days

ALTERNATE PAYMENT OPTIONS EXTENDED PURCHASING

☐ P-card ☐ Payment Request (PRC) ☐ Other ☐ Yes ☒ No

MINIMUM DELIVERY REQUIREMENTS

N/A

DESCRIPTION OF CHANGE NOTICE

OPTION LENGTH OF OPTION EXTENSION LENGTH OF

EXTENSION REVISED EXP. DATE

☒ 5 – 1yr options ☐ 09/30/2027

CURRENT VALUE VALUE OF CHANGE NOTICE ESTIMATED AGGREGATE CONTRACT VALUE

$32,000,000.00 $3,665,165.00 $35,665,165.00 Effective December 11, 2023, the following changes are made to this Contract:

1. Contract Value increased by $3,665,165.00 for FY24 T.E.A.C.H. Program

2. Schedule A – Statement of Work revised & updated for FY24 T.E.A.C.H. Program

3. FY24 Budget for T.E.A.C.H. Program – Federal Child Care Development Fund

All other terms, conditions, specifications and pricing remain the same. Per Contractor and Agency Agreement, DTMB and Administrative Board Approval.

Scope of Work to be performed by T.E.A.C.H. Early Childhood ® Michigan Fiscal Year 2024

Department Michigan Department of Education

Office of Great Start

As an integral component of the Michigan’s Professional Development System, including quality improvement efforts, to assist with increasing the quality of early learning and care provided in all licensed early learning and development programs, the Contractor will:

Maintain the current T.E.A.C.H. Early Childhood® MICHIGAN license from the Child Care Services Association (CCSA).

The Michigan Association for the Education of Young Children (Michigan AEYC) was awarded a 2-year license for T.E.A.C.H. Early Childhood® MICHIGAN from the Child Care Services Association (CCSA). The renewal license runs from April 1, 2023, through March 31, 2025.

• Implement the scholarship, education, compensation and commitment program as outlined by the Child Care Services Association’s license agreement. Michigan AEYC (T.E.A.C.H.) will:

o Meet the criteria and guidelines established by the license agreement.

This will be done by:

Working with the T.E.A.C.H. Early Childhood® National Technical

Assistance & Quality Assurance Center.

Participating in database assessment and reviews conducted by

CCSA.

Submitting required reports to CCSA.

Participate in the Continuous Quality Assurance Program.

Maintain license and database in accordance with CCSA fee schedule.

• Collaborate to improve the quality of child care in Michigan. T.E.A.C.H. will facilitate collaborative partnerships among scholarship participants, institutions of higher education, early learning and development programs and the Office of Great Start. Michigan AEYC (T.E.A.C.H.) will: Work with community colleges, ECSNs, FCCNs, ECE Apprenticeship grantees, and Great Start to Quality Resource Centers to develop CDA training opportunities for college credit that meet the needs of providers facing access barriers such as location, course offerings, cost, and delivery format.

o Provide scholarship and training support to community college faculty, students, and child care programs participating in CDA Community Projects pursuing a CDA credential for college credit.

o Host a two in-person events to prepare CDA candidates for the portfolio and assessment process.

T.E.A.C.H. will provide 3 MiRegistry professional development training hours to a target of 75 providers participating in each event.

T.E.A.C.H. will utilize the MiRegistry evaluation system to capture feedback from participating providers.

T.E.A.C.H. will report the participation by provider type and customer feedback for the event in the semi-annual report of the period the event is scheduled.

o Host the CDA Resource Day trainings and resources in a virtual format on Michigan AEYC’s Knowledge Center platform.

Michigan AEYC will provide 3 MiRegistry professional development training hours to a target of 40 providers annually.

• Work with OGS and CTE to expand/support high school students obtaining a

CDA/MI-YDA while in high school/working in early childhood settings.

T.E.A.C.H. will participate in the MDE Advisory Group for Early

Childhood & Out-of-School time Pathways

• Develop and maintain CDA resources and content on the Michigan AEYC website to increase awareness and attainment of the CDA credential among providers and resources for Michigan providers to complete the process.

• IHE Accreditation Support o Provide coaching and consultation for IHEs submitting re-accreditation materials through bi-monthly collaborative workgroup o Financial support to cover the cost of the required NAEYC Annual

Report for 15 currently accredited IHE ECE programs.

o provide coaching/consultation and financial support for 5 IHEs to maintain or pursue NAEYC accreditation.

• Facilitate IHE Summit to provide a collaborative workspace for IHE faculty to strengthen partnerships and build articulations to support the career pathway from high school through credential or degree attainment.

• Develop a work group of IHE faculty to identify current articulation credits for earned CDA/MI-YDA and move toward consistent articulation.

• Work with IHEs to update collected program information, CDA training, and specific Infant/Toddler course offerings available for publishing on T.E.A.C.H.’s participating college directory on the Michigan AEYC website. Collaborate with CCRESA’s Office of Innovative Programs and the Infant-Toddler Career Pathway stakeholder group, Michigan Association for Infant Mental Health, Michigan

AEYC’s Infant Toddler Learning Community and Michigan Head Start Association Infant Toddler Learning Community to increase access and opportunities for Infant-Toddler workforce preparation.

• Work with the T.E.A.C.H Early Childhood® MICHIGAN Advisory Committee to ensure that T.E.A.C.H. is offering scholarship opportunities that address the needs of early learning and development programs in Michigan. The advisory committee must include at least 1 representative from: the Office of Great Start, Head Start Collaboration Office, the Michigan Association for the Education of Young Children, the Child Care Licensing Bureau Division, Early Childhood Support Networks, a Great Start to Quality Resource Center, participating colleges and universities, (including the Michigan Chapter of the Association Degree Early Childhood Teacher Educators - ACCESS), the Early Childhood Investment Corporation, Michigan Career and Technical Education Programs, scholarship sponsors and recipients.

o Provide OGS annually with a list of members of the T.E.A.C.H. Early Childhood® MICHIGAN Advisory Committee.

o Hold a minimum of two T.E.A.C.H. Advisory Committee meetings during the fiscal year, o Provide OGS with the two T.E.A.C.H. Advisory Committee meeting minutes.

• Work with statewide initiatives such as Great Start to Quality and the Office of Great Start Professional Development Stakeholder Group to promote an integrated system of early care and education.

o Participate in the OGS PD Stakeholder group and workgroups, and other ECE workforce initiatives as requested.

o Provide information about participation in MiRegistry to T.E.A.C.H.

sponsors and recipients and provide a link to the MiRegistry from the Michigan AEYC website.

o Work with MiRegistry to capture Michigan AEYC training opportunities on the statewide training platform.

o Work with MiRegistry to coordinate and maintain data share for Michigan AEYC training credit.

• Attend ACCESS meetings twice annually to provide state level PD initiative and activity updates and to encourage outreach to early learning and development programs and coordinate opportunities for collaboration between ACCESS members and relevant activities and initiatives.

• Attend four Telamon events/meetings to promote professional development and participation of the migrant child care workforce in TEACH.

• Designate staff members to represent Michigan AEYC/T.E.A.C.H. on college/university early childhood advisory committees as invited.

o Participate in Advisory Board meetings of at least two colleges or universities.

• Collaborate with the Office of Great Start by participating in or presenting at Great Start to Quality professional development opportunities, quality improvement discussions, and Great Start to Quality Resource Center meetings to serve the needs of early learning and development programs and to increase the effectiveness of outreach efforts.

o Provide updates and materials in-person or electronically to ECSNs, Great Start to Quality Regional Resource Center staff, Great Start Readiness Program grantees, and each Great Start Collaborative annually.

• Collaborate with the Head Start Collaboration Office, Michigan Head Start Association and Head Start/Early Head Start grantees by participating in or presenting at statewide and regional professional development opportunities and providing scholarship information to program administrators, directors, and staff.

• Collaborate with the Family Child Care Network grantees by participating in or presenting at statewide and regional professional development opportunities and providing scholarship information.

Evaluate the current scholarship models to ensure they are meeting the needs of early learning and development programs in Michigan. Michigan AEYC (T.E.A.C.H.) will:

• Offer the following scholarship models: Associate Degree, Part Time Associate Degree, Associate Degree Stipend, Bachelor Degree, Part Time Bachelor Degree, Bachelor Degree Stipend, Master’s Degree Stipend, Building Foundations, CDA Assessment, CDA Renewal, MI-YDA Credential Fee, and MI- YDA Renewal (License Variance- ARPA) o Work with CCSA to evaluate current scholarship models to ensure they meet the T.E.A.C.H. licensing requirements.

o Work with OGS, Advisory Committee, and CCSA to develop new or modify existing scholarship models.

Continue scholarship eligibility to include recipients pursuing a

Early Childhood Education degree or Birth-Kindergarten (ZN) and PK-3rd grade (ZO) teacher certification.

Review and revise student access stipend and book reimbursement policy to reduce upfront costs to scholarship recipients.

Review and revise release time reimbursement policy to reduce upfront costs to scholarship employers.

Review and revise allowable credit hours/contract or semester to expedite credential or degree attainment for scholarship recipients.

Work with ECIC and Apprenticeship Grantees to develop recommendations for an apprenticeship scholarship model and apprenticeship mentor model.t

Review and revise rincome eligibility to align with Kindergarten teachers (excluding special education) 2022 Michigan OEWS data.

Work with MDE, MASP, and MAA to review and revise hours/week eligibility to align with average number of hours worked by OST professionals seeking a MI-YDA credential.

• Make policy and scholarship recommendations to OGS based on T.E.A.C.H.

Advisory committee and stakeholder input and feedback.

o Any policy and scholarship recommendations will be provided to OGS allowing for a ten-business day review and approval period before submission to CCSA.

Market T.E.A.C.H. Early Childhood® MICHIGAN to increase recruitment of early learning and development programs, and participating colleges and universities.

Michigan AEYC (T.E.A.C.H.) will:

• Maintain T.E.A.C.H. within the Michigan AEYC website to provide information about available scholarships.

o T.E.A.C.H. will include the following information as part of a half-year report:

T.E.A.C.H. landing page hits (about T.E.A.C.H.)

T.E.A.C.H. Scholarship pages hits Participating colleges maps hits How to Apply hits Formstack application submissions hits FAQs hits T.E.A.C.H. Flyers for download hits T.E.A.C.H. online payment link clicks Forms for recipients page hits Number of Tawk.to (live chat) contacts initiated o A Tawk.to (live chat service) report of chat content occurring during the reporting period will be reviewed for customer satisfaction and feedback.

o T.E.A.C.H. leadership and the T.E.A.C.H. Advisory Committee members review survey results annually and as needed to influence programmatic decisions. Provide summary report in annual report template.

• Provide through multiple methods and media, scholarship information and applications to early learning and development programs, i.e., mail (by request only), website, downloadable forms in pdf format.

o Scholarship information flyers shall be available for download/print from the Michigan AEYC website in Spanish, Arabic, and English.

Work with translation agency to translate updated flyers.

o The T.E.A.C.H. Scholarship application shall be available for download/print by request in Spanish, Arabic, and English in addition to being offered in on online fillable format.

o Work with custom software developer and IT support provider to complete application and recipient portal and launch for full participation in FY24 o A participation cost-calculator tool will remain available on the T.E.A.C.H.

website for potential sponsors and participants.

• A cost-analysis shall be made available on the T.E.A.C.H. website for potential sponsors and participants. Links are provided to individual program websites for specific tuition information. Utilize multiple marketing methods to promote and increase access to CDA training and attainment information.

• Contact in a variety of ways early learning and development program directors and owners who could potentially sponsor their employees.

o Distribute scholarship information and updates through the Great Start to Quality list serve on an annual basis.

o Distribute scholarship information and updates through the Licensing list serve on an annual basis.

o Distribute scholarship information and updates through the Child and Adult Care Food Program list serve.

o Utilize partner list serves and social media to attract attendees.

• Contact college and university early childhood coordinators to build an understanding of T.E.A.C.H. and to encourage their recruitment of students to the programs.

o T.E.A.C.H. will contact the early childhood coordinator at each participating school a minimum of one time per academic year to receive updated information about the degrees/credentials offered and to share updated scholarship information. The contact will be recorded in the database Record of Contact.

o On an annual basis, T.E.A.C.H. will contact the early childhood coordinator at each participating school to complete a profile document.

The documents will be utilized to update college information contained on the participating college maps web pages.

o T.E.A.C.H. will submit a request to present scholarship information directly to students to the early childhood coordinator at each participating school a minimum of one time per academic year. The contact will be recorded in the database Record of Contact.

• Update printed marketing materials to be used as direct mailers, or at meetings and conferences, i.e., Michigan AEYC Annual Conference, and other statewide early childhood conferences and events.

o Marketing materials will be provided to OGS allowing for a ten-business day review and approval period.

• Present information about T.E.A.C.H. to potential sponsors and recipients at meetings, conferences, or by teleconference and webinars.

o Present information in-person or electronically to potential sponsors and recipients a minimum of 10 times annually.

o Host a minimum of 4 informational webinars/trainings on the Michigan AEYC Knowledge Center annually.

• Identify, with the help of local and regional agencies, colleges, and early learning and development programs, barriers to scholarship participation, and propose solutions to help early learning and development programs access T.E.A.C.H.

scholarships.

o Complete annual Recipient and Sponsor survey to identify barriers to scholarship participation and attending credit-bearing courses.

o Develop survey targeted to early childhood providers and programs not currently participating on scholarship to identify barriers to attending credit-bearing courses and/or scholarship participation. Survey distribution should include ECE students and faculty, licensing list serve, GSQ list serve, Michigan AEYC list server and distribution through GSQ Resource Centers.

o The Recipient and Sponsor Customer Satisfaction Survey results and non-participating survey results will be compiled and shared with the T.E.A.C.H. Advisory Committee annually for recommendations for programmatic change based on customer feedback.

• Raise awareness of T.E.A.C.H.s’ role and importance in Michigan’s workforce development for early learning and development programs by participating in the OGS PD Stakeholder group and workgroups, and other ECE workforce stakeholder groups as requested.

• Write, produce and publish an annual report for T.E.A.C.H. with FY 2023 data to be distributed to a targeted audience.

o The annual report will be provided to OGS allowing for a ten-business day review and approval period.

o A print or electronic version of the annual report will be distributed to the Michigan AEYC and T.E.A.C.H. List serve, the Great Start to Quality list serve, Michigan Department of Education leadership, Early Childhood Investment Corporation leadership, Michigan’s Children, and foundations including Charles Mott, Kellogg, Kresge, Ballmer Group, and United Way.

• Write, produce and distribute ongoing electronic updates to maintain communication with current and recent recipients and sponsors, advisory committee, and other relevant audiences.

o T.E.A.C.H. E-News will be distributed with Michigan AEYC Monthly Happenings to the T.E.A.C.H. list serve, Michigan AEYC list serve, and partners.

Hire, supervise and retain staff needed to administer the program.

• T.E.A.C.H. Early Childhood® MICHIGAN will operate within the Michigan AEYC organization as an integral part of its services.

• The Michigan AEYC Executive Director will supervise the Director of T.E.A.C.H.

Early Childhood® MICHIGAN and will maintain an active role in overseeing the administration of the T.E.A.C.H. program.

• The Director of T.E.A.C.H. Early Childhood(R) Michigan is primarily responsible for implementing and the T.E.A.C.H. Early Childhood® MICHIGAN program in accordance with the contractual scope of work, and the T.E.A.C.H. license.

Works in collaboration with the Michigan AEYC Executive Director to establish policies and procedures, and supervises scholarship program manager, program specialists and intake staff, IHE Liaison, and administrative support staff.

• The T.E.A.C.H. Program Manager will provide operation oversight of the daily workflow of the T.E.A.C.H. Early Childhood® MICHIGAN program, provide ongoing database quality control measures and data support to the T.E.A.C.H.

Director and program staff, oversees the claims approval process and monthly accounting processes, and monitor scholarship eligibility determinations. Works in collaboration with the T.E.A.C.H. Director to develop and implement program procedures and policies.

• The T.E.A.C.H. IHE Liaison will provide support for program accreditation, plan opportunities for community colleges and universities in Michigan to collaborate on program articulation, plan and facilitate IHE Summit, and develop a work group of IHE faculty to identify current articulation credits for earned CDA/MI- YDA and move toward consistent articulation.

• The T.E.A.C.H. Program Specialists will provide scholarship assistance and management to a caseload of approximately 150-200 recipients per specialist.

One program specialist will coordinate application receipt and database entry and disseminate scholarship information/respond to inquiries through a variety of communication methods.

• The T.E.A.C.H. Fiscal and Program Assistant will manage daily accounts receivable for the organization and coordinate the T.E.A.C.H. monthly accounts receivable and accounts payable with the organizational accounting system, in addition to providing administrative support to the T.E.A.C.H. Director and scholarship staff.

• The Michigan AEYC Director of Accounting oversees and directs all financial processes for the organization under the direction of the Michigan AEYC Executive Director and Governing Board

• Michigan AEYC will promote racial, ethnic, and gender diversity among its workforce.

Serve a diverse provider population. Michigan AEYC (T.E.A.C.H.) will:

• Promote diversity among early learning and development programs who participate in T.E.A.C.H. to include increasing applications received from early childhood professional support staff, licensed center staff, licensed group-home owners, and registered home providers.

• Promote scholarships as a means to increase quality improvement star rating indicator scores for providers currently participating in Great Start to Quality.

o Coordinate targeted outreach efforts with each regional resource center annually.

o Coordinate 3 digital outreach efforts with the Great Start to Quality list serve semi-annually.

• Promote scholarships to providers eligible but not currently participating in Great Start to quality.

o Coordinate 3 targeted outreach efforts with licensing list serve semi-annually.

o Coordinate 3 targeted outreach efforts with Child and Adult Care Food Program list serve semi-annually.

• Promote scholarship participation among early learning and development providers/programs caring for infant and toddler children (ages birth-2 ½ years old).

o Coordinate 3 targeted outreach efforts with Early On, Early Head Start and Michigan Infant Mental Health Association to share scholarship information semi-annually.

• Promote racial, ethnic, geographic, and gender diversity among T.E.A.C.H.

recipients.

o Participate in 1 outreach activity in each ECSN GSQ Region annually

• Provide all scholarship materials in English, Spanish and Arabic.

• Work with Head Start grantees, including Telamon and Tribal Head Start, and

Great Start Readiness Programs (GSRP), to promote T.E.A.C.H. scholarships to their underserved populations.

o Coordinate 1 annual outreach activity directly to GSRP coordinators.

o Coordinate 1 annual outreach activity to each of the following: Head Start program coordinators, Telamon Head Start State Coordinator, and Inter- Tribal Head Start Director

Maintain and update the T.E.A.C.H. database. Michigan AEYC (T.E.A.C.H.) will:

• Maintain the database required by CCSA to keep program data that is used for

CCSA and Office of Great Start reporting and evaluation.

• Upgrade to the most current version of the T.E.A.C.H. database when database upgrades are made available by CCSA.

• Maintain the T.E.A.C.H. database to ensure data integrity necessary for caseload management and CCSA and Office of Great Start reporting.

Provide all required reports. Michigan AEYC will:

• Submit reports as required to CCSA in alignment with new reporting structure beginning November 2022.

• Provide the Office of Great Start with copies of reports submitted to CCSA within

15 days of final report submission to CCSA.

• Provide the Office of Great Start with a semi-annual report and an annual report

(4/30/2024, 10/31/2024) as well as quarterly/term reports (1/31/2024, 7/31/2024, and 10/31/2024).

o Michigan AEYC (T.E.A.C.H.) will provide the following information on a quarterly basis in alignment with semester data and as requested by MDE:

License status change and reports submitted to Child Care

Services Association (CCSA) during quarter/semester being reported on

Scholarship Implementation

• Applications

a) Total number of scholarship applicants during semester reported on

b) Total number of scholarship applicants during semester being reported on participating in Great Start to Quality

c) Total number of scholarship applicants during semester being reported on meeting requirements for Infant/Toddler funding

d) Number of applications denied by denial reason during semester being reported on

• Scholarships Awarded

a) CCDF

Number of CCDF scholarships awarded by priority level

Number of CCDF scholarships awarded by degree/credential type

Number of CCDF scholarships awarded by license type

Quality Level of scholarship recipients at time of acceptance

b) Targeted Infant/Toddler

Number of Targeted Infant/Toddler scholarships awarded by degree/credential type

Number of Targeted Infant/Toddler scholarships awarded by license type

• Degrees/Credentials Earned

a) CCDF

Number of CCDF scholarship recipients by priority level that completed a CDA, MI0YDA, Associates Degree, Bachelor’s Degree, or Master’s Degree during semester being reported on

Number of CCDF scholarship recipients completing a degree or credential by scholarship type

b) Targeted Infant/Toddler Number of Targeted Infant/Toddler scholarship recipients completing a degree or credential by scholarship type

• Credit Hours

a) Number of CCDF funded credit hours taken during semester being reported on

b) Number of Infant/Toddler funded credit hours during semester being reported on

• Impact

a) Number of Michigan children from birth through age 12 impacted by CCDF funded scholarships during semester being reported on

b) Number of Michigan children from birth through age 12 impacted by Targeted Infant/Toddler funded scholarships during quarter being reported on o Michigan AEYC (T.E.A.C.H.) will provide the following information on a half-year basis and as requested by MDE:

Number of coordinated outreach activities targeted to recruitment of

CCDF participating providers with detail Number of coordinated outreach activities targeted to recruitment of

Targeted Infant/Toddler scholarships with detail Progress during reporting period of CDA cohort development and progress, CDA resource and training events, Accreditation support and progress, IHE Summit, and CDA articulation work group progress.

Efforts to evaluate current scholarship models to ensure they are meeting the needs of early learning and development programs in Michigan

Number and detail of marketing efforts to increase recruitment of early learning and development programs and participating colleges and universities

Number of hits to the T.E.A.C.H. website by the following categories:

• T.E.A.C.H. landing page (about T.E.A.C.H.)

• T.E.A.C.H. scholarship pages

• Participating colleges map

• How to apply page

• Formstack application submissions

• FAQ page

• T.E.A.C.H. Flyers for Download page

• T.E.A.C.H. online payment clicks

• Forms for Recipients page

• # of live chats initiated

Number and detail of targeted outreach and service to diverse populations

Changes to staffing/administration o T.E.A.C.H. will submit a progressive report annually that captures the following information in comparison to year(s) prior by funder:

• # of recipients by scholarship and provider type

• # of credits paid

• # of graduates by scholarship and provider type

• CCDF and Infant/Toddler designated dollars spent by provider type and prioritization level.

• Provide information/data as requested for Office of Great Start/MDE state, federal, and legislative reports.

• Prepare an executive summary for the annual report being created for FY23.

o Allow OGS a ten-business day review and approval period.

• Submit monthly Statements of Expenditures (SOEs), with supporting documentation by the 20th of the following month. Review monthly SOEs with OGS for verification of expenses. An estimate of expenditures for September must be submitted by July 31, 2024 for fiscal year-end purposes.

o Include monthly breakdown of scholarship costs expensed under CCDF targeted Infant Toddler fund source.

o Include monthly breakdown of scholarship costs expended under CCDF targeted QRIS Participating Providers fund source.

Delivery Expected Services. Michigan AEYC (T.E.A.C.H.) will:

• T.E.A.C.H. will provide technical assistance and resources to participants of the

Infant Toddler Faculty Community of Learners.

• T.E.A.C.H. will provide scholarship and training support to community college faculty, students, and child care programs participating in CDA Community Projects pursuing a CDA credential for college credit.

• T.E.A.C.H. will host 2 in person events and one virtual training to prepare CDA candidates for the portfolio and assessment process. .

• T.E.A.C.H. will coordinate ongoing (bi-monthly or as needed based on individual program needs) higher ed accreditation support and provide financial support to cover the cost of the required NAEYC Annual Report for 15 currently accredited IHEs.

• T.E.A.C.H. will provide coaching/consultation and financial support for 5 IHEs to maintain or pursue NAEYC accreditation.

• T.E.A.C.H. will facilitate one IHE Summit to provide a collaborative workspace for IHE faculty to strengthen partnerships and build articulations to support the career pathway from high school through credential or degree attainment.

• Award scholarships between October 1, 2022 and September 30, 2023.

o T.E.A.C.H. will award scholarships to recipients in a minimum of 65 out of the 83 counties in Michigan o T.E.A.C.H. will award a target of 1700 scholarships total with a minimum of 1400 scholarships to providers that have moved beyond Maintaining Health and Safety in the GSQ Quality Improvement System in FY24.

o Of the minimum 1400 awarded scholarships meeting the preference above:

T.E.A.C.H. will award a minimum of 600 scholarships to providers working with Infant/Toddler populations in FY2024 T.E.A.C.H. will award a minimum of 350 Associates degree scholarships in FY2024 in alignment with scholarship prioritization outlined below

T.E.A.C.H. will award a minimum of 220 Bachelor degree scholarships in FY2024 in alignment with scholarship prioritization outlined below

T.E.A.C.H. will award a minimum of 700 CDA Assessment scholarships in FY2024 in alignment with scholarship prioritization outlined below

T.E.A.C.H. will award a maximum of 60 new Master’s degree scholarships between October 1, 2023 and April 30, 2024 to providers in alignment with scholarship prioritization outlined below.

T.E.A.C.H. will work with OGS to determine if additional awards may be made for the remainder of the fiscal dear dependent upon available funds.

o INFT Scholarships shall be awarded to providers working in an Infants and/or Toddler caregiving setting (age 0, 1, 2).

o CCDF and INFT Scholarships shall be awarded based on the following prioritization:

1. Priority level 1: Providers that work in a program that has moved beyond Maintaining Health and Safety in the GSQ Quality Improvement Process, or are in the process of moving beyond Maintaining Health and Safety and meet eligibility requirements and are seeking a CDA, AA, or BA scholarship

2. Priority level 2: Providers that meet eligibility requirements and are seeking a CDA, AA, or BA scholarship in a Great Start to Quality participating program that is seeking to increase their Great Start to Quality Star Rating and are only restricted from receiving the increased rating because they lack employees with the proper education level.

3. Priority level 32 Providers that meet eligibility requirements, have moved beyond Maintaining Health and Safety in the GSQ Quality Improvement Process and seeking an MA.

4. Priority level 43: Providers that meet eligibility requirements, have not moved beyond Maintaining Health and Safety in the GSQ Quality Improvement Process and seeking a CDA, AA, BA, or MA.

*T.E.A.C.H. Early Childhood® will utilize the Great Start to Quality Platform and coordinate with the Early Childhood Investment Corporation to identify providers meeting the criteria above for prioritized funding.

5. Within each prioritization level we will look at the following additional factors outside of our regular eligibility requirements:

What is their total family income?

Do they work 20 or more hours directly with children? (MI-YDA Candidate exception) Does the applicant have any other degrees in closely related fields i.e. Elementary Education or Child Life?

Does the applicant have any other degrees in any field?

Schedule B – FY24 Budget

Michigan AEYC Fiscal Year 2024 Budget Michigan AEYC FY 2023 Budget

INCOME (list expected sources) Michigan Department of Education's Office of Great Start $5,000,000

TOTAL INCOME $5,000,000

EXPENSES

Salaries $227,728

TOTAL

T.E.A.C.H. Director $58,492 Michigan AEYC Executive Director $76,794 Accounting Manager $92,442

Fringe Benefits $66,640 Fringe Rate TOTAL

32.20%

$66,640

Occupancy $49,376

TOTAL

Office Rent $47,376 Storage Facility Rent $2,000

Communication $171,028 Copy/Print $4,000 Marketing Materials $10,000 Telephone/Internet $12,236 Postage $3,000 IT Subscription Services $141,792

Supplies Mo. Total Months TOTAL $12,200 Supplies $11,000 Software $1,200

Schedule B – FY24 Budget - Michigan AEYC Fiscal Year 2024 Budget Equipment Mo. Total Months TOTAL $16,560 Equipment Rental (Copier & Postage Meter) $2,300 Equipment $13,800 Equipment Maintenance $460

Travel $19,914 Travel Staff $19,914

Grant Expense $3,019,500 Salaries % TOTAL Program Specialist #1 MF 91.00% $50,922 Program Specialist #2 NL 80.00% $42,486 Program Specialist #3 LW 91.00% $56,159 Program Specialist #4 JD 85.00% $51,090 Program Specialist #5 KJ 80.00% $40,909 Program Specialist #6 AH 12.00% $6,811 Program Manager/Intake MD 50.00% $38,857 Fiscal/Administrative Assistant TH 75.00% $40,316 Fiscal/Administrative Assistant LL 75.00% $39,461 IHE Liaison PS 50.00% $39,757 T.E.A.C.H. Program Manager DE 80.00% $63,390

Fringe Benefits Fringe Rate TEACH Fringe Calculation 32.20% $140,450

Travel Travel Staff CCDF $18,740 Travel Staff INFT $31,973

Scholarships $2,358,179 CCDF scholarship supports (tuition, fees, books, travel stipend, release time, CDA assessment fees, and bonuses) awarded based on scholarship prioritization method outlined in SOW $758,179 (moved $1,335,835 to ARPA License Variance) I/T Earmarked Scholarship supports (tuition, fees, books, travel stipend, release time, cda assessment fees and bonuses) meeting Infant/Toddler funding designation eligibility $1,600,000

Miscellaneous $82,220 Food and Catering $10,000 Travel Speakers & Presenters $500 Speaker/presenter fees $2,000 Contraced Services: Facilities Rental $3,500 Membership & Subscriptions $3,020 Directors & Officers and Business Insurance (mutliple peril & cyber) $5,980 Accounting and legal $24,500 Contract Services $14,209 Fees expense $13,190 Payroll Processing $5,321

TOTAL EXPENSES $3,665,165

Change Notice Number 5 .

to Contract Number 180000001286.

C O

N

TR

A C

ST

A

TE

Pr og ra m M an ag er

Lisa Brewer-Walraven OGS/MDE

839 Centennial Way, Suite 200 517-241-6950

Lansing, Michigan 48917 brewer-walravenl@michigan.gov

Erica Willard

C on tra ct

Ad m in is tra to r Carol Munroe MDE

866-648-3224 ext. 313 517-241-3329 ewillard@miaeyc.org munroec@michigan.gov

CXXXX5013

STATE OF MICHIGAN PROCUREMENT

DEPARTMENT OF EDUCATION

608 West Allegan, Lansing, Michigan 48933 P.O. Box 30008, Lansing, Michigan 48909

CONTRACT SUMMARY

T.E.A.C.H. Scholarship Program

INITIAL EFFECTIVE DATE INITIAL EXPIRATION DATE INITIAL AVAILABLE

OPTIONS

EXPIRATION DATE BEFORE

CHANGE(S) NOTED BELOW

10/1/2018 09/30/2022 Five 1-year 09/30/2027

PAYMENT TERMS DELIVERY TIMEFRAME

Net 45 days

ALTERNATE PAYMENT OPTIONS EXTENDED PURCHASING

☐ P-card ☐ Payment Request (PRC) ☐ Other ☐ Yes ☒ No

MINIMUM DELIVERY REQUIREMENTS

N/A

DESCRIPTION OF CHANGE NOTICE

OPTION LENGTH OF OPTION EXTENSION LENGTH OF

EXTENSION REVISED EXP. DATE

☒ 5 – 1yr options ☐ 09/30/2027

CURRENT VALUE VALUE OF CHANGE NOTICE ESTIMATED AGGREGATE CONTRACT VALUE

$27,000,000.00 $5,000,000.00 $32,000,000.00 Effective December 27, 2022, the following changes are made to this Contract:

1. Contract Value increased by $5,000,000.00 for FY23 T.E.A.C.H. Program

2. Schedule A – Statement of Work revised & updated for FY23 T.E.A.C.H. Program and FY23 ARPA Supply Building

Projects

3. FY23 Budget for T.E.A.C.H. Program – Federal Child Care Development Fund & FY23 Budget for ARPA Workforce

Support Budget

All other terms, conditions, specifications and pricing remain the same. Per Contractor and Agency Agreement, DTMB and

CHANGE NOTICE NO.5 TO CONTRACT NO. 180000001286

Schedule A – Revised FY23

Fiscal Year 2023

As an integral component of the Michigan’s Professional Development System, including quality improvement efforts, to assist with increasing the quality of early learning and care provided in all licensed early learning and development programs, the Contractor will:

Maintain the current T.E.A.C.H. Early Childhood® MICHIGAN license from the Child Care Services Association (CCSA).

• The Michigan Association for the Education of Young Children (Michigan AEYC) was awarded a 2-year license for T.E.A.C.H. Early Childhood® MICHIGAN from the Child Care Services Association (CCSA). The renewal license runs from September 1, 2020, through August 31, 2022. Michigan AEYC received a license extension through November 30, 2022 while new competency and monitoring procedures are implemented. Michigan AEYC will complete a Modified Monitoring Visit for license renewal through August 31, 2024 prior to November 30, 2022.

o Implement the scholarship, education, compensation and commitment program as outlined by the Child Care Services Association’s license agreement. Michigan AEYC (T.E.A.C.H.) will:

• Meet the criteria and guidelines established by the license agreement. This will be done by:

o Working with the T.E.A.C.H. Early Childhood® National Technical Assistance & Quality Assurance Center.

o Participating in database assessment and reviews conducted by CCSA.

o Submitting required reports to CCSA.

• Collaborate to improve the quality of child care in Michigan. T.E.A.C.H. will facilitate collaborative partnerships among scholarship participants, institutions of higher education, early learning and development programs and the Office of Great Start. Michigan AEYC (T.E.A.C.H.) will: Work with community colleges and Great Start to Quality Resource Centers to develop CDA training opportunities for college credit that meet the needs of providers facing access barriers such as location, course offerings, cost, and delivery format.

o Provide scholarship and training support to community college faculty, students, and child care programs participating in CDA Community Projects pursuing a CDA credential for college credit.

o Host a minimum of two in-person events to prepare CDA candidates for the portfolio and assessment process.

T.E.A.C.H. will provide 3 MiRegistry professional development training hours to a target of 75 providers participating in each event.

T.E.A.C.H. will utilize the MiRegistry evaluation system to capture feedback from participating providers.

T.E.A.C.H. will report the participation by provider type and customer feedback for the event in the semi-annual report of the period the event is scheduled.

o Host the CDA Resource Day trainings and resources in a virtual format on Michigan AEYC’s Knowledge Center platform.

Michigan AEYC will provide 3 MiRegistry professional development training hours to a target of 40 providers annually.

• Work with OGS and CTE to expand/support high school students obtaining a

CDA/AA while in high school/working in early childhood settings.

• T.E.A.C.H. will participate in the MDE Advisory Group for Early Childhood & Out-of-School time Pathways

• Transition content from miCDA website to Michigan AEYC site. Develop and maintain a CDA attainment landing page to increase awareness and attainment of the CDA credential among providers and resources for Michigan providers to complete the process.

• Provide coaching and resources to Institutes of Higher Education to increase the number of 4 year institutions offering the Birth-Kindergarten band teaching certification through a Community of Learners (CoL). The CoL will be open to all 4 year IHEs interested in learning more about adding a B-K certification as well as those currently offering the B-K certification and will focus on developing or selecting courses to fulfill the B-K requirements, sharing best practices, articulation agreements, collaboration between ECE and Ed departments, and Developmentally Appropriate Practices.

o Work with MDE Ed Prep to coordinate activities and outreach.

• IHE Accreditation Support o Provide coaching and consultation for IHEs submitting re-accreditation materials through bi-monthly collaborative workgroup o Financial support to cover the cost of the required NAEYC Annual Report for 12 currently accredited IHEs o Provide coaching/consultation and financial support for 5 IHEs to maintain or pursue NAEYC accreditation.

• Facilitate IHE Summit to provide resources for incorporating developmentally appropriate practices across 2 and 4 year early childhood and teacher certification programs.

• Work with IHEs to update collected program information and specific Infant/Toddler course offerings available for publishing on T.E.A.C.H.’s participating college directory on the Michigan AEYC website. Collaborate with Michigan Association for Infant Mental Health, Michigan AEYC’s Infant Toddler Learning Community and Michigan Head Start Association Infant Toddler Learning Community to increase access and opportunities for Infant-Toddler workforce preparation.

• Work with the T.E.A.C.H Early Childhood® MICHIGAN Advisory Committee to ensure that T.E.A.C.H. is offering scholarship opportunities that address the needs of early learning and development programs in Michigan. The advisory committee must include at least 1 representative from: the Office of Great Start, Head Start Collaboration Office, the Michigan Association for the Education of Young Children, the Child Care Licensing Division, Early Childhood Support Networks, a Great Start to Quality Resource Center, participating colleges and universities, (including the Michigan Chapter of the Association Degree Early Childhood Teacher Educators - ACCESS), the Early Childhood Investment Corporation, Michigan Career and Technical Education Programs, scholarship sponsors and recipients.

o Provide OGS annually with a list of members of the T.E.A.C.H. Early Childhood® MICHIGAN Advisory Committee.

o Hold a minimum of two T.E.A.C.H. Advisory Committee meetings during the fiscal year, o Provide OGS with the two T.E.A.C.H. Advisory Committee meeting minutes.

• Work with statewide initiatives such as Great Start to Quality and MiRegistry to promote an integrated system of early care and education.

o Work with Great Start to Quality to coordinate translate star rating system to quality improvement system as it pertains to scholarship and workforce supports.

o Work with Great Start to Quality to promote scholarship and training opportunities statewide and share quality improvement process information and updates through Michigan AEYC’s networks.

o Provide information about participation in MiRegistry to T.E.A.C.H.

sponsors and recipients and provide a link to MiRegistry from the Michigan AEYC website.

o Work with MiRegistry to capture Michigan AEYC training opportunities on the statewide training platform.

• Attend ACCESS meetings twice annually to provide state level PD initiative and activity updates and to encourage outreach to early learning and development programs and coordinate opportunities for collaboration between ACCESS members and relevant activities and initiatives.

• Attend four Telamon events/meetings to promote professional development and participation of the migrant child care workforce in TEACH.

• Designate staff members to represent Michigan AEYC/T.E.A.C.H. on college/university early childhood advisory committees as invited.

o Participate in Advisory Board meetings of at least two colleges or universities.

• Collaborate with the Office of Great Start by participating in or presenting at Great Start to Quality professional development opportunities, quality improvement discussions, and Great Start to Quality Resource Center meetings to serve the needs of early learning and development programs and to increase the effectiveness of outreach efforts.

o Provide updates and materials in-person or electronically to each Early Childhood Support Network (ECSN), Great Start to Quality Regional Resource Center staff, Great Start Readiness Program grantees, and each Great Start Collaborative annually.

• Collaborate with the Head Start Collaboration Office, Michigan Head Start Association and Head Start/Early Head Start grantees by participating in or presenting at statewide and regional professional development opportunities and providing scholarship information to program administrators, directors, and staff.

Evaluate the current scholarship models to ensure they are meeting the needs of early learning and development programs in Michigan. Michigan AEYC (T.E.A.C.H.) will:

• Offer the following scholarship models: Associate Degree, Part Time Associate Degree, Associate Degree Stipend, Bachelor Degree, Part Time Bachelor Degree, Bachelor Degree Stipend, Master’s Degree Stipend, Building Foundations, CDA Assessment, CDA Renewal, MiYDA Credential Fee, and MiYDA Renewal o Work with CCSA to evaluate current scholarship models to ensure they meet the T.E.A.C.H. licensing requirements.

o Work with OGS, Advisory Committee, and CCSA to develop new or modify existing scholarship models.

Continue scholarship eligibility to include recipients pursuing a

Early Childhood Education degree or Birth-Kindergarten (ZN) and PK-3rd grade (ZO) teacher certification.

Work with the TEACH Advisory Committee and MDE to conduct analysis of application denial due to wage eligibility and statewide teacher salary data. Utilize findings to propose revised income eligibility guidelines.

• Make policy and scholarship recommendations to OGS based on T.E.A.C.H.

Advisory committee and stakeholder input and feedback.

o Any policy and scholarship recommendations will be provided to OGS allowing for a ten-business day review and approval period before submission to CCSA.

Market T.E.A.C.H. Early Childhood® MICHIGAN to increase recruitment of early learning and development programs, and participating colleges and universities.

Michigan AEYC (T.E.A.C.H.) will:

• Maintain T.E.A.C.H. within the Michigan AEYC website to provide information about available scholarships.

o T.E.A.C.H. will include the following information as part of a half-year report:

T.E.A.C.H. landing page hits (about T.E.A.C.H.)

T.E.A.C.H. Scholarship pages hits Participating colleges maps hits How to Apply hits Formstack application submissions hits FAQs hits T.E.A.C.H. Flyers for download hits T.E.A.C.H. online payment link clicks Forms for recipients page hits Number of Tawk.to (live chat) contacts initiated o A Tawk.to (live chat service) report of chat content occurring during the reporting period will be reviewed for customer satisfaction and feedback.

o T.E.A.C.H. leadership and the T.E.A.C.H. Advisory Committee members review survey results annually and as needed to influence programmatic decisions. Provide summary report in annual report template.

• Provide through multiple methods and media, scholarship information and applications to early learning and development programs, i.e., mail (by request only), website, downloadable forms in pdf format.

o Scholarship information flyers shall be available for download/print from the Michigan AEYC website in Spanish, Arabic, and English.

Work with translation agency to translate updated flyers.

o The T.E.A.C.H. Scholarship application shall be available for download/print by request in Spanish, Arabic, and English in addition to being offered in on online fillable format.

o Explore development of web portal-based application system.

o A participation cost-calculator tool will remain available on the T.E.A.C.H.

website for potential sponsors and participants.

• A cost-analysis shall be made available on the T.E.A.C.H. website for potential sponsors and participants. Links are provided to individual program websites for specific tuition information. Utilize multiple marketing methods to promote and increase access to CDA training and attainment information.

• Contact in a variety of ways early learning and development program directors and owners who could potentially sponsor their employees.

o Distribute scholarship information and updates through the Great Start to Quality list serve on an annual basis.

o Distribute scholarship information and updates through the Licensing list serve on an annual basis.

o Distribute scholarship information and updates through the Child and Adult Care Food Program list serve.

o Utilize partner list serves and social media to attract attendees.

• Contact college and university early childhood coordinators to build an understanding of T.E.A.C.H. and to encourage their recruitment of students to the programs.

o T.E.A.C.H. will contact the early childhood coordinator at each participating school a minimum of one time per academic year to receive updated information about the degrees/credentials offered and to share updated scholarship information. The contact will be recorded in the database Record of Contact.

o On an annual basis, T.E.A.C.H. will contact the early childhood coordinator at each participating school to complete a profile document.

The documents will be utilized to update college information contained on the participating college maps web pages.

o T.E.A.C.H. will submit a request to present scholarship information directly to students to the early childhood coordinator at each participating school a minimum of one time per academic year. The contact will be recorded in the database Record of Contact.

• Update printed marketing materials to be used as direct mailers, or at meetings and conferences, i.e., Michigan AEYC Annual Conference, and other…