180-25_RevA-spec.pdf

Invitation No. 180-24

ITB 180-25 Highway Lighting Materials

October 10, 2024

REQUIREMENTS/SPECIFICATIONS

Section 1: Intent

The intent of this Invitation to Bid is to establish term contract pricing for common Solid-State (LED) highway lighting and replacement parts used by highway maintenance agencies.

Section 2: Contract Duration (18 months)

The effective duration of this agreement shall be from the Date of Award through May 30, 2026.

Section 3: Free on Board (F.O.B.) Destination and Payment Methods

All deliveries meeting minimum below shall be Free on Board (F.O.B.) to any of ODOT’s twelve

(12) Districts locations and Central Office (Columbus), as per the enclosed map. By bidding on this term contract, the Vendor agrees to accept both valid State of Ohio Purchase Card (credit card) and State of Ohio Purchase Orders as payment. Purchase orders when issued, will detail specific destination points. The Department will not accept any additional charges for these deliveries.

Section 4: Delivery

Delivery shall be made within sixty (60) calendar days after receipt of written or verbal notification against a valid State of Ohio purchase order. All deliveries shall be made between the hours of 8:00 a.m. and 3:30 p.m., Monday through Friday, excluding State holidays. Some items (e.g., Transformer Bases and Light Poles) that require extended production lead times that exceed 60 days, are not subject to the 60-day delivery clause. Exceptions to the standard delivery should be acknowledged by ODOT before the vendor begins to process the Purchase Order.

Section 5: Minimum FOB Order: $500.00

Orders meeting or exceeding the minimum shall be shipped FOB destination at the unit price quoted.

Orders amounting to less than the minimum shall be shipped at the unit price quoted, prepaid with freight/shipping charges added to the invoice. Copies of freight/shipping charges are to be included with the invoice.

No minimum shall apply to an order picked up by the Department of Transportation at the vendor location, at the unit price quoted.

Awarded vendors are required to accept credit card payments for orders $2,500 or less.

Section 6: Abbreviations

Wherever the following abbreviations are used in these specifications, they shall be construed to have the following meaning:

ANSI – American National Standards Institute ASTM – American Society for Testing & Materials AWG- American Wire Gage CMS- Construction and Material Specifications HPS - High Pressure Sodium IES- Illuminating Engineering Society

LED- Light-Emitting Diode NEMA - National Electrical Manufacturer’s Association NFPA – National Fire Protection Association ODOT – Ohio Department of Transportation NPCA – National Precast Concrete Association QPL – Qualified Products List SS – Supplemental Specification UL– Underwriters Laboratory

Section 7: Materials/Performance and Warranty Requirements

All materials furnished shall meet the material requirements in Section 725 of the ODOT 2013 Construction and Materials Specifications (CMS). All materials furnished shall be listed on the ODOT QPL if a listing for that item exists at the time of bid.

Materials furnished shall be new, of first quality, of current design and free of defects.

For all items, the manufacturer’s warranty shall apply if equal to or longer than 12 months, measured from date of delivery to ODOT. Warranty replacement items shall be delivered directly to the ODOT District making the warranty claim, including shipping, within 30 days.

Items with a manufacturer’s warranty less than 12 months shall be warranted by the vendor for a period of 12 months under this contract, measured from date of delivery to ODOT. Warranty replacement items shall be delivered directly to the ODOT District making the warranty claim, including shipping, within 30 days.

Section 8: NO LONGER AVAILABLE-- Luminaire, Conventional, 200-Watt HPS, 120 Volt

The luminaire shall meet the requirements of ODOT’s Construction and Material Specifications.

The luminaire shall have a glass refractor, a ballast for a 200-watt HPS lamp and having a single input for 120 volts, and a starter for a standard HPS lamp.

Only luminaries on the QPL will be accepted. Your bid will be considered non-responsive and ineligible for award if you bid a luminaire that is not on the QPL.

Section 9: NO LONGER AVAILABLE-- Luminaire, Conventional, 200-Watt HPS, 240 Volt input for 240 volts, and a starter for a standard HPS lamp.

Section 10: NO LONGER AVAILABLE-- Luminaire, Conventional, 200-Watt HPS, 480 Volt input for 480 volts, and a starter for a standard HPS lamp.

Section 11: NO LONGER AVAILABLE-- Luminaire, Conventional, 310-Watt HPS, 480 Volt

The luminaire shall have a glass refractor, a ballast for a 310-watt HPS lamp and having a single

Section 12: NO LONGER AVAILABLE-- Luminaire, Conventional, 400-Watt HPS, 480 Volt

The luminaire shall have a glass refractor, a ballast for a 400-watt HPS lamp and having a single

Section 13: NO LONGER AVAILABLE-- Luminaire, Low Mast/ High Mast, Symmetric 400-Watt HPS, 480 Volt

Section 14: NO LONGER AVAILABLE-- Luminaire, Low Mast/ High Mast, Asymmetric 400-Watt HPS, 480 Volt

Section 15: NO LONGER AVAILABLE-- Luminaire, Underpass, 100-Watt HPS, 240 Volt

The luminaire shall have a glass refractor, a ballast for a 100-watt HPS lamp and having a single input for 240 volts, and a starter for a standard HPS lamp.

Section 16: NO LONGER AVAILABLE-- Luminaire, Underpass, 100-Watt, 480 Volt

The luminaire shall have a glass refractor, a ballast for a 100-watt HPS lamp and having a single

Section 17: NO LONGER AVAILABLE-- Lamp, 100 Watt HPS

The lamp shall meet the requirements of ODOT’s Construction and Material Specifications.

Only lamps on the QPL will be accepted. Your bid will be considered non-responsive and ineligible for award if you bid a lamp that is not on the QPL.

Section 18: NO LONGER AVAILABLE-- Lamp, 200 Watt HPS

Section 19: NO LONGER AVAILABLE-- Lamp, 250 Watt HPS

Section 20: NO LONGER AVAILABLE-- Lamp, 310 Watt HPS

Section 21: NO LONGER AVAILABLE-- Lamp, 400 Watt HPS

Section 22: NO LONGER AVAILABLE-- Lamp, 1000 Watt HPS

Section 23: Hardware Kit for Fused Pull-Apart Connection, 4 AWG Line, 10 AWG Load

This kit shall be sized for 4 AWG conductors on the line side and a 10 to 4 AWG conductor on the load side.

Only kits on the QPL will be accepted. Your bid will be considered non-responsive and ineligible for award if you bid a kit that is not on the QPL.

Section 24: Hardware Kit for Fused Pull-Apart Connection, 2 AWG Line, 10 AWG Load

This kit shall be sized for 2 AWG conductors on the line side and a 10 to 4 AWG conductor on the

Section 25: Hardware Kit for Unfused Pull-Apart Connection, 4 AWG Line, 10 AWG Load

This kit shall be sized for 4 AWG conductors on the line side and a 10 to 4 AWG conductor on the

Section 26: Hardware Kit for Unfused Pull-Apart Connection, 2 AWG Line, 10 AWG Load

This kit shall be sized for 2 AWG conductors on the line side and a 10 to 4 AWG conductor on the

Section 27: Hardware Kit for Unfused Bolted Connection, 4 AWG

This kit shall be sized for up to 4 AWG conductors.

Section 28: Hardware Kit for Unfused Bolted Connection, 2 AWG

This kit shall be sized for up to 2 AWG conductors.

Section 29: Hardware Kit for Unfused Permanent Connection

Section 30: Distribution Cable 2.4kV (Black) or 600V (color as specified), 500 or 2500 Ft Spool

Only cable on the QPL will be accepted. For 600V cable, if color (K,R,W,G,B) is not specified, then supply Black. The spool will not be returned when empty. Your bid will be considered non-responsive and ineligible for award if you bid cable that is not on the QPL. 600V version of 2.4kV cable on QPL is acceptable.

Section 31: Pole and Bracket Cable 10 AWG 2400 Volt 500 or 2500 Ft Spool

Only cable on the QPL will be accepted. The spool will not be returned when empty. Your bid will be considered non-responsive and ineligible for award if you bid cable that is not on the QPL.

Section 32: Pole and Bracket Cable, 10 AWG 600 Volt 500 or 2500 Ft Spool

Section 33: Duct Cable 1-1/2” with three #4 or #2 AWG 2400 Volt Cables 500 or 2500 Ft Spool

Section 34: Frangible Transformer Base ODOT Type AT-A, 1985 AASHTO Criteria

The base shall be of Type AT-A as shown on HL-10.13 conforming to the 1985 AASHTO criteria.

Section 35: Frangible Transformer Base ODOT Type AT-C, 1985 AASHTO Criteria

The base shall be of Type AT-C as shown on HL-10.13 conforming to the 1985 AASHTO criteria.

Section 36: Frangible Transformer Base ODOT Type AT-A, 1975 AASHTO Criteria

The base shall be of Type AT-A as shown on HL-10.13 conforming to the 1975 AASHTO criteria.

Section 37: Frangible Transformer Base ODOT Type AT-C, 1975 AASHTO Criteria

The base shall be of Type AT-C as shown on HL-10.13 conforming to the 1975 AASHTO criteria.

Section 38: Bolt, 1“ or 1.25” as specified, A-325, Hot Dipped Galvanized.

Section 39: Hex Nut, 1“ or 1.25” as specified, A-194-2h, Hot Dipped Galvanized.

Section 40: Pull Box with Cover, Lightweight PC or Plastic, 12” x 24” x 24” nom., 725.06 or 725.07.

The pull box body shall be made of lightweight polymer concrete (PC) or plastic material and conform to Society of Cable Telecommunications Engineers Tier 15 criteria. Nominal size shall be approximately 12” x 24” x 24” deep, with a volume of 4 cubic feet to 5 cubic feet, and conforming to

725.06 or 725.07.

Section 41: Precast Support Foundation

This item is intended to assist maintenance crews with installation of light pole or other foundations (e.g., school zone flashers) for new construction use or in response to knockdowns and other events that require rapid placement of a support onto a concrete drilled-shaft foundation.

Provide a precast foundation meeting ODOT Supplemental Specification 812. 24-inch diameter and 6 or 8 foot depth as specified at time of order. Delivery is coordinated with the District and expected to be within 60 days but may be longer if approved by the District. Price includes delivery to the site specified at time of order and, if specified, includes placement in a drilled shaft with minimum 2-inch annular space located within 15 feet of the paved roadway or suitable access drive. The District will perform drilling and preparation of the shaft prior to delivery of the precast foundation. Backfill material and placement will be supplied by the District at the time of delivery.

The District will specify the number, size, and arrangement of anchor bolts to accommodate the intended support.

The precast foundation will come complete with the following features:

1. Two 2-inch PVC internal conductor conduits capped and ready to accept PVC glued straight conduit sections or adapters. Locate at 24-inch depth and 10 degrees apart.

2. One 3/4inch internal conduit for grounding conductor, at 18-inch depth and oriented 90 degrees to the conductor conduits.

3. The number (up to 4), size, arrangement, threading and stick-out of 725.21.A-compliant anchor bolts to accommodate the intended support, as specified by the District. The District may also choose to send the anchor bolts to the contractor if they are already in-hand.

Section 42: Auger-In Foundations

The price quoted for this item includes delivery to the ODOT District Office (1-12) or Central Office, as specified.

Section 43: Contract Purchases

This contract is written to provide the Ohio Department of Transportation Districts more purchasing latitude and assure supply chain availability.

For any single item or combination of items that cost $500.00 or more, it is mandatory that the Districts purchase their required parts from this Contract.

For any single item or combination of items that cost less than $500.00, the Districts will have the option of purchasing from the contract vendor or they may purchase from a non-contract vendor.

Orders will be submitted by the Department on an as needed basis.

Section 44: Descriptive Literature

Bidders should submit both printed and electronic file copies of product specifications and catalog sheets for every item bid. The electronic file format shall be pdf. Each product shall have a separate pdf file named by Group and Item number.

Section 45: Bid Evaluation and Award

The award of this invitation to bid will be made to responsible bidders by Group. Some Groups shall be multiple award and others are will be based on the lowest responsive bid. The award details by Group are outlined below:

Group 1, HPS Lamps: These products are generally no longer available. Retained for reference only, do not submit bids for this Group.

Group 2, Misc. Lighting Hardware: Low Bid.

Group 3, Wire for Highway Lighting: Low Bid.

Group 4, Transformer Bases and Hardware: Multiple Award.

Group 5, Lightweight Pull Box: Low Bid.

Group 6, LED Conventional and Underpass Luminaires: Multiple Award.

Group 7, High and Low Mast LED Luminaires: Multiple Award.

Group 8, Urban-Area (Glass) LED Luminaires: Multiple Award.

Group 9, Precast Light Pole Foundations: Multiple Award.

Group 10, Mechanical Wire Connections: Low Bid.

Group 11, Holophane Hoist Cable Kit: Low Bid.

Group 12, Surge Protective Devices for Luminaires and Lighting Control Centers: Multiple Award.

Group 13, Conventional Light Poles. Multiple Award.

Group 14, Breakaway Couplers. Multiple Award.

Group 15, Auger-In Foundations. Multiple Award.

Group 16, Photocells for LED Luminaires and Lighting Control Centers. Multiple Award.

For groups awarded by low bid, bidders must submit pricing for all items within a group to be considered for award of that group. If any vendor fails to bid on all items within a low bid group, their bid will be considered non-responsive and will not be given further consideration in the award process for that particular group.

It is not necessary to submit pricing for all items in the Multiple Award Groups.