16-233-SOL-00030_Revised_12.23.doc

Solicitation Document

16-233-SOL-00030

Document Title

DSO SETA Support

TABLE OF CONTENTS

6SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

6B.1 CONTRACT TYPE/Task ORDER TYPES

6B.2 Services and Supplies

6B.3 IDIQ Contract Line Item (CLIN) Description

6B.4 Contract Minimum Quantity

7B.6

IDIQ RATE TABLE

8SECTION C – Description/Specifications/ WORK STATEMENT

8C.1 IDIQ Performance Work Statement

20SECTION D -- Packaging and Marking

20D.1 Classified Matter

20D.2 Marking

20D.3 Packaging

21SECTION E -- Inspection and Acceptance

21E.1 52.252-2 Clauses Incorporated by Reference (february 1998)

22SECTION F -- Deliveries or Performance

22F.1 52.252-2 Clauses Incorporated by Reference (february 1998)

22F.2 Delivery Location/Acceptance

22F.3 Notice Regarding Late Delivery

22F.4 Period Of Performance

22F.5 Place Of Performance

22F.6 Written Deliverables

24SECTION G -- Contract Administration Data

24G.1 Post Award Conference

24G.2 Program Manager

24G.3 Contracting Officer’S Representative (COR)

24G.4 Government Contract Administrator

25G.5 Contractor Contract Administration

25G.6 Contract Management

26G.7 Contract Authority

26G.8 Payment

26G.9 SUBMISSION OF INVOICES

28G.10 Task Order Proposals

29G.11 Task Order Instructions

30G.12 Submission Of Subcontracting Reports

30G.13 In-Progress Review (IPR)

30G.14 OMBUDSMAN

31SECTION H -- Special Contract Requirements

31H.1 Government Furnished Property / Equipment

31H.2 Responsibility For Government Information

31H.3 Corporate Changes

32H.4 Interrelationships of Contractors

32H.5 Non-Disclosure of Sensitive, Proprietary or Source Selection Information

32H.6 Notification Under a Cost Reimbursement Contract

33H.7 Award Made on Behalf of DoD

33H.8 Contractor Facilities

33H.9 Key Personnel

33H.10 Travel and Per Diem

34H.11 Local Travel

34H.12 Acquisition of Equipment and Supplies

34H.13 Government Furnished Software

34H.14 Security

35H.15 Denial Of Entry

35H.16 Incorporation of Subcontracting Plan

35H.17 Organizational Conflict of Interest

37H.18 Joint Ethics Regulation (JER)

37H.19 Disclosure Of Information

38H.20 DOD Information on NON-DOD Information Systems

39H.21 No-Cost Settlement

39H.22 Representation & Certifications of Offerors

39H.23 Permits, Taxes, Licenses, Ordinances and Regulations

40H.24 Reserved

40H.25 Contractor Personnel Administration

40H.26 Legal Federal Holidays

41H.27 CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM

42H.28 Restriction on Endorsements

42H.29 Release of Claims

43SECTION I -- Contract Clauses

43I.1 52.252-2 Clauses Incorporated by Reference (fEBRUARY 1998)

45I.2 1452.201-70 Authorities and delegations (Sept 2011)

46I.6 1452.228-7 INSURANCE—LIABILITY TO THIRD PERSONS

47I.7 52.203-99 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements (DEVIATION 2015-02) (FEBRUARY 2015)

47I.8 52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters (Jul 2013)

48I.9 52.216-18 Ordering (October 1995)

48I.10 52.216-19 Order Limitations (October 1995)

49I.11 52.216-22 Indefinite Quantity (October 1995)

49I.12 52.217-8 OPTION TO EXTEND SERVICES (NOVEMBER 1999)

50I.13 52.217-9 Option to Extend the Term of the Contract (March 2000)

50I.14 52.219-9 SMALL BUSINESS SUBCONTRACTING PLAN (DEVIATION 2013-O0014) (AUG 2013)

50i.15 rESERVED

50I.17 52.244-2 Subcontracts –AlternatE I (June 2007)

53I.18 52.252-6 Authorized Deviations in Clauses (April 1984)

53I.19 DFARS CLAUSES

55SECTION J -- List of DOCUMENTS, EXHIBITS AND OTHER Attachments

55J.1 Attachments

56SECTION K -- Representations, Certifications and Other Statements of Offerors

56K.1 USE AND DISCLOSURE OF PROPOSAL INFORMATION

57K.2 52.203-11 Certifications and disclosure regarding payments to influence certain federal transactions (September 2007)

57K.3 52.203-98, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements—Representation (DEVIATION 2015-02) (FEBRUARY 2015)

58K.4 52.204-5 women-owned small business (other than small business) (october 2014)

58K.5 52.204-8 Annual Representations and Certifications (december 2014)

62K.6 52.209-2 prohibition on contracting with inverted domestic corporations – representation (december 2014)

62K.7 52.209-5 Certification Regarding Responsibility Matters (October 2015)

64K.8 52.209-7 Information Regarding Responsibility Matters (July 2013)

65K.9 52.215-6 Place of Performance (October 1997)

65K.10 52.219-1 Small Business Program Representations (October 2014)

69K.11 52.222-22 Previous Contracts and Compliance Reports (February 1999)

69K.12 52.222-25 Affirmative action compliance (April 1984)

69K.13 52.222-38 Compliance with veterans’ employment reporting requirements (september 2010)

69K.14 52.225-20 Probhibition on conducting restricted business operations in sudan – certification (august 2009)

70K.15 52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran—Representation and Certification (October 2015)

71K.16 52.227-15 Representation of limited rights data and restricted computer software (december 2007)

72K.17 52.230-1 Cost Accounting Standards Notices and Certification (MAY 2012)

74K.18 52.230-7 Proposal Disclosure-Cost Accounting Practice Changes (April 2005)

75K.19 252.204-7004 Alternate A, System for Award management (february 2014)

76K.20 252.225-7003 Report of intended performance outside the united states and canada – submission with offer (october 2010)

76K.21 252.227-7017 IDENTIFICATION AND ASSERTION OF USE, RELEASE, OR DISCLOSURE RESTRICTIONS (January 2011)

78K.22 Authorized Negotiators

79SECTION L -- Instructions, Conditions, and Notices to OFFERORS

79L.1 52.252-01 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEBRuARY 1998)

79L.2 Evaluation of options provision (October 2015)

80L.3

DISPOSITION OF PROPOSAL

80L.4

INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

95L.5

CONTRACT TYPE

95L.6

WORK SPACES AND EQUIPMENT

95L.7

52.233-02 SERVICE OF PROTEST SEPTEMBER 2006 (DEVIATION)

95L.8

FORMAL COMMUNICATIONS

96L.9

FORMAT INSTRUCTIONS FOR PROPOSAL PREPARATION

96L.9.1

DISCUSSIONS:

96L.9.2

ORGANIZATION:

99L.10

OFFER ACCEPTANCE PERIOD

100SECTION M -- EVALUATION FACTORS FOR AWARD

100M.1

AWARD WITHOUT DISCUSSION

100M.2

EVALUATION CRITERIA AND BASIS FOR AWARD (BEST VALUE)

106M.3

EVALUATION OF PROPOSALS

106M.4

UNCOMPENSATED OVERTIME EVALUATION

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 CONTRACT TYPE/Task ORDER TYPES

This is an Indefinite Delivery, Indefinite Quantity (IDIQ) contract. All services will be obtained through the issuance of Task Orders on either a Firm Fixed Price (FFP), Time and Material (T&M), or Cost Plus Fixed Fee Basis (CPFF). Task Orders will be issued by a Contracting Officer with the Department of Health and Human Services Program Support Center.

B.2 Services and Supplies

The required services of the Performance Work Statement shall be provided in accordance with the requirements specified in Section C.1. All work shall be performed in accordance with the Descriptions and Specifications specified by the Task Orders issued in accordance with the contract. The contractor shall not begin performance prior to the issuance of a Task Order. Under no circumstances shall the value of all Task Orders exceed the stated maximum in the contract.

B.3 IDIQ Contract Line Item (CLIN) Description

CLIN 0001 - Technical, Programmatic, Financial, and Administrative Advisory and Assistance Services These non-personal services will be accomplished in accordance with the Performance Work Statement entitled, "Defense Advanced Research Projects Agency (DARPA) Defense Sciences Office (DSO) Performance Work Statement for Scientific, Engineering, Technical and Administrative (SETA) Support," incorporated in full text at Section C, and as specified in resulting individual task orders.

Period of Performance: 04/01/2016 – 03/31/2021 Total Estimated Ceiling Value of contract: $70,000,000 B.4 Contract Minimum Quantity

DEFINITION. Pursuant to FAR clause 52.216-22, Indefinite Quantity, the contract minimum is specified below.

CONTRACT MINIMUM. During the contract period, the Government shall place orders totaling a minimum of $1,000. This reflects the contract minimum for the entire period of performance, including any options. The contract maximum for the sum of all orders for the entire period of performance, including any options, is $70,000,000. The funding for the minimum guarantee is not currently committed. Awards will only be made when and if funding for the minimum guarantee becomes available.

B.5 SEVERABLE SERVICES

The services acquired under each task order are expected to be severable services. The government reserves the right to order non-severable services. Funds are only available for use for the line item to which they are obligated. Unused funds from one period (line item) may not rollover for use in other periods.

B.6

IDIQ RATE TABLE

Time and Material On-Site Labor Rates

Subject Matter Expert I

Subject Matter Expert II

Lead Program Analyst

Executive Assistant

Program Analyst (Acquisition Support)

Contract Specialist

Conference Specialist

Graphics Specialist

Lead Scientist/Engineer

Sr. Scientist/Engineer

Scientist/Engineer

Jr. Scientist/Engineer

Sr. Program Analyst

Program Analyst

Systems Analyst

Sr. Systems Analyst

Finance Analyst

Time and Material Off-site Labor Rates

Subject Matter Expert I

Subject Matter Expert II

Lead Program Analyst

Executive Assistant

Program Analyst (Acquisition Support)

Contract Specialist

Conference Specialist

Graphics Specialist

Lead Scientist/Engineer

Sr. Scientist/Engineer

Scientist/Engineer

Jr. Scientist/Engineer

Sr. Program Analyst

Program Analyst

Systems Analyst

Sr. Systems Analyst

Finance Analyst

Note: Other Direct Costs and Travel CLINS shall be determined at the Task Order Level SECTION C – Description/Specifications/ WORK STATEMENT

C.1 IDIQ Performance Work Statement

DEFENSE ADVANCED RESEARCH PROJECTS AGENCY (DARPA)

DEFENSE SCIENCES OFFICE (DSO)

SCIENTIFIC, ENGINEERING, AND TECHNICAL ASSISTANCE (SETA) SUPPORT

1. BACKGROUND

1.1. PURPOSE: The Defense Advanced Research Projects Agency (DARPA) Defense Sciences Office (DSO) requires technical, programmatic, financial, and administrative advisory and assistance services (A&AS)/ Scientific, Engineering, and Technical Assistance (SETA) support to assist in accomplishing the office mission for existing and planned programs. Technical support must be proactive in assisting to seek new opportunities for research and development investments and consistent with the overall mission of the office. Administrative support must be of sufficient caliber to maintain an efficient and professional office environment. All personnel employed under the resulting contract will be subject to a Contractor-provided, Government-approved, and Organizational Conflict of Interest Mitigation Plan. All services described in this PWS shall be non-personal services, and the Contractor shall not perform inherently governmental activities.

1.2. MISSION: DSO’s mission is to bridge the gap from fundamental science to applications by identifying and pursuing the most promising ideas within the science and engineering research communities and transforming these ideas into new Department of Defense (DoD) capabilities. These diverse technologies include, but are not limited to, Physical Systems; Math, Modeling and Design; Human-Machine Systems; and other related efforts. Descriptions of current DSO programs may be found at http://www.darpa.mil/about-us/offices/dso.

1.3. PERIOD AND PLACE OF PERFORMANCE: The effort will be performed primarily at the DARPA facility, 675 N. Randolph, Arlington, VA 22203. The IDIQ Period of Performance shall last for 5 years from date of award. Task Orders may contain options and may be issued throughout the entire 5 year performance period of the IDIQ. The performance period of all task orders shall end no more than 12 months following the end of the IDIQ performance period.

1.4. SCOPE: In order to obtain expert, high quality support, DSO strongly encourages teaming with other organizations to fulfill the support services requirements outlined below. The Contractor is required to provide a high quality, professional staff that uses teamwork to accurately accomplish the necessary work, continuously strives to improve the work process, provide the highest quality customer service, and accomplish tasks on time using initiative, innovativeness, and cost consciousness. The Contractor is expected to attract, hire, and retain a quality work force, with minimal turnover in personnel. It is expected that all personnel are fully trained and have readily available on-site backup to ensure continued quick response during peak period surges or short-term or long-term employee absence.

2. PERFORMANCE OBJECTIVES AND SUPPORT TASKS

2.1 GENERAL PERFORMANCE OBJECTIVES: DSO requires continuous, high quality and proactive support to ensure DSO’s mission and responsibilities are fulfilled. The Contractor must create and have available an effective management plan for all tasks, personnel, and actions performed under this contract. To this end, DSO requires, at a minimum, the Contractor to perform the following:

2.1.1. Contract Program Management: Appoint a single point of contact for the Government to manage all programmatic matters concerning progress, problems, and problem resolution, performance, scheduling, cost, resources, and other related matters with overall responsibility for the management of the effort.

2.1.2. Personnel Mix: Assign an effective mix of highly qualified personnel, on-site at DARPA, to adequately support DSO to include: scientists/engineer(s), program analysts(s), financial analyst(s), action officers, executive/administrative assistant(s), travel support, Broad Agency Announcement (BAA) support, conference/meeting planners, and technical writer(s).

2.1.3. Phase-in and Phase-out Plans: Develop, deliver, and implement detailed phase-in and phase-out plans for seamless transition of SETA support services without interrupting or affecting the quality of services. The phase-in plan should consider a maximum of 60 days to seamlessly transition the support services from the incumbent. The phase-out plan will be due sixty (60) days prior to the end of the period of performance and include timeframes for meeting with the follow-on Contractor, development of turnover books, training on processes, procedures, systems, events, as well as any other tasks required to provide continuing support to DSO operations.

2.2. ADMINISTRATIVE SUPPORT TASKS

2.2.1. Travel: Effectively arrange travel in the Defense Travel System (DTS) for the Office Director (OD), Deputy Director (DD), Assistant Director Program Manager (ADPM), and Program Analyst (PA) as well as up to twenty (20) Program Managers (PM).

2.2.2. Event Assistance: Assist in preparation and execution of successful DARPA and/or DSO events. Examples include proposers’ days/industry days, office-wide program reviews, DSO offsites, or other office-level meetings.

2.2.3. Taskers/Drills/Exercise: Track and coordinate all taskers/drills/exercises within the office assigned to the OD, DD, and ADPM to ensure no deadlines are missed. Examples include office program reviews, Research and Development Descriptive Summary (RDDS) review, Inspector General (IG)/Government Accountability Office (GAO) responses, media inquiries, and responses to DARPA Director’s office (DIRO) requests for information.

2.2.4. Briefings: Provide timely and high quality support to Front Office briefings. This includes compilation of information from PMs, copying and binding of briefings and reports, formatting slides, planning pre-brief review sessions, providing hard copies, submitting read-aheads, obtaining the appropriate releasibility through the DARPA process, and other related efforts.

2.2.5. Small Business Innovative Research/Small Business Technology Transfer (SBIR/STTR): Assist in monitoring and administering DSO tasks related to SBIR/STTR efforts to include creation/maintenance/tracking of efforts.

2.2.6. Website: Maintain the DARPA/DSO website in accordance with current DoD and DARPA guidelines in a timely manner.

2.2.7. Program Approval Documents (PADs): Assist in the creation, coordination, review, and tracking of all DSO PADs and other DARPA internal documentation.

2.2.8. Information Technology (IT) Catalog: Effectively place orders and maintain and track the DSO IT and related catalog assets (desktop computers, laptops, tablets, cellular phones, broadband cards, printers, copiers, etc.).

2.2.9. Badging, Office Moves, and In/Out Processing: Interface with DARPA Mission Services Office (MSO) to facilitate DARPA badge and CAC issuances and renewals, office moves, and in/out processing of DSO staff to include DSO SETA staff.

2.2.10. Graphics/Web Support: Provide graphics support/web assistance to develop, update and maintain a variety of visual aids, including text and illustrations, for highly technical programs/concept including 2-D and 3-D illustrations, posters, videos, and models representative of products/concept being developed by DSO.

2.2.11. Calendars: Effectively maintain calendar(s) for supported DARPA staff to include de-conflicting between events, sending/accepting meeting invites, and coordinating visit requests. This requires understanding the priorities and deadlines on a given day and scheduling accordingly.

2.3. FINANCIAL SUPPORT TASKS

2.3.1. Military Interdepartmental Purchase Requests (MIPRs): Assist with the creation of MIPRs and Purchase Requests (PRs), verify approved funding, review MIPRs/PRs for accuracy and adherence to Comptroller and DSO guidelines, assist other financial SETAs to resolve MIPR issues, provide training and assistance with Defense Agencies Initiative (DAI) tool, and monitor DARPA’s financial systems to verify commitment/obligation and expenditure status.

2.3.2. Budget: Assist in forecasting, tracking, and updating commitment, obligation, and expenditure data for the DSO budget, create custom ad hoc financial reports, provide training to and lead the business/financial managers (BFMs), as well as assist with planning travel projections and tracking travel expenditures.

2.3.3. Presentation Materials: Create and/or update graphs, pie charts, slides, spreadsheets or other documents with accurate financial information to support meetings, reviews and taskers.

2.3.4. RDDS Support: Assist in the accurate preparation and timely submission of the RDDS for DSO, including updating the spreadsheets that track financial changes as well as compiling and reviewing PM input.

2.3.5. Program Manager (PM) Portfolio: Maintain a comprehensive understanding of the PMs’ portfolios, including approved programs, new initiatives, seedlings, and SBIRs/STTRs for all performers.

2.3.6. File Management: Maintain organized files to store program related briefings, documentation, contracts, reports, etc., to include tracking of all deliverables associated with the PMs’ efforts.

2.4. ACQUISITION SUPPORT TASKS

2.4.1. Contracts: Assist the DARPA Contracts Management Office (CMO) in pre-award, award, and post award processes to include planning and preparing solicitations, assisting CMO with the development and monitoring of various award instruments (e.g., contracts – CPFF, FFP; grants, agreements – Technology Investment Agreements, cooperative agreements; Other Transactions ) and modifications.

2.4.2. Acquisition Process: Assist in coordinating and managing the entire acquisition process to include all activities associated with various types of solicitations (e.g. Scientific Review Memorandums, Broad Agency Announcements, Special Notices, and Request for Information), evaluation of proposals, and award approval process while ensuring all documents are available to appropriate personnel, including preparation, drafting and coordination of documents related to the above.

2.5. TECHNICAL SUPPORT TASKS

2.5.1. Program Manager (PM) Support: Provide expert input to the PMs in support of concept development, assessment and risk identification, as well as recommendations for new programs, new program concepts, technologies and new starts; assist with Program Objective Memorandum (POM) development, provide input related to carrying out associated technical and program management responsibilities to include technical analyses, assisting with program strategies, and support for office-based initiatives.

2.5.2. Technical Analysis: Conduct timely technical analyses to help define, assess, and monitor new and emerging research opportunities, as well as potential new thrust ideas for DSO.

2.5.3. Program Strategies: Assist DSO in determining optimal program strategies, to include metrics, goals, and objectives of innovative technologies.

2.5.4. Subject Matter Expertise (SME): Provide SME in areas that are pertinent to the new concepts and programs the office may be pursuing, including new programs, SBIR efforts, and STTR efforts.

2.5.5. Technical Expertise: Assist the PMs by providing technical expertise with ongoing programs to include input at quarterly reviews, site visits, demonstrations, and other events; provide recommendations to mitigate technical risk and potential program impact of failure; provide independent assessments of results of laboratory and other tests conducted by the performers.

2.5.6. DSO Portfolio Support: Assist in preparing briefings, reports, and other related taskers/drills/exercises to support the development and progress of research efforts within the DSO portfolio.

2.5.7. Risk Assessment: Review, assess, define, and provide recommendations to mitigate technical risk. The Contractor shall provide technical input to risk reduction activities as to their benefit and cost.

2.5.8. Technical Input: Provide SME support as needed in source selections and scientific reviews to include providing input as to the technical strengths and weaknesses of research and development proposals.

2.5.9. Program Objective Memorandum (POM) Support: Assist in planning the annual POM to ensure the thrust areas have appropriate coverage and technology shortfalls are being addressed.

2.5.10. Research and Development Descriptive Summary (RDDS)/Congressional Participation: Provide input into the RDDS narratives and the associated congressional staffer briefings.

2.5.11. DARPA Director’s Office (DIRO) Briefing: Assist with the annual business operations briefing to the DARPA DIRO as well as any other briefings required by DIRO.

2.5.12. DSO/DARPA Representation: Attend DoD and non-DoD senior-level meetings, committee reviews, and other forums on behalf of DSO and/or DARPA for the purposes of gathering information and/or presenting approved data/material, and assist with strategizing a path forward for new and ongoing efforts.

2.5.13. Testing/Demonstrations: Plan, coordinate, and assist with testing and/or demonstrations as required by the various PMs, the OD and/or DD to support the objectives of the programs, to include working with performers, government collaborators, and test ranges to develop test configurations, other requirements, detailed test plans, and test readiness reviews.

2.5.14. Independent Assessments: Assist with independent assessments of results of laboratory and other tests conducted by the performers to help determine risk or risk mitigation strategies.

2.5.15. Transition Partners: Assist the PM, OD and/or DD to establish and maintain communication and coordinate efforts with potential transition partners (internal and/or external to DARPA) to determine the Services’ requirements, and coordinate development of the program to meet transition partner needs.

2.6. MEETING/CONFERENCE SUPPORT TASKS

2.6.1. Logistics: Provide personnel to organize and logistically support program-related meetings, new concept industry days/workshops, and other meetings as required.

2.6.2. Conference Facilities Requirements: The Contractor’s conference room facilities shall be within the Ballston or Virginia Square neighborhoods of Arlington, VA so that they are within reasonable walking distance of DARPA, currently at 675 N. Randolph, Arlington. The facility shall have single rooms that can hold up to 50 attendees. The Contractor’s conference room shall provide adequate security for up to TOP SECRET/SENSITIVE COMPARTMENTED INFORMATION (TS/SCI), level classified discussions.

2.6.3. Conference Facilities Set up: The conference room/area shall be equipped, at a minimum, with (a) writing boards, electronic overhead projection screens; (b) phone lines suitable for conference calls; (c) data lines suitable for high speed computer data transmission; and (d) presentation computers with removal hard drives capable of unclassified and classified presentations.

2.7. CONTRACT ADMINISTRATION AND MANAGEMENT SUPPORT TASKS

2.7.1. Contract Management: Assist with providing overall contract management and oversight, including management of subcontracts and consulting agreements.

2.7.2. Management Plan: Develop and implement a management plan to ensure personnel possess the required knowledge, skills, and abilities to perform assigned tasks. All personnel shall meet and stay current with the professional knowledge required of their position. The Contractor shall provide training to all members of their team in order to remain proficient and effective in performing the tasks required by this PWS.

2.7.3. Security Support: Provide security support for the awardees' team to ensure the awardees' facilities, security clearances, and documentation are in compliance with Government requirements.

2.7.4. Facility Maintenance: Maintenance of appropriate Contractor facilities, to include conference facilities.

2.7.5. Reports: Prepare and reconcile required reports and submit to DSO.

3. OPERATING CONSTRAINTS

3.1. Locality: DSO has a necessity for quick responses and close coordination between DSO and Contractor personnel; therefore, Contractor personnel, must, at a minimum, be physically located within a 15 minute walking distance of the DARPA location.

3.2. Subcontracting: To provide technical expertise that may not be available “in-house”, the Contractor may subcontract and employ the services of consultants in meeting this Performance Work Statement. However, the use of subcontractors and consultants not agreed to during contract negotiations shall be subject to the advance review and approval by the Contracting Officer.

3.3. Document Management Plan: The Contractor must prepare and maintain a plan for the control and protection of classified and sensitive materials that it uses, generates, or stores, in support of executing contract requirements.

3.4. Clearances: All personnel shall have, at a minimum, DoD personal security clearances at the SECRET level with a current National Agency Check, Local Agency Check (NACLAC) investigation. In addition, various personnel will be required to have TOP SECRET and/or TOP SECRET with Sensitive Compartmented Information (SCI) eligibility with a current 5 year Single Scope Background Investigation (SSBI) to support the requirements of this effort.

4. SERVICES SUMMARY

4.1. Performance Standards: Contractor performance shall be measured and assessed using the Performance Objectives listed in the Service Summary (SS). Note that the SS does not identify every service required but those services considered most important for mission accomplishment:

Performance Objectives

PWS

Paragraph

Performance Threshold

Surveillance/ Assessment Method

Appoint a single point of contact for the Government to manage all programmatic matters

2.1.1

Contractor receives no more than 3 formal substantiated customer complaints/corrective action requests in a 6 month period

Contractor successfully resolves validated customer complaints/corrective actions within 10 working days of receipt, 100% of the time

Assign an effective mix of highly qualified personnel, to adequately support DSO 2.1.2

Contractor receives no more than 3 formal substantiated customer complaints/corrective action requests in a 6 month period

Contractor successfully resolves validated customer complaints/corrective actions within 10 working days of receipt, 100% of the time

Develop, deliver, and implement detailed phase-in and phase-out plans for seamless transition of SETA support services 2.1.3

Contractor receives no more than 3 formal substantiated customer complaints/corrective action requests in a 6 month period

Contractor successfully resolves validated customer complaints/corrective actions within 10 working days of receipt, 100% of the time

Effectively arrange travel for OD, DD, ADPM, PA, and PMs

2.2.1

Contractor receives no more than 3 formal substantiated customer complaints/corrective action requests in a 6 month period

Contractor successfully resolves validated customer complaints/corrective actions within 10 working days of receipt, 100% of the time

Assist in preparation and execution of successful DARPA and/or DSO events

2.2.2

Contractor receives no more than 3 formal substantiated customer complaints/corrective action requests in a 6 month period

Contractor successfully resolves validated customer complaints/corrective actions within 10 working days of receipt, 100% of the time

Track and coordinate all taskers/ drills/ exercises assigned to DSO

2.2.3

Contractor receives no more than 3 formal substantiated customer complaints/corrective action requests in a 6 month period

Contractor successfully resolves validated customer complaints/corrective actions within 10 working days of receipt, 100% of the time

Provide timely and high quality support to Front Office briefings 2.2.4

Contractor receives no more than 3 formal substantiated customer complaints/corrective action requests in a 6 month period

Contractor successfully resolves validated customer complaints/corrective actions within 10 working days of receipt, 100% of the time

Assist in monitoring and administering DSO tasks related to SBIR/STTR efforts to include creation/maintenance/tracking efforts 2.2.5

Contractor receives no more than 3 formal substantiated customer complaints/corrective action requests in a 6 month period

Contractor successfully resolves validated customer complaints/corrective actions within 10 working days of receipt, 100% of the time

Maintain DARPA/DSO website in accordance with current DoD and DARPA guidelines in a timely manner

2.2.6

Contractor receives no more than 3 formal substantiated customer complaints/corrective action requests in a 6 month period

Contractor successfully resolves validated customer complaints/corrective actions within 10 working days of receipt, 100% of the time

Assist in creation, coordination, review & tracking of all DSO PADs and other DARPA internal documentation

2.2.7

Contractor receives no more than 3 formal substantiated customer complaints/corrective action requests in a 6 month period

Contractor successfully resolves validated customer complaints/corrective actions within 10 working days of receipt, 100% of the time

Effectively place orders and maintain and track all DSO IT and related catalog assets

2.2.8

Contractor receives no more than 3 formal substantiated customer complaints/corrective action requests in a 6 month period

Contractor successfully resolves validated customer complaints/corrective actions within 10 working days of receipt, 100% of the time

Interface with DARPA Mission Services Office to facilitate DARPA badge and CAC issuances and renewals, office moves, and in/out processing of DSO staff to include DSO SETA staff 2.2.9

Contractor receives no more than 3 formal substantiated customer complaints/corrective action requests in a 6 month period

Contractor successfully resolves validated customer complaints/corrective actions within 10 working days of receipt, 100% of the time

Provide graphics support/web assistance

2.2.10

Contractor receives no more than 3 formal substantiated customer complaints/corrective action requests in a 6 month period

Contractor successfully resolves validated customer complaints/corrective actions within 10 working days of receipt, 100% of the time

Effectively maintain calendar(s) for supported DARPA staff 2.2.11

Contractor receives no more than 3 formal substantiated customer complaints/corrective action requests in a 6 month period

Contractor successfully resolves validated customer complaints/corrective actions within 10 working days of receipt, 100% of the time

Assist with the creation of MIPRs/PRs , verify approved funding, review MIPRs/PRs for accuracy and adherence to Comptroller and DSO guidelines, assist other financial SETA’s to resolve MIPR issues, provide training and assistance with DAI tool, and monitor DARPA’s financial systems to verify commitment/obligation and expenditure status

2.3.1

Contractor receives no more than 3 formal substantiated customer complaints/corrective action requests in a 6 month period

Contractor successfully resolves validated customer complaints/corrective actions within 10 working days of receipt, 100% of the time

Assist in forecasting, tracking, and updating commitment, obligation, and expenditure data for the DSO budget, create custom ad hoc financial reports, provide training to and lead the BFM’s, as well as assist with planning travel projections and travel expenditures 2.3.2

Contractor receives no more than 3 formal substantiated customer complaints/corrective action requests in a 6 month period

Contractor successfully resolves validated customer complaints/corrective actions within 10 working days of receipt, 100% of the time

Create and/or update documents to support meetings, reviews & taskers, 2.3.3

Contractor receives no more than 3 formal substantiated customer complaints/corrective action requests in a 6 month period

Contractor successfully resolves validated customer complaints/corrective actions within 10 working days of receipt, 100% of the time

Assist in the accurate preparation and timely submission of the RDDS for DSO, including updating the spreadsheets that track financial changes as well as compiling and reviewing PM input

2.3.4

Contractor receives no more than 3 formal substantiated customer complaints/corrective action requests in a 6 month period

Contractor successfully resolves validated customer complaints/corrective actions within 10 working days of receipt, 100% of the time

Maintain a comprehensive understanding of the PMs’ portfolios including approved programs, new initiatives, seedlings, and SBIRs/STTRs for all performers

2.3.5

Contractor receives no more than 3 formal substantiated customer complaints/corrective action requests in a 6 month period

Contractor successfully resolves validated customer complaints/corrective actions within 10 working days of receipt, 100% of the time

Maintain organized files to store program related briefings, documentation, contracts, reports, etc., to include tracking of all deliverables associated with the PMs’ efforts

2.3.6

Contractor receives no more than 3 formal substantiated customer complaints/corrective action requests in a 6 month period

Contractor successfully resolves validated customer complaints/corrective actions within 10 working days of receipt, 100% of the time

Assist the DARPA CMO in R&D acquisition efforts for pre-award, award, and post-award processes 2.4.1

Contractor receives no more than 3 formal substantiated customer complaints/corrective action requests in a 6 month period

Contractor successfully resolves validated customer complaints/corrective actions within 10 working days of receipt, 100% of the time

Assist in coordinating and managing the entire acquisition process to include all activities associated with various types of solicitations, evaluation of proposals, and award approval process 2.4.2

Contractor receives no more than 3 formal substantiated customer complaints/corrective action requests in a 6 month period

Contractor successfully resolves validated customer complaints/corrective actions within 10 working days of receipt, 100% of the time

Provide expert input to the Program Managers (PMs) in support of concept development, assessment and risk identification, as well as recommendations for new programs, new program concepts, technologies and new starts; assist with Program Office Memorandum (POM) development, provide input related to carrying out associated technical and program management responsibilities

2.5.1

Contractor receives no more than 3 formal substantiated customer complaints/corrective action requests in a 6 month period

Contractor successfully resolves validated customer complaints/corrective actions within 10 working days of receipt, 100% of the time

Conduct timely technical analyses to help define, assess, and monitor new and emerging research opportunities, as well as potential new thrust ideas for DSO

2.5.2

Contractor receives no more than 3 formal substantiated customer complaints/corrective action requests in a 6 month period

Contractor successfully resolves validated customer complaints/corrective actions within 10 working days of receipt, 100% of the time

Assist DSO in determining optimal program strategies, to include metrics, goals, and objectives of innovative technologies 2.5.3

Contractor receives no more than 3 formal substantiated customer complaints/corrective action requests in a 6 month period

Contractor successfully resolves validated customer complaints/corrective actions within 10 working days of receipt, 100% of the time

Provide subject matter expertise (SME) in areas that are pertinent to the new concepts/programs the office may be pursuing, including new programs, SBIR efforts, and STTR efforts 2.5.4

Contractor receives no more than 3 formal substantiated customer complaints/corrective action requests in a 6 month period

Contractor successfully resolves validated customer complaints/corrective actions within 10 working days of receipt, 100% of the time

Assist the PMs by providing technical expertise with ongoing programs; provide recommendations to mitigate technical risk and potential program impact of failure; provide independent assessments of results of laboratory and other tests conducted by performers

2.5.5

Contractor receives no more than 3 formal substantiated customer complaints/corrective action requests in a 6 month period

Contractor successfully resolves validated customer complaints/corrective actions within 10 working days of receipt, 100% of the time

Assist in preparing briefings, reports, and other related taskers/drills/exercises to support the development and progress of research within the DSO portfolio

2.5.6

Contractor receives no more than 3 formal substantiated customer complaints/corrective action requests in a 6 month period

Contractor successfully resolves validated customer complaints/corrective actions within 10 working days of receipt, 100% of the time

Review, assess, define, and provide recommendations to mitigate technical risk 2.5.7

Contractor receives no more than 3 formal substantiated customer complaints/corrective action requests in a 6 month period

Contractor successfully resolves validated customer complaints/corrective actions within 10 working days of receipt, 100% of the time

Provide SME support as needed in source selections and scientific reviews

2.5.8

Contractor receives no more than 3 formal substantiated customer complaints/corrective action requests in a 6 month period

Contractor successfully resolves validated customer complaints/corrective actions within 10 working days of receipt, 100% of the time

Assist in planning the annual POM to ensure the thrust areas have appropriate coverage and technology shortfalls are being addressed

2.5.9

Contractor receives no more than 3 formal substantiated customer complaints/corrective action requests in a 6 month period

Contractor successfully resolves validated customer complaints/corrective actions within 10 working days of receipt, 100% of the time

Provide input into the RDDS narratives and the associated congressional staffer briefings

2.5.10

Contractor receives no more than 3 formal substantiated customer complaints/corrective action requests in a 6 month period

Contractor successfully resolves validated customer complaints/corrective actions within 10 working days of receipt, 100% of the time

Assist with the annual business operations briefing to the DARPA DIRO as well as other briefings required by DIRO

2.5.11

Contractor receives no more than 3 formal substantiated customer complaints/corrective action requests in a 6 month period

Contractor successfully resolves validated customer complaints/corrective actions within 10 working days of receipt, 100% of the time

Attend DoD and non-DoD senior-level meetings, committee reviews , and other forums on behalf of DSO and/or DARPA for the purpose of gathering information and/or presenting approved data/material, and assist with strategizing a path forward for new and ongoing efforts

2.5.12

Contractor receives no more than 3 formal substantiated customer complaints/corrective action requests in a 6 month period

Contractor successfully resolves validated customer complaints/corrective actions within 10 working days of receipt, 100% of the time

Plan, coordinate, and assist with testing and/or demonstrations as required by the various PMs, the OD and/or DD to support the objectives of the programs

2.5.13

Contractor receives no more than 3 formal substantiated customer complaints/corrective action requests in a 6 month period

Contractor successfully resolves validated customer complaints/corrective actions within 10 working days of receipt, 100% of the time

Assist with independent assessments of results of laboratory and other tests conducted by the performers to help determine risk or risk mitigation strategies

2.5.14

Contractor receives no more than 3 formal substantiated customer complaints/corrective action requests in a 6 month period

Contractor successfully resolves validated customer complaints/corrective actions within 10 working days of receipt, 100% of the time

Assist the PM, OD, and/or DD to establish and maintain communication and coordination efforts with potential transition partners (internal and/or external to DARPA)

2.5.15

Contractor receives no more than 3 formal substantiated customer complaints/corrective action requests in a 6 month period

Contractor successfully resolves validated customer complaints/corrective actions within 10 working days of receipt, 100% of the time

Provide personnel to organize and logistically support program-related meetings, new concept industry days/workshops, and other meetings as required

2.6.1

Contractor receives no more than 3 formal substantiated customer complaints/corrective action requests in a 6 month period

Contractor successfully resolves validated customer complaints/corrective actions within 10 working days of receipt, 100% of the time

Provide conference room facilities within 15 minutes walking distance of DARPA that shall hold up to 50 attendees. The contractor’s conference room shall provide adequate security for up to TOP SECRET/SENSITIVE COMPARTMENTED INFORMATION (TS/SCI), level classified discussions

2.6.2

Contractor receives no more than 3 formal substantiated customer complaints/corrective action requests in a 6 month period

Contractor successfully resolves validated customer complaints/corrective actions within 10 working days of receipt, 100% of the time

Provide conference room/area equipped, at a minimum, with (a) writing boards, electronic overhead projection screens; (b) phone lines suitable for conference calls; (c) data lines suitable for high speed computer data transmission; and (d) presentation computers with removal hard drives capable of unclassified and classified presentations 2.6.3

Contractor receives no more than 3 formal substantiated customer complaints/corrective action requests in a 6 month period

Contractor successfully resolves validated customer complaints/corrective actions within 10 working days of receipt, 100% of the time

Assist with providing overall contract management and oversight, including management of sub-contracts and consulting agreements

2.7.1

Contractor receives no more than 3 formal substantiated customer complaints/corrective action requests in a 6 month period

Contractor successfully resolves validated customer complaints/corrective actions within 10 working days of receipt, 100% of the time

Develop and implement a management plan to ensure personnel possess the required knowledge, skills, and abilities to perform assigned tasks. All personnel shall meet and stay current with the professional knowledge required of their position. The contractor shall provide training to all members of their team in order to remain proficient and effective in performing tasks required by this PWS

2.7.2

Contractor receives no more than 3 formal substantiated customer complaints/corrective action requests in a 6 month period

Contractor successfully resolves validated customer complaints/corrective actions within 10 working days of receipt, 100% of the time

Provide security support for the awardees’ team to ensure the awardees’ facilities, security clearances, and documentation are in compliance with the Government requirements

2.7.3

Contractor receives no more than 3 formal substantiated customer complaints/corrective action requests in a 6 month period

Contractor successfully resolves validated customer complaints/corrective actions within 10 working days of receipt, 100% of the time

Maintenance of appropriate Contractor facilities, to include conference facilities 2.7.4

Contractor receives no more than 3 formal substantiated customer complaints/corrective action requests in a 6 month period

Contractor successfully resolves validated customer complaints/corrective actions within 10 working days of receipt, 100% of the time

Prepare and reconcile required reports and submit to DSO

2.7.5

Contractor receives no more than 3 formal substantiated customer complaints/corrective action requests in a 6 month period

Contractor successfully resolves validated customer complaints/corrective actions within 10 working days of receipt, 100% of the time

4.2.

Quality Assurance: The Government will evaluate performance of the services listed in the SS to determine if they meet the performance thresholds. When the proper level of performance is not met, the CO will issue a written Corrective Action Request (CAR). Performance will be assessed in accordance with the established Quality Assurance and Surveillance Plan (QASP) (see Attachment 9). Government personnel will record all surveillance observations.

SECTION D -- Packaging and Marking

D.1 Classified Matter

Classified matter, if applicable, shall be packaged and shipped in accordance with the transmission instructions contained in the National Industrial Security Program Operating Manual (NISPOM), DoD 5220.22-M (for safeguarding classified information), the DD Form 254 to this contract, and any task order specific DD Form 254.

D.2 Marking

Shipping documents, containers, correspondence and packages shall be marked with the following information:

Contract Number: TBD Proposal Title: To be cited on each individual task order.

Task Order Number: To be cited on each individual task order Short Title of contract line items: "Professional, Administrative and Management Support" Point of Contact (POC): To be cited on each individual task order.

D.3 Packaging

All deliverables called for shall be packed and shipped in accordance with the best commercial practices in a manner that shall afford adequate protection against physical and environmental deterioration and damage during shipment. Requirements for containers, packing and unpacking, handling and labeling, will be specified in each individual task order.

SECTION E -- Inspection and Acceptance

E.1 52.252-2 Clauses Incorporated by Reference (february 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address:

http://acquisition.gov

E.2 ACCEPTEANCE OF SERVICES

While the COR is the final official authority on the acceptance of services, the Program Manager may be consulted for feedback prior to acceptance of services, unless stated otherwise on an individual task order. The Program Manager may inform the Contracting Officer's Representative (COR) and Contract Administrator (CA) if they believe services do not conform to contract specifications.

SECTION F -- Deliveries or Performance

F.1 52.252-2 Clauses Incorporated by Reference (february 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address:

F.2 Delivery Location/Acceptance

Unless otherwise stated in a task order, the Contractor shall deliver to the Program Manager, Contracting Officer's Representative and the Government Contract Administrator, all invoices, problem notification reports, request for order modifications, related administrative correspondence, monthly status reports, other direct change requests, and transmittal letters. Unless otherwise specified, the Government's inspecting and accepting authority for all deliverables will be the Program Manager.

F.3 Notice Regarding Late Delivery

Unless otherwise stated in a task order, in the event the Contractor anticipates difficulty in complying with any delivery dates, the Contractor shall notify the Program Manager, Contracting Officer's Representative and the Contract Administrator, in writing, no less than five (5) working days prior to the scheduled delivery date.