15F067-22-R-0000091 FPSS IDIQ RFP.pdf

15F06722R0000091

SOLICITATION, OFFER, AND AWARD 1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

RATING

2. CONTRACT NUMBER 3. SOLICITATION NUMBER

15F06722R0000091

SEALED BID (IFB)

X NEGOTIATED (RFP)

4. TYPE OF SOLICITATION 5. DATE

ISSUED

03/03/2022

6. REQUISITION/PURCHASE

NUMBER

CODE 15F0677. ISSUED BY 8. ADDRESS OFFER TO (If other than Item 7)

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

MGolicz@fbi.gov 12:00 ET 04/04/2022 (Hour) (Date)

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

9. Sealed offers in original and ____________ copies for furnishing the supplies or services in the Schedule will be received at the place specified in item 8, or if hand carried, in the depository located in ______________________________________________________ until ________________ local time _________________

10. FOR

INFORMATION

CALL:

A. NAME

AREA CODE NUMBER EXTENSION

B. TELEPHONE (NO COLLECT CALLS) C. E-MAIL ADDRESS

11. TABLE OF CONTENTS

(X) SEC. DESCRIPTION PAGE(S) (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

X A SOLICITATION/CONTRACT FORM 1 X I CONTRACT CLAUSES 63

X B SUPPLIES OR SERVICES AND PRICES/COSTS 3 PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

X C DESCRIPTION/SPECS./WORK STATEMENT 12 X J LIST OF ATTACHMENTS 75

X D PACKAGING AND MARKING 32 PART IV - REPRESENTATIONS AND INSTRUCTIONS

X E INSPECTION AND ACCEPTANCE 35 X K REPRESENTATIONS CERTIFICATIONS AND OTHER STATEMENTS

OF OFFERORS

X F DELIVERIES OR PERFORMANCE 37

X L INSTRSRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS 87X G CONTRACT ADMINISTRATION DATA 39

X M EVALUATION FACTORS FOR AWARD 105X H SPECIAL CONTRACT REQUIREMENTS 42

OFFER (Must be fully completed by offeror) NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

In compliance with the above, the undersigned agrees, if this offer is accepted within _______________________ calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

12.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

10 CALENDAR DAYS (%)

0.00 %

20 CALENDAR DAYS (%)

0.00 %

30 CALENDAR DAYS (%)

0.00 %

0 CALENDAR DAYS (%)

0.00 %

14. ACKNOWLEDGEMENT OF AMENDMENTS (The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated):

AMENDMENT NO. DATE AMENDMENT NO. DATE

15A. NAME AND

ADDRESS OF

OFFEROR

CODE FACILITY 16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN

OFFER (Type or Print)

15B. TELEPHONE NUMBER

AREA CODE NUMBER EXTENSION

15C. CHECK IF REMITTANCE ADDRESS IS

DIFFERENT FROM ABOVE - ENTER SUCH

ADDRESS IN SCHEDULE.

17. SIGNATURE 18. OFFER DATE

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

10 U.S.C. 2304(c) ( ) 41 U.S.C. 3304(a) ( )

22. AUTHORITY FOR USING OTHER THAN FULL OPEN COMPETITION: 23. SUBMIT INVOICES TO ADDRESS SHOWN IN (4 copies unless otherwise specified)

ITEM

CODE24. ADMINISTERED BY (if other than Item 7) CODE 15F067 Send all invoices via IPP, NOT central_invoices@fbi.gov

25. PAYMENT WILL BE MADE BY

26. NAME OF CONTRACTING OFFICER (Type or print) Melissa Golicz

(Signature of Contracting Officer)

27. UNITED STATES OF AMERICA 28. AWARD DATE

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (REV. 6/2014)

Prescribed by GSA - FAR (48 CFR) 53.214(c)

FEDERAL BUREAU OF INVESTIGATION

FAU - FACILITIES ACQUISITION UNIT

935 PENNSYLVANIA AVE, NW

WASHINGTON, DC 20535-0001

FEDERAL BUREAU OF INVESTIGATION

FAU - FACILITIES ACQUISITION UNIT

Redstone Arsenal, Huntsville, AL Melissa Golicz, Contracting Officer

Melissa Golicz, Contracting Officer __________MGolicz@fbi.gov

15F06722R0000091

Section B - Supplies or Services and Prices/Costs

Fixed Price-Level of Effort

SCHEDULE OF SUPPLIES/SERVICES

CONTINUATION SHEET

ITEM NO. SUPPLIES/SERVICES MAX.

QUANTITY

UNIT UNIT PRICE AMOUNT

0001 Utilize IDIQ Pricing Schedule Spreadsheet for CLIN Structure

PSC: R408

Line Period of Performance: 06/15/2022 - 12/14/2027

0 $________ $_________________

Page

Facilities Professional Support Services (FPSS)

Indefinite Delivery, Indefinite Quantity (IDIQ)

Request for Proposal (RFP)

15F067-22-R-0000091

March 3, 2022

FBI FPSS IDIQ RFP – 15F067-22-R-0000091

Section A – Standard Form of Contract – SF 33 & Standard Form 30

Section B – Supplies or Services and Prices/Costs

Section C – Description/Specifications/Work Statement

Section D – Packaging and Marking

Section E – Inspection and Acceptance

Section F – Deliveries or Performance

Section G – Contract Administration Data

Section H – Special Contract Requirements

Section I – Contract Clauses

Section J – List of Attachments

Section K – Representations, Certifications, and Other Statements of Offerors

Section L – Instructions, Conditions, and Notices to Offerors

Section M – Evaluation Factors for Award

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 PROCUREMENT OBJECTIVES

The objective of this procurement is to establish a multiple award Indefinite Delivery Indefinite Quantity (IDIQ) contract with companies that specialize in providing professional services in the fields of program management, project management, construction management, real property management, lease administration management, workplace management, facilities management, project controls management, material handling systems consultation, technical writing, project analysis, cost estimating, project scheduling, construction inspection, computer aided design and drafting, and management and program analysis support services. In addition to general professional services, additional services may include project management oversight, design reviews, integrated technology coordination, security coordination, budget review, change order management, subject matter expertise for the Automated Storage Retrieval System (ASRS), real estate and leasing.

The FBI intends to establish IDIQ contracts with those vendors experienced in professional support services. The FBI will compete task orders, under this IDIQ, among the companies selected in this procurement for the support services covering existing program requirements as well as new capability requirements as identified. To be selected as an awardee of the IDIQ contract, an Offeror must demonstrate their company’s ability to deliver the specified services for one or more of the specified seed task order service areas.

This multiple award IDIQ Contract for the Federal Bureau of Investigation (FBI) for Professional

Support Services will serve various sites including:

• Washington D.C. Metropolitan area

• Quantico, Virginia

• Pocatello, Idaho

• Huntsville, Alabama

• Clarksburg, West Virginia

• Other United States Locations

• OCONUS Locations (as needed)

It is the intent of the Government that this Multiple Award IDIQ consist of at least three prime contractors and have a programmatic capacity of $250M for services (labor) and ODCs. The FBI anticipates the future task orders will be Firm-Fixed Price Level-of-Effort (IAW FAR 16.207) and

Cost Reimbursable (for travel, material and insurance if required). The anticipated period of performance will be a base year with four annual options. The solicitation will also request pricing for an additional six-month option after the fourth annual option. The total duration of the IDIQ shall not exceed 66 months. Task order period of performance can exceed the base contract period of performance depending on the timing of award of the task order. The programmatic capacity is for the entire period of performance and financial capacity not expended will not be lost but shall be extended out to the option years.

The ordering period shall commence upon the date of award and may continue for a period of a one-year base period with four one-year option periods (if all options are exercised). Labor rates may be escalated annually at the beginning of each option period (See FAR 52.222-43 (b) for limitations) as provided in the Schedule; however, the labor rates in effect at the time an effort is awarded will remain in effect through completion of the awarded effort, unless modified due to an increase in the Department of Labor wage rates in accordance with FAR 52.222-43 and FAR

52.222-44. The labor category affected by the wage determination for this solicitation is the

Administrative Support position. It is the responsibility of the contractor to review and bring forth any action necessary to adjust the prevailing wages for the remaining labor categories that are professional employees. The most current wage determinations for the known locations are included in Attachment 7.

When request for proposals (RFPs) for task order requirements are issued, sufficient detail with regard to labor categories and hours, material, and travel must be provided by the contractor to allow an examination of the proposed cost for the seed project and all labor categories that will be incorporated as the price schedule into the IDIQ as maximum rates.

The FBI will have sole authority to issue task orders (TOs) or modification to the resulting IDIQ unless otherwise designated via contract modification by the FBI Contracting Officer (CO).

Proposal response is due April 04, 2022, by 12:00 p.m. Eastern Time. Late proposals will not be accepted. Contractors will not be reimbursed for any expenses incurred for the development and submittal of this proposal. The FBI will not return any submitted proposals back to the contractors.

All proposals shall become property of the FBI.

B.2 CLIN STRUCTURE

The below CLIN Structure will be the same for the base year and all option years. CLINs are broken out by services area location. All CLINS will contain the ability to execute all Task

Orders. The Seed TOs will be proposed as Firm-Fixed Price, Level-of-effort. The individual task order requirements will drive the contract type. All CLINs contain one twelve-month base period and four one-year options.

B.3 IDIQ MINIMUM AND MAXIMUM AMOUNTS

Each IDIQ holder is entitled to a minimum guarantee of $2,000.00 to be fully funded via a task order concurrent with the base contract award, unless the IDIQ holder was selected to receive award of a task order exceeding the minimum guarantee concurrent with the base contract award.

Note that invoicing of the minimum guarantee should be withheld unless and until award of a task order exceeding the minimum guarantee is not received prior to the expiration of the base year.

In accordance with FAR 52.216-19, the minimum task order value the Government shall order on this IDIQ is $1,000.00. The maximum order is $30M, however the FBI reserves the right to award a maximum order in excess of $30M if it is mutually agreed upon by the parties.

B.4 SCHEDULE

Pricing is not required on the contract line-item number (CLIN) schedule. The requirement is, for the IDIQ master (model) contract is to price ALL labor categories in ALL geographical locations for ALL years. Failure to do so, may eliminate the offeror from the competition. The pricing tables are located after the CLIN structure in this Section. Final negotiated prices are binding and will be incorporated in the resulting contract. A separate CLIN for deliverables/reports will be issued on individual TOs.

Base Year

ITEM NO SERVICES QUANTITY UNIT PRICE AMOUNT

Firm Fixed Price Level of Effort

LABOR: The Contractor Shall provide non-personal services in accordance with the Statement of Work (PWS).

Period of Performance: Base Period is valid for 12 months after the date of award.

NET AMOUNT

Cost Reimbursement

TRAVEL & ODCs: Travel and ODCs as required and approved by the

FBI. Travel and ODCs are cost reimbursable, and no fees or profit are allowed unless approved by the Contracting Officer.

Period of Performance: Base Period is valid for 12 months after the date of award.

DEFENSE BASE ACT (DBA) INSURANCE: DBA insurance is required for overseas insurance. DBA is cost reimbursable, and no fees or profit are allowed unless approved by the Contracting Officer.

Period of Performance: Base Period is valid for 12 months after the date of award.

Option Year One

LABOR: The Contractor Shall provide non-personal services in accordance with the Statement of Work (PWS).

Period of Performance is valid for 12 months after the exercise of Option 1.

TRAVEL & ODCs: Travel and ODCs as required and approved by the FBI.

Travel and ODCs are cost reimbursable, and no fees or profit are allowed unless approved by the Contracting Officer.

DEFENSE BASE ACT (DBA) INSURANCE: DBA insurance is required for overseas insurance. DBA is cost reimbursable, and no fees or profit are

Option Year Two

Period of Performance is valid for 12 months after the exercise of Option 2.

Option Year Three

Period of Performance is valid for 12 months after the exercise of Option 3.

Option Year Four

Period of Performance is valid for 12 months after the exercise of Option 4.

Six Month Extension (if needed)

LABOR: The Contractor Shall provide non-personal services in accordance with the Statement of Work (PWS).

Period of Performance: Six months after Option 4 is complete.

TRAVEL & ODCs: Travel and ODCs as required and approved by the

FBI. Travel and ODCs are cost reimbursable, and no fees or profit are

DEFENSE BASE ACT (DBA) INSURANCE: DBA insurance is required for overseas insurance. DBA is cost reimbursable, and no fees or profit are allowed unless approved by the Contracting Officer.

OCONUS/ Other Locations

Overseas location, and locations referred to as “Other United States Locations”, will be negotiated at the task order level. No pricing is required at this time, as locations are not known.

SECTION C – DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

C.1 IDIQ BACKGROUND AND SCOPE

C.1.1 IDIQ Background

The Federal Bureau of Investigation (FBI) manages the FBI’s facility portfolio, provides logistics and services at FBI locations, and implements safety and environmental programs that comply with federal, state, and local regulations. This effort will provide Facilities Professional Support

Services (FPSS) to the Federal Bureau of Investigation (FBI). The Finance and Facilities Division

(FFD) and the Criminal justice information Services (CJIS) Division manages FBI’s facilities in the United States and around the world. The FBI has an in-house cadre of facilities professionals who are responsible for the planning, designing, construction, managing, maintenance/repair and demolishing FBI facilities. This effort seeks professional support services from qualified, invested and knowledgeable contractors to help perform this function. This acquisition does not include

Architect-Engineer (A-E) services as defined in the Brooks Act brooks and Federal Acquisition

Regulation (FAR) Part 2 and 36.6. The scope of this requirement is to procure services to support a full range of life cycle facilities requirements to generally include:

1. Facilities planning and management to include CADD/BIM and GIS

2. Professional Support Services supporting the architect and engineering services

3. Professional Support Services to design and prepare/develop construction support requests for proposal (RFPs) to include renderings and drawings

4. Cost Estimating Professionals for Design and Construction projects

5. Engineering and Construction Management Services

6. Professional Support Services for Safety and Environmental Services

7. Real Estate Management Services

NOTE: This acquisition does not include Architect-Engineer (A-E) services as defined in the

Brooks Act and Federal Acquisition Regulation (FAR) Part 2 and 36.6.

These specific units within the FBI are in need of support:

Architectural and Engineering Services Unit (AESU): Location: Washington D.C. and

Quantico, VA. Positions will be based in these locations. This unit supports all FBI facilities design and construction projects by performing technical architectural and engineering support for design, construction of new facilities, and renovation of existing spaces. Support is provided to

GSA Owned/Leased projects as well as FBI Owned.

Criminal Justice Information Services Division (CJIS): Location: Clarksburg, WV; All positions will be at Clarksburg, WV. Responsibilities are for facilities design, construction and maintenance at CJIS Division, Clarksburg, WV.

Field Operations Support Section (FOSS): Most positions will be based out of the

Washington, DC area; currently, there is a position in Kansas City, MO and Texas City, TX.

FOSS supports all field offices, legal attachés, and resident agencies by providing management of leases, space standards, construction of new offices, and renovation of existing spaces. FOSS also manages the FBI’s Rent Program encompassing the entire GSA leased portfolio and the fleet management/vehicle leasing program.

National Capital Region Section (NCRS): Location: Washington D.C Metro area. Positions will be based in the DC Metro area. The National Capital Region Section has two main areas of responsibility: 1) program support for the FBI’s construction and renovation activities at JEH, HQ off-site locations, and FBI Field Divisions, and 2) logistical support to FBI customers. Within

NCRS, the Planning, Leasing, and Construction Unit-Headquarters provides timely, suitable, modern, safe and secure working environments/facilities and provides responsive, quality facility support services for the HQ Divisions in the Washington, DC area. The JEH Facility Operations

Unit (JEH PLCU) provides FBI employees housed in the J. Edgar Hoover Building with a well maintained, comfortable, and safe environment.

Redstone Facilities Services Section (RFSS): Location: Redstone Arsenal, Alabama. RFSS is responsible for facilities at FBI Huntsville. It is expected that all positions will be at Huntsville.

Real Property Management Section (RPMS): Location: Quantico, VA; most positions will be based out of Quantico, with the exception of Pocatello, Idaho and possibly Chicago, Illinois and El Toro, CA. RPMS is responsible for facilities at FBI Quantico, Pocatello, Idaho, and FBI owned sites across the United States – including but not limited to El Toro, CA and Chicago, Illinois.

C.1.2 IDIQ Scope

This is a contract to provide Facilities Professional Support Services (FPSS) to the FBI. This is a non-personal services contract. The Government shall not exercise any supervision or control over contractor employees performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

The services required will be facilities professional support services in the fields of program management, project management, construction management, real property management, lease administration management, workplace management, facilities management, project controls management, material handling systems consultation, technical writing, project analysis, cost estimating for design and construction, project scheduling, construction inspection, computer aided design and drafting, GIS operation and analysis, management and program analysis support services, project management oversight, environmental and safety professional support services, design and engineering professional support services, design reviews, integrated technology coordination, security coordination, budget review, change order management, subject matter expertise for the Automated Storage Retrieval System (ASRS), real estate and leasing.

The specific description of the facilities professional support services required will be specific to each task order request. The contractor (s) shall provide support services staff as outlined in the Position Descriptions Attachment 1. These support services staff will be advisors to, not employees of the government.

Contractors shall provide qualified personnel to assist the Government in managing and implementing projects and programs as defined in individual Task Orders (TO). These personnel will perform a range of advisory and technical services as described in this RFP.

Each individual TO will have a separate Statement of Objectives (SOO), or Statement of Work

(PWS), or Performance Work Statement (PWS), which will be dependent upon the needs of the primary customer. Representative categories and descriptions of the full lifecycle services to be provided include, but are not limited to, the following:

C.1.3 REQUIREMENTS

The contractor shall provide professional support services to provide support services to the FBI staff in performing various professional functions. The contractor shall provide advice, recommendations, and document support to multiple offices in all areas of FBI. The contractor shall ensure that employees (other than mangers) are competent and strive to include industry best practices in the respective fields of functional expertise. All documentation or work produced by

Contractors under this contract and subsequent task orders will be reviewed and approved by the

CO’s Representative (COR) or Program Manager prior to submission to FFD.

Attachment 1: Position Descriptions (PD), provides a general description of the skills and qualifications required under this contract. These general descriptions cover the majority of the job functions that each position is expected to perform. These description and job functions are to be considered on a full-time equivalent basis where projects and assignments are subject to change on a day-to-day basis. These positions descriptions may require additional expertise, depending on the need and the best interest of the government. As such, specialty expertise areas, with additional qualifications, have been identified under certain positions. The contractor is expected to be able to provide contractor personnel in these expertise areas upon request of the Government.

Each section and/or unit requiring services under this contract will submit a task order request specifying the positions and quantity of personnel required and a further description of requirements, when necessary, specific to the section and/or unit.

Note: Full time equivalent for each position equates to 1,920 hours for a 1 person-work year.

C.1.4 Personnel

The Offeror shall designate one of the proposed key positions as the IDIQ Manager. The IDIQ

Manager will interface with the CO and COR as a collateral duty necessary for the performance and management of all Task Orders.

C.1.4.1 Key Personnel

The FBI has designated specific positions as key. The intent of Key Personnel are those positions that are considered to be mission critical to the operational aspect of the system. The positions are to be considered as key, and not the individuals in those positions. For example, if someone leaves a key role, that role will remain as key and the designation does not follow the individual.

All Contractor personnel identified as Key Personnel shall possess the qualifications and expertise required for their responsibilities within this contract. Expertise shall be demonstrated via resume. Resume shall be no more than (2) pages and directly relate the position experience requirements directly to experience in resume via bullets. Upon award and designation, Key

Personnel shall be subject to acceptance by the FBI and provide completed applications and all related information to obtain FBI information and/or site access.

Key Personnel shall not be removed, reassigned, or replaced without prior written approval of the COR and the CO. The Contractor shall demonstrate to the FBI COR that the qualifications of the proposed substitute are equal or better than the qualifications of the personnel being replaced.

Prior to replacement of any Key Personnel, the Contractor shall notify the CO and COR/Task

Manager 30 calendar days in advance and shall submit justification (including proposed substitutions with resumes) in sufficient detail to permit evaluation of the project’s impact.

Planned absences of Key Personnel for more than seven calendar days shall be coordinated with the COR at least 14 calendar days in advance of the start of the planned absence.

With the approval of the CO, the identification of Key Personnel positions may be amended during the course of the contract to either add or delete Key Personnel positions.

At appropriate times following award, the FBI may choose to designate additional Key Personnel when essential to continuity of services, particularly during critical activities.

The additional Key Personnel do not have to demonstrate a senior skill level or be designated as full-time. For example, when full-time individuals are not required, a single qualified individual could be designated to fulfill two Key Personnel roles simultaneously.

C.1.5 Place of Performance

The place of performance for this effort could be at any FBI or federal agency locations within the

Continental United States or any federal facility outside the Continental United States as required by individual TOs. This will be further defined in the task orders as the place of performance will be specified in each task order; locality pay specific to place of performance shall be considered for each task order request.

Primary places of performance will be at the FBI and DOJ facilities in:

- Washington, D.C. metropolitan area

- Quantico, VA

- Pocatello, Idaho

- Huntsville, Alabama

- Clarksburg, West Virginia.

C.1.6 Period of Performance

The period of performance for the model IDIQ contract will be as follows:

Year Period of Performance

Base Year 9/01/2022 – 8/30/2023

Option 1 9/01/2023 – 8/30/2024

Option 2 9/01/2024 – 8/30/2025

Option 3 9/01/2025 – 8/30/2026

Option 4 9/01/2026 – 8/30/2027

Six Month Extension 9/01/2027 – 3/01/2028

Note: Task Order period of performance will vary.

C.1.7 Deliverables

The Contractor shall provide monthly status reports to the Contracting Office Representative

(COR) and designated Task Lead (TL). The format will be agreed to by the Contractor and COR at the start of performance, but the contents shall contain the following, at a minimum: Staffing

Summary, Hours and Labor performed, Current Management and Administrative problems, and

Action items. The Contractor shall also provide a bi-weekly status report that describes the activities that were completed (highlights), areas of risk, and personnel and their responsibilities for that time period.

The Contractor shall be responsible for providing the following deliverables:

Deliverable Title Content

Due Date

Contractor Bi-weekly status reports

Contract Status Report: Contractor will provide a staffing report detailing each position, the employee’s name, the current

Visit Access Request (VAR) dates for that employee, and their hours worked and responsibilities for that time period. Report shall also highlight administrative and management notable items – good and challenging, action items, activities that were completed (highlights), and areas of risk. Status report shall be discussed at a bi-weekly meeting between the Contractor’s

PM/Leadership Team and the FBI’s CO and

COR.

3 workdays after the end of each 2 week pay period to the FBI COR

Personnel Bi-weekly status reports

Every 2 weeks, each contractor employee needs to submit a report for each of their projects. Report needs to include project schedule, project status, action items, major issues, upcoming activities, quality assurance, safety, financial summary, and photos.

3 workdays after the end of each 2 week pay period to the FBI COR

Additional deliverables may be required and identified in each task order.

C.1.8 Government Furnished Equipment or Information

The Government shall provide contractor personnel assigned to this contract with a typical working environment, including office furniture and furnishings, secure and unclassified telephone service, storage for classified and unclassified materials, use of the Government's mail and courier services, and access to copiers, fax machines, personal computers (PCs) and related software.

C.1.9 Personnel Availability

Core work hours are 9:00 a.m. through 3:00 p.m. Flexibility within the normal workday shall be coordinated with the COR.

Work beyond 80 hours in a 2 week pay period may be required on an ad-hoc basis due to mission needs and must be approved by the COR. Any labor hours beyond 80 shall be billed at the TO FFP rate. Overtime rates are not the responsibility of the Government. After hours support is defined as any support which is necessary to be performed outside of the normal workday (M-F). This support may be necessary for short suspense, acquisition related tasks, project related tasks, and known peak periods of operations that will increase workloads such as fiscal year-end processing preparations.

C.1.10 Security Requirements

All Positions require a Top-Secret clearance – refer to each task order for specific requirements -for instance, FOSS has positions that require a TS/SCI clearance. Individuals will need an active

Top-Secret clearance that can be passed to the FBI to adjudicate.

Contractor shall have an active Defense Security Service (DSS) Facility Clearance Level (FCL) at the Top-Secret level. Failure to provide evidence of DD-254 will be cause for elimination from further consideration.

C.1.11 Government Representatives

The functions inherent to this contract shall be performed by the designated CO. The duly assigned

COR shall ensure all actions pertaining to this contract are requested via the CO.

C.1.11.1 Contracting Officer Representative

The COR will be identified via letter of COR delegation authority for this contract. The COR is responsible, as applicable, for: receiving all deliverables, inspecting and accepting the supplies or services provided hereunder in accordance with the terms and conditions of this contract; providing direction to the Contractor which clarifies the contract effort, fills in details or otherwise serves to accomplish the contractual Scope of Work; evaluating performance; and certifying all invoices/vouchers for acceptance of the supplies or services furnished for payment.

The COR does not have the authority to alter or modify the Contractor's obligations, contract terms, conditions, specifications, or cost. If, as a result of technical discussions, it is in the Government’s best interest to alter/change contractual obligations or the Scope of Work, the CO shall issue such changes.

C.1.11.2 Contracting Officer (CO)

This contract will be administered by:

Federal Bureau of Investigation

ATTN: Ms. Melissa Golicz

4940 Fowler Road

Redstone Arsenal, AL 35898

MGolicz@fbi.gov

(256) 678-2554

C.1.12 TRAVEL

All travel must be approved by the Government before travel arrangements can be made. The

Government will reimburse the Contractor each contract period for allowable travel costs incurred by the Contractor in performance of the contract. Travel will be considered other direct costs

(ODC) and no profit, general and administrative expenses will be applied. This travel policy is subject to the following provisions:

General: Travel required for tasks assigned under this contract shall be governed in accordance with the rules set forth for temporary duty travel in the Federal Travel Regulations (FTR) and the

Standardized Regulations (Government Civilians, Foreign Areas). The FTR are available on a subscription basis from the Superintendent of Documents, U.S. Government Printing Office, Washington, D.C. 20402, Stock No. 022-001-81003-7. The Standardized Regulations

(Government Civilians, Foreign Areas), Section 925 is available on a subscription basis from the

Superintendent of Documents, U.S. Government Printing Office, Washington, D.C. 20403.

All reimbursable travel by the contractor shall be approved in advance by the COR. Travel expenses (transportation, lodging, meals, and incidental expenses) shall be reimbursed to the contractor in accordance with Government travel regulations. The contractor will not be reimbursed for any additional expenses, e.g., rental cars, unless these items have been authorized in advance and in writing by the COR.

The contractor shall be responsible for obtaining all travel tickets, advancing all per diem payments

(no advance payment of per diem or other related expenses will be issued by the Government) and obtaining any required licenses. The contractor is responsible for making all travel arrangements to support their personnel under this contract. The contractor shall make no direct labor charges for making travel arrangements. The contractor shall separately invoice the government for all travel costs not later than 30 days following completion of the authorized travel. Any invoice or claim not accompanied by a valid receipt or invoice shall not be reimbursable by the government.

The following applies to air travel and travel by privately owned vehicle:

1. Transportation mailto:MGolicz@fbi.gov

a. Air travel: All air travel shall be on Commercial Airlines Coach Class or equivalent airfare, unless authorized in advanced by the COR.

b. Personal or Contractor-owned vehicle: Mileage reimbursement shall be computed on the basis of miles traveled from starting point to destination per the current Rand

McNally Mileage Guide. Other actual related miscellaneous expenses, such as assigned under this contract will be reimbursed. Car rentals require advance approval by COR.

2. Lodging will be reimbursed up to the limits established in the Government travel regulations. Refer to General Services Administration (GSA) for per diem rates.

3. Meals and Incidentals (M&IE): Shall be reimbursed at the applicable rate allowable established by the Government regulations and published in the Per Diem Supplement 925 to the Standard Regulations. Refer to GSA for per diem rates.

4. Travel subsistence and associated labor charges for travel time are authorized for travel beyond a 50-mile radius of work location assigned in the Task Order. No travel, subsistence or associated labor charges for travel shall be charged within a 50-mile radius of the work location assigned in the Task Order PWS.

5. Per Diem for travel on tasks assigned under this contract will be reimbursed at a rate that does not exceed the amount authorized in the FTR and the Standardized Regulations

(Government Civilians, Foreign Areas).

6. For travel in Alaska, Hawaii, the Commonwealth of Puerto Rico, and territories and possessions of the United States must confirm per diem with COR before travel.

See also H.3 for Travel Related Guidance.

C.1.13 USE OF GOVERNMENT OWNED VEHICLES

This effort may include contractor use of Government owned vehicles as requested by the COR with concurrence by the CO. The Contractor shall submit a listing of all potential personnel who may be required to operate a Government-owned vehicle. Not all Contractor personnel will be required to travel or potentially utilize a government-owned vehicle when required to travel. Only personnel with a realistic possibility of utilizing a government-owned vehicle should be submitted.

a) Government-owned vehicles will only be used for official purposes only and solely in the performance of the contract. Only authorized and identified contractor personnel shall be transported in the motor vehicle at any time.

b) Government-owned vehicles cannot be used for transportation between residence and place of employment, unless authorized in accordance with 31 U.S.C. § 1344 and F Subpart 101-

6.4 of this title.

c) Contractors must:

1) Establish and enforce suitable penalties against employees who use, or authorize the use of, such motor vehicles for unofficial purposes or for other than in the performance of the contract.

2) Pay any expenses or cost, without Government reimbursement, for using such motor vehicles other than in the performance of this contract.

3) Be in compliance with incorporated FAR clause, 52.228-10, Vehicular and General

Public Liability Insurance (April 1984) which says,

(a) The Contractor, at the Contractor’s expense, agrees to maintain, during the continuance of this contract, vehicular liability and general public liability insurance with limits of liability for—

1. Bodily injury of not less than $25,000 for each person and $50,000 for each occurrence; and

2. Property damage of not less than $20,000 for each accident and

$20,000 in the aggregate.

(b) The Contractor also agrees to maintain workers’ compensation and other legally required insurance with respect to the Contractor’s own employees and agents.

4) The Contractor shall provide personnel from their list who are authorized to operate

Government-owned vehicles. All Contractor personnel on this list shall maintain a valid U.S. driver’s license during the term of this contract. The Contractor shall immediately notify the FBI, both telephonically and in writing, of any information regarding its personnel that may reflect on an individual’s suitability to continue working on this effort or to operate a Government motor vehicle (e.g., bankruptcy, moving traffic violations (over $150), criminal arrests, civil proceedings, DUI, unfavorable tax matters, and failure to honor legitimate debts, etc.). The Contractor maintains responsibility for its personnel’s actions.

Failure to comply with the terms and conditions of the use of government owned vehicles may result in the immediate termination of Government owned vehicle usage.

C.1.14 ADMINISTRATION ITEMS:

Telework: Contractors may be allowed to telework, under certain circumstances, 1 day per two

(2) week’s pay period, pending the current policy regarding this subject and the approval of the

COR.

Training: Occasionally, the government will have a need to send contractors for training – i.e.

Design Build Institute of America seminars. On these rare occasions, the government will consider funding this training if it is approved, in advance, by the Unit Chief, Task Lead, COR and the CO. The government will not pay for classes to achieve degrees, certificates or licenses

– it is expected individuals come to the positions with these necessary items.

SECTION D – PACKAGING AND MARKING

Specific packaging and marking requirements shall be identified in individual Task Orders if applicable. All packages shall be sent in accordance with federal, state, and local laws, as well as applicable Government regulations. Unless otherwise directed, all deliveries shall include the

Task Order number and the Government delivery Point of Contact (POC) on the outside of every container shipped. Products shipped without Task Order number and POC may be rejected and returned at the contractor’s expense.

The Contractor shall include the TO number and Purchase Order Number on all shipping documents (i.e., packing list) of hardware sent to Government facilities. Shipments of equipment to the Government without the information number are subject to refusal.

Contractors shall be accountable for property provided by, or purchased for, the Government valued at $2,500 or more or individual components of IT systems such as external hard drives, monitors, switches, scanners, printers, and modems, regardless of value. The Contractor may be required to maintain a Property Management System to track these items. If the Property

Management System is to be maintained by the Contractor, it will be outlined in the TO SOO, PWS OR PWS.

SECTION E – INSPECTION AND ACCEPTANCE

Inspection and Acceptance of the services called for shall be performed in accordance with the following:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government

0002 Destination Government Destination Government

0003 Destination Government Destination Government

1001 Destination Government Destination Government

1002 Destination Government Destination Government

1003 Destination Government Destination Government

2001 Destination Government Destination Government

2002 Destination Government Destination Government

2003 Destination Government Destination Government

3001 Destination Government Destination Government

3002 Destination Government Destination Government

3003 Destination Government Destination Government

4001 Destination Government Destination Government

4002 Destination Government Destination Government

4003 Destination Government Destination Government

5001 Destination Government Destination Government

5002 Destination Government Destination Government

5003 Destination Government Destination Government

E.1. Inspection and acceptance of services to be furnished will be performed at the government location where the services are being performed by the COR, or designated representative, in accordance with FAR Clauses 52.246-4, 52.246-5, and 52.246-6 and any other provision specified in this contract. The Government reserves the right to conduct any inspection and test it deems reasonably necessary to assure that the services and supplies provided conform in all respects to the specified requirements. Services and supplies, which upon inspection are found not to be in conformance with contractual requirements, will be promptly rejected; and notice of rejection, together with appropriate instructions, will be provided to the Contractor by the COR.

E.2. Inspection will be completed within 15 calendar days after completion of services or installation of supplies, as appropriate, or as specified in the Statement of Work or referenced specifications.

E.3. Written notification of negative inspection results will be furnished within 15 days after completion of the inspection. Government failure to accept or reject within 15 days shall not be construed as acceptance.

E.4. The Contractor shall establish appropriate organizations and processes to execute

Contractor quality assurance responsibilities listed in FAR 46.105 and other applicable FAR

Sections.

E.5. CLAUSES INCORPORATED BY REFERENCE

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the CO will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): www.acqnet.gov.

FAR Reference Title

52.242-15 Stop-Work Order (AUG 1989)

52.242-15 Alt I Stop-Work Order (Aug 1989) - Alternate I (APR 1984)

52.246-4 Inspection of Supplies--Fixed-Price (AUG 1996)

52.246-5 Inspection of Services--Cost-Reimbursement (APR 1984)

52.246-6 Inspection--Time-and-Material and Labor-Hour (MAY 2001)

52.246-16 Responsibility for Supplies (APR 1984)

52.247-34 F.O.B. Destination (NOV 1991)

E.6 RESERVED

E.7 DATA DELIVERABLES

a) The Offeror shall provide data deliverables to the Government in support of the overall

IDIQ only if the Offeror has been awarded at least one TO. These deliverables are not separately priced in the IDIQ. Funding for these deliverables shall be taken from individual

TOs, if awarded. The COR may identify and task the Offeror to provide additional deliverables as required on an individual TO.

b) The data deliverables required under the IDIQ shall not limit the types of data deliverables required under individual TOs.

c) Unless otherwise identified in the Master IDIQ PWS and TO SOO, PWS OR PWS the procedures for accepting data deliverables will be as followed. The Government will have ten (10) business days to review each deliverable and provide comments. The Offeror shall review and incorporate Government comments no later than 10 business days thereafter.

Failure by the Government to accept a deliverable within 10 business days, as detailed above, will not be interpreted as automatic acceptance.

d) Once a TO is awarded, there are standard deliverables due monthly. A monthly status report is required to include information on staffing and inventory on all TOs awarded.

Other information may be required depending on the individual requirements of the TOs.

These requirements will be fully defined in the individual TOs.

http://www.acqnet.gov/

SECTION F – DELIVERIES OR PERFORMANCE

F.1 PERIOD OF PERFORMANCE

The Government anticipates a one-year (twelve months) base period of performance (POP) with four one-year option periods. All options have the potential to be exercised by the Government unilaterally, and are contingent on the availability of fiscal funding, continuation of need, and satisfactory contractor performance. TOs may be awarded on this IDIQ up to and including June

14, 2027. However, TOs awarded in 2027 will be awarded with no option years.

Year Period of Performance

Base Year 9/01/2022 – 8/30/2023

Option 1 9/01/2023 – 8/30/2024

Option 2 9/01/2024 – 8/30/2025

Option 3 9/01/2025 – 8/30/2026

Option 4 9/01/2026 – 8/30/2027

Six Month Extension 9/01/2027 – 3/01/2028

Task order period of performance shall be negotiated on individual task orders

F.2 DELAYS

Any circumstances, which may hinder any completion date or required services delivery shall be immediately reported in writing to the COR and the CO for consideration. In the event the

Contractor encounters difficulty in meeting performance requirements, or when anticipates difficulty in complying with the contract delivery schedule or completion date, or whenever the

Contractor has knowledge that any actual or potential situation is delaying or threatens to delay the timely performance of this contract, the Contractor shall immediately notify the CO and the

COR, in writing, giving pertinent details; provided, however, that this data shall be informational only in character and that this provision shall not be construed as a waiver by the FBI of any delivery schedule or date, or any rights or remedies provided by law or under this IDIQ. Any specific instructions regarding delays, and the impacts of those delays, will be addressed in the individual task orders.

F.2.1. For any tasked effort, a critical delay is defined to include any actual or anticipated occurrence meeting one or more of the following criteria:

• The major reviews will not be held within 15 days of proposed schedule date.

• Documentation requiring government review prior to the major review will not be delivered as scheduled in relationship to the due date of the design review.

• The delivery of the system or task products to the FBI Complex will not be within 30 days of the proposed scheduled due date.

• The delivery of services to the FBI will not be within 30 days of the proposed scheduled due date.

• Required services will not be available at the beginning of the period of performance.

F.2.2. Within five days of discovery, for each occurrence of any actual or anticipated critical delay, the Contractor shall deliver to the COR and CO a corrective action plan containing the following information:

• Critical delay description and date of discovery.

• For anticipated critical delays, description of corrective/mitigation actions taken or to be taken to meet contract requirements. If the critical delay cannot be completely mitigated, include a description of expected contractual impact/extent of the partially mitigated critical delay.

• For actual critical delays, description of correction/mitigation action taken or to be taken.

Include a description of expected contractual impact/extent of the critical delay.

• For all critical delays, description of corrective actions taken or to be taken to preclude future critical delays. Include descriptions of metrics put in place to preclude recurrence or allow discovery of potential delays earlier, allowing effective delay mitigation.

F.3 DELIVERABLES

All document deliverables that contain embedded information (e.g., Excel) shall also deliver that embedded information in the native software format to allow the Government to maintain that documentation in the future. The format and content for the required deliverables will be specified in the individual TOs.

F.4 PLACES OF PERFORMANCE

Each TO under this IDIQ will have a designated place of performance. The place of performance for this effort could be at any FBI or federal agency locations within the Continental United States or any federal facility outside the Continental United States as required by individual TOs. This will be further defined in the task orders.

SECTION G – CONTRACT ADMINISTRATION DATA

G.1 CONTRACTING OFFICER

The IDIQ CO is the appointed authority to bind the Government to the extent of the authority delegated. Direction that will modify the scope, schedule, terms and conditions, funding, or any other action that may modify the agreement as originally entered into with the Government must be given only by the IDIQ CO. TOs may have a different Administrative CO (ACO). Contact information for the IDIQ CO is provided below.

Federal Bureau of Investigation

ATTN: Ms. Melissa Golicz

4940 Fowler Road

Redstone Arsenal, AL 35898

MGolicz@fbi.gov

(256) 678-2554

All contract administration will be affected by the Procuring Contracting Officer (PCO) or designated Administrative Contracting Officer (ACO). Communication pertaining to the contract administration should be addressed to the CO. Contract administration functions (see FAR 42.302) are assigned to the cognizant contract administration office. No changes, deviations, or waivers shall be effective without a modification of the contract executed by the CO or his duly authorized representative authorizing such changes, deviations, or waivers.

G.2 CONTRACTING OFFICER REPRESENTATIVE

The Contract Officer has appointed a Contracting Officer’s Representative (COR) to help provide administration and management support of the work to be performed under the IDIQ. The

Contractor shall coordinate the award of new TOs and the delivery of Master IDIQ deliverables with the COR. Contact information for the Master IDIQ COR will be provided after IDIQ award.

The COR is not authorized to change any of the terms and conditions of the contract. The

Contractor is advised that only the CO can change or modify the contract terms or take any…