17-233-SOL-00255_000004.pdf

(x)

17-233-SOL-00255

x x copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

04/07/2017000004

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

04/07/2017

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not, is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this amendment is to (1) respond to additional questions that were submitted timely under the solicitation, (2) remove task 2 in its entirety, and (3) extend the submission date for proposals from May 12, 2017 to May 19, 2017.

Attachments:

1. Section C.2 the removal of "Task 2 Coordinate the Receipt, Processing and Peer Review of

Grant Applications"; and the renumbering of tasks 3 - 9

2. Section "L.7 INQUIRIES/SUBMISSION"

3. Responses to additional questions that were submitted on May 1, 2017.

All other terms and conditions remain unchanged.

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

NSN 7540-01-152-8070

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

17-233-SOL-00255_000004_ANA Onsite IT Support

SECTION C - Description/Specifications/Statement of Work

Onsite IT and Panel Review Support

C.2 STATEMENT OF WORK - Severable Services

The Contractor shall furnish all of the necessary personnel, materials, services, facilities, (except as otherwise specified herein), and otherwise do all the things necessary for or incident to the performance of the work as set forth below:

Task 1 Initial Meeting

Within three days of the contract award, the Government will hold an initial meeting with the Contractor to discuss staff and continuity of on-site support services, current ANA activities, requirements, and to provide the following:

a. Existing ANA work plans and calendars

b. Copies of pertinent statutes, regulations, policies, and program guidance

c. Copies of current funding opportunity announcements and grant application information

d. Review/inventory of on-site work space at ANA

e. Review/inventory of incumbent contractor staff

f. Access to, Grant Solutions, OLDC, SharePoint and ARM

g. Relevant program performance information

h. Current Organizational Chart

i. List of existing program specialist grant assignments

j. Report formats and sample reports

Task 2 Coordinate the Receipt, Processing and Peer Review of Grant Applications

ANA publishes funding opportunity announcements (FOAs) designating funds available, program areas of interest, review criteria and the application process on Grants.gov. Grant application due dates are typically 60 calendar days after the FOAs are published. ANA convenes peer panel review sessions to rank and score eligible grant applications. Historically, the review sessions have occurred in March or April. Due to holidays and other unforeseen circumstances, ANA may need to alter these critical dates each year. Over the last three years ANA has received an average of 365 applications per year and panel-reviewed an average of 337.

ANA recruits professionals who possess experience and qualifications relevant to ANA program areas to serve as panel reviewers and chairpersons. Panel reviewers analyze, score and comment on ANA grant applications. Panel chairpersons work with a team of three panel reviewers to facilitate discussion and consolidate comments. Panel reviewers and chairpersons are assigned four to eight grant applications per review session. During the review sessions, reviewers and chairpersons participate in analytical discussions with other panel members. The chairperson also works with ANA to finalize a report for each application reviewed.

ANA requires the following virtual panel review sessions (not all inclusive):

Language Preservation and Maintenance (P&M) Language Preservation and Maintenance Esther Martinez Immersion (EMI) Environmental Regulatory Enhancement (ERE) Sustainable Employment and Economic Development Strategies (SEEDS) Social and Economic Development Strategies (SEDS) Social and Economic Development Strategies Alaska SEDS AK) Native Youth Initiative for Leadership, Empowerment, and Development (I-LEAD)

The Contractor shall be responsible for all processes, tasks and costs for this requirement including:

Task 2.1 Pre-Panel Review Activities

Task 2.1.a Application Receipt and Processing

Grant applications are received electronically through Grants.gov or in hard copy through OGM. As grant applications arrive, they must continuously be processed.

To support application receipt and processing, the Contractor shall:

i. Download (or upload to GrantSolutions) electronically received applications.

ii. Scan and upload to GrantSolutions applications received in hard copy.

iii. Enter application data into GrantSolutions (or upload from Grants.gov).

iv. Review application packages for completeness.

v. Provide application packages to designated ANA staff for eligibility screening.

vi. Annually update and manage ANA’s electronic eligibility and screening system, prepare and process letters to be mailed to ineligible applicants.

vii. Within 10 business days of the application due dates, ensure all grant applications and applicant information are uploaded to GrantSolutions and the Application Review Module (ARM).

Task 2.1.b Peer Reviewer Support

The Contractor shall be fully responsible for coordinating all activities necessary to invite and compensate panel reviewers for each review session.

The Contractor shall:

i. Continuously update the ANA website with panel review information and notices to potential reviewers.

ii. Not later than six months before the review sessions, provide the COR with a proposal to recruit new reviewers, with the goal of increasing the number of new reviewers by 10% of the total pool of reviewers each year.

iii. Twice per year or as directed by COR, send reminders to existing reviewers instructing them to update their resumes and availability.

iv. Not later than four months before the review sessions begin or as directed by COR, send notices to reviewers asking them to “Save the Date” for panel review sessions. The notices should also ask for reviewers to respond with their availability.

v. Two months before the review sessions begin, assemble reviewer profiles and list of proposed reviewers/facilitators to ANA staff for final selection.

vi. One month before the review sessions begin, prepare and send confirmation letters to selected reviewers. Make available web-based panel reviewer trainings and monitor completion of trainings.

vii. Two weeks before the review sessions send a “Pre-Conference Notification” on behalf of ANA to selected reviewers. The correspondence may be by mail or electronic email and should include: a cover letter from the Contractor explaining compensation, the review session agenda, and any other written materials required by ANA.

viii. Design and manage an electronic database to retain performance survey data submitted by panel review participants, ANA staff, and T/TA providers after each session concludes. Such data shall be made available and utilized for future selection of reviewers and facilitators.

Task 2.1.c Operations/Logistics In addition to processing applications and providing support and assistance to panel reviewers, the Contractor shall:

i. Input approved reviewers’ information into ARM.

ii. Once all applications have been received, but not less than two weeks after application due dates, prepare panel reviewer conflict of interest forms, email or fax forms to approved reviewers, and collect reviewer responses.

iii. Using the approved pool of reviewers, make panel assignments. Send conflict of interest forms to all reviewers and adjust any panels that indicate a conflict of interest.

Task 2.2 Peer Panel Review Sessions

Task 2.2.a Peer Reviewer Support The Contractor shall be fully responsible for coordinating all activities necessary to support and compensate panel reviewers for each review session.

The Contractor shall:

i. Serve as the panel reviewers’ point of contact for matters involving ARM and conference calling capabilities.

ii. Provide compensation for reviewers. Reviewers earn $225 per application and facilitators $300 per application. (While these numbers are accurate for preparing cost estimates, ANA reserves the right to change the compensation amount.)

Task 2.3 Post-Panel Review Activities

Task 2.3.a Peer Reviewer Support

i. The government will Provide $100 compensation per panel reviewers for all allowable expenses (including parking, printing costs, or any other expenses approved by the COR) within ten business days of receipt of the panel reviewer’s completed survey.

Task 2.3.c Application Receipt and Processing

i. Using GrantSolutions, process all reviewers’ scores within three business days of the last day of the review session.

ii. After an initial funding range is determined, provide copies of applications, panel comments, and other prior funding information to the assigned ANA staff application reader.

iii. Within 15 business days the initial funding range determination, generate letters to applicants that are significantly below funding, along with panel comments for mailing at ANA’s discretion.

iv. Within five business days of final funding decisions, generate letters to applicants that are within funding range but will not be funded for mailing at ANA’s discretion.

v. Enter all funding decisions into GrantSolutions.

vi. Create master hard copy files with the original copy of each application for

OGM within ten business days of final funding decisions.

vii. Provide analysis and reports to ANA managers regarding the number of applications received, number of panels per session, funding requested amounts, and other data related to the applications received annually.

viii. Create Ranking and Approval Lists for each competition within three days of funding decisions.

Task 32: Grantee Meeting

No less than once a year, ANA hosts a grantee meeting to provide grantees an opportunity to network with other grantees, government agencies and service organizations. In this three to four-day forum, grantees are able to share their projects and discuss best practices and challenges. ANA also sponsors workshops in project and financial management. The grantee meeting involves the participation of approximately 600 people including current grantees, ACF staff, T/TA provider staff and presenters/facilitators. The Contractor will conduct the event planning and coordination of the grantee meeting with the guidance and approval of the COR.

Task 32.1 Grantee Meeting Activities

Task 32.1.a Grantee Meeting Space

A 3-4 day Native American Grantee Meeting, for approximately 600 attendees.

ACF will need to acquire space to accommodate the meeting and its attendees.

The minimum requirements needed for this conference are:

DAYS 1, 2 & 3: (Grantee Meeting)

Plenary space to accommodate 600+ attendees, theater style. Room to have raised to seat 10 people with 4 microphones and 1 podium microphone. Needs include: Computer; projector; speakers; screen; Internet access and 2 stand-alone microphones.

At least nine workshop spaces to seat 60 people with head table to seat 4 people and 2 microphones. Three rooms are to be set up in theater style, three rooms are to be set up banquet style, and three rooms are to be set up in classroom style. Needs include: Computer; projector; speakers;

screen; Internet access

Adjustable Pipe and Drape set up for quilt that is 10” high by 12.5’ wide and weighs about 18 pounds. The quilt will be substituted for drape, and has evenly spaced reinforced eyelets that run across the top and can be strung across the pipe.

Lockable Office space w/microwave and refrigerator, Internet access and tables and chairs.

One separate meeting room with 4 tables and 5-6 chairs around each table.

Meetings are intended to be private.

Exhibit space needs include: Monitor; Electrical power; computer;

speakers; tables (4x6 min); Internet access. Approximately 200 displays are expected.

AV Support - Monitors for exhibits, projectors, screens, computers, speakers

Hotel Block of rooms for 200 people Water stations

Task 32.1.b Grantee Meeting Conference Support

The contractor shall:

Create and maintain an on line registration site and provide regular reports to ACF/ANA regarding attendee registration.

Record plenary speakers and post on web on the day of recording or as soon as possible thereafter.

Agenda Book printing – create or select a culturally appropriate cover page and color scheme for the agenda book. ACF/ANA Native American grantees are composed of the following cultures: American Indian (567 federally recognized tribes) and Urban Indians, American Indian (non-federally recognized), Native Hawaiian, peoples of Guam, Northern Marianas, and American Samoa. Book to include at least a table of workshops, workshop descriptions and speakers, biographies of ACF Principals, speakers, Thank you page to organizers and partners.

Pocket folders using same design or similar design as agenda cover.

Folders must be large enough to hold agenda, handout items and a jump drive of presentations.

Signage – culturally appropriate using Conference theme. Signs for each workshop title as well as identification of staff office space and private meeting rooms.

Confirm Room set up for each workshop Provide on-site registration support – All day all four days beginning to end

(including collection of surveys) Speaker check-in and escort to workshop room Obtain Exhibit space (HHS/ACF Offices and Partner Agencies if necessary, up to 12) Lanyards to hold Nametag and jump drive.

Create Nametags (pre-registered and on-site registration) Create table tents for speakers Provide jump drive (with capacity to hold the handouts, etc.)

Link conference registration to Hotel registration via on-line registration page Save the date cards create and send out grantees and provide graphic copy to ACF/ANA for email blasts to grantees.

Obtain a native Color Guard, Flag Song/Drum group, (opening day and closing day) ACF/ANA will create an online survey to obtain the level of satisfaction from conference attendees. Contractor is to assist ACF/ANA in the collection of surveys and tabulation of results.

Task 32.1.c Logistics

Coordinate travel logistics for no less than 10 Facilitators/Speakers at least

2 weeks prior to meetings.

Provide honorarium payment for Facilitator/Speaker no later than three days after meeting.

Special Project (TBD)

Task 32.2 HHS Native Youth Fairs (Generations Indigenous (Gen-I)

HHS in partnership with the White House will be holding no less than 6 Native Youth Fairs in conjunction with the HHS Regional Tribal Consultation Sessions.

The Fairs will be one day of training and team building activities for the youth and will provide targeted information in support of the President’s Generations Indigenous Initiative. The youth will also be able to participate in face to face Consultation sessions, listening and learning alongside tribal leaders.

We are anticipating approximately 75 youth to participate in these sessions. ACF will require recordings of the Native Youth Fairs.

Task 32.2.a: HHS Native Youth Fairs (Generations Indigenous (Gen-I) Space

• AV Support: 1 podium and microphone, 4 handheld microphones. Computer;

projector; speakers; screen; Internet access and 2 stand-alone microphones.

• Provide a note taker for each meeting.

• Provide staff person to assist with registration process and as needed at the venue.

Task 32.2.b: HHS Native Youth Fairs (Generations Indigenous (Gen-I) Support

• Coordinate travel logistics for staff, note taker, speaker and facilitator at least 2 weeks prior to meetings.

• Provide honorarium payment for Facilitator/Speaker no later than three days after meeting.

The contractor shall:

Take notes at each Gen-I Event. The draft deliverables will be an electronic copy (MS Word) summary of the meetings and be delivered within 2 weeks following the session.

Consolidate the notes from each event into one final report. The draft deliverables will be an electronic copy (MS Word) summary of all meetings and be delivered within 4 weeks of the final meeting.

Summary of Written Deliverables: ACF will require a summary of each Gen-I Event.

1 Summary of the Meeting 2 weeks after each meeting 2 Final Consolidated Summary of all

Meetings 4 weeks after the last meeting

The Final Native Youth Fair deliverables are to be delivered to ACF in electronic format in both (MS-Word and Acrobat PDF format which is compliant with Section 508 of the Rehabilitation Act).

Task 43 Data Collection, Management and Report Creation

While GrantSolutions contains the official data for all grants, ANA uses a variety of methods to acquire and analyze data. ANA requires the Contractor to gather and/or migrate, review and analyze data from various systems.

The Contractor shall:

a. Within one month of the contract award, review the current data systems that ANA uses and the types of reports that ANA typically requires.

b. Within 45 days of contract award, develop a plan for managing and reporting on the data. The plan will include the Contractor’s proposal for Quality assurance for obtaining 100% accuracy.

c. The Contractor shall complete the following reports and others required by

ANA:

i. Demand for Project Funding: total applications received and requests for funding sorted by program area and state.

ii. Funding Analysis: total applications received and total applications funded (in number and dollar) by program areas and sub areas.

iii. Funding for Federally recognized tribes Compared to Non-Profits: total applications received and total applications funded (in number and dollar) by program area and sub areas.

iv. New Grantees: number (by project and dollars) and analysis (characteristics) of first time grantees.

v. Continuation Grantees: number (by projects and dollars) and analysis (characteristics) of continuation grantees.

vi. No Cost Extensions: number (by projects and dollars) and analysis (characteristics) of grantees receiving No Cost Extensions.

vii. Fiscal Year Analysis: number (by projects and dollars) and analysis (characteristics) of all funded projects sorted by ANA TITA Regions and ACF Regions.

viii. Other Funding Sources: analysis of grantees with funding from other ACF and HHS sources

ix. T/TA Reports, including: applicants receiving T/TA, type and frequency of T/TA, number (by projects and dollars) and analysis (characteristics) of all funded projects where applicants received or did not receive T/TA.

x. Impact Data Reports, including: all data collected on the impact evaluation tool.

xi. ANA Reviewer Database: database of all past and new facilitators and reviewers for panel review.

Task 54 Website Maintenance and Support

The ANA website is a valuable tool for potential applicants, grantees, agency and government partners, and the general public. The ANA website was redesigned and launched in 2012 as part of the ACF website redesign. The ANA website utilizes the Drupal content management software. ANA requires the Contractor to assist the maintenance and improvement of the ANA website and web-based resources. The Contractor shall:

a. Maintain the ANA website in compliance with ACF requirements and standards.

b. Maintain a process for website changes and updates to ensure timely and relevant information is displayed on the website.

c. Upload content developed by ANA.

d. Maintain social media networks as requested by the COR.

e. Receive and respond to inquiries received from the website and via the

ANAcomments.gov email.

f. Direct emails to appropriate ANA program staff for issues involving policy interpretations and Federal guidelines.

g. Report monthly on ANA web activity and content updates and accuracy.

Task 65 Operational, Administrative and Technical Support (OATS)

ANA requires the Contractor to provide qualified, efficient and well-trained staff to maintain and operate ANA's Help Desk, provide support to the ANA division directors as needed and provide IT database support.

Task 65.1 Operational, Administrative and Technical Support Activities

a. Operate phone and web (email) Help Desk from 8:30am to 5:00pm Monday through Friday.

b. Receive, handle and direct inquiries from the general public.

c. Provide answers to FAQ's as published and approved by ANA, and inform ANA program staff of assistance provided to callers/applicants/grantees.

d. Direct callers to appropriate ANA program staff.

e. Receive and respond to inquiries received from the website and via the ANAcomments.gov e ma i l .

f. Makes referrals, as appropriate, to other ACF or Federal agencies.

g. Direct applicants to the appropriate Technical and Training Assistance providers for their regions.

h. Direct emails to appropriate ANA program staff for issues involving policy interpretations and Federal guidelines.

i. Generate monthly reports regarding Help Desk activity.

j. Maintain an inventory of supplies and equipment.

k. As requested, provide COTR with a proposal to purchase, refresh, and store materials and equipment.

l. Enter Objective Work Plan (OWP) activities for new awards into Online

Data Collection System (OLDC).

m. Prepare new award decision memo packages.

n. Respond to data calls on behalf of ANA.

Task 65.2 IT Support Activities

a. As requested by the COR, provide technical assistance and support with hardware and software to ANA and on-site contractor staff.

b. Work with ACF IT staff to implement and/or maintain systems for grants management and administrative functions. These include, but are not all inclusive: GrantSolutions and Automated Review Module (ARM).

c. Work with ANA program staff to implement and/or maintain systems for program management. A plan should be developed for quality assurance for obtaining 100% accuracy and on-time delivery. These include:

o Training and Technical Assistance (T/TA)Module - an online system for the COR to issue work Assignments and receive deliverables o Impact Evaluation Tool- an Adobe Forms system with supporting database o Survey Monkey - ANA uses this online tool for program evaluations and

"customer" feedback o SharePoint - a secure place to store, organize, share, and access information o Reviewer Database: a roster of qualified reviewers to serve on the panel o IRIS: an application screening database o Annual Data Report (ADR) – and Adobe Forms system with supporting database

Task 76 Technical Assistance and Development

The Contractor shall provide technical assistance to ANA as determined by the COR.

Based upon historical activity, the Government estimates at least one training per year.

The Contractor shall plan to provide TA including, but not limited to the following areas:

• Research methods

• Data collection and analysis

• Data graphs and presentation

Task 87 TAC and Tribal Consultation Coordination

The Contractor shall provide coordination support services for the ACF Tribal Advisory Committee (TAC) and ACF Tribal Consultation. The Contractor shall develop, communicate, and coordinate TAC and Tribal Consultation activities necessary to facilitate executive level review and decision making.

a. Provide administrative and logistical support for bimonthly TAC meetings, at least 6 meetings per year. Meetings may occur virtually or in-person. Support includes: securing meeting space and/or webinar technology; preparation and distribution of invitations, letters, agendas, and documents to TAC members;

attendance at TAC meetings; provision of TAC minutes.

b. Provide administrative and logistical support for annual Tribal Consultation.

Support includes: securing meeting space and/or webinar technology; recording of tribal session for written summary and executive summary, preparation and distribution of invitations, letters, agendas, documents and collection of testimony as necessary; preparation of name tents for Tribal Leaders; attendance at Tribal Consultation; provision of minutes. Testimony to be distributed to ACF Principals and Tribal Liaisons upon receipt from tribes.

c. Attend TAC and Tribal Consultation sessions and provide support to Commissioner and Deputy Commissioner.

d. Provide support for administrative functions of the Deputy Commissioner including, maintaining organization files, processing travel documents, and scheduling and staffing meetings and conference calls.

Task 9 8 Professional Development

The contractor will be responsible for providing at least 2 courses annually, access to professional development coursework to ensure personnel are kept up to date with their working knowledge and skills. Travel is not expected other than local as all training can be obtained locally or on-line.

SECTION L - Instructions, Conditions, and Notices to Offerors or Respondents

L.7 INQUIRIES/SUBMISSION

All questions/inquiries concerning the solicitation document must be submitted by e-mail (no faxes or telephone calls please) to the Contract Specialist, no later than May 1st, 2017 at 12:00 pm Eastern Time. Questions should be e-mailed to the following address: Peter.Preston@psc.hhs.gov The Government's response to the inquiries will be posted on FedBizOpps. Any resulting additions, deletions or changes to the solicitation will be made by issuance of a formal amendment.

Offerors are instructed specifically to contact only the issuing contract office in connection with any aspect of this requirement prior to contract award. The Government does not intend to extend the due date for proposals.

The proposal must be submitted no later than May 12th19th, 2017 at 5:00 pm Eastern Time. The Offeror shall email (1) original electronic copy of the technical, past performance and business volume to the Government.

RFP Section RFP Page Number

Question Answers

N/A N/A Do any meetings (grantee/tribal consultation/native youth fairs) require verbatim transcription? No

N/A N/A Do any meetings (grantee/tribal consultation/native youth fairs) require audio or video recordings/closed captioning? Yes

N/A N/A Please provide clarification on the number of positions expected to work from the ANA’s site. If the requirement is less than 100% for any position – please provide the percentage assumption

As this is an on-site support contract, all positions will work at the ANA site.

N/A N/A Is Attachment J.4 (Personnel Qualification Summary) provided as a reference document or is the document expected to be completed and incorporated into the proposal response.

Attachment J.4 is expected to be completed and incorportated into the proposal response

C.1 Task 2 6 For the purposes of costing, please clarify what assumption the contractor should be using for the number of reviewers/ review panels across the seven (7) programs.

We can provide estimates on the number of applications and how many panels would be requires.

8 applications = 1 panel 67 applications = 10 panels 15 applications = 14 panels

C.1 Task 2 6 Is the contractor responsible for providing conference lines to facilitate panel discussions? Yes

C.1 Task 2 6 What is the duration of the grant review?

The panel review process starts in July and goes through August. ANA typically holds three panels or sessions with each lasting 5 to 10 days, the length of the review process is dependent on the program.

C.1 Task 2.1.a.(vi) 7 The SOW is indicating that the Contractor is responsible for updating “ANA’s electronic eligibility and screening system”. Please confirm if this is a Government system or standalone platform. If a standalone platform – please confirm the type of software being used.

This is a government system.

C.1 Task 2 6 Does ANA require hardcopy documents/ physical signatures on reviewer COI documents or are electronic forms acceptable? All are acceptable.

C.1 Task 2 6 The SOW is referencing hardcopies of applications for OGM and to support funding packages. Please confirm the total number of copies required of each application and the average number of pages and/or clarify if the GPO will be supporting the requirements.

Most applications are received electronically. For hardcopies, a copy of the application is uploaded to GrantSolutions and a copy to the Application Review Module (ARM). There is a page limit of 150.

C.1 Task 2 6 Please clarify if the Contractor will be required to provide electronic or hardcopies of the applicant notification letters. Electronic.

C.1 Task 2.1.b (viii) 7 Please clarify if the Contractor is allowed to utilize an existing software solution to satisfy the requirement or if ANA is requesting the development of a unique survey platform

ANA is requesting the development of a unique survey platform.

C.1 Task 3 9 Is the Grantee Meeting held in the WDC area or is the Contractor required to perform out-of-state site searches?

The Grantee Meeting will be held in WDC this year, however, it is held in different location each year.

C.1 Task 3 9 For the purposes of estimating travel and lodging cost, please confirm that the Contractor should be assuming only 10 sponsored participants (speakers and facilitators).

Contractor should assume 10 participants

C.1 Task 3 9 Is there a standard honorarium provided to speakers and facilitators? Yes

C.1 Task 3.2 11 Please confirm if the Contractor will be responsible for securing venues to support the HHS Native Youth Fairs. Yes

C.1 Task 3.2 11 Are the HHS Native Youth Fairs held in the WDC area? Yes

C.1 Task 3.2 11 Is the contractor required to provide any pre-meeting logistics support (i.e. outreach, registration support etc.) or collateral/ supply requirements?

Yes

C.1 Task 3.2 11 Please confirm the number of sponsored participants and/or support staff (e.g. sponsored guest, note-taker, speakers, and facilitators) the Contractor should assume for each meeting.

Difficult to estimate, it depends on the meeting

C.1 Task 6 13 Please provide metrics on the annual volume of Help Desk calls and emails. We are unable to provide.

C.1 Task 6 13 Please confirm if Help Desk personnel are expected to be located onsite at the ANA offices. Help desk personnel will be on-site

C.1 Task 7 14 Technical Assistance and Development: Please clarify if the Contractor is required to develop and administer training related to the areas specified.

Contractor will develop and administer training

C.1 Task 8 14-15 For the purposes of costing, should the Contractor assume virtual or in-person meetings? Both

C.1 Task 8 14-15 Please confirm the number of total participants, sponsored participants, travel logistics requirements if in-person meetings are planned.Difficult to estimate, it depends on the meeting

C.1 Task 8 (d) 15 Please confirm if the requirements being specified are unique to the TAC and Tribal Consulting meetings or an ongoing requirement. Task 8 is specific to TAC and Tribal Consultation

C.1 Task 9 15 Please clarify if the professional development relates to Contractor staff. Relates to Contractor staff

N/A N/A Is the incumbent required to provide any level of transition support? No

N/A N/A Please confirm if there are any restrictions, considerations or specifications related the native Color Guard/ Flag Song/Drum Group requirement and provide clarification on the extent to which out-of-state providers will be considered (including the cost associated with travel and lodging).

There are no restrictions.

Solicitation No. 17-233-SOL-00255

ADDITIONAL SUBMITTED QUESTIONS AND HHS RESPONSES

May 11th, 2017

Onsite IT and Panel Review Support