JOFOC.pdf

JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION

Pursuant to the Federal Acquisition Regulation (FAR) 6.302-1 (a) (1) and 6.302-1 (b) (3), and Acquisition Guidance Document 06-006, the Federal Bureau of Prisons (BOP) has determined that the procurement of trash disposal services for the Federal Correctional Complex (FCC) located in Pollock, Louisiana meets the criteria established for other than full and open competition. It is further determined that only one responsible source and no other supplies and/or services will satisfy agency requirements. This limitation on competition is justified as supported by the following information:

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Agency:

Department of Justice Federal Bureau of Prisons FCC Pollock 1000 Airbase Road · Pollock, LA 71467

Nature and/or Description of Action being Approved:

This action is for the acquisition of trash services at the Federal Correctional Complex located in Pollock, Louisiana from the sole provider of such services in the Town of Pollock.

Description of Supplies or Services Required to Meet the Agency Needs:

Trash disposal services from October 1, 2019 through September 30, 2020 are subject to funds availability (FAR Clause 52.232-18). The services will be procured by way of purchase order. The estimated yearly cost for trash services is $67,267.00.

Gorltract Line1Item Number!; : ,Performance Period ,, Es(imated Cost ($) , CLIN 0001 - October 2019 October 1-31, 2019 $5,074.00 CLIN 0002 - November 2019 November 1-30, 2019 $4,945.00 CLIN 0003 - December 2019 December 1-31, 2019 $4,952.00 CUN 0004 - January 2020 January 1- 31, 2020 $5,662.00 CUN 0005 - February 2020 February 1-28, 2020 $4,588.00 CLIN 0006 - March 2020 March 1-31, 2020 $4,976.00 CLIN 0007 - April 2020 April 1-30, 2020 $6,478.00 CUN 0008 - May 2020 May 1-31, 2020 $6,775.00 CLIN 0009- June 2020 June 1-30, 2020 $5,428.00 CLIN 0010 - July ·2020 July -31-, 2020 $6,069.00 CLIN 0011 -August 2020 August 1-31, 2020 $6,200.00 CUN 0012- September 2020 September 1-30, 2020 $6,120.00

21f. .:;;::I :,?:i()1t1~Estim§tia)l:3ostf: ;, < ' '<', " ,~, ' '"' ' ' ' '" ~ ;:¼ ' ,,,,, '"

$67,267.00 iJ

4. Statutory Authority Permitting Other Than Full and Open Competition:

41 U.S.C. 253 (c) (1) and FAR 6.302-1 (b) (3) When acquiring utility services, circumstances may dictate that only one supplier can furnish the service or when the conteinplated contract is for construction of a part of a utility system and the utility company itself is the only source available to work on the system.

5. Determination that Proposed Contractor's Unique Qualifications or the Nature of the Acquisition Requires Use of the Authority Cited:

Louisiana Regional Landfill Service is the only landfill within the local commuting area.

FCC Pollock will be hauling trash from the institution in a government vehicle utilizing staff or inmates. Use of a facility other than Louisiana Regional Landfill Service .will incur additional costs and security concerns to the institution.

' 6. . Efforts Made to Solicit from as Many Sources as Practicable Including Whether or Not a Notice Was or Will be Publicized as Required by FAR Part 5.2:

As stated in FAR 5.202 (a) (5), "the proposed contract action is for utility services other than telecommunications services and only one source is available." Therefore, a notice is not required in the Gove~ent wide point of entry (GPE).

7. Contracting Officer's Determination that the Cost to the Government Will be Fair and Reasonable:

The current rates offered by Louisiana Regional Landfill Service have been approved and are considered fair and reasonable. Prices will be analyzed by the Contracting Officer , with the assistance of the Facilities Manager in accordance with F.A.R. 41.401 in order to ensure price reasonableness and accuracy for water services.

8. Description of the Market Survey Conducted:

A market survey was conducted by utilizing internet and market research to ensure that Louisiana Regional Landfill Service was the closest permitted landfill to.FCC Pollock.

9. Other Facts Supporting the Use of Other Than Full and Open Competition

Due to the facts listed in Section 8, the market survey does not reveal that any other contractors would have the legal authority or financial capabilities to offer trash disposal

· · service to FCC Pollock. Louisiana Regional Landfill Service presents· the most cost effective opportunity for the trash disposal to FCC Pollock.

10. List of Sources, Expressing in Writing, Interest in the Acquisition:

There were no other sources which expressed an interest in this acquisition or that would be able to provide trash service to meet the minimum requirements of the government, without introducing substantial costs increases to the government by proposing capital improvements in order to meet those needs of the government.

11. Actions Taken by the Agency to Remove or Overcome Barriers to Competitions:

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The BOP will continue to monitor the market trends in the utility industry to seek competition or sources that may be able ,to meet th_e minimum needs of the government and its utility requirements for FCC Pollock. Should opportunities arise in the future the BOP will take appropriate action to ensure the most cost effective trash services are obtained for FCC Pollock.

Contracting Officer's Certification:

I hereby certify that the above justification is accurate and complete to the best of my knowledge and belief.

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Technical or Requirement's Personnel Certification I hereby certify that this request for Justification and Approval of Other than Full and Open Competition is made in good faith that the supporting data and information is accurate _and complete to the best of my knowledge and belief:

_, e Hall, Facility Manager .

CC Pollock

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