17-233-SOL-0255_000003.pdf

(x)

17-233-SOL-00255

x x copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

04/07/2017000003

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

04/07/2017

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not, is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this amendment is to respond to questions submitted under the solicitation and amend sections C.2, K.1, and L.9

Attachments:

1. Section C.2 Task 2.3 Post-Panel Review Activities

2. Section K.1 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (JAN 2016)

3. Section L.9 TECHNICAL PROPOSAL INSTRUCTIONS (Cost Reimbursement)

4. Responses to submitted questions

All other terms and conditions remain unchanged.

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

NSN 7540-01-152-8070

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

17-233-SOL-00255_000003_ANA Onsite IT Support

SECTION C - Description/Specifications/Statement of Work

Onsite IT and Panel Review Support

C.2 STATEMENT OF WORK - Severable Services

The Contractor shall furnish all of the necessary personnel, materials, services, facilities, (except as otherwise specified herein), and otherwise do all the things necessary for or incident to the performance of the work as set forth below:

Task 2.3 Post-Panel Review Activities

Task 2.3.a Peer Reviewer Support

i. The government will Provide $100 compensation to per panel reviewers for all allowable expenses (including parking, printing costs, or any other expenses approved by the COR) within ten business days of receipt of the panel reviewer’s completed survey.

SECTION K - Representations, Certifications, and Other Statements of Offerors or Respondents

K.1 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (JAN 2016)

(a)(1) The North American Industry Classification System (NAICS) code for this acquisition is 5416111.

(2) The small business size standard is $6.5 $15 Million.

(3) The small business size standard for a concern which submits an offer in its own name, other than on a construction or service contract, but which proposes to furnish a product which it did not itself manufacture, is 500 employees.

(b)(1) If the provision at 52.204-7, System for Award Management, is included in this solicitation, paragraph (d) of this provision applies.

(2) If the provision at 52.204-7 is not included in this solicitation, and the offeror is currently registered in the System for Award Management (SAM), and has completed the Representations and Certifications section of SAM electronically, the offeror may choose to use paragraph (d) of this provision instead of completing the corresponding individual representations and certifications in the solicitation. The offeror shall indicate which option applies by checking one of the following boxes:

□ (i) Paragraph (d) applies.

□ (ii) Paragraph (d) does not apply and the offeror has completed the individual representations and certifications in the solicitation.

(c)(1) The following representations or certifications in SAM are applicable to this solicitation as indicated:

(i) 52.203-2, Certificate of Independent Price Determination. This provision applies to solicitations when a firm-fixed-price contract or fixed-price contract with economic price adjustment is contemplated, unless—

(A) The acquisition is to be made under the simplified acquisition procedures in Part 13;

(B) The solicitation is a request for technical proposals under two-step sealed bidding procedures; or

(C) The solicitation is for utility services for which rates are set by law or regulation.

(ii) 52.203-11, Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions. This provision applies to solicitations expected to exceed $150,000.

(iii) 52.204-3, Taxpayer Identification. This provision applies to solicitations that do not include the provision at 52.204-7, System for Award Management.

(iv) 52.204-5, Women-Owned Business (Other Than Small Business). This provision applies to solicitations that—

(A) Are not set aside for small business concerns;

(B) Exceed the simplified acquisition threshold; and

(C) Are for contracts that will be performed in the United States or its outlying areas.

(v) 52.209-2, Prohibition on Contracting with Inverted Domestic Corporations—Representation.

(vi) 52.209-5, Certification Regarding Responsibility Matters. This provision applies to solicitations where the contract value is expected to exceed the simplified acquisition threshold.

(vii) 52.214-14, Place of Performance—Sealed Bidding. This provision applies to invitations for bids except those in which the place of performance is specified by the Government.

(viii) 52.215-6, Place of Performance. This provision applies to solicitations unless the place of performance is specified by the Government.

(ix) 52.219-1, Small Business Program Representations (Basic & Alternate I). This provision applies to solicitations when the contract will be performed in the United States or its outlying areas.

(A) The basic provision applies when the solicitations are issued by other than DoD, NASA, and the Coast Guard.

(B) The provision with its Alternate I applies to solicitations issued by DoD, NASA, or the Coast Guard.

(x) 52.219-2, Equal Low Bids. This provision applies to solicitations when contracting by sealed bidding and the contract will be performed in the United States or its outlying areas.

(xi) 52.222-22, Previous Contracts and Compliance Reports. This provision applies to solicitations that include the clause at 52.222-26, Equal Opportunity.

(xii) 52.222-25, Affirmative Action Compliance. This provision applies to solicitations, other than those for construction, when the solicitation includes the clause at 52.222-26, Equal Opportunity.

(xiii) 52.222-38, Compliance with Veterans’ Employment Reporting Requirements. This provision applies to solicitations when it is anticipated the contract award will exceed the simplified acquisition threshold and the contract is not for acquisition of commercial items.

(xiv) 52.223-1, Biobased Product Certification. This provision applies to solicitations that require the delivery or specify the use of USDA–designated items; or include the clause at 52.223-2, Affirmative Procurement of Biobased Products Under Service and Construction Contracts.

(xv) 52.223-4, Recovered Material Certification. This provision applies to solicitations that are for, or specify the use of, EPA–designated items.

(xvi) 52.225-2, Buy American Certificate. This provision applies to solicitations containing the clause at 52.225-1.

(xvii) 52.225-4, Buy American—Free Trade Agreements—Israeli Trade Act Certificate. (Basic, Alternates I, II, and III.) This provision applies to solicitations containing the clause at 52.225-3.

(A) If the acquisition value is less than $25,000, the basic provision applies.

(B) If the acquisition value is $25,000 or more but is less than $50,000, the provision with its Alternate I applies.

(C) If the acquisition value is $50,000 or more but is less than $77,533, the provision with its Alternate II applies.

(D) If the acquisition value is $77,533 or more but is less than $100,000, the provision with its Alternate III applies.

(xviii) 52.225-6, Trade Agreements Certificate. This provision applies to solicitations containing the clause at 52.225-5.

(xix) 52.225-20, Prohibition on Conducting Restricted Business Operations in Sudan— Certification. This provision applies to all solicitations.

(xx) 52.225-25, Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran-Representation and Certifications. This provision applies to all solicitations.

(xxi) 52.226-2, Historically Black College or University and Minority Institution Representation.

This provision applies to solicitations for research, studies, supplies, or services of the type normally acquired from higher educational institutions.

(2) The following representations or certifications are applicable as indicated by the Contracting Officer:

__ (i) 52.204-17, Ownership or Control of Offeror.

__ (ii) 52.222-18, Certification Regarding Knowledge of Child Labor for Listed End Products.

__ (iii) 52.222-48, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment- Certification.

__ (iv) 52.222-52, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services-Certification.

__ (v) 52.223-9, with its Alternate I, Estimate of Percentage of Recovered Material Content for EPA–Designated Products (Alternate I only).

__ (vi) 52.227-6, Royalty Information.

__ (A) Basic.

__(B) Alternate I.

__ (vii) 52.227-15, Representation of Limited Rights Data and Restricted Computer Software.

(d) The offeror has completed the annual representations and certifications electronically via the SAM website accessed through https://www.acquisition.gov. After reviewing the SAM database information, the offeror verifies by submission of the offer that the representations and certifications currently posted electronically that apply to this solicitation as indicated in paragraph (c) of this provision have been entered or updated within the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), as of the date of this offer and are incorporated in this offer by reference (see FAR 4.1201); except for the changes identified below [offeror to insert changes, identifying change by clause number, title, date].

These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer.

FAR Clause # Title Date Change

Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted on SAM.

(End of provision)

SECTION L - Instructions, Conditions, and Notices to Offerors or Respondents

L.9 TECHNICAL PROPOSAL INSTRUCTIONS (Cost Reimbursement)

Technical proposals shall be limited to 50 double-spaced pages, with 1-inch margins, and using not less than 12 point font. Offerors are encouraged to be succinct and economical in their presentation. Excessive volume and elaborate presentation are unnecessary. Cover Page, Cover Letters, Tables of contents, the 508 Evaluation, and works cited and the Technical Appendices are not included in the page count.

The technical proposal must not contain references to cost; however, resource information, such as data concerning labor hours and categories, materials, subcontracts, etc., must be contained in the technical proposal so that your understanding of the scope of work may be evaluated. It must disclose your technical approach in sufficient detail to provide a clear and concise presentation that includes, but is not limited to, the requirements of the technical proposal instructions. The proposal shall contain a response to each of the factors and sub-factors identified in Section M.

The Offeror must provide clear responses, including objectives and outcomes, to each Task addressing the work to be performed in Section C. Proposals which merely offer to conduct a project in accordance with the requirements of the Government's scope of work will not be eligible for award. The technical proposal should reflect a clear understanding of the nature of the work being undertaken.

Technical Appendices:

The technical appendices shall only include transcripts, resumes, and letters of commitment.

The technical proposal shall address the following factors:

FACTOR 1 – Organizational Experience and Capacity

FACTOR 2 – Implementation Approach

FACTOR 3 – Personnel Qualifications

FACTOR 4 - Section 508 Compliance

The offeror must demonstrate their compliance with the applicable Section 508 standards. This includes submitting the completed HHS Section 508 Evaluation Template Attachment J.6;

Information about Section 508 is available at http://www.section508.gov/. The complete text of Section 508 Final Provisions can be accessed at http://www.access-board.gov/sec508/standards.htm.

OTHER REQUIRED INFORMATION

Offerors shall propose a Quality Assurance Surveillance Plan (QASP) as part of the appendix in their technical volume.

SECTION M - Evaluation Factors for Award

M.5 TECHNICAL EVALUATION CRITERIA – POINT METHOD

The criteria identified below will serve as the standard against which the technical proposal will be evaluated and identifies the significant factors which the Offeror should address in their proposals.

The evaluation of the Offeror's proposal shall be based upon the completeness and thoroughness of the proposal submitted. Proposals that exceed requirements will be rated more favorably in assigning points. The following criteria will be used to technically evaluate proposals and shall be weighted as indicated in establishing a numerical rating (maximum of 100 points obtainable) for all technical proposals submitted:

The factors on the following pages will be used to technically evaluate proposals and will be weighted as indicated in establishing a numerical rating for all technical proposals submitted:

Factor 1 – Organizational Experience and Capacity = 40 Points Factor 2 – Implementation Approach = 30 Points Factor 3 – Personnel Qualifications = 30 Points Factor 4 - Section 508 Compliance Acceptable/Unacceptable

FACTOR 1 – Organizational Experience and Capacity 40 POINTS

The technical proposal should include a description of the offeror’s overall corporate capacity and the management plan for providing onsite services to support ANA’s IT needs, application processing, and panel review and grantee meeting logistics.

The evaluation team will be reviewing the technical proposal to ensure that the offeror has adequate facilities and equipment available for this project and sufficient access to information systems and networks. The technical proposal should demonstrate the offeror’s use of state-of-the-art mechanisms to avoid duplication of effort and efficiently carry out tasks related to delivery of services and publication and production activities. The Government is interested in the offeror’s proposal to use technology for on-going communication and collaboration. The Government is also interested in the offeror’s experience and capacity working with Native American communities and understanding the cultural nuances of this population.

Also evaluated in this category is the offeror’s self-appraisal. The offeror must provide an appraisal of the organization’s experience with and success in the targeted areas below:

• How has the organization supported the IT needs of a small government agency or program?

• Describe how the organization has effectively provided logistical support for panel review activities and/or medium-size meetings/conferences.

• Discuss the organization’s experience with managing, overseeing or supporting federal grant application processes.

• Describe the organization’s experience with working with Native American communities.

• Demonstration of a minimum of 6 years organizational (corporate) experience with

Native American communities.

• Demonstration of a minimum of 5 years organizing and working with government panel review, including the recruitment of qualified panel review members.

• Provide examples of cost management techniques successfully used on previous projects.

RFP Section RFP Page Number

Question Answers

M.5 (Amendment 1) 58

With the recent changes in Section M in Amendment 1, is there an experienced contractor that the government is planning to award this opportunity?

Reference Amendment 1, Section M: “Demonstration of a minimum of 6 years organizational (corporate) experience with Native American communities”: this requirement would disqualify a number of small business competitors; would the government consider removing or loosening the requirement?

The government is soliciting this requirement to the most qualified contractor based upon the evaluation crtieria that is outlined in sections L and M in the solicitation. However the government does recognize the stringency of 6 years of experience and will consider loosingin the requirement. please reference amendment 00003 section M.5

L.10.5 55 Please clarify the meaning of section L.10.5 RESERVED.

Generic Contract language that does not relate to this requirement was ommited from this section; instead of renumbering all of the other sections. "L.10.5 RESERVED" was used instead as a place holder.

K.1 (a)(1) 44 Representations, Certifications, and Other Statements of Offerors or Respondents it indicates the NAICS code as 541611 for this contract and Section K.1(a)(2) states the small business size standard is $6.5 Million. Is this size standard correct? The SBA Table of Small Business Size Standards says that NAICS Code 541611 size standard is $15.0 million.

The offer is correct in their assessment this will be corrected in the solicitation Amendment

L.9 50 Is the cover page and cover letter included as part of the page limitation? No the coverpage is not included with the page limitation. This will be Implemented in the solicitation amendment

L.9 50 Can the HHS Section 508 Evaluation Template be included as an appendix, and if so, does it count towards the page limit? No the 508 evaluation is not included with the page limitation. This will be implemented in the solicitation amendment

L.9 50 Can the Quality Assurance Surveillance Plan (QASP) be included as an appendix, and if so, does it count towards the page limit? Yes the QASP may be included in the appendix. This will be implmented in the solicitation amendment

L.10.2; H.2 51 - 53; 27 Can experience be substituted for education for Key Personnel? Yes

C.1 Task 2.3a 8 Traditionally a fixed rate printing stipend was provided to panel reviewers and facilitators; however, the RFP states the contractor will reimburse for printing and parking. Would a fixed rate be permissible in this case? Yes, $100 per reviewer

H.11; H.12 32 Will this contract be subject to the Service Contract Act when awarded? In section H.11 and H.12 the wage determination was incorporated into the RFP. Yes this requirement is subject to the Service Contract Act

C.1 Task 5 13 Does the requirement's website interface with other HHS pre-existing websites? If so, is the offeror responsible for maintaining the content on the other interfacing websites as well? No

H.22 27 Are all Key Personnel full time staff? Yes

C.1 Task 2.2 & 2.3 8 Approximately how many hours are expended on each panel review?

it is to difficult to estimate the amount of hours that are exended on each panel review contractors offerors should use their best judgement in determining these estimations

N/A N/A Is there incumbent? If so, who is the incumbent? Yes, Tribal Tech LLC C.1 Task 2.2 & 2.3 8 Approximately how many panels reviews are held annually? 6

L.10.3 53 The government's estimated hours state 8940, how are these hours divided among the key personnel and panel reviewers? Hours are divided among key personnel and optional training consultatant L.10.3 53 Does the government's estimated 8940 hours include the any panel reviews hours expended per year? Hours include key personnel and optional training consultant

C.1 Task 2.3 8 Approximately how many panel reviewers on hired per panel? 3 reviewers and 1 chairperson C.1 Task 2.3 8 Approximately how many grants are reviewed per panel review? Ranges from 6 to 8

C.1 Task 9 15 Are the requirements in Task 9 expected to be priced separately? Yes per section L.10.4 (b) the last sentence in the first paragraph states "Cost elements 1 through 6 shall be addressed by each task per CLIN

C.1 Task 9 15 How many trainees do you expect to attend each professional development course? The training would be held onsite, approximately 35 people would attend C.1 Task 9 15 What systems, software, or platforms are used to conduct these courses? Whatever the consultant chooses and depends on the training C.1 Task 2 6,7,8,9 In Task 2, how many groups of panel reviewers and chairpersons are needed for each review session? Approximately 40 groups of panel reviewers

Solicitation No. 17-233-SOL-00255

SUBMITTED QUESTIONS AND HHS RESPONSES

May 1st, 2017

Onsite IT and Panel Review Support