179-2627-284-DIST_RIGHTSIZE - Q&A.pdf

ADDENDUM 1

Durham Public Schools Request for Statement of Proposal (RFP)

RFP # 179-2627-284-DIST_RIGHTSIZE

Date: 8/25/2026

ADDENDUM 1 – Questions and Answers

1. Can you please elaborate further on “audit the functional capacity of all existing K-12 facilities”? Specifically, is audit meant to suggest a formal attestation of building capacity or a validation of the district’s capacity determination methodology (or something else)?

Planned capacity and maximum capacity information will be provided for all school facilities. Consultant responsible for assessing planned capacity and maximum capacity in coordination with long range enrollment forecasts. Create tables and maps that match enrollment forecasts with capacity in order to identify “hot spots” (overcrowding) and “cold spots” (under-utilization).

2. What facilities data does DPS have that it can make available to the vendor?

2025 Facilities Condition Assessment 2025 Learning Environment Guidelines Floor Plans Existing Space Utilization School Capacity Information

3. Does DPS have reliable data as it relates to student addresses (for the mapping/transportation analysis)?

DPS has student-level data for all enrolled students, including addresses from the 2020-21 school year. This data is geocoded and joined with relevant school, Census, and other boundaries. Some further work would be required to remove student personally-identifying information.

DPS also has aggregated data on number of total enrolled students, charter students, and DPS “base” students, by relevant school, Census, planning unit boundaries. This aggregated data does not contain PII.

4. Does DPS have reliable parent email data for stakeholder surveys? Does DPS want to survey any other stakeholder populations?

DPS Public Affairs utilizes multiple strategies to reach our school community to share information and to provide access to surveys, including our parent portal, Spark newsletter, Instagram, Facebook, and email blasts. Parent email data is current as of the fall 2026 semester. Stakeholder surveys may include district leadership, parents, caregivers, teachers, staff, and/or other members of our community depending on the survey content.

5. Can you please elaborate on the community engagement requirements for the project? Specifically, how many in-person community engagement efforts would the vendor be expected to support? Is the district open to a proposal in which the vendor supports the community engagement planning, but does not conduct the community engagement events? It has been our experience that it is less effective for outside vendors to lead community engagement events on this topic.

Anticipate 5-6 community engagement sessions. Sessions to be led by consultant.

6. Are there specific milestones or deadlines that DPS needs to meet with this work? Is there an approximate date by which the work should be completed?

Submissions are to include anticipated milestones and timeline to complete work.

Refer to Section 6.0, Item III for deliverable requirements. Schedule is +/- six months.

7. Do you have any guidance on budget?

Teams are to present fee structure commensurate with project scope and timeline.

8. The RFP contains conflicting instructions regarding the required number of hard copies, delivery address, and designated contact. Please confirm the correct submission requirements.

Four copies of the proposal are to be submitted and printed double-sided, along with a single optimized PDF file delivered on a flash drive. File size must not exceed 25

MB.

9. Does the 25-page limit include the cover letter, title page, execution pages, resumes, pricing, required forms, and addenda? Please identify any exclusions.

Exclusions to the page limit include the cover letter, required forms, and addenda.

10. Will DPS provide the referenced MWBE/HUB forms? If the prime consultant will self-perform the entire scope, which forms or supporting documentation are required?

Complying with MWBE/HUB requirements will no longer be required, per the 2026 Appropriations Act that became effective in the State of North Carolina in July 2026.

11. Is the consultant expected to conduct new physical facility condition and educational suitability assessments, or rely on existing District assessments and capital-planning information?

District will make available the 2025 DPS Facilities Condition Assessment for all facilities. No additional physical condition assessment or educational suitability assessment will be required as part of the scope of work.

12. Will DPS provide the selected consultant with the student-level, school-choice, facility, financial, transportation, development, and GIS data required to complete the study?

In addition to the student-level data described above (refer to Question #3), DPS has an ESRI geodatabase that contains spatial files including school, planning unit, parcel, address, and Census boundaries.

DPS also has information on the capacity, magnet program, and region for each school in the district. Capacity data is available by grade as well.

Data has also been collected for residential developments in Durham County.

13. Can DPS clarify the intended scope of the facility condition analysis? Does this task involve reviewing existing facility condition information provided by DPS, or conducting independent site visits and facility assessments?

District will make available the 2025 DPS Facilities Condition Assessment for all facilities. No additional physical assessments will be required as part of the scope of work. Consultant responsible for analysis of facility condition data relative to rightsizing and consolidation priorities.

14. Does the district have an anticipated timeline for implementation of any recommendations that come as a result of the rightsizing study?

Final recommendations to be considered by district leadership and the Board of Education (BOE). Final decisions by the BOE may include implementable strategies for the 2027-28 school year, as well as for any future ten-year capital outlay and associated bond referendum.

15. If a proposing firm intends to self-perform all scope of work with no subcontractors, can you confirm that the MWBE/HUB Affidavits and good faith effort documentation are not required as part of the submittal?

Complying with MWBE/HUB requirements will no longer be required, per the 2026 Appropriations Act that became effective in the State of North Carolina in July 2026.

MWBE/HUB Affidavits and good faith effort documentation are no longer required.