Instructions to Offerors-1.doc

SOLICITATION NO. 15B51720Q00000019

UPGRADE BUILDING AUTOMATION

UNITED STATES DEPARTMENT OF JUSTICE

FEDERAL BUREAU OF PRISONS

FDC HOUSTON

HOUSTON, TX 77002

INSTRUCTIONS TO OFFERORS

OFFER SUBMISSION PROCEDURES

SOLICITATION/REQUEST FOR QUOTATIONS

15B51720Q00000019

TITLE:

FDC HOUSTON

UPGRADE BUILDING AUTOMATION

DEADLINE FOR

OCTOBER 16, 2020

RECEIPT OF OFFERS:

2:00 P.M. CENTRAL

MAIL OFFERS VIA UPS/FEDEX:

FEDERAL BUREAU OF PRISONS

FDC HOUSTON

1200 TEXAS AVENUE

HOUSTON, TX 77002

ATTN: HENRIETTA JOHNSON

EMAIL OFFERS TO: HOU/QUOTES@bop.gov

***********************************IMPORTANT**********************************

CONTRACTORS MUST BE REGISTERED IN THE SYSTEM FOR AWARD MANAGEMENT (SAM) AT WWW.SAM.GOV. THIS IS A 100% SMALL BUSINESS SET-ASIDE. YOUR BUSINESS SIZE METRICS INFORMATION IN SAM MUST MEET THE SMALL BUSINESS SIZE STANDARD REQUIREMENT FOR NAICS CODE 236220 (reference FAR provision 52.219-1 in the Representations & Certifications section of your SAM registration).

I.

Each offeror SHALL complete and submit the following forms, clauses, and statements with his/her offer.

Failure to furnish all required information or any rejection of or addition to the terms and conditions of the solicitation may cause your offer to be considered as non-responsive and ineligible for award.

*SUBMIT ALL 34 PAGES OF THE SOLICITATION DOCUMENT*

A.

SECTION 1:

Standard Form-1442 – Solicitation, Offer, and Award, pages 1 & 2

Complete blocks 14 thru 20c (remember to include the signer’s title in block 20a). Ensure the address typed in block 14 matches the address in your SAM registration.

Blocks 21 thru 31c are to be completed only by the Government!

Include duns#, tax id#, CAGE code, and email address where indicated in block 10.

B.

SECTION 2:

Commodity or Services Schedule, page 4 Complete the unit price (JB = job) and Amount blocks (these amounts will be the same).

NOTE: the amounts listed in this section should be the same as the amount listed in block 17 of the Standard Form-1442.

C.

SECTION 6:

Provisions, page 26 D.

SECTION 7:

Representations and Certifications, pages 29

52.204-24 – Complete paragraph d.

FAO-0021 -

Complete in entirety.

E.

Amendments, if any, must be acknowledged and submitted with the offer by one of the methods described in item eleven of the Standard Form-30 (amendment of solicitation/modification of contract).

II.

PRE-QUOTATION CONFERENCE/SITE VISIT:

********************************* IMPORTANT **********************************

A pre-quotation conference and site visit are scheduled at 9:00 a.m. (local Central Time) on Wednesday, September 30, 2020, at the Federal Detention Center, Houston, TX. This is the only pre-quotation conference/site visit scheduled. The pre-quotation conference/site visit is not mandatory; however all offerors are urged to attend.

NCIC background checks will be required for participants attending this conference. The authorization for release of information (Form BP-A0660 NCIC Check, attached) shall be completed for each attendee and submitted to Ms. Gina Olivarez at gmolivarez@bop.gov and be submitted before 1:00 CST on Thursday, September 24, 2020.

The forms must include a copy of the person’s driver’s license along with a cover sheet indicating they are for the Gun Locker Project in addition to the following information:

· Company name and list/number of individuals from the company who will be attending.

· Phone number/point of contact for the company for notification of any NCICs that are denied.

NOTE: The FBOP is prohibited from divulging any information regarding any reasons for NCIC denials. Only the fact that a person has been denied will be communicated to the company point of contact.

The point of contact for the pre-quotation conference/site visit is Henrietta Johnson (713)229-4125 hthomas@bop.gov.

All contractors approved to enter the institution for the pre-bid meeting must bring a photo ID and your license plate number. The following are not allowed: Weapons (including pocket knives), cell phones, blackberries, pagers, radios, cameras, drugs, and alcohol. Please arrive at least 15 minutes early to allow time for security procedures.

Any questions relating to the solicitation after the closing of the pre-quotation conference/site visit shall be sent to Henrietta Johnson, Contracting Officer, via email at hthomas@bop.gov no later than Monday, October 5, 2020. In order to provide sufficient response time prior to the offer due date, the Government is establishing the above cut-off date for questions about the solicitation. All offerors shall offer in accordance with the current solicitation to include all amendments (if any) as issued by the Contracting Officer only.

III.

Each offeror is requested to submit the following information in accordance with the instructions:

A.

Offer Label (see template below) 1.

This label shall be completed and used on the envelope containing the offer. This envelope shall be placed inside of shipping boxes or envelopes supplied by couriers such as FedEx. Complete the information on the label and cut and paste or transfer it to the LOWER left corner of the envelope containing your offer (not on the courier envelope/packaging). Print or type your name and address in the UPPER left corner of the envelope containing your offer.

BID/OFFER

SOLICITATION NO.

15B51720Q00000019

DATE FOR RECEIPT OF BIDS/OFFERS

TIME FOR RECEIPT OF BIDS/OFFERS

OFFICE DESIGNATED TO RECEIVE BIDS/OFFERS

Federal Bureau of Prisons

1200 Texas Avenue Houston, TX 77002

CONTRACTING OFFICER NAME

Henrietta Johnson

_1329540021.unknown