Amendment 0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE PAGE OF PAGES

1 24

2. AMENDMENT/MODIFICATION NUMBER

3. EFFECTIVE DATE

07/06/2022

4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

22Z3AB4

BFAOCODE

Federal Bureau of Prisons Field Acquisition Office U.S. Armed Forces Reserve Complex 346 Marine Forces Drive Grand Prairie, TX 75051

Julie Bergami jbergami@bop.gov

6. ISSUED BY 15B308CODE

Federal Bureau of Prisons FCI Marianna

3625 FCI ROAD

Marianna, FL 32446

7. ADMINISTERED BY (If other than Item 6)

9A. AMENDMENT OF SOLICITATION NUMBER

15BFA022B00000008A

CODE FACILITY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, country, state and ZIP Code) (X)

X 9B. DATED (SEE ITEM 11)

06/15/2022

10A. MODIFICATION OF CONTRACT/ORDER

NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X XThe above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing items 8 and 15, and returning __1__copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

ORDER NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return _______ copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Amendment 0001 is hereby issued to incorporate the following into Invitation for Bids 15BFA022B00000008A:

1) Incorporate Pre-Bid and Site Visit Meeting Minutes (attached);

2) Incorporate Pre-Bid and Site Visit Meeting Sign-In Sheet (attached);

3) Incorporate Photographs taken during the site visit (attached).

[End of Amendment 0001]

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

Julie Bergami Contract Specialist

(Signature of person authorized to sign)

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED

By (Signature of Contracting Officer)

16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

Previous edition unusable STANDARD FORM 30 (REV. 11/2016) Prescribed by GSA FAR (48 CFR) 53.243

15BFA022B00000008A/0001

Julie Bergami Highlight

PRE-BID CONFERENCE MEETING MINUTES

15BFA022800000008A- Relocate Grease Trap FPC

FCI Marianna - PROJECT 22Z3AB4

DATE: Tuesday, June 28, 2022, at 9:00 a.m.

PLACE: FCI Command Center

CONTRACTING OFFICER (NAME): Richard Hammond

I. INTRODUCTIONS:

Round table introduction of all attendees include:

Richard Hammond, Supervisory Contract Specialist Thomas Flowers, Facility Manager/COR Pat Russ, Safety Administrator Daniel Stephen, Grainger Contracting Ryan Austin Bowen, Penns Contracting

II. PURPOSE OF MEETING:

Indicate the purpose of this meeting is to familiarize the contractor with the unique circumstances and requirements surrounding a correctional setting. This meeting is also to explain the solicitation, as issued, and not to furnish additional information.

State - nothing said here shall be interpreted as a change to the solicitation without the issuance of a formal amendment through the FAQ Contracting Officer, Julie Bergami.

Ill. MINUTES:

Advised minutes will be recorded and posted to SAM.gov.

IV. SITE VISIT INFORMATION:

Walk to selected site for Relocate Grease Trap FPC immediately following the meeting.

V. FRONT COVER PAGE FORMS AND INSTRUCTIONS:

Note the Instructions to Bidders. Electronic Bids are NOT authorized . All bids shall be addressed to:

FEDERAL BUREAU OF PRISONS

U.S. ARMED FORCES RESERVE COMPLEX

ATTN: JULIE BERGAMI , CONTRACTING OFFICER AT FAQ

346 MARINE FORCES DRIVE

GRAND PRAIRIE, TX 75051

VI. TIME FRAMES AND LOCATION FOR SUBMISSION OF BIDS:

State the deadline for submission of bids for this project is July 20, 2022, by 2:00 p.m. (CST). To the above mentioned address.

11 Page6

15BFA022B00000008A/0001

15BFA022B00000008A- Relocate Grease Trap FPC

FCI Marianna - PROJECT 2223AB4

VII. GENERAL TOPICS:

The following submission/completion items will be addressed :

1. From the solicitation, each bidder SHALL complete and submit the following forms, clauses, and statements with his/her bid. Failure to do so may cause your bid to be considered as non responsive:

• STANDARD FORM 1442 Pages 1 & 2: Please include Unique Entity Identifier (formerly DUNS) number and Tax ID number and e-mail address where indicated in block 10 and complete blocks 14-20c. If your company has a "doing business as" name reflected in you SAM registration, include this name as well in Block 14. Ensure the address typed in block 14 matches the address in your SAM registration.

• PAST PERFORMANCE SUBMISSION: Please ensure the Instructions to Bidders is reviewed and complied with its entirety. References and banking questionnaire submissions must be submitted in advance of the bid opening directly from the reference to jbergami@bop.gov via email.

• COMMODITY OR SERVICES SCHEDULE (PAGE 4): Complete the Unit Price (JB = job) and Amount blocks (these amounts will be the same). Note: The amounts listed in this section should be the same as the amount listed in block 17 of the SF-1442.

• BID GUARANTEE: See page 5 of the solicitation. A bid bond must be submitted in original (ink signatures) with your solicitation. The penal sum of the bond must be at least 20% of the bid price, not to exceed $3 million, whichever is less. A blank bid bond was included in the solicitation. The bid bond must be from a Government approved surety. A list of approved sureties can be located on the Department of Treasury, Bureau of the Fiscal Service website.

• REPRESENTATIONS AND CERTIFICATIONS: All contractors submitting a bid must be registered in SAM.gov. Since this is a small business set-aside, you must meet the small business size standard ($39.5 million) which corresponds to the assigned NAICS code 237110.

See provision 52.219-1 in the Representations & Certifications section of your SAM.gov registration.

Various provisions from pages 42-49 of the solicitation require bidders to mark selections within the provisions. Please review the Instructions to Bidders and complete the highlighted areas within the solicitation.

• AMENDMENTS: Amendments (if any) must be acknowledged and submitted with the bid by one of the methods as described in item eleven of the Standard Form 30.

2. Other general items to be addressed :

• CONSTRUCTION WAGE RATES: This contract is subject to the Construction Wage Rate Requirements (formerly Davis-Bacon Act) . General Decision FL20220017 is applicable for

2I Page6

FCI Marianna - PROJECT 2223AB4 this area and has been included in Section 5 - Attachments. All applicable workers must be paid according to the terms of the wage decision .

• GOALS FOR MINORITY AND FEMALE PARTICIPIATION: Participation goals for this project are 29.5% for minorities and 6.9% for females - A "Good Faith" effort should be put forth by the contractor to achieve these goals (see provision 52.222-23) .

• LICENSING AND PERMITS: All required licensing and permits are required to be obtained by the contractor who receives contract award .

• MAGNITUDE: The magnitude of the project is between $250,000 and $500,000.

• WORK HOURS: Work hours within the secure perimeter shall be between 7:00 am and 4:00 pm Monday through Friday excluding weekends and federal holidays.

• COR: The Contracting Officer's Representative (COR) is Mr. Thomas (Dwayne) Flowers, Facilities Manager at FCI Marianna.

• PERIOD OF PERFORMANCE: The completion period is 120 calendar days after issuance of notice to proceed.

• TIME EXTENSIONS: Time extensions for inclement weather will not be granted unless the weather is unusually severe and abnormal in comparison to prior years.

• LIQUIDATED DAMAGES: Liquidated damages for this project are in the amount of $634.32 per calendar day of delay after expiration of the completion period .

• PRE-CONSTRUCTION CONFERENCE: A Pre-Construction conference is required after the contract is awarded and will be scheduled accordingly.

• PROGRESS SCHEDULE: A copy of the progress schedule is to be provided to the Contracting Officer and COR as soon as possible. Each time the progress schedule is updated, it must be provided to both the Contracting Officer and COR. It's suggested an updated document be provided by the Prime Contractor at the mandatory monthly progress meetings. Changes to the schedule must be approved in advance by the Contracting Officer (thru the COR) and must remain within the contract completion period.

• PROGRESS MEETINGS: Progress meetings are mandatory and will be scheduled monthly.

• PAYMENT REQUESTS: Applications for payment are to be submitted on AIA G702 (with continuation page) or the contractor's own form as long as the information is similar to the G702 (see FAO-0007 on page 7 of the solicitation) . Contactors can get these forms from the following website www.aiabookstore.com

• QUESTIONS: Questions asked at the pre-bid conference/site visit of a technical nature are not acceptable due to the possibility of misunderstanding or misinterpretation among all bidders. All

31 Page6

FCIMarianna-PROJECT2223AB4 questions shall be sent in Microsoft Word format to Julie Bergami, FAO Contracting Officer, via email at jbergami@bop.gov. In order to provide sufficient response time prior to the bid due date, the Government has established that questions be submitted no later than July 1, 2022 at 12:00 p.m. (CST).

• ACCESS TO SITE/PARKING OF VEHICLES: Parking will be provided for employee vehicles and contractor work vehicles.

• STORAGE OF MATERIALS: Storage of materials will be coordinated with the COR.

• CONTRACTOR TEMPORARY OFFICE: No temporary office space will be provided.

• INSPECTIONS: "Punch List" items generated by inspections will be corrected and discrepancy items re-inspected and approved before contract closure takes place. Should any work be covered without proper notification , the contractor shall uncover that work for inspection at his own expense.

SAFETY MANAGER (R. Russ):

3. SAFETY POINTS:

• The contractor is responsible for providing required protective gear to all contractor workers, should it be required . Contractor will ensure that all workers have proper safety gear at all times.

• Contractor is responsible for the prevention of accidents on the project site and has spill kit onsite and containment procedures. OSHA requirements will be adhered to.

• The Contractor will have a Safety Representative on site at all times during the completion of this project.

• Proper storage of any chemicals in lay down yard with SOS present.

• FCI Marianna has a recycling program . Arrangements will be made by the Safety Department to collect any recyclable materials from this project.

• Follow all applicable Florida laws and regulations to prevent any pollutant from entering navigable water ways.

• COVID-19 Procedures - CDC and DOJ procedures and guidelines will be followed during the performance period of this project.

4I Page6

FCI Marianna - PROJECT 2223AB4

COR (Thomas Flowers):

4. SECURITY

• ADVERSE WEATHER: Whenever adverse weather conditions or other institution emergency contingencies are in effect, contract workers will not be permitted passage into the secure institution . Should emergency conditions be implemented while contract workers are inside the secure perimeter, they will be required to secure their tools, remove vehicles and equipment, and leave the institution grounds until the emergency situation has been resolved .

Depending upon the nature of the emergency, this normally will not affect any construction outside of the secure perimeter. Contractor is reminded that fog days will be treated like rain days. The performance period of 120 days will allow adequate time to complete the job, and no consideration will be allowed for normal rain days and normal fog days. The normal rain , snow or fog days will be based on the average over the last ten (10) years for the local community.

• SECURITY CLEARANCES: Contract workers are subject to security investigative procedures.

Please refer to the solicitation for detai ls. Please refer to Page(s) 8 and 21-22 of the solicitation .

• EMPLOYEE IDENTIFICATION: Contractor personnel working on project site must bring valid photo identification to the institution each day. The identification will be surrendered upon entry to , and returned upon exit from institution property.

• TOOL ACCOUNT ABILITY: Strict accountability and control of all contractor tools and hazardous materials must be maintained at all times. All contractor tools to be used inside the secure perimeter must be inventoried and accounted for at the conclusion of the work day Contractor tools may not be stored on-site overnight. The contractor should provide for enough time at the conclusion of the work day for the return and accounting of all tools issued during the work day. Lost or missing tools must be reported to the COR the Captain immediately.

• ILLEGAL ITEMS ON FEDERAL PROPERTY: Firearms, ammunition , knives , other weapons , drugs, narcotics, and alcohol ic beverages are not permitted inside/outside the secure perimeter or anywhere else on Federal property at any time. This includes the private vehicles of contract workers. Violators will be subject to criminal prosecution . All persons, vehicles, and equipment are subject to search by institution authorities at any time.

• NO CONTACT WITH INMATES: Contract workers are not to have any contact with inmates at any time. No photographs may be taken of inmates.

• CONTRACTOR EMPLOYEE WORK DRESS: Green or khaki-colored clothing is not allowed , as inmates wear these colors.

• PHOTOGRAPHS: The institution's Facilities Department maintains a digital camera that will be utilized by FBOP staff to document the project work. The Contractor may request copies of these photos, and may request that photos be taken for specific conditions. Cellular telephones equipped with photographic capabilities are prohibited on the project construction site.

5I Page6

FCI Marianna - PROJECT 22Z3AB4

VIII. ADDITIONAL DISCUSSION:

Meeting minutes recorded by:

Richard Hammond, Supervisory Contract Specialist FCI Marianna

NOTICE:

MEETING MINUTES ARE PROVIDED FOR INFORMATIONAL PURPOSES ONLY. THEY ARE NOT

INTENDED TO CHANGE ANY SPECIFICATIONS, TERMS OR CONDITIONS OF THE

SOLICITATION. ANY AND ALL CHANGES TO THE SOLICITATION SHALL BE ISSUED IN

SUBSEQUENT AMENDMENTS ISSUED BY THE CONTRACTING OFFICER ON A STANDARD

FORM 30 (SF-30).

61 Page6

FEDERAL BUREAU OF PRISONS

Sign-in Sheet

Pre-Bid Site Visit Solicitation Number 15BFA022B00000008A FCI Marianna, Relocate Grease Trap FCI

June 28, 2022 @ 9:00 am

COMPANY NAME ATTENDEE'S

NAME

SIGNATURE

Veg Prep Area

Kitchen Tilt Kettle/Skillet

Current Grease Trap Location

Storage area

Dining area

Veg Prep area

Ice Machine drain/ Floor drain

Dish Machine area

Dish Machine area sink drain

Restroom

Hallway outside restroom

Mop sink room

Dish machine drain

Kitchen cook area

Front entry to Food Service from compound.

Manhole downstream of new grease trap location on compound.

New grease trap location

Mechanical room drain behind Food Service.

Current grease trap location

Hallway to current grease tap location.

Kitchen sink drain

Kitchen kettle drain

Kitchen kettle drain

Kitchen area floor drain

Kitchen floor drain leading to dish machine

Kitchen floor drain

Kitchen cook area

Serving line/ Dining room

Serving line

Dining Room

New grease trap location

Hallway to current grease trap