SOW_-_Boiler_Replacement_USP_Powerhouse.docx

Scope of Work Replace Boiler in USP Powerhouse

1. Specifications:

a. Introduction:

The Federal Bureau of Prisons (FBOP), Federal Correctional Complex in Tucson, Arizona (USP-Tucson), 9300 S. Wilmot Road, Tucson, Arizona, 85756, intends to make a single award to a responsible entity to provide all necessary equipment, labor, and materials to install one new boiler.

b. Scope of Work:

i. Contractor Responsibilities:

1. Contractor shall be responsible for the procurement and delivery of all equipment, project management, and labor. The Government will not perform or provide any services during the installation process.

2. Contractor shall coordinate with the COR’s designated Point of Contact (POC) to coordinate an installation schedule.

3. Contractor shall provide a designated Project Manager (PM) for administration of this project, and an onsite manufacturer/trade certified personnel (e.g. Journeyman) while installation is in progress.

4. Contractor shall commence work ten (10) calendar days after order of issuance, and Contractor will complete the project within ninety (90) calendar days after notice to proceed (NTP). Contractor will send written confirmation, via email or fax, to the Contracting Officer and the site POC after finalizing the installation start date.

5. Contractor shall be responsible for proper tool and equipment control and sanitation of their assigned work areas. Sanitation of the work area is crucial to the security of the institution. During normal working conditions debris, trash and remnants shall be discarded, which could be used by inmates for situations of escape and/or harm to staff/contractors/inmates. No debris, trash or remnants shall be left on the work site at the end of the day.

6. Contractor shall report to work at the designated time and location and shall follow all rules related to contract staff and security of the institution.

7. Contractor shall abide by all of the institution’s security requirements. Contractor must recognize that security has the utmost priority and the Contractor will allow for unproductive work times, caused by unforeseeable security issues, such as lock-downs, weather conditions and/or any other security situation determined by the institution.

8. Contractor will be permitted to wear jeans in the institution, however, green or khaki-color clothing will not be allowed. The clothes will be proper and suitable for the services that are being provided.

ii. Government Responsibilities:

1. The FBOP will assign roles and responsibilities for FBOP individuals that will be responsible for the planning, project administration and coordination of activities.

2. The FBOP-designated POC will be authorized and available to accept the equipment and materials provided by the Contractor/Manufacturer.

c. Equipment Installation:

Contractor will provide necessary equipment and parts to install the new boiler onto existing cement pad in boiler plant per manufacturers’ specifications, FBOP design criteria and NEC.

i. The Contractor will repair or replace any portions of existing system, which has been altered or damaged during installation.

ii. Contractor will ensure that all parts and/or equipment are adequately sized, and water resistant.

d. Equipment:

Contractor will provide the necessary equipment and parts to install a new energy efficient boiler – USP Tucson per manufacturer’s specifications as follows:

a. Contractor is to provide and install (1) Patterson Kelley #C-3000 “Mach” Dual Fuel (NG & NP Gas) Heating Boiler (95% - 99% Eff.) (or equivalent) with a new Thrush #3X3X9 TV2g Circulating Pump (or equivalent) on existing cement pad in the Boiler Plant.

b. Contractor is to provide and install new Cat IV (Stainless Steel) Vent Stack,

c. Contractor is to connect the new boiler to existing gas lines.

d. Contractor is to connect the new boiler to the existing system lines.

e. Contractor is to connect the Condensate Neutralization Kit.

f. Contractor is responsible for all electrical work.

g. Contractor is to provide all testing of the new boiler and ensure proper operation.

h. Contractor is responsible for all required rentals and factory start up service costs.

e. Utilities:

The FBOP will provide minimal electricity service (120V), for battery chargers, radios, small hand tools, etc. In addition, provide restroom services, and water. The contractor will provide all other supplies and materials needed to complete this project.

f. Training:

Prior to final acceptance, the installing contractor shall provide operational training to Bureau of Prisons employees, thus enabling them to maintain all equipment. Training shall include operations and maintenance of each system.

2. Contractor Security/Working Regulations:

a. Work Hours:

i. The site will be available during the hours of 6:30 am to 4:00 pm (Arizona Time) Monday thru Friday, with Federal Holidays off, unless otherwise the Federal Bureau of Prisons (FBOP) makes written approval to the Contractor. Work time will be based on a forty (40) hour workweek, including check-in and checkout procedures. All personnel and tools will need to be at a designated location by 6:30 am for tool inventories and 4:00 pm for final checkout. The work will continue until the project has been fully completed/accepted, but not to exceed ninety (90) calendar days. The Contracting Officer must approve any deviation from this schedule.

ii. Access to the site will be available during normal working hours except during emergencies. It shall be the responsibility of the Contractor to familiarize himself, his employees, and his subcontractors of the working hours and conditions in the correctional facility, as working hours may not constitute a full eight-hour workday. The Government assumes no responsibility to the Contractor or to any of his subcontractors for shorter hours due to institutional emergencies or entry and/or exit of workers necessitated by normal institution routines.

iii. Contractors should plan for a certain amount of time accrued for security considerations, i.e., check-in screening, delay due to inmate movements, institution lock-down, institution emergencies, etc. In the event of an institution emergency, the Contractor will be instructed to secure all work, secure and stow all tools, equipment and materials, and the Contractor will be escorted out of the institution. Work will resume once the institution emergency passes.

b. Delivery of Materials:

i. All construction materials/equipment required for work on this project is required to be processed by the Contractor and coordinated with the institution Contracting Officer’s Representative for temporary storage.

ii. Any construction related deliveries, which are directly shipped to the contractor, can be received between the hours of 7:00 a.m. to 3:30 p.m., Monday through Friday, excluding Federal Holidays. At no point will a Bureau of Prisons (BOP) staff member receive or sign for a delivery if the contractor or his representative is not present to verify and accept the delivery.

iii. Under no circumstances will USP Tucson or its staff be responsible for the acceptance of any Contractor or company deliveries. The contractor shall be responsible for providing his or her own means of loading and unloading contractor material or equipment.

c. Storage of Materials and Equipment:

All construction materials/tools shall be stored in a designated area mutually agreed upon between the Contracting Officer’s Representative and the contractor. The storage area will be a secure lockable gang box or similar, size to be determined by the contractor and the Contracting Officer’s Representative. A gang box can be stored inside the rear gate area and would be required to be double locked with a contractor lock and an USP Tucson lock for security purposes. All tools will be inventoried prior to entering the institution and will be inventoried back in to ensure accurate accountability when exiting the institution at the end of the workday.

d. Safety and Personal Protective Equipment:

All contractors and employees shall have and wear the required personal protective equipment (PPE) prescribed by industry standards at all times while on the job site. It is the responsibility of the contractor to provide all PPE equipment. All extension cords regardless of length shall be in good condition with no broken outer insulation and will be secured in a locked construction gang box. Should a system require Lock-out/Tag-out, the system will be required to have both Contractor and USP Tucson locks on the isolation point to prevent shock. All Lock-out/Tag-out procedures will comply with the institution Lockout program.

e. Additional Considerations:

i. Contractors will NOT be allowed to bring cell phones, cameras or two-way pagers into USP Tucson. The Facilities Department maintains a digital camera that will be utilized by BOP staff to document the project work. The Contractor may request copies of these documentation photos for record keeping.

ii. Contractor will be permitted to wear jeans in the institution, however, green or khaki-color clothing will not be allowed. The clothes will be proper and suitable for the services that are being provided.

iii. Lunches will be consumed at the work site. Contractor shall ensure they have everything they need for their lunch when they check-in first thing in the morning.

iv. Federal smoking policy on Federal property states that smoking is only allowed in designated areas. This policy will be strictly enforced.