161013 Attachments F-H.pdf
PDF 312 KB Posted
- Attached to
- IFB161013 Courier Services
- Solicitation number
- IFB-122257
- Issued by
- Virginia
About this file
This is an attachment document for an Invitation for Bid (IFB #161013) issued by the Virginia Department of Transportation (VDOT) Administrative Services/Procurement Materials Division for courier services throughout the Commonwealth of Virginia. The document provides comprehensive specifications for the courier services contract, which involves transporting various construction and maintenance materials to designated VDOT locations. The materials to be shipped include asphalt products, concrete samples and admixtures, metal components such as rebar and guardrails, soil samples, aggregates, pavement marking materials, and numerous other construction-related items with specific handling requirements. The contract encompasses ten primary VDOT locations: Bristol, Culpeper, Fredericksburg, Hampton Roads, Lynchburg, Northern Virginia (Fairfax), Salem, Staunton, the Research Council facility in Charlottesville, and the Materials Division headquarters at Elko in Sandston. Each location has an assigned contact person with corresponding email and phone information for coordination purposes.
The document establishes detailed chain-of-custody procedures requiring signed documentation from sending and receiving locations, with contractors required to attach completed chain-of-custody forms to invoices. Special handling conditions are specified for numerous materials, including temperature-controlled storage for concrete cylinders (70-77°F), vibration minimization for soil samples, and dry storage requirements for cement and lime products. The contractor must maintain adequate transportation capacity, with a note indicating that a one-quarter-ton truck will be required when transporting large quantities of multiple material types simultaneously. The file does not specify pricing terms, bid amounts, bid submission deadlines, award dates, or contract duration in the provided attachments.
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| File | Type | Posted |
|---|---|---|
| IFB161013 Courier Services.pdf | ||
| 161013 Attachments A-E.pdf |
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Text version
Administrative Services/Procurement
Materials Division
Courier Services
IFB# 161013
ATTACHMENT F- TYPICAL MATERIALS TO BE SHIPPED
Material Type Sample Size Container Special Conditions
Asphalt Liquid Asphalt Quart Quart paint can
Asphalt Hot Mix Asphalt 40 lbs canvas bag \ cardboard box
Asphalt Slurry Seal quart quart container
Asphalt Liquid emulsions quart quart container
Asphalt Cutback asphalt quart quart container
Asphalt Cores \ sawn plugs 4"x4" box
Asphalt Cold patch asphalt 40lbs bag or pail
Concrete Compressive cylinders 4” x 8” set of 3 9 lbs each cooler stored between 70-77 F and kept moist, handling with care with minimum vibration
Concrete Compressive cylinders 6” x 12” set of 2 30 lbs each cooler stored between 70-77 F and kept moist, handling with care with minimum vibration
Concrete Permeability cylinders 4” x 8” set of 2 9 lbs each cooler stored between 70-77 F and kept moist, handling with care with minimum vibration
Concrete Cores 1" to 6" diameter Varies plastic bag or container
Concrete Liquid admixtures Quart quart container
Concrete Latex Quart quart container
Concrete Cement Varies canvas bag, can or manufacturer's bag must remain dry
Concrete LimeLime \ Limestone Varies canvas bag, can or manufacturer's bag must remain dry
Concrete Pozzolanic materials Varies canvas bag, can or manufacturer's bag must remain dry
Concrete Water Pint pint container
Concrete Cubes 2" cubed Loose \ box or bag
Concrete Curing Spray cures 5 gallons Pail or quart cans
Concrete Curing PE Film 10' x 12' loose but folded to 3' x 3' or smaller
Concrete Curing Burlap 8' x 30' loose but folded to 3' x 3' or smaller
Concrete/clay Bricks and pavers 4"x8"x2" 10 bricks at a time
Epoxy Epoxy sample 5 gallons 5 gallon container or smaller
Metal Stay in place forms 2'x3' loose
Metal 2 pieces of Rebar #1 - #18 2' length Loose but bound together
Metal Mechanical splicers Rebar 2' length loose
Metal Chain link Fencing 2' x 6' loose
Metal Fencing Wire 2' x 4' loose
Metal Fence Post T post 7' 6" loose
Metal Fence Post Round 9’ loose
Metal Barbed Wire 2' length Loose but coiled Sharp
Metal Brace Wire for fencing 2' length Loose but coiled
Metal Tension wire 2' length Loose but coiled
Metal Guardrail beam 6' loose
Metal Guardrail post 6' loose
Metal Prestressing strand 2 pieces 2' length loose cannot be looped
Metal bolts, washers and nuts Varies Loose \ bag or box
Metal Chains 2' loose
Metal Wire mesh/mat 2' x 2' loose
Metal/Plastic/wood Guardrail blocks 6"x8"x14" loose
Neoprene Bearing pads Various loose
Neoprene Water stop 2’ loose
Neoprene Compression seal 2' loose
Paper Documents Files or books Various Envelope or box
Paint Paint chips for lead check quart quart container or smaller
Paint Paint sample Gallon Gallon containers or smaller
Rock Cores 1" to 6" diameter various core boxes or in PVC pipe Cushioned against shock
Salt Calcium chloride Quart quart container
Soil Soil loose 30-80 lbs canvas bag
Soil Shelby Tubes 3' length x4" Sealed metal pipe Vibration must be minimized and sample must remain vertical/ Must follow ASTM D 4220
Soil SPT samples 3”dia. x 6” tall glass jar Cushioned against shock
Water groundwater/ wash water quart to gallon size Glass or plastic jars Cushioned against shock
Stone Coarse Aggregate 30-40lbs canvas bag
Stone Fine Aggregate 20-40lbs canvas bag
TLD Badges (Thermoluminescent Dosimeter) badges bag
Wood
Ground-up wood borings from treated lumber
Resin Methacrylates Gallon Gallon containers or smaller
Gray iron Test bars 10 lbs each loose
Lightweight fill Geofoam 3'x4' x 2' loose block
Geotextiles Drainage, Rip rap and silt fence 10 ' x 12' loose but folded to 3' x 3' or smaller
Joint Material Hot Pour Joint Material 30 lbs or quart
Quart containers or cardboard box
Pavement Marking Tape Various Rolls
Pavement Marking Thermoplastic Quart Cans Quart Cans
NOTE: THE 1/4/TON TRUCK WILL BE REQUIRED WHEN THERE ARE LARGE QUANTITIES OF MULTIPLE TYPE MATERIALS.
ATTACHMENT G- LOCATIONS AND CONTACTS
LOCATION
CODE LOCATION ADDRESS CONTACT e-MAIL ADDRESS
CONTACT
PHONE
NUMBER
BR Bristol
870 Bonham Rd., Bristol, Va.
24203 Brian Cole Brian.Cole@VDOT.Virginia.gov 276-669-9948
CU Culpeper
1601 Orange Road, Culpeper, Va. 22701 James Aylor Jimmy.Aylor@VDOT.Virginia.gov 540-829-7583
FR Fredericksburg
87 Deacon Road, Fredericksburg, Va. 22405 Matt Martin jamesm.martin@vdot.virginia.gov 540-907-8240
HR Hampton Roads
1700 North Main St, Suffolk, Va. 23434 Robert Reveal robert.reveal@vdot.virginia.gov 757-592-0519
LY Lynchburg
4219 Campbell Ave., Lynchburg, Va. 24502 Mark Horsley mark.horsley@vdot.virginia.gov 434-841-7087
NO NoVA (Fairfax)
4975 Alliance Drive, Fairfax, Va. 22030 Yi Tian yi.tian@vdot.virginia.gov 571-720-2207
RC Research Council
530 Edgemont Road, Charlottesville, VA 22903 Drew Barbour andrew.barbour@vdot.virginia.gov 434-293-1919
SA Salem
731 Harrison Ave., Salem, Va. 24153 Sam Wright
Sam.Wright@VDOT.Virginia.gov 540-655-0092
ST Staunton
811 Commerce Road, Staunton, Va. 24401-9029 Laura Hisey laura.hisey@vdot.virginia.gov 540-487-8477
CO
Materials Division (CO-
Elko)
6200 Elko Tract Road, Sandston, Va. 23150
Veronica Hendricks, Contract
Administrator GENMATS@VDOT.Virginia.gov 804-328-3104 mailto:Brian.Cole@VDOT.Virginia.gov%20 mailto:Charles.Brown@VDOT.Virginia.gov;
mailto:Ronald.Jackson@VDOT.Virginia.gov;
ATTACHMENT H
CONTRACTOR NAME - ___________________
VDOT – CHAIN OF CUSTODY FORM
COMPLETED FORM SHALL BE ATTACHED TO INVOICE – APPROPRIATE SIGNATURES ARE REQUIRED
Sending Location Carrier Receiving Location
Name:
Signature:
Date:
Sent from:
BR __ FR __ NO _X_ ST __ CU __ LY__
HR ___ ELKO ___ RI ___ RC ___ SA___
Signature:
Date:
(Please write name clear/legible)
Signature:
Date:
Sent to:
SA ___ CU _X__ Elko __ _ RC__ Other______
Comments:
Comments: Comments:
SAMPLE DESCRIPTION
Sample I.D. Number
SAMPLE TYPE
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