Amendment 0002 15DDHQ24R00000027QandA.pdf

Project Management Support Services

RFP:15DDHQ24R00000027 – Amendment A00002

Question and Answers: Questions are in black text, answers are in red text

1. Clarification on Scope:

Could DEA provide more details on the specific types of projects and number of projects anticipated under this contract (e.g., new constructions, renovations, facility relocations)?

Are there particular facilities or locations that will be prioritized in the initial phase of the contract? The Government does not have more details on anticipated requirements other than what is provided in the solicitation.

2. Key Deliverables:

What are the most critical deliverables expected from the contractor, and how does DEA prioritize them in terms of importance? All deliverables required under the contract are important. The Government does not have a prioritized order of importance for required deliverables.

3. Success Criteria:

How will the DEA measure the success of the project management support services? Are there specific KPIs or metrics that will be used? The Government will evaluate contractor performance as specified throughout the Statement of Work to include Section 10 QUALITY ASSURANCE and the Performance Requirements Summary.

4. Risk Management:

What are the key risks the DEA foresees in these projects, and what risk management practices does the DEA expect from the contractor? The Government cannot predict specific key risks across the broad range of efforts that will be supported under the contract. The Government expects the contractor to use risk management practices necessary to effectively manage and administer all efforts undertaken under the contract.

5. Communication Protocols:

What are the preferred communication channels and frequency for updates and reports to the DEA? The contractor will be expected to communicate using modern technology and platforms, to include but not limited to email, MS Teams calls/messaging/teleconferencing, WebEx teleconferencing, telephone communication, and face-to-face meetings.

Can DEA specify the expected format and content of the Monthly Accomplishments Report and other regular reports? Format and content of the referenced reports are defined in the Statement of Work. Format and content of other reports will be defined by the COR as needed.

6. Stakeholder Engagement:

Who are the primary stakeholders involved in these projects, and what is the expected level of interaction with each? The primary stakeholder is the DEA Office of Administration and its Facilities Operation Section. Daily interaction is anticipated and expected.

7. Security Requirements:

Can DEA provide more details on the specific security clearance requirements for personnel and facilities involved in this contract? Security clearance requirements are covered in the Statement of Work.

Are there any particular security protocols or compliance standards beyond the SECRET clearance that the contractor needs to be aware of? The Government is unaware of any security protocols or compliance standards beyond the SECRET clearance level at this time.

8. Compliance with Regulations:

Are there any unique regulatory or compliance challenges that the DEA has faced in past projects that the contractor should be prepared to address? The Government is not aware of any unique regulatory or compliance challenges that the contractor should be prepared to address. Any challenges will be addressed on a case-by-case basis.

Do you have to be registered in SAM.gov in order to be eligible for award? Yes. As required by FAR 52.204-7, “An Offeror is required to be registered in SAM when submitting an offer or quotation, and shall continue to be registered until time of award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation.”

9. Resource Allocation:

Can DEA provide more details on the expected allocation of resources, including any anticipated need for overtime or weekend work? The Government has no additional details in these areas.

10. On-Site and Remote Work:

Depending on the needs of the DEA, some contract work could be performed remotely to include, review of Design Intent Drawings and Construction Drawings, developing cost estimates and, participating in recurring team or project status calls.

What is the balance between on-site and remote work for this contract?

Are there specific tasks that must be performed on-site?

Yes, tasks performed on-site include, but are not limited to, construction inspections;

oversight of excess property removal, installation of new furniture, fixtures and equipment; punch list development and oversight of its completion and; the DEA’s physical move.

11. Historical Data and Lessons Learned:

Can DEA share any lessons learned or best practices from previous similar contracts that could help in the successful execution of this contract? The Government does not have a listing of lessons learned or best practices from previous similar contracts.

12. Future Plans:

Are there any anticipated changes in DEA’s facility management or strategic objectives that could impact the scope of work over the duration of this contract? The Government is not aware of any such anticipated changes.

13. Will the government allow Resumes and Past Performances to be single spaced? Yes

14. Will the government allow Resumes to be page exempt? Yes

15. Is the estimated hours listed intended to be the maximum hours allotted for the project scope per year or are we allowed to modify the template to propose the level of effort required based on the scope? The template, Exhibit 1 may not be modified.

16. Page of 92, Section 8.7, Price Proposal: Please clarify how the Government requires the

ODCs portion of the Schedule of Supplies/Services be completed. The instructions read “Price proposal shall include a price for each and every CLIN, on an all or none basis, multiplied by the estimated quantity per CLIN and sum of all CLINs per year in accordance with the Schedule of Supplies listed in Exhibit 1, pricing sheet.

The travel CLIN will simply be one LOT. You will not have to multiply this CLIN.

17. (Consolidated Question)

RFP Section 11, Paragraph d identifies the Sr. Program Manager, Sr. Construction Manager, Sr. Interiors Manager, IT Special Design and the Project Executive as key personnel. Section 12.1 identifies Senior Program Manager and Senior Construction Manager as key personnel. Please confirm the key personnel positions which require resume submission with the proposal.

Confirming that Senior Program Manager and Senior Construction Manager are the only positions that shall be designated as Key Personnel.