Pre-Bid_Site_Visit.pdf

U.S. Department of Justice Federal Bureau of Prisons

ADMINISTRATIVE UNITED STATES

PENITENTIARY

Office of the Financial Management 1100 One Mile Road P.O. Box 1001 Thomson, IL 61285

August 22, 2018

MEMORANDUM FOR ALL PROSPECTIVE BIDDERS

SUBJECT: Minutes of Pre-Bid Conference Solicitation 15B41918B00000003

Construct Firing Range

Please find the attached copy of the minutes from the pre-bid conference conducted August 22, 2018, at AUSP Thomson, IL.

These minutes are provided for informational purposes only and are not intended to change any part of the solicitation. These minutes do not constitute an amendment and therefore acknowledgement is not required. The Contracting Officer will issue changes, if any, in the form of amendments (Standard Form 30).

Sincerely, Robert Cox, Supervisory Contract Specialist

Attachment

U.S. Department of Justice

Federal Bureau of Prisons

ADMINISTRATIVE UNITED STATES

PENITENTIARY

Office of the Financial Management 1100 One Mile Road

P.O. Box 1001

Thomson, IL 61285

August 22, 2018

Pre-bid meeting

4C3U – 1541918B00000003

Construct Firing Range

On Tuesday, August 22, 2018 at 9:00 am a pre-bid meeting regarding the Construct

Firing Range (4C3U- 1541918B00000003) was held.

The following individuals were in attendance:

1. Robert Cox- AUSP Thomson, Supervisory Contract Specialist

2. Eric Ball- AUSP Thomson, Contract Specialist

3. Tabitha Coleman-AUSP Thomson , Contract Specialist

4. Justin Wray, AUSP Thomson, Procurement and Property Specialist

5. Rodney Polk- AUSP Thomson , Facilities Manager

6. Karl Stroh, AUSP Thomson, COR

7. Mark Fuller, AUSP Thomson,

8. Stacy Peacock- NCRO, Architect

9. Greg Edmonds- Henderson Engineer, Engineer

10. Chad Bard- SFS Architecture, Architect

11. Mary Clare Amer, Wallace Engineer, Civil Engineer

12. Rob Sautter, SJostrom & Sons, Project Manager

13. Tom Goodwin, Home Comfort Institution, SM

14. Zack Lane, Loescher, Estimator

15. Jeff Knutsen, Daxon Construction Company, Superintend

16. Steve Larssen, Daxon Construction Company, Project Manager

17. Jeromie Nagez, Cerebral Group, Project Manager

18. Paul Hoercher, Watermark, Estimator

19. Joe Spangenberger, Watermark, President

The following topics were discussed:

• The meeting commenced at 9:00 a.m. with Rodney

Polk giving a brief description of the solicitation.

• The contractor should notify the COR for the need of a punch list prior to any cover up of mechanical systems.

• Work hours are 7:30 a.m. to 4:00 p.m. Monday - Friday excluding Federal Holidays unless otherwise stated on the

SOW.

• Work delays must be documented and forwarded to the COR and the Contracting Officer.

• NCIC background investigations will be conducted on all contractors entering the institution.

• All work done outside of the scope of the contract must be approved in writing prior to the work beginning.

Additional correctional environment issues were discussed:

• Institutional emergencies can happen at any time. In the event there is an emergency, all work will cease.

• Cell phones are not allowed inside of the building.

• If a contractor discovers a tool missing he/she should notify the COR/Contracting Officer immediately.

• All cameras and recording equipment are strictly prohibited without prior written consent from the Warden.

A tour of the construction site took place and covered the following areas:

1. North side of Parking Lot

The following questions were asked at the meeting:

Will there be fire protection in the building?

No, there is no fire protection.

The drawings do not show targetry, was this missed?

No, targetry is going to be after the contract.

Is there one firing line?

Yes

The containment traps look set up for a crew conveyer, was this the intent?

Yes. There are two of them.

Is there acoustic noise concealment?

No.

If there is no acoustic noise concealment, does this meet OSHA standards?

The Federal Bureau of Prisons environmental assessment determined that noise containment was not a concern due to the limited number of shooting days per year.

Was there thought about to have acoustics between the range and adjoining building?

There is no acoustic separation between range and the adjoining building.

Will it be loud in the adjoining building?

Noise separation between the range and adjoining building is not a concern because they operate in conjunction with each other.

The tour of the work site concluded at 9:40 a.m.

Robert Cox 8/22/2018

Supervisory Contract Specialist Date