Delivery_Schedule.pdf

UNITED STATES GOVERNMENT MEMORANDUM

Federal Correctional Complex

Coleman, Florida 33521

DATE: February 7, 2019

Attention Vendors:

Here are the delivery schedules that you bid on and must abide by:

Schedule #1 All in one shipment to be delivered between April 1-15, 2019, Deliveries are on a first come first served basis. You can contact the Food Service Warehouse at 352-689-3052/3055/3165/3056.

Schedule #2 Split total quantities into two equal shipments. The first delivery must be delivered between April 1-15, 2019 and the second delivery must be delivered between May 1-15, 2019. Deliveries are on a first come first served basis. You can contact the Food Service Warehouse at 352-689-3052/3055/3165/3056.

Schedule #3 Split total quantity into three equal shipments. The first delivery must be delivered between April 1-15, 2019, and the second delivery must be delivered between May 1-15, 2019, and the third delivery must be delivered between, June 1-14, 2019. Deliveries are on a first come first served basis. You can contact the Food Service Warehouse at 352-689-3052/3055/3165/3056.

Schedule #4 Split total quantity into 13 equal shipments to be delivered each Tuesday, beginning April 2, 2019 and ending with the last delivery on, Tuesday, June 25, 2019, Deliveries must be made between 7:30 AM and 10:00 AM. We reserve the right to increase or decrease quantities based on institutional needs.

Quantity changes will be made no less than one week prior to delivery.

Hours of delivery are 7:30 a.m. - 2:30 p.m. Monday - Friday (Closed 11:00 a.m. - 12:00 p.m. for lunch). No deliveries on Saturday, Sunday or Federal Holidays. Please note that May 27, 2019 is observed federal holiday and our warehouse will not be open.

This quarter (April 1, 2019 - June 30, 2019) if delivery schedules are not adhered to, it will be noted as a performance issue and your delivery may be rejected if it is too early or may be re-awarded if it is late. This quarter, all items must meet specifications or they will be rejected and it will be noted as a performance issue and be re-awarded to the next low bidder. If you have performance issues they will be considered when future awards are made.

The following items must be adhered to: all deliveries must be palletized and wrapped, all non-frozen, perishable foods must be delivered between 34 degrees F to 40 degrees F, all frozen foods must be delivered at 0 degrees F or below (any products that indicate prior thawing will be rejected), items may require thawing and cooking to determine specification compliance, receipt of delivery is conditional for a 3 day period to allow for adequate examination and testing, items that are conditionally received and found to be unacceptable must be picked up at the vendors' expense within 2 weeks of notification or it will be disposed.

Lastly, we cannot accept faxed invoices. All invoices must be mailed be emailed. Please do not call accounting and ask for pay dates. Only call accounting if your payment terms are not being met. Please do not contact our accounting department without a valid payment complaint.

If you have any questions regarding these matters, please e-mail me at gderequito@bop.gov.

Sincerely, /S/

G. Derequito, Contract Specialist, FCC Coleman