15B50818B00000006_CLARIFICATION_SET_ONE_REP_ROOF_LOW_PHS_II_FCC_FOX.pdf

U.S. Department of Justice

Federal Bureau of Prisons Administrative Division

Field Acquisition Office Grand Prairie, Texas 75051

September 4, 2018

ATTN: ALL BIDDERS

RE: Clarification Set Number One

Solicitation 15B50818B00000006 FCC Forrest City, Arkansas Replace Roof Low Phase II

Dear Bidders, In reference to the above solicitation, enclosed are clarifications. These clarifications are for informational purposes only.

If you have any questions, feel free to contact me at (972) 352-4641 or e-mail at dpatton@bop.gov

Sincerely, Douglas V. Patton Contracting Officer Federal Bureau of Prisons Field Acquisition Office U.S. Armed Forces Reserve Complex 346 Marine Forces Drive Grand Prairie, Texas 75051

Enclosure cc: File

SCS, FCC Forrest City COR, FCC Forrest City Facility Manager, FCC Forrest City Regional Facilities Administrator, SCRO

CLARIFICATION SET NUMBER ONE

SOLICITATION NUMBER 15B50818B00000006

REPLACE ROOF LOW PHASE II

FCC FORREST CITY, ARKANSAS

Question: Will there be a difference in background checks between the low and the med? e.g lesser for the low…

BOP ANSWER: NO ALL BACKGROUND INVESTIGATIONS WILL FOLLOW THE SAME REGULATIONS RATHER

IT BE LOW OR MEDIUM COMPONENTS

Question: Will there be any pictures provided of ALL there existing roofs?

BOP ANSWER: PHOTOS ARE A PART OF THE SOLICITATION PACKAGE FOR BOTH THE LOW AND MEDIUM

INSTITUTIONS. THERE WILL BE NO FURTHER PICTURES PROVIDED. EACH CONTRACTOR WAS

ENCOURAGED TO BE ON SITE FOR PRE-BID MEETING AND WAS AFFORDED THE OPPORTUNITY TO SEE ALL AREAS OF WORK. IT IS RECOMMENDED THAT THE USE OF AN AERIEL VIEW SUCH AS GOOGLE

EARTH FOR ADDITIONAL VIEWING.

Question: What will be allowed to stay on the roof each day?

BOP ANSWER: CLASS B TOOLS WILL BE ABLE TO STAY ON THE ROOFS INSIDE A CLOSED JOB BOX THAT HAS 2 LOCKS WHICH REQUIRE BOP STAFF TO UNLOCK AND INVENTORY BEFORE AND AT THE END OF

EACH WORK DAY.

Question: How many escorts will be provided? I ask this because we will need multiple for the demo and the running of the Lull…

BOP ANSWER: BOP POLICY DICTATES ESCORTING PROCEDURES. BE ADVISED SAFETY AND SECURITY IS OUR #1 PRIORITY. THE INSTITUTION WILL PROVIDE ALL ESCORTS AS NEEDEDTO THE MAXIMUM EXTENT

POSSIBLE AND TO PREVENT DELAYS.

Question: Will dumpsters be allowed next to the buildings, if possible?

BOP ANSWER: YES DUMPSTERS WILL BE ALLOWED NEXT TO THE BUILDING BEHIND THE SLOW DOWN

FENCE AS LONG AS ENTRY AND EXITS ARE NOT RESTRICTED

Question: How long does the dumpster have to sit in Salley Port? 5 Count?

BOP ANSWER: CORRECT ALL DUMPSTERS MUST SIT IN SALLYPORT FOR A MINIMUM OF 5 COUNTS

BEFORE THEY CAN BE REMOVED.

Question: Do we have to complete the buildings as we go or just Dry-Inn and can come back and Detail afterwards?

BOP ANSWER: PLEASE SEE SPECIFICATIONS, BUT YES EACH AREA MUST BE COMPLETED BEFORE MOVING

TO THE NEXT.

Question: Will electric golf carts be allowed to transport works to expedite the transit should that be needed?

BOP ANSWER: YES ELECTRIC GOLF CARTS CAN BE USED

Question: How long is the FBOP expecting processing to take in and out of the facility during the 8hr day.

BOP ANSWER: INITIALLY THIS TIME WILL VARY BECAUSE OF LOGGING EQUIPMENT IN AND ETC, AFTER EVERYTHING HAS BEEN LOGGED PROCESSING IN AND OUT OF THE REAR GATE UPON ENTRY SHOULD TAKE APPROXIMATELY 30 TO 45 MIN SOME DAYS LESS SOME DAYS MORE. PLEASE BE ADVISED THAT THIS COULD VARY FROM DAY TO DAY DEPENDING ON THE CIRCUMSTANCES BEYOND OUR CONTROL.

SOME DAYS YOU MAY NOT GAIN ENTRY UNTIL 8:30 TO 9:00 AM OR SOME DAYS WE MAY NOT ALLOW

ENTRY AT ALL IF WE HAVE AN INSTITUTIONAL EMERGENCY.

Question: Will working Saturday be an option on this project?

BOP ANSWER: CONTRACTORS SHOULD BE AWARE OF ALL FEDERAL HOLIDAYS AND WEEKENDS AS NO

WORK WILL BE ACCOMPLISHED DURING THOSE TIMES.

Question: Where will the FBOP provide the laydown yard for our material?

BOP ANSWER: YES WE WILL PROVIDE A STAGING AREA FOR MATERIALS BUT IT IS THE CONTRACTORS RESPONSIBILITY TO KEEP THIS AREA CLEAN AND SAFE FROM FLYING DEBRIS IN CASE OF STORMS.

Question: Will the porto-john have to be removed each day? Can it stay on the roof during the work week.

BOP ANSWER: YES PORTO-JOHN WILL BE REMOVED AT THE END OF EACH DAY

14) Will the FBOP entertain a VECP with contractor should this project be out of budget?

BOP ANSWER: Value Engineering Change Proposals: After award of the contract, the Administrative Contracting Officer (ACO) over the contract would be the one to make a decision regarding any VECP. If accepted or denied, the Regional Facilities Department and the Field Acquisition Office would be in 100% support of any decision that the ACO makes regarding VECP's.

END OF CLARIFICATIONS