RFI_-_responses.pdf

Request for Information Solicitation # 15B21519Q00000002

• General o Please provide the incumbent contract number, along with the total contract dollar amount and length of contract. DJBP021500000004, Base plus 4, $528,138.20

• Ref. PWS 2.2 Schedule:

o The PWS states services are to be provided a minimum of (6) times per year. What is the historical data regarding the number of visits per year during the last 5 years?

A truck is usually scheduled to come in every two months.

o The PWS states 10-15 patients per clinic shall be expected 6 times per year which totals 60-90 exams. However, the Pricing sheet per option year totals 100 exams. Is it assumed that some patients will require multiple exams or is this number incorrect?

The number of exams is an estimate.

o Any one patient that requires a CT (or MRI) procedure with and without contrast count as

(2) Separate procedures?

Yes, these are two separate procedures.

o How soon is the contractor notified of the schedule?

The contractor will be notified up to one (1) week in advance.

o Will patients be allowed to be added to the schedule the day of the clinic?

Yes, patients may be added the day of the clinic.

o If the patient load requires services past 4pm, will there be Health Services staff still available to assist the contractor?

Clinic will not continue after 4:00 p.m.

o Will the clinic ever be required to perform services on the weekend?

No, clinic will not be required on the weekend.

o Who will be responsible to transport patients between the penitentiary and the mobile

MRI/CT/US unit(s)?

USP Canaan staff will be responsible to transport patients between the penitentiary and the mobile MRI/CT/US unit(s).

o Under what circumstance will the contractor employee be required to enter the penitentiary facility?

The contractor employee will be required to enter the penitentiary each visit.

o If no exams are scheduled for a particular modality (CT, MRI, US), will a Rad Tech licensed for that modality still be required to be on site during the clinic?

If there is no clinic, no one will be required to come on site.

o The PWS states that the contractor will be notified in advance of the requested date of service, type of service, and the number of inmates to be examined. Is the contractor allowed to call the patients in the order of their preference throughout the day?

No, the order patients will be seen will be determined by USP Canaan staff.

o Will the government personnel be responsible for the proper prep required for specific procedures of each modality?

Yes, USP Canaan staff will be responsible for prep required prior to procedures.

o Will the Healthcare Services physicians of the penitentiary be responsible to assist those patients who have a potentially life-threatening reaction to the contract injected during a procedure?

Yes, USP Canaan Healthcare Services physicians will be responsible to assist those patients who have potentially life-threatening reaction to the contract injected during a procedure.

• PWS 2.2 Supplies:

o The PWS states a suitable pad, electrical power supply, and phone line for the mobile unit will be supplied. Since the magnet for the MRI unit must be on at all times, will a back-up power supply be provided for the contractor in case the electricity fails?

Yes, there is backup power. .

o In the past, has one (1) mobile unit been adequate to fulfill the needs of this contract?

Yes, one (1) mobile unit is sufficient.

o How many mobile units will fit on the pad?

One o Is the contrast for MRI and CT procedures required to be dispensed through the pharmacy?

No o If so, will the contrast be provided by the government?

Statement of Work states "All expendable supplies and/or contrast media, to include injection system for contrast, will be supplied by the contractor unless otherwise agreed upon in advance with USP Canaan."

• PWS 2.2 Scope of Service:

o What is the average # of exams per modality (CT, MRI, US) for each clinic visit?

The following are the average # of exams: 10 to 12 MRI every 2 months, 18 to 25 CT every 2 months, 15 general one day, 8 echos, 5 vascular on one day every 2 months o The PWS states the reports must be written or computerized. Does that mean the contractor be given the capability to provide the reports digitally directly to the Health Services Information System?

No, you may determine how they are submitted.

If so what, what are the digital requirements on the part of the contractor?

N/A

• PWS 2.2 Institution Security o The PWS mentions contract workers may not be allowed access in to the institution to begin performance until all security clearances have been obtained. What level of clearance is required for the contractor?

This information is on page 8 of the Request for Quote.

• PWS 2.2 Restrictions on Contract Worker:

o Will the inmates always be accompanied by the prison personnel when in the radiology mobile unit?

Yes, inmates will always be accompanied by the prison personnel when in the radiology mobile unit.

o How will inmates whom require restraints, be restrained in the MRI unit (no metal required due to the magnet)?

Inmates who require restraints will be restrained by plastic flex cuffs.

• PWS 2.3 Special Contract Conditions o The contractor shall attend all training required by the Bureau of Prisons for contract workers. Other than the initial orientation (2 hrs.) and the annual (1) training, what other training will be required for contract workers?

There is no other training requirement.

• PWS 2.3 Contract Security/Investigative Requirements:

o The PWS states that a list of (11) investigative procedures may be applied before any contractor employees are permitted inside the institution. Which of the (11) procedures are required?

All investigative requirements are required.

o The PWS also states contractor employees must agree to undergo a urinalysis test. Is that a requirement of employment or is this in reference to the possibility of random urinalysis test, as felt needed?

This is a required.

o Is the cost of any of the required (11) procedures mentioned at the cost of the government?

All security clearances are at the cost of the government.