Amendment 00001.pdf

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11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. X is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning 1 copy of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not X is required to sign this document and return 1 copy to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Amendment 00001 is being issued to incorporate the meeting minutes and sign in sheet from the pre-bid meeting held on June 15, 2021 at 9:00 AM. The following are the three questions and answers proposed after the site visit and are hereby incorporated into this solicitation;

1. What time can we start checking in tools each day to enter the facility? Answer 7:30 AM

2. The SOW mentions that a primer, body, and topcoat is required for the system with the addition of the flexible waterproofing membrane for the floor. Please confirm that a 3-coat minimum with the membrane system for the floor is acceptable as long as it meets the minimum specifications. ANSWER: Yes, as long as it meets the minimum thickness and specifications.

3. Will official CPARS evaluations for relevant projects be considered for past performance evaluations? ANSWER: YES.

NO FUTHER CHANGES.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

16C. DATE SIGNED

Previous edition unusable STANDARD FORM 30 (REV. 11/2016)

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE PAGE OF PAGES 1 1

2. AMENDMENT/MODIFICATION NUMBER

00001

3. EFFECTIVE DATE

6/28/2021

4. REQUISITION/PURCHASE REQUISITION NUMBER

RP 69-21

5. PROJECT NUMBER (If applicable)

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6) CODE

Federal Bureau of Prisons Field Acquisition Office U.S. Armed Forces Reserve Complex 346 Marine Forces Drive

Grand Prairie, TX 75051

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) ( X) 9A. AMENDMENT OF SOLICITATION NUMBER

15B31521B00000004

9B. DATED (SEE ITEM 11)

6/2/2021

10A. MODIFICATION OF CONTRACT/ORDER NUMBE

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

3D3E

Pre-Bid Conference 3D3E Replace Shower Floors - Low Charlie

Building (15B31521 B00000004)

Date: June 15, 2021

Sign In Sheet

Com

Pre-Bid Conference Meeting Minutes FCC Yazoo City, MS

3D3E - Repair Shower Floor (15B3 l 521B00000004

Date: June 15, 2022

A pre-bid conference was conducted on June 15, 2021 by Kecha S.

Goston, Supervisory Contract Specialist, at the Federal Correctional Complex (FCC) Yazoo City. The conference consisted of a meeting between FCC Yazoo City and contractors interested in the solicitation posted to SAM.gov.

The following individuals were present at the meeting:

Kecha S. Goston, Supervisory Contract Specialist, BOP Barbara McMaster, Contract Specialist, BOP Carlos Tate, Contract Specialist, BOP Stephen Turner, Facilities Manager, BOP William Tyer, General Foreman - Low, BOP Austin Bowen, Penns Contracting, Estimator Daniel Stephen, Grainger Contracting & S~rvices, ~resi~ent

The Pre-Bid confer~nce commenced at 9:00am at the Outside Facilities Maintenance Office/Building at FCC Yazoo City. Mr. Stephen Turner welcomed everyone to the Pre-Bid Conference for project 3D3E to repair the Shower Floors at FCC Yazoo City. Mr. Turner asked everyone to introduced theirselves by stating their name, title, and/or company's name. Mr. Turner introduc·ed himself as Complex Facilities Manager/COR. The following BOP staff members William Tyer, General Forman - Low, Barbara McMaster "Contract Specialist", Carlos Tate "Contract Specialist," and Kecha Goston, Supervisory Contract

Specialist, introduced theirselves. Contractors, Mr. Austin Bowen, Penns Contracting and Daniel Stephen, Grainger Contracting & Services introduced theirselves.

Kecha Goston, Supervisory Contract Specialist, welcomed everyone again to the meeting. Kecha Goston stated that the purpose of this meeting is to give prospective bidders a better understanding of the work required in this project.

Kecha Goston, stated that all questions related to this solicitation shall be sent in WORD Format to Ms. Christy Rios, FAO Contracting Officer, via email at crios@bop.gov.

Kecha Goston stated that Nothing said at this meeting will be interpreted as a change to the solicitation without the issuance of a formal amendment through the Contracting Officer, Ms. Christy Rios," The estimated magnitude of this project is between $250,000 and $500,000.

The solicitation was issued on June 02, 2021. The deadline for written questions to Ms. Christy Rios is Thursday, June 17, 2021 at 1 :00 pm Central Standard Time. Answers will be posted via amendment on www.SAM.gov (Contract Opportunities). The deadline for the receipt of bids is July 9, 2021 at I :00 pm Central Standard Time. All bids must be mailed to the Field Acquisition Office at the address listed on the bid instructions by 1 :00 pm CST.

Kecha Goston stated that this project has been solicited and will be awarded by the Field Acquisition Office. FCC Yazoo City will be the Administrative Contracting Office once the award has been made. Mr.

Stephen Turner has been designated the Contracting Officer Representative for this project. Barbara McMaster and Kecha Goston are the primary contacts at FCC Yazoo City. A site visit will follow at the conclusion of the meeting. Mrs. Goston stated that Mrs. Barbara McMaster will speak about Staff Specialty Areas next.

Staff Specialty Areas:

Human Resources/Employee Services: Barbara McMaster stated that Security measures will be applied to all contract employees who will be working under the terms of this construction contract. The NCIC process, Residency Requirements, and Security clearances of all contract workers will be handled by FCC Yazoo City's Human Resources department. The required documentation is listed in the solicitation and will also be listed in the resulting contract. A packet with all of the required paperwork will be sent to the awarded contractor. Contractors should be aware that the time required for contractor security clearances to be completed may vary. We strongly suggest that the packet be completed and submitted as quickly as possible. The process can possibly take weeks or months depending on the candidate(s) submitted and the need for additional documentation requested by Human Resources. Please ensure that follow up documentation requested by Human Resources is submitted in a timely manner. All required documentation must be completed and returned in order to be cleared for work.

Safety/Environmental: Barbara McMaster stated that OSHA guidelines will be followed during the project. Prior to the commencement of work, contractors are required to inspect and report any safety concerns or issues to BOP staff immediately. If during the performance of the work under this contract, the contractor or any of its employees, or subcontractor employees, discovers the existence of an unsafe condition, the contractor shall immediately notify the contracting officer, or designee, (with written notice provided not later than three (3) working days thereafter) of the existence of an unsafe condition. Such notice shall include the contractor's recommendations for the protection and the safety of Government, contractors, and subcontractor personnel and property that may be exposed to the unsafe condition.

Institution Security: Barbara McMaster stated that the inmate population at FCC Yazoo City wear khaki and green clothing.

Contractors are not to wear these colors to avoid any confusion or misunderstandings. Contractors should avoid contact with inmates. The Contractor shall inform his employees that intoxicating beverages, alcohol, drugs, weapons, and firearms will not be allowed on the site.

The introduction of contraband shall be subject to the penalties prescribed by Title 18 USC-1791. The use of explosives is absolutely forbidden and should not be brought on prison grounds at all. Tobacco and cell phones are considered contraband inside of the confines of the institution. Tool control and accountability is critical. Tools are counted and inventoried each day. Contractors will enter and exit through the front lobby each day. Entrance may be delayed on mornings with fog and/or for any security concerns at the prison. Security and safety take precedence over all construction activity. The contractor should report a pattern of delays to the Contracting Officer and the COR. The BOP will address the delays if possible to avoid a delay in the project. Contractors will be escorted and will remain under the supervision of an assigned BOP employee while on BOP grounds.

Contractin1!/Procurement: Barbara McMaster stated that prior to the start of the construction, a Pre-Construction Conference will be held with the awarded contractor and BOP personnel to discuss the statutory labor standards, prevailing wage requirements, submission of contractor's payroll, subcontractor's responsibilities, institution work schedules, local policies, contraband, parking, storage of vehicles and equipment, and etc.

Barbara McMaster stated that after contract award, the Administrative Contracting Officer (ACO) shall conduct progress meetings at the project site on a monthly basis, or at intervals as determined by the ACO. Monthly Progress Meetings are required for this construction contract. Progress Meetings is listed on page 8 of the solicitation.

Mrs. Kecha Goston stated that she will speak about the solicitation for

Project 3D3E.

Proiect Solicitation: The formal instructions to bidders are included in the solicitation listed on www.SAM.gov. Bidders must complete and submit 100% of the documentation required in the instructions in order to be considered for award.

Each bidder shall submit with his bid a Bid Bond (Standard Form 24) with good and sufficient surety or sureties acceptable to the Government, or other security as provided in provision 52.228-1, in the form of twenty percent (20) of the bid price or not to exceed $3,000,000.

The bid bond penalty may be expressed in terms of a percentage of the bid price or may be expressed in dollars and cents. A bid bond is not required for bids of$150,000 or less. (FAR 28.102-1)

Performance and Payment Bonds must be submitted within 10 days after award. The contractor shall execute and submit to the Contracting Officer two bonds, each with good and sufficient surety or sureties acceptable to the Government, as follows; a Performance Bond (Standard Form 25 and a Payment Bond, Standard Form 25A). The penal sums of such bonds will be as follows: (Not required for contracts of $150,000 or less) ( 1) Performance Bond: The penal sum of performance bonds at the time of contract award shall be 100 percent of the original contract price.

(2) Payment Bond: The penal amount of payment bonds at the time of contract award shall be 100 percent of the original contract price.

Insurance for work is required for this contract. The Contractor shall, at its own expense, provide and maintain during the entire performance period of this contract, at least the kinds and minimum amounts of insurance listed on page 5 of the solicitation.

Within 10 calendar days after commencement of work or as otherwise established by the Contracting Officer, all materials and articles requiring approval, as contemplated by the Materials and Workmanship clause, shall be submitted by the contractor. Submittal information is listed on page 6 of the solicitation.

An active SAM.gov account must be updated and maintained during the duration of the contract.

This construction project falls under the Construction Wage Rate Requirements and the prevailing wage grade must be paid. This information is listed on page 23 of the solicitation.

The completion period is 120 calendar days after receiving the Notice to Proceed. Contractor will be required to be on site within 10 days after receiving Notice to Proceed. The Notice to Proceed is typically signed at the Pre-Construction Conference. Contractor background clearances are calculated into this performance period, therefore it is important to get all required background investigation documents submitted right away. Time extensions will not be granted unless the weather is unusually severe and abnormal in comparison to prior years.

Liquidated damages for this project are in the amount of $827 .83 per calendar day of delay until the work is completed or accepted.

Kecha Goston stated that Mr. Stephen Turner, Complex Facilities Manager/COR will speak next.

Facilities Manager/ COR: Mr. Stephen Turner mentioned Tool Control. He stated that tool control must be adhered to. He recommended that the contractors keep their equipment and tools secured in the mechanical rooms for the period of the project. He stated that hand tools will be placed inside one (1) large game box. The tools will be inventoried by the contractor. The contractor will utilize the inventory tool sheet. Double locks will be put on the game box by the Contractor and Facilities department for added security measures. Mr.

Turner mentioned that the contractors should include their tool control measures in their bid. He also stated that the contractors must follow and adhere to the Statement of Work listed in the solicitation.

Mr. Stephen Turner mentioned security clearances. He stated that the contractor must follow the information listed in the solicitation for Contractor Personnel Security Requirements. Mr. Turner stated that the badge system or badge process will be utilized for contactors.

Mr. Turner stated that submittal of clearances should be submitted as soon as possible. He recommended that the contractors should submit their paperwork at the time of contract award.

Mr. Turner mentioned materials. He stated that the contractor will be responsible for delivery and storage of materials. He suggested that the contractor should have a roll-off box or container that will be stored at the facility. Contractors will be responsible for all their materials, not the BOP, FCC Yazoo City, MS. Mr. Turner stated that the Facilities department will provide and supply 277 3-Phase power/electric to the contractor. He stated that the contractor is allowed to bring their own panel for power as well.

Mr. Turner mentioned the time frame to get the shower floors ready and prepared for work is approximately five (5) days. He stated that he would like to complete or finish one ( 1) shower area at a time. He stated that the Facilities department will demolish 1 side (B side) of the bottom, housing unit's shower area prior to contractor's start date. When the contractors report to work to start the project, the shower area will already be demolished and the contractors will be ready to start work.

Once the contractor starts working, the Facilities department will have already started demolishing the top, housing unit so that the contractors can jump start work right after finishing the bottom shower floors.

Mr. Turner stated that bathroom areas will be closed off or gated to keep inmates from entering the work area. The bathroom areas will be secured and locked during this process.

Mr. Turner stated that work hours will consist of an eight hour work day.

Normal work days are Monday thru Friday from 7:30 am to 4:00 pm.

He stated that we are closed on all federal holidays. Mr. Turner stated that the entrance for contractors will be the Front Lobby, due to tools being stored in the mechanical rooms. Mr. Turner recommended that contractors should bring their lunch to keep from having to go through the tool inventory and equipment processes again when going outside the perimeter.

Mr. Turner mentioned escort procedures. He stated that there will be adequate coverage to escort contractors. He stated that there will be one person from the Facilities department escorting the contractors daily.

K. Goston reminded contractors that all questions relating to the solicitation must be submitted in writing to Christy Rios at crios@bop.gov no later than 1 :00 pm CST on June 17, 2021. Answers will be posted via amendment on www.SAM.gov (Contract Opportunities).

K. Goston stated that a site visit will now take place for all interested parties that have submitted the required paperwork and have been approved. The site visit will include a stop to inspect the site where the work will be performed.

The site visit began at approximately 10: 15 am and concluded at approximately 11 :05 am. No formal questions were answered at the site visit.