180000000558.pdf

STATE OF MICHIGAN PROCUREMENT

Department Technology, Management and Budget Central Procurement Services 320 S Walnut Street Lansing, MI 48933 P.O. Box 30026, Lansing, MI 48909

CONTRACT CHANGE NOTICE

Change Notice Number 6 to

Contract Number MA180000000558

C O

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AC

TO

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ADVANCED TECHNOLOGIES GROUP,

LLC

1601 48th Street, Suite 200

West Des Moines IA 50266

Atul Gupta

515-221-0095 atulg@a-t-g.com

CV0053510

ST

AT

E

Pr og ra m

M an ag er

Various Various

C on tr ac t Ad m in is tr at or Robin Lampert DTMB

(517) 582-2746

LampertR1@michigan.gov

CONTRACT SUMMARY

Corrections Offender Management System

INITIAL EFFECTIVE DATE

June 20, 2018

INITIAL EXPIRATION DATE

June 19, 2028

INITIAL AVAILABLE OPTIONS

10 - 1 Year

EXPIRATION DATE BEFORE

June 19, 2028

PAYMENT TERMS

Net 45

DELIVERY TIMEFRAME

N/A

ALTERNATE PAYMENT OPTIONS

P-Card Direct Voucher (PRC) Other

EXTENDED PURCHASING

Yes No

MINIMUM DELIVERY REQUIREMENTS

N/A

DESCRIPTION OF CHANGE NOTICE

OPTION LENGTH OF OPTION EXTENSION LENGTH OF EXTENSION

REVISED EXP. DATE

CURRENT VALUE

$41,246,116.53

VALUE OF CHANGE NOTICE

$0.00

ESTIMATED AGGREGATE CONTRACT VALUE

$41,246,116.53

DESCRIPTION

Please note the Program Manager or Contract Administrator may have changed, and are reflected on this Change Notice.

Effective March 25, 2026, 5,000 hours are added to the contract for updates to Employee Applications Modernization Project (EAMP) as documented in change orders approved through the Change Control Process.

All other terms, conditions, specifications and pricing remain the same. Per contractor and agency agreement, and DTMB Central Procurement Services approval.

CHANGE NOTICE NO. 6 TO CONTRACT NO. MA180000000558

Program Managers for

Multi-Agency and Statewide Contracts

AGENCY NAME PHONE EMAIL

MDOC Kevin Burtovoy 517-648-0337 BurtovoyK@michigan.gov

DTMB Craig Weaver 517-243-7826 WeaverC1@michigan.gov

320 S Walnut Street Lansing, MI 48933 P.O. Box 30026, Lansing, MI 48909

STATE OF MICHIGAN PROCUREMENT

Department Technology, Management and Budget Central Procurement Services

CONTRACT CHANGE NOTICE

CONTRACT SUMMARY

Corrections Offender Management System

INITIAL EFFECTIVE DATE INITIAL EXPIRATION DATE INITIAL AVAILABLE OPTIONS EXPIRATION DATE

BEFORE

June 20, 2018 June 19, 2028 10 - 1 Year June 19, 2028

PAYMENT TERMS DELIVERY TIMEFRAME

ALTERNATE PAYMENT OPTIONS EXTENDED PURCHASING

MINIMUM DELIVERY REQUIREMENTS

N/A

P-Card Direct Voucher (PRC) Other Yes No

1601 48th Street, Suite 200

West Des Moines IA 50266

Atul Gupta

515-221-0095 atulg@a-t-g.com

CV0053510

ADVANCED TECHNOLOGIES

GROUP, LLC

C O

N

TR

A C

TO

R

Robin Lampert

517-582-2746

DTMB

Various Various

LampertR1@michigan.gov

C on tr ac t A dm in is tr at or

Pr og ra m

M an ag er

ST

A

TE

N/ANet 45

Change Notice Number 5

Contract Number MA180000000558 to

DESCRIPTION OF CHANGE NOTICE

OPTION EXTENSIONLENGTH OF OPTION LENGTH OF EXTENSION REVISED EXP. DATE

CURRENT VALUE VALUE OF CHANGE NOTICE ESTIMATED AGGREGATE CONTRACT VALUE

0 Years

$41,146,831.25 $99,285.28 $41,246,116.53

DESCRIPTION

Please note the Program Manager or Contract Administrator may have changed, and are reflected on this Change Notice.

Effective January 9, 2026, the following amendments are incorporated into this Contract per attached Statement of Work. And this Contract is increased by $99,285.28 for MDOC use.

All other terms, conditions, specifications and pricing remain the same. Per contractor and agency agreement, and DTMB Central Procurement Services approval.

AGENCY NAME PHONE EMAIL

DTMB Craig Weaver WeaverC1@michigan.gov

Program Managers for

Multi-Agency and Statewide Contracts

CHANGE NOTICE NO. 5 TO CONTRACT NO. MA180000000558

Michigan.gov/MiProcurement

CN 5 – 180000000558 Version 2021-1 1 of 9

STATEMENT OF WORK -

IT CHANGE NOTICE

Project Title:

Staff Applications for COMS Platform (Phase 2)

Period of Coverage:

1/1/2026-5/1/2026

Requesting Department:

Corrections

Date:

11/26/2025

Agency Program Manager:

Kevin Burtovoy

Phone:

517-648-0337

DTMB Program Manager:

Craig Weaver

Phone:

517-243-7826

BACKGROUND:

The four items detailed below are new requirements related to the original replacement of Michigan Department of Corrections (MDOC) legacy employee management applications on antiquated platforms. These applications are no longer on the State of Michigan (SOM) Technology Roadmap. This is the completion step to replace MDOC's legacy Sybase and PowerBuilder platforms.

This change notice will add additional functionality to the existing contract between the State and the Contractor. Contract #: MA180000000558.

Application Rationalization: Consolidating multiple legacy applications into a single, existing, Contractor supported application will reduce the ever-increasing operational costs for maintenance and support staff with rare skills while allowing new business needs to be met in a timelier manner. The additional requirements detailed above will further enhance the functionality of the new application.

Citizen Centric Government: MDOC’s employees and supervised offenders are citizens too. These employee management functions support MDOC’s ability manage employee data system security access, employee computer asset management, alleged employee misbehavior investigations as well as resulting disciplinary actions and litigation tracking. New applications that streamline and facilitate these functions will lead to lower administrative costs and could potentially result in more employee satisfaction and engagement as well as lower turnover through cleaner, more transparent processes. The additional requirements detailed above will further enhance the functionality of the new application.

PROJECT OBJECTIVE:

The objective of this project is to transition 6 (Six) MDOC legacy Staff Applications from MDOC legacy platforms to the Contractor Corrections Offender Management System (COMS) Platform.

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SCOPE OF WORK:

The additional functionality listed above will be added to the existing work contemplated by the addition of Change Notice #4 to the Contract.

That change notice includes the development of staff applications that can be utilized on the existing COMS platform managed by the Contractor for MDOC. Scope of work includes but is not limited to:

• All development and gap analysis of 6 Staff Applications to be used on the COMS platform by MDOC staff and identified users.

• The 6 Staff Applications will be hosted in the current COMS environment. Similar to other applications on the COMS platform, the 6 new Staff Applications will be accessible only from State of Michigan (SOM), authentication managed by MiLogin, access control by COMS Security (COMSSec), data backup and protection governed by current COMS rules.

• No data from these systems will be in the “ad hoc database”.

• Current applications with structured data, with the exception of Facility Entrance Clearence Tracking (FECT), will be migrated to corresponding fields in the new developed app. Contractor will migrate data into new applications’ database, after MDOC reviews and updates data from current systems.

• Contractor will provide training sessions for each application release to User Acceptance Testing (UAT). Contractor will also provide train-the-trainer sessions for each application release.

• Post deployment maintenance and support of these six staff applications.

• Future enhancements related to these 6 applications will be eligible to utilize the existing accrued development hours “bucket of hours” as the Agency Program Manager approves. Refer to Schedule A - Statement of Work (SOW), section C. of master Contract.

The additional functionality described above will add new requirements to the work described in Change Notice #4.

There are four (4) modifications contained in this change notice.

1. Person Tracking Feed to Firearms Tracking (FATS) – Spreadsheet attached with fields needed in the first tab.

a. This additional functionality will create web service endpoints in the current COMSSec application to allow for the FATS and UltraTime systems to retrieve employee and location data from COMS in real time.

b. Contractor charge for this change is: 71 hours @ $288.62 for a total cost of $20,492.02 to be paid after completion of work and Acceptance from the Agency & DTMB Program Managers.

c. Requirements:

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i. Create a new web service with the following endpoints. Two new endpoints for FATS. Both secured via TLS (https) and same basic username/password

1. Employee Information

a. Request Object (JSON)

i. Client Username

ii. Client Password

b. Response Object (JSON)

i. Person Identification Number

ii. Last Name

iii. First Name

iv. Middle Initial

v. Suffix

vi. Work Title Identification Number

vii. HRMN Employee Number

viii. Position

ix. Employee Status Identification Number

x. Default Location Identification Number

xi. Supervisor Identification Number

xii. Location Name

xiii. Birth Date

xiv. Gender Identification Number

2. Region Location Information

a. Request Object (JSON)

i. Client Username

ii. Client Password

b. Response Object (JSON)

i. Region Name

ii. Location Code

iii. FOA Territory Identification Number

iv. FCA Territory Identification Number

v. Region Group Number

ii. One new endpoint for UltraTime. Secured via TLS (https) and basic username/password.

a. Request Object (JSON)

i. Client Username

ii. Client Password

b. Response Object (JSON)

i. HRMN Employee Number

ii. Position Name

iii. First Name

iv. Last Name

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v. Middle Initial

vi. Email Address

vii. Business Phone Number

viii. Birth Date

ix. Hire Date

x. Termination Date

xi. Location Code FATS and UltraTime will have real-time access to employee and location information.

2. Person Tracking – TB Reporting

a. Add totals, fill in classification column, and make minor report header changes to the TB Status Report.

b. Contractor charge for this change is: 18 hours @ $288.62 for a total cost of $5,195.16 to be paid after completion of work and Acceptance from the Agency & DTMB Program Managers.

c. Requirements:

i. Update TB Status Report as follows:

1. Fill the Classification column with the person’s position as defined by their role.

2. Remove the words “COMSec” and “Sensitive But Unclassified” from the report header.

3. Add Location and Sorted By to the report header.

4. Add a report footer to display the total number of these statuses:

a. Refusal – Medical Reason

b. Refusal – Religious Reason

c. Refusal – Refused Voluntary Testing

d. Deferral – Pregnancy

e. Deferral – Employee going to own physician

f. Deferral – Influenza vaccine within the past 2 weeks

g. Deferral – Vacation

h. Exempt – History of TB

i. Deferral – Extended Leave

j. Exempt – Previously test positive

k. Exempt – Know hypersensitivity to test solution

l. Complete – Tested by own physician

m. Complete - Tested by MDOC

n. Follow-up – Need Documentation permitting return to work

o. Follow-up – Need Documentation that

Treatment/Prophylaxis if complete

p. Follow-up – Treatment Complete

q. Follow-up – No Treatment Required

r. Not Required

CN 5 – 180000000558 Version 2021-1 5 of 9

5. In the report footer, also include totals for the number Complete, Not Complete, and Total Employees

The TB Status report will have values filled in the Classification column and status totals at the bottom of the report.

3. Employee Transfer Request (ETR)

a. Add an Employee Transfer Request screen and report to the Person Tracking section of the COMSSec Application.

b. Contractor charge for this change is: 225 hours @ $288.62 for a total cost of $64,939.50 to be paid after completion of work and Acceptance from the Agency & DTMB Program Managers.

c. Requirements:

i. Create new database tables to capture the following information about each transfer request:

1. Person ID

2. Date Request Entered

3. Last Transfer Date

4. Disciplinary Status (Y/N)

5. Transfer Effective Date (allow nulls – HR enters the date when the transfer is accepted)

6. Date Denied (allow nulls)

7. Choice/Worksite (select one or more desired work locations)

a. Date Offered (allow nulls – tied to a Choice/Worksite)

b. Employee Response (accepted or rejected)

c. Employee Response Date ( allow nulls – tied to a

Choice/Worksite)

8. Status

ii. Create a screen under the Person Tracking section to enter the above information

iii. Implement the following business rules for the Employee Transfer Request Screen:

1. Only allow Person’s with active Employee roles to have an ETR.

2. Warn the user when entering an ETR of the Employee that has a Last

Transfer Date within the last 12 months

3. ETRs are only allowed to be entered from Nov. 1 through Nov. 30 and from May 1 through May 31.

4. November requests must have a Transfer Effective Date between

January 1 and June 30.

5. May requests must have a Transfer Effective Date between July 1 and December 31.

6. Only one Choice/Worksite is allowed to have a Date Offered

iv. Create an Employee Transfer Request List Report

CN 5 – 180000000558 Version 2021-1 6 of 9

1. The report will show a list of all Employee Transfer Requests matching the criteria. The list will show the employees requesting a transfer to the selected facility.

2. Criteria:

a. Date Range (default to the current month)

b. Location (not required)

c. Status (not required)

3. Columns:

a. Person No.

b. HRMN ID

c. Employee Name

d. Position

e. ETR Effective Date

f. Seniority Hours

g. Current Location

4. Sort By Options

a. Employee Name

b. HRMN ID

Note: The report will be generated to a PDF or Exported to an Excel document

MDOC HR Staff will be able to track Employee Transfer Requests

4. Administrative Tracking System (ATS) – Attaching the new AIM requirements for the new Discriminatory Harassment and PREA Units that have been recently created.

a. Modify the AIM screens/functions of the Administrative Tracking System for additional Discriminatory Harassment and PREA Units that have been recently created within MDOC.

b. Contractor charge for this change is 30 hours @ $288.62 for a total cost of $8,658.60 to be paid after completion of work and Acceptance from the Agency & DTMB Program Managers.

c. Requirements:

i. PREA case flag – add functionality to limit which users are allowed to view/edit a case that has been marked as PREA.

ii. Add the following values to the case assignment options in the Assignment Types dropdown list and modify code accordingly to interact with these values.

1. PREA Investigation

2. Discriminatory Harassment Investigation

CN 5 – 180000000558 Version 2021-1 7 of 9

iii. Add the following values to Investigative Findings Position Type dropdown list and modify the code accordingly to interact with these values. These positions also need to be able to enter case notes.

1. DH/PHEA Investigation Administrator

2. DH Investigation Manager

3. PREA Investigation Manager

iv. When cases appear in a list, they need to be easily identifiable when they have a specific designation. The below types of cases need to be displayed in the designated color. In addition to utilizing the color, 3 new columns will be added to the grid to also identify those cases that have these specific designations. This will allow the grid to be sorted by those columns for quick case identification.

1. PREA – if only going to PREA Unit staff (display in purple)

2. DH – (display in green)

3. Stop Order – (display in red)

Agency staff will be able to utilize additional DH and PREA functionalities.

Total Not to Exceed Amount for modifications 1 – 4 is: $99,285.28

TASKS:

Technical support is required to assist with the following tasks:

• User Acceptance Testing (UAT) processes

• Integration with MiLogin (if applicable)

• Ensuring adherence to the States Policies, Standards, and Procedures (PSPs).

DELIVERABLES:

Deliverables will not be considered complete until the Agency & DTMB Program Managers has formally accepted them. Deliverables for this project include:

1. Person Tracking Feed to Firearms Tracking (FATS). This additional functionality will create web service endpoints in the current COMSSec application to allow for the FATS and UltraTime systems to retrieve employee and location data from COMS in real time.

2. Person Tracking – TB Reporting. Add totals, fill in classification column, and make minor report header changes to the TB Status Report.

3. Employee Transfer Request (ETR). Add an Employee Transfer Request screen and report to the Person Tracking section of the COMSSec Application.

4. Administrative Tracking System (ATS). Modify the AIM screens/functions of the Administrative Tracking System for additional Discriminatory Harassment and PREA Units that have been recently created within MDOC.

CN 5 – 180000000558 Version 2021-1 8 of 9

ACCEPTANCE CRITERIA:

See section 1.501 of the original contract.

PROJECT CONTROL AND REPORTS:

A bi-weekly progress report must be submitted to the Agency and DTMB Program Managers throughout the life of this project. This report may be submitted with the billing invoice. Each bi-weekly progress report must contain the following:

1. Hours: Indicate the number of hours expended during the past two weeks, and the cumulative total to date for the project. Also state whether the remaining hours are sufficient to complete the project.

2. Accomplishments: Indicate what was worked on and what was completed during the current reporting period.

3. Funds: Indicate the amount of funds expended during the current reporting period, and the cumulative total to date for the project.

SPECIFIC DEPARTMENT STANDARDS:

Agency standards, if any, in addition to DTMB standards.

PAYMENT SCHEDULE:

The payments related to this additional work will occur as part of the overall payment made for the related application according to the process outlined in Change Notice #4.

Namely, payment will be made once each of the described requirements above are met and delivered to User Acceptance Testing (UAT), and approved by the Agency and DTMB Program Managers. DTMB will pay Contractor upon receipt of properly completed invoice(s) which will be submitted to the billing address on the State issued delivery order not more often than monthly.

DTMB Accounts Payable area will coordinate obtaining Agency and DTMB Program Manager approvals. All invoices must reflect actual work completed by payment date and must be approved by the Agency and DTMB Program Manager prior to payment. The invoices will describe and document to the State’s satisfaction a description of the work performed, the progress of the project, and fees. When expenses are invoiced, receipts will need to be provided along with a detailed breakdown of each type of expense.

Payment shall be considered timely if made by DTMB within forty-five (45) days after receipt of properly completed invoices.

EXPENSES:

The State will NOT pay for any travel expenses, including hotel, mileage, meals, parking, etc.

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PROJECT CONTACTS:

The designated Agency Program Manager is:

Name: Kevin Burtovoy Department: MDOC Area: ADSS Building/Floor: Grand View Plaza, 2nd floor.

Address: 206 E. Michigan Ave.

City/State/Zip: Lansing MI 48933 Phone Number: 517-648-0337 Email Address: burtovoyk@michigan.gov

The designated DTMB Program Manager is:

Name: Craig Weaver Department: DTMB Area: Agency Services Building/Floor: St Joe Office Building Address: 3111 W. St. Joseph St.

City/State/Zip: Lansing MI 48917 Phone Number:517-243-7826 Email Address: weaverc1@michigan.gov

LOCATION OF WHERE THE WORK IS TO BE PERFORMED:

All work to be completed by Contractor staff shall be completed at Contractor owned or leased buildings.

• 1601 48th Street, Suite 200, West Des Moines, IA 50266

EXPECTED CONTRACTOR WORK HOURS AND CONDITIONS:

Work hours are not to exceed eight (8) hours a day, forty (40) hours a week. Normal working hours of 8:00 am to 5:00 pm are to be observed unless otherwise agreed to in writing.

No overtime will be permitted.

This change notice is added as part of Contract number 180000000558. This change notice, statement of work, and the terms and conditions of Contract Number 180000000558 constitute the entire agreement between the State and the Contractor.

STATE OF MICHIGAN

ENTERPRISE PROCUREMENT

Department of Technology, Management, and Budget 320 S. Walnut Street 2nd Floor Lansing, MI 48933

P.O. BOX 30026 LANSING, MICHIGAN 48909

CONTRACT CHANGE NOTICE

CONTRACT SUMMARY

Corrections Offender Management System

INITIAL EFFECTIVE DATE INITIAL EXPIRATION DATE INITIAL AVAILABLE OPTIONS EXPIRATION DATE

BEFORE

June 20, 2018 June 19, 2028 10 - 12 Months June 19, 2028

PAYMENT TERMS DELIVERY TIMEFRAME

ALTERNATE PAYMENT OPTIONS EXTENDED PURCHASING

MINIMUM DELIVERY REQUIREMENTS

N/A

P-Card Direct Voucher (PRC) Other Yes No

1601 48th Street, Suite 200

West Des Moines IA 50266

Atul Gupta

515-221-0095 atulg@a-t-g.com

CV0053510

ADVANCED TECHNOLOGIES

GROUP, LLC

C O

N

TR

A C

TO

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Patrick Russell

(517) 648-7767

DTMB

Various Various russellp2@michigan.gov

C ontract

A dm inistrator Program M anagerSTA

TE

N/ANet 45

Change Notice Number 4

Contract Number MA180000000558 to

DESCRIPTION OF CHANGE NOTICE

OPTION EXTENSIONLENGTH OF OPTION LENGTH OF EXTENSION REVISED EXP. DATE

CURRENT VALUE VALUE OF CHANGE NOTICE ESTIMATED AGGREGATE CONTRACT VALUE

$37,814,723.80 $3,332,107.45 $41,146,831.25

DESCRIPTION

Effective 03/25/2025, the parties hereby agree to the attached Statement of Work to transition (6) Michigan Department of Corrections (MDOC) legacy Staff Applications from MDOC legacy platforms to Advance Technology Group’s (ATG) Corrections Offender Management System (COMS) Platform. The total cost of this project is $3,332,107.45.

All other terms, conditions, specifications, and pricing remain the same. Per contractor and agency agreement, DTMB Central Procurement Services approval, and State Administrative Board approval on 03/25/2025.

AGENCY NAME PHONE EMAIL

DTMB David Enslin 517-930-6332 enslind@michigan.gov

Program Managers for

Multi-Agency and Statewide Contracts

CHANGE NOTICE NO. 4 TO CONTRACT NO. MA180000000558

Version 2021-1 1 of 133

STATEMENT OF WORK -

IT CHANGE NOTICE

Project Title:

Staff Applications for COMS Platform

Period of Coverage:

4/1/25-5/1/2026

Requesting Department:

MDOC

Date:

2/18/2025

Agency Program Manager:

Kevin Burtovoy

Phone:

517-648-0337

DTMB Program Manager:

David Enslin

Phone:

517-930-6332

Brief description of services to be provided:

BACKGROUND:

Technology Modernization: Replace six (6) Michigan Department of Corrections (MDOC) legacy employee management applications on antiquated platforms. These applications are no longer on the State of Michigan (SOM) Technology Roadmap. This is the completion step to replace MDOC's legacy Sybase and PowerBuilder platforms.

Application Rationalization: Consolidating multiple legacy applications into a single, existing, vendor supported commercial off the shelf (COTS) or Software as a Service (SaaS) application will reduce the ever-increasing operational costs for maintenance and support staff with rare skills while allowing new business needs to be met in a timelier manner.

Citizen Centric Government: MDOC’s employees and supervised offenders are citizens too. These employee management functions support MDOC’s ability manage employee data system security access, employee computer asset management, alleged employee misbehavior investigations as well as resulting disciplinary actions and litigation tracking. New applications that streamline and facilitate these functions will lead to lower administrative costs and could potentially result in more employee satisfaction and engagement as well as lower turnover through cleaner, more transparent processes.

Cybersecurity: Legacy applications do not allow use of modern security techniques and controls. Antiquated platforms have limited audit capabilities and are inflexible due to thick client nature.

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PROJECT OBJECTIVE:

The objective of this project is to transition 6 (Six) MDOC legacy Staff Applications from MDOC legacy platforms to Advance Technology Group’s (ATG) Corrections Offender Management System (COMS) Platform.

SCOPE OF WORK:

Develop Staff Applications that can be utilized on the existing COMS platform managed by ATG for MDOC. Scope of work includes but is not limited to:

• All development and gap analysis of 6 Staff Applications to be used on the COMS platform by MDOC staff and identified users.

• The 6 Staff Applications will be hosted in the current COMS environment.

Similar to other applications on the COMS platform, the 6 new Staff Applications will be accessible only from State of Michigan (SOM), authentication managed by MiLogin, access control by COMS Security (COMSSec), data backup and protection governed by current COMS rules.

• No data from these systems will be in the “ad hoc database”.

• Current applications with structured data, with the exception of Facility Entrance Clearence Tracking (FECT), will be migrated to corresponding fields in the new developed app. Contractor will migrate data into new applications’ database, after MDOC reviews and updates data from current systems.

• Contractor will provide training sessions for each application release to User Acceptance Testing (UAT). Contractor will also provide train-the-trainer sessions for each application release.

• Post deployment maintenance and support of these six staff applications.

• Future enhancements related to these 6 applications will be eligible to utilize the existing accrued development hours “bucket of hours” as the Agency Program Manager approves. Refer to Schedule A - Statement of Work (SOW), section C. of master contract.

TASKS:

Technical support is required to assist with the following tasks:

• User Acceptance Testing (UAT) processes.

• Integration with MiLogin (if applicable).

• Interfacing to include but not limited to the following:

o Human Resource Management Network (HRMN) o Other third-party vendors (i.e. Tracy Inc.)

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• Ensuring adherence to the States Policies, Standards, and Procedures (PSPs).

DELIVERABLES:

Deliverables will not be considered complete until the Agency and DTMB Program Managers have formally accepted them. Deliverables for this project include:

A. Employee Discipline Applications

1. Administrative Investigations Management (AIM)

a. The purpose of the AIM system is to have a state-wide database to record allegations of employee misconduct and Prisoner Rape Elimination Act (PREA) category allegations. AIM is intended to assist in efficient tracking of allegations of misconduct and provide consistency in the data entry process.

2. Litigation Tracking System (LTS)

a. LTS is a legal case management system that manages all information relating to cases where the MDOC, its employees, and offenders are involved.

3. Personnel Actions Tracking System (PATS)

a. PATS also referred to as Professional Standards Tracking, monitors and tracks all personnel actions administered in relation to employee discipline, investigation, grievances, and/or arbitration. It is used by both the MDOC and the Michigan Civil Service Commission (MCSC).

B. Outside Workers in Correctional Facility Applications

1. Facility Entrance Clearance Tracking (FECT)

a. Some contractors and employees of MDOC’s vendor companies enter correctional facilities to perform their contractual duties.

FECT is an internal MDOC system that provides functionality to maintain contractor / vendor employee profiles, LEIN and other check results, entrance clearance approval, and history of visits for each contractor / vendor employee.

2. Volunteer Facility Entrance Clearance Tracking (VFECT)

a. Volunteers such as ex-MDOC employees, professors, educators, clergy, and other type of volunteers visit correctional facilities to provide volunteer services. VFECT is an internal MDOC system that provides functionality to maintain volunteer profiles, LEIN and other check results, and history of visits for each volunteer. In addition, VFECT system also allows users to print a volunteer pass for the visit.

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C. Human Resources Application

1. Corrections Human Resources Information System (CHRIS)

a. CHRIS is a centralized employee and related human resource information system for MDOC. The system interfaces with MCSC

– Human Resource Management Network (HRMN) to read employee and location master data. CHRIS stores the feed from HRMN and provides functionality needed to manage the feed. In addition to the HRMN feed received, HR team at DOC updates employee records to add data specific to MDOC. Users create and manage contractor, vendor, and volunteer profiles in the system. CHRIS serves as the source of information to its downstream systems for their employee, contractor, vendor, volunteer, and location master data.

ACCEPTANCE CRITERIA:

See section 1.501 of the contract.

PROJECT CONTROL AND REPORTS:

A bi-weekly progress report must be submitted to the Agency and DTMB Project Managers throughout the life of this project. This report may be submitted with the billing invoice. Each bi-weekly progress report must contain the following:

1. Hours: Indicate the number of hours expended during the past two weeks, and the cumulative total to date for the project. Also state whether the remaining hours are sufficient to complete the project.

2. Accomplishments: Indicate what was worked on and what was completed during the current reporting period.

3. Funds: Indicate the amount of funds expended during the current reporting period, and the cumulative total to date for the project.

PAYMENT SCHEDULE:

Payment will be made once each application is develop and delivered to User Acceptance Testing (UAT), and approved by MDOC and DTMB Program Managers. DTMB will pay CONTRACTOR upon receipt of properly completed invoice(s) which shall be submitted to the billing address on the State issued purchase order not more often than monthly.

DTMB Accounts Payable area will coordinate obtaining Agency and DTMB Project Manager approvals. All invoices should reflect actual work completed by payment date and must be approved by the Agency and DTMB Project Manager prior to payment. The

Version 2021-1 5 of 133 invoices shall describe and document to the State’s satisfaction a description of the work performed, the progress of the project, and fees. When expenses are invoiced, receipts will need to be provided along with a detailed breakdown of each type of expense.

Payment shall be considered timely if made by DTMB within forty-five (45) days after receipt of properly completed invoices.

Milestone Date Invoice Amount CHRIS - Gap Analysis Document Complete and Approved 4/15/2025

CHRIS - UAT 6/15/2025

CHRIS - UAT Walkthrough and MDOC Acceptance 6/16/2025 $ 508,760.15 AIM - Gap Analysis Document Complete and Approved 5/15/2025

AIM - UAT 9/1/2025

AIM - UAT Walkthrough and MDOC Acceptance 9/2/2025 $ 945,471.25 LTS - Gap Analysis Document Complete and Approved 7/16/2025

LTS - UAT 12/1/2025

LTS - UAT Walkthrough and MDOC Acceptance 12/2/2025 $ 634,908.89 PATS - Gap Analysis Document Complete and Approved 10/16/2025

PATS - UAT 3/1/2026

PATS - UAT Walkthrough and MDOC Acceptance 3/2/2026 $ 729,022.12 VFECT - Gap Analysis Document Complete and Approved 5/16/2025

VFECT - UAT 10/1/2025

VFECT - UAT Walkthrough and MDOC Acceptance 10/2/2025 $ 239,282.26 FECT - Gap Analysis Document Complete and Approved 9/15/2025

FECT - UAT 2/1/2026

FECT - UAT Walkthrough and MDOC Acceptance 2/2/2026 $ 274,662.78

Total: $ 3,332,107.45

Maintenance/Support Costs for Staff Applications

Month

COMS

Maint/Support

UAT

Rollout

Maint

EAMP

Maint/Support

1/1/2025 $274,166.67

0.0% $-

2/1/2025 $274,166.67

3/1/2025 $274,166.67

4/1/2025 $274,166.67

5/1/2025 $274,166.67

6/1/2025 $274,166.67

7/1/2025 $274,862.75 CHRIS 2.0% $5,497.26

8/1/2025 $274,862.75

2.0% $5,497.26

Version 2021-1 6 of 133

9/1/2025 $274,862.75

2.0% $5,497.26

10/1/2025 $274,862.75 AIM 5.0% $13,743.14

11/1/2025 $274,862.75 VFECT 5.5% $15,117.45

12/1/2025 $274,862.75

5.5% $15,117.45

1/1/2026 $274,862.75 LTS 6.0% $16,491.77

2/1/2026 $274,862.75

6.0% $16,491.77

3/1/2026 $274,862.75 FECT 7.0% $19,240.39

4/1/2026 $274,862.75 PATS 7.5% $20,614.71

5/1/2026 $274,862.75

7.5% $20,614.71

6/1/2026 $274,862.75

7.5% $20,614.71

7/1/2026 $275,567.50

7.5% $20,667.56

8/1/2026 $275,567.50

9/1/2026 $275,567.50

10/1/2026 $275,567.50

11/1/2026 $275,567.50

12/1/2026 $275,567.50

1/1/2027 $275,567.50

2/1/2027 $275,567.50

3/1/2027 $275,567.50

4/1/2027 $275,567.50

5/1/2027 $275,567.50

6/1/2027 $275,567.50

7/1/2027 $319,166.08

7.5% $23,937.46

8/1/2027 $319,166.08

9/1/2027 $319,166.08

10/1/2027 $319,166.08

11/1/2027 $319,166.08

12/1/2027 $319,166.08

1/1/2028 $319,166.08

2/1/2028 $319,166.08

Version 2021-1 7 of 133

3/1/2028 $319,166.08

4/1/2028 $319,166.08

5/1/2028 $319,166.08

6/1/2028 $319,166.02

7.5% $23,937.45

EXPENSES:

The State will NOT pay for any travel expenses, including hotel, mileage, meals, parking, etc.

PROJECT CONTACTS:

The designated Agency Program Manager is:

Name: Kevin Burtovoy Department: MDOC Area: ADSS Building/Floor: Grand View Plaza, 2nd floor.

Address: 206 E. Michigan Ave.

City/State/Zip: Lansing MI 48933 Phone Number: 517-648-0337 Email Address: burtovoyk@michigan.gov

The designated DTMB Program Manager is:

Name: David Enslin Department: DTMB Area: Agency Services Building/Floor: St Joe Office Building Address: 3111 W. St. Joseph St.

City/State/Zip: Lansing MI 48917 Phone Number:517-930-6332 Email Address: enslind@michigan.gov

AGENCY RESPONSIBILITIES:

A. MDOC is responsible for cleaning and extracting data from current systems.

B. User Acceptance Testing.

Version 2021-1 8 of 133

LOCATION OF WHERE THE WORK IS TO BE PERFORMED:

All work to be completed by Contractor staff shall be completed at Contractor owned or leased buildings.

• 1601 48th Street, Suite 200, West Des Moines, IA 50266

• City of Lansing Michigan.

• MDOC Grand View Plaza, 600 E. Michigan Ave. Lansing MI 48933

• St Joe Office Building, 3111 W. St. Joseph St. Lansing MI 48917

• Constitution Hall, 525 W Allegan St, Lansing, MI 48933

EXPECTED CONTRACTOR WORK HOURS AND CONDITIONS:

No overtime will be permitted.

This delivery order is a release from Contract Number 180000000558. This delivery order, statement of work, and the terms and conditions of Contract Number 180000000558 constitute the entire agreement between the State and the Contractor.

PROJECT PLAN:

Task Name Duration Start Finish Resource Names

EAMP - Post Vendor Selection 318 days? Tue 4/1/25 Fri 5/29/26

CHRIS - Phase 1 - Pass through 141 days? Tue 4/1/25 Tue 10/7/25

PreGap Analysis Preparation 12 days Tue 4/1/25 Wed 4/16/25 ATG-Greg

Gap Analysis 22 days? Thu 4/17/25 Wed 5/14/25

Draft Gap Analysis document sent to MDOC 6 days? Thu 4/17/25 Thu 4/24/25 ATG-Greg

Gap Analysis Document Complete and Approved 0 days Thu 5/15/25 Thu 5/15/25

Pre-UAT Tasks 86 days? Thu 2/20/25 Sun 6/15/25 Includes MDOC Tasks

Data Migration 47 days? Tue 4/15/25 Sat 6/14/25

Data Migration Requirements 22 days Thu 2/20/25 Fri 3/21/25 MDOC Task

Export to Bridge Data Migration to UAT 30 days Mon 3/24/25 Fri 5/2/25 MDOC Task

ATG Migration Data 5 days? Mon 5/5/25 Fri 5/9/25

Version 2021-1 9 of 133

Data Migration Testing 10 days? Mon 5/12/25 Fri 5/23/25

Test plan 16 days Tue 4/15/25 Mon 5/5/25

Test case development 22 days Tue 4/15/25 Mon 5/12/25

ATG development, documentation & testing 44 days? Thu 4/17/25 Fri 6/13/25

Development complete and move to UAT 1 day? Fri 5/2/25 Fri 5/2/25

Dev Change Window (if needed) 14 days Tue 5/27/25 Fri 6/13/25

UAT Release Planning 13 days Sun 6/1/25 Sun 6/15/25

Confirm UAT Release Date with ATG 5 days Mon 6/2/25 Fri 6/6/25

Complete Internal Approval Request 2 days Mon 6/9/25 Tue 6/10/25

Add Notification to Project Calendar 1 day Wed 6/11/25 Wed 6/11/25

Security Updates 6 days Thu 6/12/25 Tue 6/17/25

UAT Release 0 days Sun 6/15/25 Sun 6/15/25

ATG - UAT Walkthrough and Acceptance 0 days Mon 6/16/25 Mon 6/16/25

Business Process Testing Begins 1 day? Mon 6/16/25 Mon 6/16/25

Test Execution 34 days Sun 6/15/25 Wed 7/30/25

Training Planning 13 days Tue 7/15/25 Thu 7/31/25

Complete/Update Training Material 12 days Tue 7/15/25 Wed 7/30/25

ATG Train-the-trainer sessions 1 day Thu 7/31/25 Thu 7/31/25

Training 16 days Mon 8/11/25 Mon 9/1/25

Production Release Planning 13 days Mon 8/4/25 Wed 8/20/25

Confirm production release date with ATG 1 day Mon 8/4/25 Mon 8/4/25

Complete Internal Approval Request 1 day Tue 8/5/25 Tue 8/5/25

Approve Production Release 2 days Wed 8/6/25 Thu 8/7/25

Request RFC 2 days Mon 8/4/25 Tue 8/5/25

Create RFC 2 days Wed 8/6/25 Thu 8/7/25

Obtain LCAB approval 1 day Mon 8/18/25 Mon 8/18/25

Add notification to Project Calendar 1 day Tue 8/19/25 Tue 8/19/25

Version 2021-1 10 of 133

Draft GOVDelivery Message 1 day Wed 8/20/25 Wed 8/20/25

Release Date 0 days Sun 9/7/25 Sun 9/7/25

Security Updates 1 day? Mon 9/8/25 Mon 9/8/25

Post production verification and documentation 14 days Wed 9/9/26 Mon 9/28/26

Verify production release 2 days Wed 9/9/26 Thu 9/10/26

Request closure of RFC 1 day Fri 9/11/26 Fri 9/11/26

Close RFC 5 days Mon 9/14/26 Fri 9/18/26

Update and close tickets 6 days Mon 9/21/26 Mon 9/28/26

AIM 214 days? Tue 4/1/25 Mon 1/12/26

PreGap Analysis Preparation 12 days Tue 4/1/25 Wed 4/16/25

Gap Analysis 46 days? Thu 4/17/25 Sun 6/15/25

Draft Gap Analysis 7 days? Wed 5/7/25 Wed 5/14/25

Gap Analysis Document Complete and Approved 0 days Sun 6/15/25 Sun 6/15/25

Pre-UAT Tasks 48 days? Thu 5/15/25 Thu 7/17/25

Data Migration 34 days Thu 5/15/25 Fri 6/27/25

Test plan 16 days Thu 5/15/25 Thu 6/5/25

Test case development 22 days Thu 5/15/25 Fri 6/13/25

ATG development, documentation & testing 22 days Thu 5/15/25 Fri 6/13/25

UAT Release Planning 12 days Fri 8/15/25 Mon 9/1/25

Confirm UAT Release Date with ATG 2 days Fri 8/15/25 Mon 8/18/25

Complete Internal Approval Request 2 days Tue 8/19/25 Wed 8/20/25

Add Notification to Project Calendar 1 day Thu 8/21/25 Thu 8/21/25

Security Updates 6 days Fri 8/22/25 Fri 8/29/25

UAT Release 0 days Fri 8/29/25 Fri 8/29/25

UAT Release 0 days Mon 9/1/25 Mon 9/1/25

ATG - UAT Walkthrough and Acceptance 0 days Tue 9/2/25 Tue 9/2/25

Test Execution 45 days Mon 9/1/25 Thu 10/30/25

Version 2021-1 11 of 133

Training Planning 5 days Sat 11/1/25 Thu 11/6/25

Complete/Update Training Material 12 days Wed 10/15/25 Thu 10/30/25

ATG Train-the-trainer sessions 1 day Mon 11/3/25 Mon 11/3/25

Training 26 days Mon 11/10/25 Fri 12/12/25

Production Release Planning 13 days Mon 11/17/25 Wed 12/3/25

Confirm production release date with ATG 1 day Mon 11/17/25 Mon 11/17/25

Complete Internal Approval Request 1 day Tue 11/18/25 Tue 11/18/25

Approve Production Release 2 days Wed 11/19/25 Thu 11/20/25

Request RFC 2 days Mon 11/17/25 Tue 11/18/25

Create RFC 2 days Wed 11/19/25 Thu 11/20/25

Obtain LCAB approval 1 day Mon 12/1/25 Mon 12/1/25

Add notification to Project Calendar 1 day Tue 12/2/25 Tue 12/2/25

Draft GOVDelivery Message 1 day Wed 12/3/25 Wed 12/3/25

Release Date 0 days Sun 12/14/25 Sun 12/14/25

Security Updates 1 day? Mon 12/15/25 Mon 12/15/25

Post production verification and documentation 14 days Sun 12/14/25 Wed 12/31/25

Verify production release 2 days Sun 12/14/25 Mon 12/15/25

Request closure of RFC 1 day Tue 12/16/25 Tue 12/16/25

Close RFC 5 days Wed 12/17/25 Tue 12/23/25

Update and close tickets 6 days Wed 12/24/25 Wed 12/31/25

Litigation (LTS) 216 days? Sun 6/1/25 Sun 3/15/26

PreGap Analysis Preparation 12 days Sun 6/1/25 Sat 6/14/25

Gap Analysis 22 days? Tue 6/17/25 Wed 7/16/25

Draft Gap Analysis 5 days? Wed 7/9/25 Tue 7/15/25

Gap Analysis Document Complete and Approved 0 days Wed 7/16/25 Wed 7/16/25

Pre-UAT Tasks 46 days? Tue 7/15/25 Mon 9/15/25

Data Migration 34 days Tue 7/15/25 Fri 8/29/25

Version 2021-1 12 of 133

Test plan 16 days Tue 7/15/25 Tue 8/5/25

Test case development 22 days Tue 7/15/25 Wed 8/13/25

ATG development, documentation & testing 44 days Tue 7/15/25 Thu 9/11/25

UAT Release Planning 12 days Sat 11/15/25 Mon 12/1/25

Confirm UAT Release Date with ATG 2 days Sat 11/15/25 Mon 11/17/25

Complete Internal Approval Request 2 days Tue 11/18/25 Wed 11/19/25

Add Notification to Project Calendar 1 day Thu 11/20/25 Thu 11/20/25

Security Updates 6 days Fri 11/21/25 Fri 11/28/25

UAT Release 0 days Mon 12/1/25 Mon 12/1/25

ATG - UAT Walkthrough and Acceptance 0 days Tue 12/2/25 Tue 12/2/25

Test Execution 45 days Mon 12/1/25 Wed 1/28/26

Training Planning 5 days Sun 2/1/26 Thu 2/5/26

Complete/Update Training Material 6 days Thu 1/22/26 Thu 1/29/26

ATG Train-the-trainer sessions 1 day Mon 2/2/26 Mon 2/2/26

Training 5 days Mon 2/9/26 Fri 2/13/26

Production Release Planning 13 days Mon 2/2/26 Wed 2/18/26

Confirm production release date with ATG 1 day Mon 2/2/26 Mon 2/2/26

Complete Internal Approval Request 1 day Tue 2/3/26 Tue 2/3/26

Approve Production Release 2 days Wed 2/4/26 Thu 2/5/26

Request RFC 2 days Mon 2/2/26 Tue 2/3/26

Create RFC 2 days Wed 2/4/26 Thu 2/5/26

Obtain LCAB approval 1 day Mon 2/16/26 Mon 2/16/26

Add notification to Project Calendar 1 day Tue 2/17/26 Tue 2/17/26

Draft GOVDelivery Message 1 day Wed 2/18/26 Wed 2/18/26

Release Date 0 days Sun 3/15/26 Sun 3/15/26

Security Updates 1 day? Mon 3/16/26 Mon 3/16/26

Post production verification and documentation 14 days Sun 3/15/26 Wed 4/1/26

Version 2021-1 13 of 133

Verify production release 2 days Sun 3/15/26 Mon 3/16/26

Request closure of RFC 1 day Tue 3/17/26 Tue 3/17/26

Close RFC 5 days Wed 3/18/26 Tue 3/24/26

Update and close tickets 6 days Wed 3/25/26 Wed 4/1/26

PATS 179 days? Mon 9/1/25 Sun 4/26/26

PreGap Analysis Preparation 12 days Mon 9/1/25 Mon 9/15/25

Gap Analysis 22 days? Wed 9/17/25 Thu 10/16/25

Draft Gap Analysis 5 days? Thu 10/9/25 Wed 10/15/25

Gap Analysis Document Complete and Approved 0 days Thu 10/16/25 Thu 10/16/25

Pre-UAT Tasks 45 days? Wed 10/15/25 Fri 12/12/25

Data Migration 34 days Wed 10/15/25 Thu 11/27/25

Test plan 16 days Wed 10/15/25 Tue 11/4/25

Test case development 22 days Wed 10/15/25 Wed 11/12/25

ATG development, documentation & testing 44 days Wed 10/15/25 Thu 12/11/25

UAT Release Planning 12 days Sun 2/15/26 Sun 3/1/26

Confirm UAT Release Date with ATG 2 days Mon 2/16/26 Tue 2/17/26

Complete Internal Approval Request 2 days Wed 2/18/26 Thu 2/19/26

Add Notification to Project Calendar 1 day Fri 2/20/26 Fri 2/20/26

Security Updates 6 days Mon 2/23/26 Sun 3/1/26

UAT Release 0 days Sun 3/1/26 Sun 3/1/26

ATG - UAT Walkthough and Acceptance 0 days Mon 3/2/26 Mon 3/2/26

Test Execution 30 days Sun 3/1/26 Wed 4/8/26

Training Planning 6 days Fri 5/1/26 Thu 5/7/26

Complete/Update Training Material 6 days Thu 4/2/26 Thu 4/9/26

ATG Train-the-trainer sessions 1 day Fri 4/10/26 Fri 4/10/26

Training 5 days Fri 4/3/26 Thu 4/9/26

Production Release Planning 12 days Mon 4/6/26 Tue 4/21/26

Version 2021-1 14 of 133

Confirm production release date with ATG 1 day Mon 4/6/26 Mon 4/6/26

Complete Internal Approval Request 1 day Tue 4/7/26 Tue 4/7/26

Approve Production Release 2 days Wed 4/8/26 Thu 4/9/26

Request RFC 2 days Mon 4/6/26 Tue 4/7/26

Create RFC 2 days Wed 4/8/26 Thu 4/9/26

Obtain LCAB approval 1 day Mon 4/20/26 Mon 4/20/26

Add notification to Project Calendar 1 day Tue 4/21/26 Tue 4/21/26

Draft GOVDelivery Message 1 day Wed 4/22/26 Wed 4/22/26

Release Date 0 days Sun 4/26/26 Sun 4/26/26

Security Updates 1 day? Mon 4/27/26 Mon 4/27/26

Post production verification and documentation 14 days Sun 4/26/26 Tue 5/12/26

Verify production release 2 days Sun 4/26/26 Mon 4/27/26

Request closure of RFC 1 day Tue 4/28/26 Tue 4/28/26

Close RFC 5 days Wed 4/29/26 Mon 5/4/26

Update and close tickets 6 days Tue 5/5/26 Tue 5/12/26

VFECT 213 days? Tue 4/1/25 Sun 1/11/26

PreGap Analysis Preparation 12 days Tue 4/1/25 Wed 4/16/25

Gap Analysis 24 days? Thu 4/17/25 Fri 5/16/25

Draft Gap Analysis 6 days? Fri 5/9/25 Thu 5/15/25

Gap Analysis Document Complete and Approved 0 days Fri 5/16/25 Fri 5/16/25

Pre-UAT Tasks 46 days? Thu 5/15/25 Tue 7/15/25

Data Migration 34 days Thu 5/15/25 Fri 6/27/25

Test plan 16 days Thu 5/15/25 Thu 6/5/25

Test case development 22 days Thu 5/15/25 Fri 6/13/25

ATG development, documentation & testing 22 days Thu 5/15/25 Fri 6/13/25

UAT Release Planning 12 days Mon 9/15/25 Tue 9/30/25

Version 2021-1 15 of 133

Confirm UAT Release Date with ATG 2 days Mon 9/15/25 Tue 9/16/25

Complete Internal Approval Request 2 days Wed 9/17/25 Thu 9/18/25

Add Notification to Project Calendar 1 day Fri 9/19/25 Fri 9/19/25

Security Updates 6 days Mon 9/22/25 Mon 9/29/25

UAT Release 0 days Wed 10/1/25 Wed 10/1/25

ATG - UAT Walkthrough and Acceptance 0 days Thu 10/2/25 Thu 10/2/25

Test Execution 45 days Wed 10/1/25 Fri 11/28/25

Training Planning 5 days Mon 12/1/25 Fri 12/5/25

Complete/Update Training Material 12 days Wed 11/12/25 Wed 11/26/25

ATG Train-the-trainer sessions 1 day Mon 12/1/25 Mon 12/1/25

Training 26 days Mon 12/8/25 Fri 1/9/26

Production Release Planning 12 days Wed 12/17/25 Thu 1/1/26

Confirm production release date with ATG 1 day Mon 12/15/25 Mon 12/15/25

Complete Internal Approval Request 1 day Tue 12/16/25 Tue 12/16/25

Approve Production Release 2 days Wed 12/17/25 Thu 12/18/25

Request RFC 2 days Mon 12/15/25 Tue 12/16/25

Create RFC 2 days Wed 12/17/25 Thu 12/18/25

Obtain LCAB approval 1 day Mon 12/29/25 Mon 12/29/25

Add notification to Project Calendar 1 day Tue 12/30/25 Tue 12/30/25

Draft GOVDelivery Message 1 day Wed 12/31/25 Wed 12/31/25

Release Date 0 days Sun 1/11/26 Sun 1/11/26

Security Updates 1 day? Sun 1/11/26 Sun 1/11/26

Post production verification and documentation 14 days Sun 1/11/26 Wed 1/28/26

Verify production release 2 days Sun 1/11/26 Mon 1/12/26

Request closure of RFC 1 day Tue 1/13/26 Tue 1/13/26

Close RFC 5 days Wed 1/14/26 Tue 1/20/26

Update and close tickets 6 days Wed 1/21/26 Wed 1/28/26

Version 2021-1 16 of 133

FECT 206 days? Fri 8/1/25 Sun 5/3/26

PreGap Analysis Preparation 12 days Fri 8/1/25 Mon 8/18/25

Gap Analysis 22 days? Mon 8/18/25 Mon 9/15/25

Draft Gap Analysis 5 days? Mon 9/8/25 Fri 9/12/25

Gap Analysis Document Complete and Approved 0 days Mon 9/15/25 Mon 9/15/25

Pre-UAT Tasks 45 days? Mon 9/15/25 Thu 11/13/25

Data Migration 34 days Mon 9/15/25 Thu 10/30/25

Test plan 38 days Mon 9/15/25 Tue 11/4/25

Test case development 22 days Mon 9/15/25 Tue 10/14/25

ATG development, documentation & testing 66 days Mon 9/15/25 Thu 12/11/25

UAT Release Planning 12 days Thu 1/15/26 Fri 1/30/26

Confirm UAT Release Date with ATG 2 days Thu 1/15/26 Fri 1/16/26

Complete Internal Approval Request 2 days Mon 1/19/26 Tue 1/20/26

Add Notification to Project Calendar 1 day Wed 1/21/26 Wed 1/21/26

Security Updates 6 days Thu 1/22/26 Thu 1/29/26

UAT Release 0 days Sun 2/1/26 Sun 2/1/26

ATG - UAT Walkthrough and Acceptance 0 days Mon 2/2/26 Mon 2/2/26

Test Execution 45 days Sun 2/1/26 Tue 3/31/26

Training Planning 5 days Wed 4/1/26 Tue 4/7/26

Complete/Update Training Material 6 days Mon 3/23/26 Mon 3/30/26

ATG Train-the-trainer sessions 3 days Wed 4/1/26 Fri 4/3/26

Training 20 days Mon 4/6/26 Thu 4/30/26

Production Release Planning 12 days Wed 6/3/26 Thu 6/18/26

Confirm production release date with ATG 1 day Mon 4/13/26 Mon 4/13/26

Complete Internal Approval Request 1 day Tue 4/14/26 Tue 4/14/26

Approve Production Release 2 days Wed 4/15/26 Thu 4/16/26

Request RFC 2 days Mon 4/13/26 Tue 4/14/26

Version 2021-1 17 of 133

Create RFC 2 days Wed 4/15/26 Thu 4/16/26

Obtain LCAB approval 1 day Mon 4/20/26 Mon 4/20/26

Add notification to Project Calendar 1 day Tue 4/21/26 Tue 4/21/26

Draft GOVDelivery Message 1 day Wed 4/22/26 Wed 4/22/26

Release Date 0 days Sun 5/3/26 Sun 5/3/26

Security Updates 1 day? Mon 5/4/26 Mon 5/4/26

Post production verification and documentation 14 days Sun 5/3/26 Wed 5/20/26

Verify production release 2 days Sun 5/3/26 Mon 5/4/26

Request closure of RFC 1 day Tue 5/5/26 Tue 5/5/26

Close RFC 5 days Wed 5/6/26 Tue 5/12/26

Update and close tickets 6 days Wed 5/13/26 Wed 5/20/26

Version 2021-1 18 of 133

ATG – Requirements List

1) Administrative Investigations Management (AIM)

Unique Identifier Business Specification

Priority (Mandatory/Required

/Optional)

Incident A Worksite Administrator approves an allegation complaint received at his/her location. Upon approval, a Data Entry Designee enters the same into the System. System then assigns it a unique identification number called AIM Number (For example: 12345). MDOC staff also receives complaints directly (via email, postal mail etc..) and create Incidents in the System for the same. Such complaints are called IA Mail Log Incidents. When created, System assigns a unique number to it which is different from AIM number (For example, m1234). A Mail Log Number upon review by Internal Affairs Office may get turned into an AIM Number which then follows AIM Incident workflow. If stays as a Mail Log Incident, follows Mail Log Workflow. The process difference between these two is that an investigation may be assigned to an AIM Incident, if need be, but not for a Mail Log Incident.

Search Search Incident(s): User searches existing Incidents 1 The system allows its user to enter selection criteria and search existing Incidents.

Additional Information:

Following are the Selection Criteria fields:

MDOC Nor, HRMN Number, Last Name, First Name, Reference Type (single select, AIM Number, Mail Log Number, Location Number), Reference Type Number.

M

1.1 The system allows its user to enter selection criteria to search existing Incidents.

Additional Information:

Incident Description Note: This is a long text field and is not one of the existing AIM search criteria fields. It is just a nice-to-have feature for the future system.

O

2 The system performs 'contains' type search per user entered search criteria. R

Version 2021-1 19 of 133

Unique Identifier Business Specification

Priority (Mandatory/Required

/Optional)

3 The system searches Incidents that match any of the entered search criteria.

Additional Information:

If any additional business logic that needs to be applied for search function, will be provided at the time of implementation.

R

4 The system displays a message when no matching results found for entered search criteria. R 5 The system provides functionality to clear entered search criteria. R 6 The system presents search results in standard grid format with pagination.

Additional Information:

The pagination details such as maximum number of rows per page and such related details will be provided at the time of implementation.

R

7 The system allows its user to specify Sort Criteria, Sort Order for search results.

Additional Information:

Current sort criteria: All the fields displayed in search results Sort Order: Ascending/Descending

R

8 The system allows its user to view search results and select any single Incident to view its details.

Additional Information:

Search results display following fields:

AIM Number, Incident Date, Complaint Date, Incident Status, Incident Location, Investigation Type.

R

9 The…