SOW_draft.pdf

USDOJ/ FEDERAL BUREAU OF PRISONS (FBOP)

GRAND PRAIRIE OFFICE COMPLEX

GRAND PRAIRIE, TEXAS 75051

STATEMENT OF WORK

1.1 - Introduction:

The contractor shall provide all equipment, labor, materials, and management to supply and install a new energy management system at the Federal Bureau of Prisons (FBOP), Grand Prairie Office Complex (GPOC), located at 346 Marine Forces Drive, Grand Prairie, Texas 75051. General information concerning GPOC can be found at www.bop.gov. The existing energy management system is located in three separate buildings and consists of the following equipment: JCI Metasys; Siemens Apogee; and, Legacy Staefa Talon AX.

Brand name products are listed in Section 2.3 of this Statement of Work. The FBOP will consider brand name or equal products. However, brand name or equal products must meet all salient characteristics of the products listed in Section 2.3. If a contractor quotes a brand name or equal product, all technical specifications for the alternative products must be submitted with the quote for technical evaluation. FBOP technical experts will review the submissions and make a determination of technical acceptability.

1.2 - Scope of Work:

1. The contractor will incorporate six existing roof top a/c units into the building management system.

2. The contractor is responsible for verifying all equipment requirements for all buildings. Note – existing control points including valves, sensors, etc., shall remain.

3. The contractor shall coordinate the installation of building controls with FBOP staff.

4. The contractor shall provide, install, and program the front-end desktop workstation in all buildings.

5. The contractor shall program the building control system. FBOP staff will not perform programming.

6. The contractor shall ensure all submittals have been received and approved by the FBOP’s Contracting Officer’s Representative (COR) and the control system is operating as intended and shall in accordance with requirements.

7. The contractor shall provide operator training as indicated in Section 2.5, Training.

8. Contract work shall be performed during normal working hours, Monday through Friday, 7:30 a.m. to 3:30 p.m., excluding Federal holidays.

9. The contractor shall coordinate all work with the COR, who will monitor the performance of contract work and serve as liaison between the Contracting Officer and the contractor. The COR shall be the main contact for scheduling, site access, quality control, testing, and final inspection. The contractor shall immediately contact the COR if discrepancies are discovered that may impact project schedule or cost.

1.3 – Quality Assurance:

The materials or equipment furnished under this contract shall be standard products of manufacturers regularly engaged in the manufacture of such products.

2 – Technical Specifications:

2.1 – Submittals:

The following submittals are required:

1. Product Data:

a. Submit detailed and annotated manufacturer’s data, drawings, and specification sheet for each controller, etc., to clearly show compliance with the project requirements.

b. Bill of materials.

c. Detailed description of system operation procedures.

d. Name, address and telephone number of the nearest fully equipped service organization for Control System.

2. System Drawings:

a. Composite wiring and/or schematic diagrams of the complete system as proposed to be installed, including addressing used for LANs, LAN devices including routers and bridges, gateways, controllers, workstations, and field interface devices. If applicable, show connections to existing devices. (Basic one-line diagrams shall not be permitted).

b. System drawings must be submitted after product data submittal has been reviewed and approved by the COR.

3. Software Data:

a. Submit detailed and annotated manufacturer’s data, drawings, and specification sheet for the software to clearly show compliance with project requirements.

4. Test Plan:

a. A complete plan detailing test procedures for final check out and testing of the complete system.

2.2 – Control System Installation Requirements:

A. The FBOP will purchase and renew annually any software license maintenance for all software required to implement and operate this system.

B. Any new hardware or software that will be added to this system will require approval from the office of Information Technology prior to acquiring.

C. The system must use secure protocols and all unsecure protocols must be disabled.

D. All workstations and servers will use BOPNet images that include all required software. The contractor is to install and configure all software required for the system.

E. All devices shall have direct connection to a BOP-managed BOPNet Cisco switch.

F. All devices will be connected to the designated HVAC VLAN 660.

G. The FBOP will configure an access list to restrict communication to the required TCP/UDP ports required.

H. The system will be implemented with a “least privilege” model for Facilities staff to have access to the server on a non-admin level.

I. Active Directory or eDirectory will be used to manage all user accounts. In approved exceptions, local accounts will re-use the individual’s BOPNet ID and will be managed in accordance with DOJ and BOP account management policies.

J. The system will be scanned for vulnerabilities and patched in accordance with the DOJ and BOP Vulnerability Management Plans and any issues Technical Bulletins.

K. The “Super Admin” password for the system shall be provided to the BOP and secured properly.

L. During the migration to Microsoft Active Directory, all servers and workstations associated with this system will be joined to the domain.

2.3 – Products:

A. Tridium JACE 8000 controller; or, a brand name or equal product.

B. Tridium Niagara 4.2 and Niagara 4 Supervisor Data Manager software; or, a brand name or equal product.

2.4 – Performance Verification Testing (PVT):

A. The system shall be tested as part of the Final Acceptance.

B. The contractor shall provide PVT to demonstrate compliance of the control system work with the contract requirements.

C. This shall be performed by the contractor and witnessed and approved by the COR.

D. A pre-PVT meeting to review the pre-PVT Plan is required to coordinate all aspects of the PVT and shall include the contractor’s PVT administrator, the COR, and the EMS owner.

E. The contractor will submit a pre-PVT Plan of the proposed testing for approval as indicated. The pre-PVT Plan should be developed specifically for the control system installed. The plan should be a clear list of test items arranged in logical sequence and include the intended test procedures, expected response, and the pass/fail criteria for every component tested. The plan shall clearly describe how each item is tested, indicate where assisting personnel are required and include what procedures are used to simulate conditions. The plan shall include a separate column for each checked item and extra space for comments. Where sequences of operation are checked, insert each corresponding routine from the project’s sequence of operation. For each test area, include signature and date lines for the contractor’s PVT administrator to acknowledge successful completion.

F. At the conclusion of the PVT, the contractor shall have demonstrated all systems are in accordance with specifications and all deficient items identified were corrected. The contractor shall submit the completed PVT report as indicated. Upon completion of the PVT report, a 30 day error free burn-in period will be required. The contract shall not be considered complete until a clear 30 day burn-in period has passed error free.

2.5 – Training:

A. After successful installation, programming and testing, the contractor will be responsible for training facility personnel on the newly installed system. The contractor shall provide a qualified instructor with minimum two years field experience on installed system. The content of the training program shall allow facility personnel to become familiar with the safety, operation, and routine maintenance of their complete system. A Controls System Operators manual shall be used as the training text and shall be provided to all trainees before start of training. Training shall take place at the job site and during normal working hours.

B. At final completion, submit the following to the COR.

1. Training Documentation:

a. Training documentation should be submitted to the COR two weeks in advance of scheduled training. Documentation should include an agenda, objectives, synopses of each lesson, and the instructor’s background and qualifications.

Controls System Operators Manual shall be provided before start of training.

3 – Warranty:

The Contractor shall provide a manufacturer’s warranty, signed by an authorized representative of the company.

The warranty must validate any repair or replacement of defective materials up to three (3) years at no additional cost to the FBOP. Warranty period shall commence upon notification of final acceptance and will be subject to FBOP approval.