180000000894.pdf

STATE OF MICHIGAN PROCUREMENT

Department Technology, Management and Budget Central Procurement Services 320 S Walnut Street Lansing, MI 48933 P.O. Box 30026, Lansing, MI 48909

CONTRACT CHANGE NOTICE

Change Notice Number 13 to

Contract Number MA180000000894

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Tidal Basin Government Consulting, LLC

400 International Parkway Suite 300

Lake Mary FL 32746

Bill Slater

315-440-4775 bill.slater@tidalbasingroup.com

VS0022290

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M an ag er

Penelope Burger MSP

51-284-3991

BurgerP@michigan.gov

C on tr ac t Ad m in is tr at or Colleen West DTMB

517-730-8430

WestC6@michigan.gov

CONTRACT SUMMARY

Pre-Disaster Emergency Staffing and Management

INITIAL EFFECTIVE DATE

August 15, 2018

INITIAL EXPIRATION DATE

August 14, 2021

INITIAL AVAILABLE OPTIONS

7 - 1 Year

EXPIRATION DATE BEFORE

August 14, 2026

PAYMENT TERMS

NET 45

DELIVERY TIMEFRAME

N/A

ALTERNATE PAYMENT OPTIONS

P-Card Direct Voucher (PRC) Other

EXTENDED PURCHASING

Yes No

MINIMUM DELIVERY REQUIREMENTS

N/A

DESCRIPTION OF CHANGE NOTICE

OPTION LENGTH OF OPTION

1 Year

EXTENSION LENGTH OF EXTENSION REVISED EXP. DATE

August 14, 2027

CURRENT VALUE

$9,000,000.00

VALUE OF CHANGE NOTICE

$0.00

ESTIMATED AGGREGATE CONTRACT VALUE

$9,000,000.00

DESCRIPTION

Please note the Program Manager or Contract Administrator may have changed, and are reflected on this Change Notice.

Effective date, the April 17, 2026, an option year available on this contract is hereby exercised. The revised contract expiration date is August 14, 2027.

All other terms, conditions, specifications and pricing remain the same. Per contractor and agency agreement, and DTMB Central Procurement approval.

320 S Walnut Street Lansing, MI 48933 P.O. Box 30026, Lansing, MI 48909

STATE OF MICHIGAN PROCUREMENT

Department Technology, Management and Budget Central Procurement Services

CONTRACT CHANGE NOTICE

CONTRACT SUMMARY

Pre-Disaster Emergency Staffing and Management

INITIAL EFFECTIVE DATE INITIAL EXPIRATION DATE INITIAL AVAILABLE OPTIONS EXPIRATION DATE

BEFORE

August 15, 2018 August 14, 2021 7 - 1 Year August 14, 2026

PAYMENT TERMS DELIVERY TIMEFRAME

ALTERNATE PAYMENT OPTIONS EXTENDED PURCHASING

MINIMUM DELIVERY REQUIREMENTS

N/A

P-Card Direct Voucher (PRC) Other Yes No

400 International Parkway Suite 300

Lake Mary FL 32746

Bill Slater

315-440-4775 bill.slater@tidalbasingroup.com

VS0022290

Tidal Basin Government Consulting, LLC

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51-284-3991

BurgerP@michigan.gov

Colleen West

517-730-8430

DTMB

Penelope Burger MSP westc6@michigan.gov

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Change Notice Number 12

Contract Number MA180000000894 to

DESCRIPTION OF CHANGE NOTICE

OPTION EXTENSIONLENGTH OF OPTION LENGTH OF EXTENSION REVISED EXP. DATE

CURRENT VALUE VALUE OF CHANGE NOTICE ESTIMATED AGGREGATE CONTRACT VALUE

0 Years

$9,000,000.00 $0.00 $9,000,000.00

Please note the Program Manager or Contract Administrator may have changed, and are reflected on this Change Notice.

Effective December 15, 2025, this Contract is amended to reflect updated accessibility requirements. All prior references to ADA, Accessibility, and/or WCAG 2.0 are replaced and superseded with the following language:

Accessibility Requirements:

The State is required to comply with the Americans with Disabilities Act of 1990 (ADA) and has adopted standards and procedures regarding accessibility requirements for websites, applications, content, and electronic documents. Due to a change in the law, the State is required to comply with specific accessibility standards for websites, applications, content and documents.

Starting 04/24/2026, throughout the Term, all websites, applications, software, content, and electronic documents, including but not limited to mobile applications, text, images, sounds, videos, controls, animations, links, and documents (including files in the following formats: PDF, word processing, presentation, and spreadsheet), created, provided, or made available by the Contractor under this Contract, must comply with WCAG 2.1 Level AA.

All other terms, conditions, specifications and pricing remain the same. Per contractor and agency agreement, and DTMB Central Procurement approval.

STATE OF MICHIGAN

ENTERPRISE PROCUREMENT

DTMB

320 S Walnut Street Lansing, MI 48933 P.O. Box 30026, Lansing, MI 48909

CONTRACT CHANGE NOTICE

CONTRACT SUMMARY

Pre-Disaster Emergency Staffing and Management

INITIAL EFFECTIVE DATE INITIAL EXPIRATION DATE INITIAL AVAILABLE OPTIONS EXPIRATION DATE

BEFORE

August 15, 2018 August 14, 2021 7 - 12 Months August 14, 2025

PAYMENT TERMS DELIVERY TIMEFRAME

ALTERNATE PAYMENT OPTIONS EXTENDED PURCHASING

MINIMUM DELIVERY REQUIREMENTS

N/A

P-Card Direct Voucher (PRC) Other Yes No

400 International Parkway Suite 300

Lake Mary FL 32746

Bill Slater

315-440-4775 bill.slater@tidalbasingroup.com

VS0022290

Tidal Basin Government Consulting, LLC

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Kyle London

517-614-3616

DTMB

Various MSP londonk1@michigan.gov

C ontract

A dm inistrator Program M anagerSTA

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N/ANET 45

Change Notice Number 11

Contract Number MA180000000894 to

DESCRIPTION OF CHANGE NOTICE

OPTION EXTENSIONLENGTH OF OPTION LENGTH OF EXTENSION REVISED EXP. DATE

CURRENT VALUE VALUE OF CHANGE NOTICE ESTIMATED AGGREGATE CONTRACT VALUE

12 Months August 14, 2026

$9,000,000.00 $0.00 $9,000,000.00

DESCRIPTION

Effective July 2, 2025, the 5th option year available on this contract is hereby exercised. The revised Contract Expiration date is August 14, 2026.

All other terms, conditions, specifications, and pricing remain the same. Per contractor and agency agreement, and DTMB Central Procurement Approval.

AGENCY NAME PHONE EMAIL

MSP Brianna Briggs 517-284-3992 BriggsB3@michigan.gov

MSP Penelope Burger 51-284-3991 BurgerP@michigan.gov

Program Managers for

Multi-Agency and Statewide Contracts

CHANGE NOTICE NO. 11 TO CONTRACT NO. MA180000000894

Department of Technology, Management, and Budget 320 S. Walnut Street 2nd Floor Lansing, MI 48933

P.O. BOX 30026 LANSING, MICHIGAN 48909

CONTRACT CHANGE NOTICE

CONTRACT SUMMARY

Pre-Disaster Emergency Staffing and Management

INITIAL EFFECTIVE DATE INITIAL EXPIRATION DATE INITIAL AVAILABLE OPTIONS EXPIRATION DATE

BEFORE

August 15, 2018 August 14, 2021 7 - 12 Months August 14, 2025

PAYMENT TERMS DELIVERY TIMEFRAME

ALTERNATE PAYMENT OPTIONS EXTENDED PURCHASING

MINIMUM DELIVERY REQUIREMENTS

N/A

P-Card Direct Voucher (PRC) Other Yes No

400 International Parkway Suite 300

Lake Mary FL 32746

Bill Slater

315-440-4775 bill.slater@tidalbasingroup.com

VS0022290

Tidal Basin Government Consulting, LLC

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Kyle London

517-614-3616

DTMB

Various MSP londonk1@michigan.gov

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Change Notice Number 10

Contract Number MA180000000894 to

DESCRIPTION OF CHANGE NOTICE

OPTION EXTENSIONLENGTH OF OPTION LENGTH OF EXTENSION REVISED EXP. DATE

CURRENT VALUE VALUE OF CHANGE NOTICE ESTIMATED AGGREGATE CONTRACT VALUE

Effective April 24, 2025, the attached Schedule A - Statement of Work and Schedule B - Pricing are hereby added to the Contract for MSP.

Please note the Contract Administrator has been changed to Kyle London.

londonk1@michigan.gov / 1 (517) 614-3616

All other terms, conditions, specifications, and pricing remain the same. Per contractor and agency agreement, and DTMB Central Procurement Approval.

AGENCY NAME PHONE EMAIL

MSP Brianna Briggs 517-284-3992 BriggsB3@michigan.gov

MSP Penelope Burger 51-284-3991 BurgerP@michigan.gov

Program Managers for

Multi-Agency and Statewide Contracts

CHANGE NOTICE NO. 10 TO CONTRACT NO. MA180000000894

Schedule A – Statement of Work

Scope:

Consult on debris management policy guidance and monitoring for Michigan State Police Emergency Management and Homeland Security Division, Michigan Department of Natural Resources, Michigan Department of Transportation, utility cooperatives and the county and local governments with State Emergency Declarations to ensure all (Federal Emergency Management Agency) FEMA rules are followed in reference to debris management for the purpose of maximizing all entities’ reimbursements as it relates to FEMA Public Assistance.

General Requirements:

Contractor must:

1. Hold the following briefings on debris management and FEMA Public Assistance rules (debris removal, emergency protective measures, and steps required to maximize reimbursement, i.e., photos, GPS coordinates, etc.)

a. County and local governments with State Emergency Declarations.

b. Michigan Department of Natural Resources.

c. Michigan Department of Transportation.

d. Utility Cooperatives and Municipal Utilities in counties with State Emergency

Declarations.

2. Be available to meet and consult with the above entities in person / site visit if requested during the duration of the first phase of the contract.

a. Provide technical assistance / visit each debris collection site for each county.

3. Assist with Public Assistance Damage Assessments.

4. Provide technical assistance to the Michigan State Police Emergency Management and

Homeland Security Division as needed.

5. Review the State of Michigan debris management plan.

6. Create a training toolkit for the State of Michigan on debris management.

7. Other duties as needed.

8. Phase 1 Lenth of contract - On Site

a. Four weeks

b. Two subject matter experts: One in Debris Management and One in Public

Assistance.

c. Not to exceed 72 hours per week.

d. Personnel hourly rates per master agreement, not to exceed $225 per hour.

9. Phase 2 – Virtual consultation as needed.

Schedule B – Pricing

The pricing below reflects the Not to Exceed (NTE) amount of hours and weekly cost, not the actual amount that will be billed. Contractor will provide two SME staff to be available and billed only as needed by the State. Monthly invoices will include ICS-214 forms provided to the state for validation of tasks worked, and for use if/when seeking FEMA Public Assistance Reimbursement.

Position Rate Weekly NTE Hrs. Weekly NTE

Subject Matter Expert (Debris Advice and Guidance)

225.00/hour 72 $16,200

Subject Matter Expert (Recovery Advice and Guidance)

225.00/ hour 72 $16,200

For the most cost-effective support for the state, the as-needed hours assume the SME support provided is remote. Should an on-site resource be requested in the State Emergency Operations Center (SEOC) or other Forward Command location, the costs will be billed at the weekly cost of 72 hours, and the individual(s) will perform functions in person daily.

Department of Technology, Management, and Budget

525 W. ALLEGAN ST., LANSING, MICHIGAN 48913

P.O. BOX 30026 LANSING, MICHIGAN 48909

CONTRACT CHANGE NOTICE

CONTRACT SUMMARY

Pre-Disaster Emergency Staffing and Management

INITIAL EFFECTIVE DATE INITIAL EXPIRATION DATE INITIAL AVAILABLE OPTIONS EXPIRATION DATE

BEFORE

August 15, 2018 August 14, 2021 7 - 12 Months August 14, 2024

PAYMENT TERMS DELIVERY TIMEFRAME

ALTERNATE PAYMENT OPTIONS EXTENDED PURCHASING

MINIMUM DELIVERY REQUIREMENTS

N/A

P-Card Direct Voucher (PRC) Other Yes No

400 International Parkway Suite 300

Lake Mary FL 32746

Bill Slater

315-440-4775 bill.slater@tidalbasingroup.com

VS0022290

TIDAL BASIN GOVERNMENT

CONSULTING, LLC

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51-284-3991

BurgerP@michigan.gov

Valerie Hiltz

(517) 249-0459

DTMB

Penelope Burger MSP hiltzv@michigan.gov

C ontract

A dm inistrator Program M anagerSTA

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Change Notice Number 9

Contract Number MA180000000894 to

DESCRIPTION OF CHANGE NOTICE

OPTION EXTENSIONLENGTH OF OPTION LENGTH OF EXTENSION REVISED EXP. DATE

CURRENT VALUE VALUE OF CHANGE NOTICE ESTIMATED AGGREGATE CONTRACT VALUE

12 Months August 14, 2025

Effective, July 17, 2024, this contract is exercising an option year. The new contract expiration date is August, 14, 2025.

The Contractor Representative is changed to Bill Slater, bill.slater@tidalbasingroup.com, 315-440-4755 and, the Contractor's Program Manager is changed to Michelle Burnett, michelle.burnett@tidalgroup.com, 401-952-3538.

The State's Contract Administrator is changed to Valerie Hiltz, hiltzv@michigan.gov, 517-249-0459

All other terms, conditions, specifications and pricing remain the same per Contractor and Agency agreement and DTMB Central Procurement Services approval.

CENTRAL PROCUREMENT SERVICES

Department of Technology, Management, and Budget

320 S. WALNUT ST., LANSING, MICHIGAN 48933

P.O. BOX 30026 LANSING, MICHIGAN 48909

CONTRACT CHANGE NOTICE

Change Notice Number 7 to

180000000894Contract Number

BriggsB3@michigan.gov

Brianna Briggs

Emily Fedewa smurphy@tidalbain.rphc.com

Stephanie Murphy

Utica, NY 13502

TIDAL BASIN GOVERNMENT CONSULTING, LLC

VS0022290

315-272-2167

126 Business Park Drive

(517) 897-7321 S

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517-284-3992

DTMB

fedewae3@michigan.gov

$9,000,000.00

August 15, 2018 August 14, 2024

PRE-DISASTER EMERGENCY STAFFING AND MANAGEMENT

August 14, 2021

INITIAL AVAILABLE OPTIONS EXPIRATION DATE

BEFORE

7 - 1 Year

PAYMENT TERMS DELIVERY TIMEFRAME

ALTERNATE PAYMENT OPTIONS EXTENDED PURCHASING

☐ P-Card ☐ PRC ☐ Other ☐ Yes ☒ No

MINIMUM DELIVERY REQUIREMENTS

DESCRIPTION OF CHANGE NOTICE

OPTION LENGTH OF OPTION EXTENSION LENGTH OF EXTENSION REVISED EXP. DATE

☐ ☐ N/A

CURRENT VALUE VALUE OF CHANGE NOTICE ESTIMATED AGGREGATE CONTRACT VALUE

N/A

$0.00 $9,000,000.00

Effective 2/1/2023, please note the Contract Administrator has been changed to Emily Fedewa.

Contact Info:

517-897-7321 fedewae3@michigan.gov

All other terms, conditions, specifications and pricing remain the same. Per contractor and agency agreement, and DTMB Central Procurement approval.

INITIAL EXPIRATION DATEINITIAL EFFECTIVE DATE

N/A

DESCRIPTION

CONTRACT SUMMARY

MSP

TIDAL BASIN GOVERNMENT CONSULTING, LLC

126 Business Park Drive

Utica, NY 13502

Stephanie Murphy

315-272-2167 smurphy@tidalbain.rphc.com

VS0022290

Program anager

Brianna Briggs MSP

517-284-3992

BriggsB3@michigan.gov C ontract A dm inistrator

Sarah McKinley DTMB

(517) 256-4237 mckinleys4@michigan.gov

Department of Technology, Management, and Budget

525 W. ALLEGAN ST., LANSING, MICHIGAN 48913

P.O. BOX 30026 LANSING, MICHIGAN 48909

CONTRACT CHANGE NOTICE

Change Notice Number 6 to

Contract Number 180000000894

PRE-DISASTER EMERGENCY STAFFING AND MANAGEMENT

INITIAL EFFECTIVE DATE INITIAL EXPIRATION DATE INITIAL AVAILABLE OPTIONS EXPIRATION DATE

BEFORE

August 15, 2018 August 14, 2021 7 - 1 Year August 14, 2022

PAYMENT TERMS DELIVERY TIMEFRAME

N/A

ALTERNATE PAYMENT OPTIONS EXTENDED PURCHASING

☐ P-Card ☐ PRC ☐ Other ☐ Yes ☒ No

MINIMUM DELIVERY REQUIREMENTS

N/A

DESCRIPTION OF CHANGE NOTICE

OPTION LENGTH OF OPTION EXTENSION LENGTH OF EXTENSION REVISED EXP. DATE

☐ 2-years ☐ N/A August 14, 2024

CURRENT VALUE VALUE OF CHANGE NOTICE ESTIMATED AGGREGATE CONTRACT VALUE

$5,000,000.00 $4,000,000.00 $9,000,000.00

DESCRIPTION

Effective April 12, 2022, please note the following:

This Contract is hereby increased by $4,000,000.00, for the Michigan State Police (MSP) use, for option years 2 and 3, with 4-option years remaining. The revised Contract Expiration date is 8/14/2024.

All other terms, conditions, specifications, and pricing remain the same per Contract and Agency agreement, DTMB Central Procurement Service and State Administrative Board Approval on April 12, 2022.

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Utica, NY 13502

Stephanie Murphy

315-272-2167

Brianna Briggs MSP

517-284-3992

BriggsB3@michigan.gov C ontract A dm inistrator

Sarah McKinley DTMB mckinleys4@michigan.gov

Department of Technology, Management, and Budget

Change Notice Number 5

INITIAL EFFECTIVE DATE INITIAL EXPIRATION DATE INITIAL AVAILABLE OPTIONS EXPIRATION DATE

BEFORE

August 15, 2018 August 14, 2021 7 - 1 Year August 14, 2022

PAYMENT TERMS DELIVERY TIMEFRAME

ALTERNATE PAYMENT OPTIONS EXTENDED PURCHASING

☐ P-Card ☐ PRC ☐ Other ☐ Yes ☒ No

MINIMUM DELIVERY REQUIREMENTS

DESCRIPTION OF CHANGE NOTICE

OPTION LENGTH OF OPTION EXTENSION LENGTH OF EXTENSION REVISED EXP. DATE

☐ ☐ August 14, 2022

CURRENT VALUE VALUE OF CHANGE NOTICE ESTIMATED AGGREGATE CONTRACT VALUE

$5,000,000.00 $0.00 $5,000,000.00

DESCRIPTION

Effective March 7, 2022, please note the following:

1. The attached Statement of Work (SOW) for Benefit-Cost Analysis mitigation support for various grant related activities, is hereby incorporated into this Contract.

2. The Contract Administrator is hereby updated to: Sarah McKinley; Email: McKinleys4@michigan.gov; Phone: 517-256-4237.

All other terms, conditions, specifications, and pricing remain the same. Per contractor and agency agreement, and DTMB Central Procurement Services approval.

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TB-State of Michigan-TO-Mitigation Support

126 Business Park Drive, Utica, NY 13502

This Task Order is made part of and governed by the terms and provisions of Contract No. 180000000894 by and between Tidal Basin Government Consulting, LLC (Tidal Basin), and the State of Michigan (the “State”). The purpose of this task order is for Tidal Basin to provide mitigation support at the discretion of the State. Support given could result in the State applying to the Hazard Mitigation Grant Program (HMGP), Building Resilient Infrastructure and Communities (BRIC), grant, and/or the Flood Mitigation Assistance (FMA).

Project Name: State of Michigan - Mitigation Support

Scope of Services/Rates: Tidal Basin agrees to perform the following scope of services in accordance with the payment basis, estimated quantity of services and estimated cost of services set forth below. Tidal Basin shall not perform services which exceed the estimated cost of services without prior written notice to and approval by the State. Services and hours performed outside the scope of this task order will not be reimbursed.

Tidal Basin will provide consulting services to deliver the following on behalf of the State:

Tidal Basin will identify, organize, and compile the information necessary to deliver the best mitigation support:

• Mitigation Support:

o Gather data and coordinate with the State to advice on grants at their discretion o Provide progress reports on hours worked o HMA application development support o Complete project applications for HMA grants o Compile data needed to fulfill FEMA requests for information o Meet with and reach out to jurisdictions to gain understanding of proposed project, expected benefits, and available data for BCA development o Determine most practical approach for developing BCA using FEMA required methodologies o Determine what additional data needs to be gathered and/or developed to complete a BCA o Provide specific direction to jurisdiction regarding data needs o Evaluate proposed project cost estimate to determine suitability for FEMA HMA application o Provide guidance to applicants on needed cost estimate improvements o Work with jurisdictions to compile necessary support documentation for BCA and all other components of submitted applications o Draft BCAs using FEMA’s Excel BCA Toolkit 6.0 o Assist jurisdictions in identifying potential additional benefits (like environmental benefits) that could be included in their BCA o Work with jurisdictions to address potential FEMA RFIs related to BCAs o Correspond with FEMA’s BCA helpline to identify acceptable project specific methodologies or clarify acceptable data, as needed o Assist with other HMA grant management needs identified by the state o Assist with completing closeout reviews and developing closeout documentation for submission to

FEMA

TB-State of Michigan-TO-Mitigation Support

126 Business Park Drive, Utica, NY 13502

Payment Basis: Rates will be reimbursed in accordance with Attachment 1. The estimated costs are as follows:

Position Rate Mitigation Project Manager $195.00 Mitigation Project Specialist $165.00 Mitigation Grant Manage $165.00 Not to Exceed (NTE) $800,000.00

Estimated Quantity of Services: Please see above. Personnel will work at the direction of Tidal Basin's Project Manager and State of Michigan EMHSD POC.

Estimated Cost of Services: The total cost of this task order shall not exceed $800,000.00. If hours worked are forecasted to exceed the NTE Tidal Basin will inform the State and coordinate further task orders as needed.

Utica, NY 13502

Stephanie Murphy

315-272-2167

Brianna Briggs MSP

517-230-2949

BriggsB3@michigan.gov C ontract A dm inistrator

Sarah Walter DTMB walters6@michigan.gov

Department of Technology, Management, and Budget

Change Notice Number 4

INITIAL EFFECTIVE DATE INITIAL EXPIRATION DATE INITIAL AVAILABLE OPTIONS EXPIRATION DATE

BEFORE

August 15, 2018 August 14, 2021 7 - 1 Year August 14, 2022

PAYMENT TERMS DELIVERY TIMEFRAME

N/A

ALTERNATE PAYMENT OPTIONS EXTENDED PURCHASING

☐ P-Card ☐ PRC ☐ Other ☐ Yes ☒ No

MINIMUM DELIVERY REQUIREMENTS

N/A

DESCRIPTION OF CHANGE NOTICE

OPTION LENGTH OF OPTION EXTENSION LENGTH OF EXTENSION REVISED EXP. DATE

☐ N/A ☐ N/A August 14, 2022

CURRENT VALUE VALUE OF CHANGE NOTICE ESTIMATED AGGREGATE CONTRACT VALUE

$5,000,000.00 $0.00 $5,000,000.00

DESCRIPTION

Effective 10, 2021, please note the following:

The attached Statement of Work (SOW), for the Michigan State Police/Emergency management and Homeland Security (MSP/EMHS) is hereby incorporated into this Contract.

All other terms, conditions, specifications, and pricing remain the same, per Contractor and Agency agreement, and DTMB Central Procurement Services approval.

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Tidal Basin Government Consulting, LLC 675 N. Washington Street, Suite 400, Alexandria, VA 22314

888.282.1626 | tidalbasingroup.com

Submitted to

Michigan State Police/Emergency Management and Homeland Security Division ATTN: Brianna Briggs 7150 Harris Drive Dimondale, MI 48821 briggsb3@michigan.gov

Contact Person Stephanie Murphy Vice President of Preparedness, Resiliency, and Emergency Management Office: 315-272-2167 Cell: 949-533-0390 smurphy@tidalbasin.rphc.com

September 10, 2021

STATE OF MICHIGAN

MICHIGAN STATE POLICE/EMERGENCY MANAGEMENT

AND HOMELAND SECURITY DIVISION

COVID-19 AFTER-ACTION REPORT (AAR) SERVICES

EMHSD 4

COVID-19 AAR Services

STAFFING

PROJECT TEAM

Tidal Basin Government Consulting, LLC

Tidal Basin Government Consulting, LLC (Tidal Basin) is a full service, comprehensive, all-hazards emergency management company focused on providing preparedness, response, recovery, and mitigation consulting services to our clients, with a seasoned team focused on emergency management for over 35 years. We support our clients’ efforts to enhance the overall resilience of their organization and continue to serve their customers and stakeholders with minimal disruption or impact to operational and business services. Our expert staff has provided counsel and staff surge support at the greatest times of need, and work as advocates for our clients to provide customized approaches to program needs. We implement comprehensive and all-hazard strategies in all product delivery to provide outcome driven results for our clients. Drawing from the experiences and diverse talents of our team, Tidal Basin provides the most comprehensive service offerings in the emergency management and preparedness fields.

From Tidal Basin’s collective experience, we offer an unparalleled ability to deliver a product that exceeds expectations with our key personnel able to start immediately.

Tidal Basin’s tenets are professionalism, ethics, advocacy, service, and integrity while being nimble, flexible, and scalable. Our team is passionate about what we do; we value the trust built with our clients and are committed to excellence every step of the way.

High Street Consulting, LLC

Legal Business Name: High Street Consulting, LLC Address: 2000 Duke Street, Suite 300, Alexandria, VA 22314 Telephone: (703) 553-2689 Website: https://hscllc.net/

High Street Consulting, LLC (HSC) is a Commonwealth of Virginia certified Small, Woman, and Minority Owned (SWaM) and Veteran-Owned business with a team of experts possessing more than 40 years of experience in Homeland Security and Emergency Management. They provide clients with unparalleled risk assessment and analysis, planning, training, and exercises to improve preparedness.

HSC personnel have served in the United States Military and the Department of Homeland Security, giving them firsthand experience countering, and responding to domestic and international terrorism, and supporting first responders during domestic events. They apply their understanding of complex preparedness challenges to clients’ organizational risk landscape and preparedness programs. From consulting to staff augmentation, HSC teams help lead and manage their clients’ disaster response and recovery projects - even the most complex and challenging tasks.

Tidal Basin and High Street Consulting partner Arizona State University (ASU) brings deep and extensive experience in COVID-19 analytic design and analysis. Their analytic process takes thousands of points of data and finds patterns that can highlight areas for improvement, successful tactics, and meaningful

EMHSD 5

STAFFING

insight that can then be applied to future planning and operations. The ASU team as an extension of HSC will support the early development of the tools and interpretation of the data once received.

HSC was a significant contributor to FEMA’s 2017 Hurricane Maria AAR. HSC collaborated within five (5) focus areas selected by Agency leadership at headquarters, regional, and field offices. HSC used the findings to develop strategic-level recommendations for FEMA and the Interagency for future hurricane response. The AAR reflected a wide variety of input from FEMA and its whole community partners.

HSC’s findings and recommendations directly informed FEMA’s 2018-2022 Strategic Plan.

High Street Consulting supported Tidal Basin on the Calvert County, MD COVID-19 AAR/IP project, providing a Deputy PM and emergency preparedness specialists, and is currently supporting Tidal Basin on the Oregon Association of Hospitals and Health Systems COVID-19 AAR/IP with similar staffing.

For this effort, HSC will support all aspects of the project from survey development, data analysis, facilitating and supporting interviews, and contributing to the AAR/IP.

Tamarack MGMT

Legal Business Name: Tamarack Management, LLC Address: 381 Kaholalele Road, Kapaa, HI 96746 Telephone: (831) 239-3480 Website: https://www.tamarackmgmt.com/

Tamarack Management (MGMT) is an emergency management and homeland security consulting firm that provides unparalleled emergency preparedness services. The company’s mission is to help clients build, grow, and implement meaningful emergency management and homeland security programs and projects in an environment of changing requirements, dynamic priorities, and whole community collaboration. Tamarack MGMT’s services include:

Plan development, revision, and validation Exercise planning, delivery, and evaluation After-action reviews/reporting Program and project management services

Tamarack MGMT customizes all of its services, specifically designing and tailoring materials and approach to each agency or organization. Its customer service-focused team has worked productively through the past 18 months supporting clients amid their COVID-19 and other response demands, adapting its processes to maximize efficiency and reduce burdens on client’s time.

Tamarack MGMT is a certified Service-Disabled Veteran-Owned Small Business (SDVOSB) and Woman- Owned Small Business (WOSB) and is in a Historically Underutilized Business Zone (HUBZone). Tamarack MGMT’s founder, Tamara (Tammy) Chapman, is proud to be an Army veteran and is a Michigan native.

Tamarack MGMT is currently working with Tidal Basin as the Project Manager on the Bay Area Urban Area Security Initiative (BAUASI) Commodity Points of Distribution (C-POD) planning project.

For this effort, Tamarack MGMT will support all aspects of the project from survey development, data analysis, facilitating and supporting interviews, and contributing to the AAR/IP.

EMHSD 6

STAFFING

STAFFING

In order to support the review of documents, development of data collection tools, analysis of survey data, and a significant number of interviews our staffing will consist of a Project Executive and Project Manager (PM) along with many other team members working within the four (4) period of performance (estimated start date of October 1, 2021) to accomplish the objectives of the project.

Project Executive: Responsible for problem resolution and overall contract performance; provides high-level strategic planning; facilitates agency liaison and negotiation; defines personnel and resource requirements on a contract-level; assist in directing corporate resources for performance

Project Manager: Responsible for managing the operation and direction of the project and develops strategies for achieving project goals and objectives; develops and maintains the Project Management Plan (PMP) including budget and schedule; serves as primary point of contact between client stakeholders and project team; provides written and oral reports to contract management tates the AAR Meeting.

Deputy Project Managers: Responsible for supporting embers. Ensures project deliverables are provided on time and acts on behalf of the project manager when designated. Provides subject matter expertise

Emergency Preparedness Specialists: Responsible for working as part of a team dedicated to reviewing documents, conducting interviews, and writing portions of the AAR/IP. Supports tasks as assigned and providing subject matter knowledge. Responsible for the implementation of work under the direction of the Project Manager, or designee, to ensure task milestones, schedules, and requirements are met. Develops products, supports scheduling and arrangement of facilities,

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Subject Matter Experts: Responsible for the implementation of work under the direction of the Project Executive and Project Manager, or designee, to ensure task milestones, schedules, and requirements are met. Provides exper participate in AAR briefing.

Technical Specialists and Analysts. Responsible for highly technical services to include product development, data gathering, interpretation, and analysis, and provide subject matter expertise.

Work under the direction of the Project Executive, Project Manager, or designee.

Resumes

We offer resumes and bios for Key Personnel in Appendix A.

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AAR DEVELOPMENT APPROACH

To gather appropriate data, we recommend focusing on the following topics. With varying priorities of the multiple state agencies, the topics can be modified or adjusted based on the needs of the stakeholders and will be finalized at the kickoff meeting:

Leadership: Tidal Basin will focus on how the Michigan State Police, Emergency Management and Homeland Security Division (MSP/EMHSD), Michigan Department of Health and Human Services (MDHHS), other state agencies, and the State Emergency Operations Center (SEOC) worked with and supported employees, residents and visitors, stakeholders, and partners during the COVID-19 response in an ever-changing and uncertain environment.

Organizational Management: Our team will review the response organizational structure of the response and analyze the strengths and challenges in planning, organizing, staffing, and leading the response to COVID-19 and other incidents occurring at the same time. This will include the SEOC structure as well as staffing in the SEOC during the event.

Coordination: From an internal state perspective, our team will explore how state agencies and offices coordinated throughout the COVID-19 response.

Information Sharing: Our team will review the information flow between agencies, offices, and the SEOC in the ever-changing informational cycle that came with COVID-19. We will highlight how information was shared and how communications may have impacted planning, policy development, and operational decision making. We will also address how information was shared between the state and local municipalities.

Communication: Tidal Basin will review messaging from the SEOC and/or state government to employees, residents, visitors, and partners throughout the COVID-19 response. We will identify strengths, gaps, and areas for improvement regarding messaging types, scope, and audience. Our team will also delve into the challenges associated with finding the right frequency of messaging in a rapidly changing environment.

Response: Our team will ensure the AAR/IP is reflective of the whole response of the state to the COVID-19 pandemic. Through review of SEOC documents, incident action plans, preparedness plans, situation reports, state policies and laws, and interviews we will gather data that provides a clear picture of how the state responded.

Incident Information Sharing: Incident information sharing is vital when dealing with any infectious disease or pandemic. Our team will evaluate the successes and challenges of information sharing platforms, resources, and methodology leveraged during the event and identify lessons learned and best practices.

Incident Coordination: Tidal Basin will look to uncover how the SEOC worked with its stakeholders and partners and how effectively incident coordination with the SEOC took place.

The team will also identify opportunities for future coordination and planning efforts between the SEOC, its’ partners, and stakeholders.

Cultural Competency: Our team will explore ways in which the state addressed high risk populations

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during the COVID-19 response as well as other incidents that occurred during this time. Our team will highlight examples of actions taken by the state to ensure that equity was placed at the center of response efforts.

Methodology

The Tidal Basin team’s evaluation methodology ensures lessons observed become lessons learned. Too often, real-world event evaluation efforts result in identifying the symptoms of a situation or response element; but we have trained our teams to dig deep, getting beyond the surface challenges and diagraming the real issues and causes. We look at the inter-relationships and inter-dependencies to determine whether an issue has a behavioral or structural solution.

The purpose of the AAR/IP is to give management and the team closest to an event, process, or activity the best opportunity to sustain successes and introduce necessary improvements and changes. It is important to enlist key leadership support early and keep participants interested, involved, and informed throughout the AAR/IP process. This leadership presence and engagement signals that there is an organizational champion who supports the AAR process and understands its contributions to increased learning, knowledge-sharing, sustainability of success, and change.

We understand that all areas of state government, as well as public-private partnerships and federal agencies that worked with the State of Michigan in response to the COVID-19 event will be involved in this project. Throughout the process our team will support analysis of several core capabilities in each state department and/or office which will include strengths and areas for improvement for each core capability that is reviewed. The period of review will be from January 1, 2020, through July 31, 2021.

The AAR/IP will assess the following:

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What? (Status) - What was expected to happen?

So What? (Impact) - What actually occurred during the COVID-19 response? What went well, and why?

Now What? (Actions) - What can be improved, and how? What capabilities do we need to enhance, improve, or fix? How should we be organized to better serve stakeholders?

What is the Gap? (Limiting Factors) – What are the gaps and how are we going to close them between what we expected to happen, what actually happened, and what can be improved? What improvement actions can be made to close the gaps identified? What’s the plan?

Who and When? (ETA to Green) – Who is responsible, and when should implementation of the improvement plan tasks be complete?

Ultimately, we will work with the EMHSD and MDHHS project sponsors to craft questions they would like asked, while providing objective expertise and a third-party perspective to the process. To ensure a thorough, impactful, and comprehensive AAR/IP, we will employ a three-phase approach to develop the AAR/IP. The graphic below depicts the three (3) phases that will be performed during the project.

Upon completion of the AAR/IP our team will work with the State of Michigan for Task 4, Improvement Plan Tracking, to develop a tracking method of all improvement plan items.

Task 1 Project Coordination During Task 1, Project Coordination, Tidal Basin will work with the project team to launch the project, from the planning team, and conduct the project kickoff meeting. We will also develop and finalize the PMP to ensure we capture relevant objectives, deliverables, deadlines, and reporting guidelines in one location for our team to follow. During this phase we will compile the strategic observations related to the SEOC and partner actions during the COVID-19 response to include internal response and coordination, support to staff, engagement with stakeholders and partners, and state-wide interaction.

Task 1.1 Project Kickoff Meeting Within one (1) to two (2) weeks of contract signing, the Tidal Basin team will conduct a one to two-hour Kickoff Meeting with EMHSD and MDHHS Project Sponsors, state staff (including a State Emergency Management Coordinator from each State Agency), and the Tidal Basin team (hereby known as the project team). This meeting can either be in person or may be a virtual meeting if physical distancing requirements are in place. During the kickoff meeting we will:

Refine the PMP and finalize the schedule/timeline Clarify and confirm the project scope and areas of focus Define deliverables and assumptions

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Agree on roles and responsibilities Discuss communication protocols and preferences Explain data gathering protocols as well as information needed for the AAR/IP Discuss potential risks associated with the project Determine how to socialize the AAR/IP and to whom

Based on agreements reached during the meeting, we will finalize the PMP within five (5) days of the Kickoff Meeting that documents agreements, approaches, and schedules. The final PMP will then serve as the charter for moving forward on the project.

Task 1.2 Project Management and Administration Effective project management includes active management, collaboration, and communication during the project. We do this through multiple means and methods. The kickoff meeting gets the project team in the same room, or virtual room, to discuss the project and get our plan in place. The PMP will document that information while our bi-weekly coordination calls will ensure the Project Sponsors have a thorough understanding of what has been accomplished and what areas need addressing.

Ms. Burnett as the Project Manager (PM) will ensure, at a minimum:

Communication with the Project Sponsors and designees Active reporting Management of resources to ensure adherence to the schedule and budget Supervision of personnel assigned to the project On-time submission of all required deliverables

Ms. Burnett or designee will also conduct meetings (bi-weekly meetings described in our “Effective Project Management Approach” to ensure alignment throughout the project. We will establish project team roles and responsibilities as outlined in our “True Collaborative Approach.” These processes are illustrated in the graphics on the following pages. Further project management areas for consideration include:

Schedule/Timeline: A schedule/timeline of the project will be included in the PMP and agreed to at the kickoff meeting (or if any edits are required, will be resubmitted for final approval).

Other or Ad Hoc In Person Meetings/Virtual Conference Calls: Our staff is available for same-day phone calls/virtual meetings. We can meet in person with 72-96 hours’ notice if not already scheduled to be on-site, depending on current COVID-19 restrictions and/or requirements for in-person gatherings.

Issue Management: All staff are trained to report issues to the PM. Initial issue resolution is conducted by the PM. If the issue cannot initially be resolved, the PM will coordinate with the Project Executive, as needed, to apply resources to resolve the issue or address the need. We believe that open and honest communication is critical so that we can best support development of the deliverables. Should the need arise, Tidal Basin’s executive leadership can work directly with the Project Sponsors or other leadership to resolve issues or unmet needs.

Deliverables: Copies of all deliverables are the property of the State of Michigan and will be submitted to the Project Sponsors or specific representative throughout the period of performance in electronic format. The file name will indicate either “DRAFT” or “FINAL” of the deliverable.

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Products will be provided in editable format to include Word, Power Point, Excel, or other appropriate formats.

Project Sponsor/ Planning Team Responsibilities. The Project Sponsors will serve as the primary points of contact for Tidal Basin. The Sponsors will also coordinate activities with Tidal Basin and any partners involved in or affected by the project. In addition, we recommend a Planning Team to provide depth and assistance with the following responsibilities.

Project Meetings. Attend project meetings and provide information and input to assist with plan development during the meetings.

Partner Coordination. Aids with communication and coordination with state agencies and offices, outside organizations and agencies, including points of contact, and identification of organization’s roles, responsibilities, and resources available to support project activities.

State Expertise and Guidance. Provide guidance/input about current processes and procedures, state specific information, writing style, formatting, or other specific preferences.

At Tidal Basin, we believe our clients are partners in the development of their project, with unique knowledge and experience critical to ensuring the success of the project. We provide the technical approach, subject matter expertise, recommendations, and staff to perform the work. However, we find that when our clients are actively engaged with us to review materials in a timely manner, provide knowledge and input, and ensure engagement by other stakeholders, the project is a success.

Deliverables for Task 1 (estimated start date October 4, 2021)

› Kickoff Meeting - Within one (1) to two (2) weeks from contract signing › Kickoff Meeting notes - Within five (5) business days after Kickoff Meeting › Project Management Plan

Draft PMP – Draft provided at Kickoff Meeting Final PMP – Within five (5) business days after Kickoff meeting

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Task 2 Data Collection and Research During Task 2, Data Collection and Research, we will gather and analyze data, develop, and deploy a survey tool, and interview key stakeholders to gather their observations, decision points, actions taken, perceptions, expectations, and timeline of actions. Interviews will likely be conducted virtually; however, we can accommodate in-person meetings if desired and if no risk exists to our team or the participants.

Both the interviews and the survey will be concurrent tasks. Potential participants may include:

COVID-19 SEOC team › At minimum this will include representatives from the 26 agencies/offices represented in the

SEOC

Governor’s staff Non-Profits/Non-Governmental Organizations Community groups, advocates, and associations as appropriate Other representatives as determined by EMHSD

Task 2.1 Gather Data During the Kickoff Meeting, we will also present the purpose and process for the AAR and request documents to analyze and review.

Task 2.1.1 Document and Plan Review

Following the kickoff meeting our team will begin gathering existing policies, plans, procedures, and data to inform the AAR/IP. The following list is a representative sample of the general documentation that will be requested. This list is not exhaustive and will be modified after the results of the initial Kickoff Meeting.

Michigan Emergency Management Plan, Pandemic Annex, continuity of operations and government plans, MDHHS COVID-19 Vaccination Plan, MDHHS Pandemic Plan, and any other relevant plans used during the response AAR/IPs from earlier on in the response or any current COVID-19 AARs that are available or started from different state agencies COVID-19-specific information or guidance issued Standard operating procedures, executive orders, and/or laws as appropriate Incident documentation, such as situation reports Internal and external communications Regulatory requirements Public Health policies and procedures related to PPE, testing and surveillance, and isolation/quarantine Documents already gathered during the current Pandemic Response and Recovery Planning Update project

Task 2.1.2 Conduct surveys, interviews, and group feedback sessions with state departments and partners ASU, led by Drs. Melanie Gall and Elisa Bienenstock, will design the AAR survey instruments, assessments, and analyses consistent with the American Evaluation Association (AEA) standards. Their

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team has the experience to properly interpret and organize collected data, remove data that isn’t useful, organize it into logical groupings, and connect data points to find patterns, insights, and useful information that might hint at future tendencies. Although surveys and interviews will follow a standard format, there will be room for deviation where appropriate. Interviews and feedback sessions will include the following topics, as applicable, to be further analyzed during Task 2.2:

Decision making and command and control › Emergency powers and authorities › Leadership and policy making Situational awareness and reporting Partner Coordination › Coordination between SEOC and state agencies and offices › Coordination between the SEOC and local EOCs and/or municipalities Alert, notifications, and warning Emergency declarations and public health orders (impacts) Resource coordination, supply chain, and commodity acquisition efforts Recovery and Disaster Cost Recovery › Disaster cost recovery processes for Public Assistance and Insurance › Coronavirus Aid, Relief, and Economic Security (CARES) Act and American Rescue Plan Act

(ARPA) funding, processes, and efforts Identification and funding of mitigation measures State-wide continuity of operations/continuity of government › Closure and management of critical infrastructure (e.g., schools, parks, etc.)

› Equipment readiness and availability Remote work › Ability to virtually staff the SEOC and other facilities Cultural competencies for vulnerable populations › Impacts, planning, messaging, or specific support to the community, including DAFN Impacts to COVID-19 response operations by other concurrent incidents

Survey Tool

Our team will first develop and deploy surveys to obtain feedback from a broad perspective. We will then use input from the surveys to guide the interviews and focus group sessions.

The online survey, including asking short, defined questions, will also allow respondents to write narratives that can be included in the AAR as appropriate. The online survey instrument will include qualifying questions to allow for survey participants to skip certain questions and get a survey tool that is customized to their role in the planning of, preparing for, responding to, and future recovery of the event. The tool will also be categorized into topical areas and core capabilities (utilizing FEMA’s National Preparedness Goal and the Centers for Disease Control and Prevention’s Public Health Emergency Preparedness and Response Capabilities) to better organize for inclusion in the AAR/IP.

The survey tool will solicit perceived issues associated with the response as well as collect recommendations for future improvement.

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Interviews Given the number of potential participants, we recommend 30 to 45-minute interviews to gather as much information and material as possible. If necessary, interviews can be adjusted to meet staff scheduling needs. When practical we will ask to combine appropriate staff from state agencies and offices, state partners, leadership levels for high level perspectives, or keep disciplines/offices/agencies together as best as possible. Interview questions will be developed with and approved by Project Sponsors.

Focus Groups To gain further input and validate or verify data from the surveys and interviews, Tidal Basin will facilitate group feedback sessions/focus groups (typically of multiple staffing levels, from multiple teams, multiple disciplines, and multiple agencies) to further extrapolate necessary data to inform the AAR/IP. Tidal Basin’s expert facilitators possess the strong interpersonal skills and experience to drive objectives and generate results. They understand that facilitation is a combination of art and science, recognizing the pitfalls that can easily sideline a group; for example, using a ‘parking lot’ to overcome ‘rabbit holes’ and ‘soap boxes,’ serves best to keep participants on track.

Our approach begins with intense preparation prior to meetings. We anticipate the issues that may arise and have tools and mechanisms prepared to solve them. The facilitators prepare concrete objectives and expectations for the meetings to keep the participants focused. These are given to the group prior to the feedback sessions so they can prepare and speak concisely on the topics at hand. During the Kickoff Meeting we will determine how many sessions may be needed and which stakeholders to include. We anticipate conducting these sessions over several days. The group feedback sessions will build upon the information gathered in interviews and surveys and be a final opportunity for input by stakeholders.

We will start the discussion with a big-picture question, such as “Looking broadly at the COVID-19 event, how would you describe it, in one sentence?” The facilitator will then ask the participants to talk, in complete detail, about what was intended or envisioned – meaning did we respond how we thought we would? Questions may include things such as what was the purpose and objectives once activated?

Who was involved?