MobileImagingCAA-SOW_Draft.pdf

Subject:

The Federal Bureau of Prisons, Field Acquisition Office in Grand Prairie, Texas intends to make a single award of an indefinite delivery/requirements type contract with firm fixed pricing for the provision of Mobile Magnetic Resonance Imaging (MRI) Services (closed unit) - contrast and non-contrast, Computerized Tomography Services (CT) - contrast and non-contrast, and Ultrasound Services (General, Vascular, and Echocardiogram) for the inmate population at the United States Penitentiary and Satellite Camp, Canaan (hereafter known as USP Canaan) located in Waymart, PA

Place of Performance:

The Health Services Department and grounds of USP Canaan, 3057 Eric J. Williams Memorial Drive, Waymart, PA 18472.

Schedule:

The contractor will normally conduct services at a minimum of six (6) times per year for each MRI (contrast and non-contrast), Ultrasounds (General, Vascular, Echocardiogram), and CT Scans (contrast and non-contrast) with approximately 10-15 patients per clinic. Services in this statement of work are defined at a prearranged date in which the contractor will be scheduled to perform the services on the inmate population at USP Canaan, Waymart, PA. The services / sessions length will be a maximum of eight (8) hours per visit. The clinic will normally be scheduled between the hours of 7:30 am and 4:00 pm, Monday through Friday. The contractor will be notified in advance of the requested date of service, type of service, and the number of inmates to be examined. The number of inmates will be determined by the Health Services Staff and will vary. Based upon previously required services, approximately 10-15 inmates per clinic will be examined. These services and/or sessions may be adjusted to meet the needs of the Health Services Department as determined by the Health Services Administrator.

Supplies:

All expendable supplies and/or contrast media, to include injection system for contrast, will be supplied by the contractor unless otherwise agreed upon in advance with USP Canaan. A suitable pad, electrical power supply, and phone line for the mobile unit will be supplied by USP Canaan.

All supplies intended for use inside the secure perimeter by the contractor will be listed on an inventory sheet and approved by USP Canaan in advanced. If the contractor requires special equipment, he or she must make a request in writing to the Health Services Administrator. Note:

All medical records remain the property of USP Canaan. (In accordance with the Privacy Act of 1974).

Scope of Service:

The contractor shall be responsible for:

Providing verification of credentials (education, current licensor/status of competency, continuing medical education, peer references, and acceptable findings in National Practitioners Data Bank Inquiry), and proof of malpractice insurance. Additionally, the contractor should be CPR certified. With regards to the performance of IV contrast, the contractor shall be appropriately certified/licensed to perform this function within the state of Pennsylvania. The contractor shall initiate all IV contrast applications. However, should the contractor not be able to initiate IV access in the patient, the medical staff of USP Canaan, reserve the right to initiate the IV access and document it accordingly. The medical staff of USP Canaan will not operate the auto injectors or directly be administering the IV contrast to any patient. The contractor is also responsible for ensuring all their employees have been offered the Hepatitis B vaccine.

1. Evaluation of patients as referred by Health Services Staff.

2. Performing MRI of brain.

3. Performing MRI of various internal body organs as requested by the health care providers at this institution.

4. Performing MRI of different jobs, such as elbow, knee, hip, ankle, etc.

5. Performing MRI of cervical, thoracic, and lumbar spine in multiple views as requested by health care providers for this institution.

6. Performing CT of the brain.

7. Performing CT of various internal body organs as requested by the health care providers at this institution.

8. Performing abdominal, vascular ultrasound, echocardiology, and various internal and external body organs.

9. Providing professional interpretations and written reports.

10. Reports must be in typewritten or computerized format. Reports must be received within

72 hours of service.

11. Multiple views of one organ or joint is considered one exam.

12. The contractor will be responsible for the cost of professional interpretations of MRIs, CTs, and Ultrasounds regardless of the number of exams. Normally there will be up to ten services per clinic for MRI only. However, additional MRIs may be required per clinic.

13. MRI and CT examination apply to without contrast (dye media) and with contrast.

14. The contractor will be responsible for equipment transportation, delivery and set up, tractors and drivers, complete maintenance/service coverage on all equipment, applications training and staffing insurance, site planning and consultation, marketing support, ect. The only expense borne by the USP is the expense of electrical/telephone modifications and any supplies agreed upon in advance.

Special Qualifications Requirements:

The contract staff must be registered and/or licensed with appropriate Boards of Medicine (i.e., ultrasound and MRI technicians, etc.) as required by the Commonwealth of Pennsylvania to provide requested services in the statement of work. If required, must be accredited by the Joint Commission. All M.D. must be board certified in their respective specialty. We must be provided with a credential file on any physician interpreting radiology studies. All reports need to be typed with appropriate letterhead of the radiologist and for specialists reading the studies.

There should be typed signature blocks. All specialist reading studies (including radiologist and/or cardiologist) need to be board certified. We require a phone call from the radiologist and/or cardiologist for any serious abnormal reading. In addition, the personnel operating the equipment on the mobile units must be licensed.

Method of Instruction:

Instruction will be verbal and/or written referrals from the Bureau of Prisons Health Services Staff.

The contractor will sign the consultant log, indicating the date of the visit to the institution, time of arrival, and time of departure.

Institution Security:

The contractor agrees to adhere to all regulations prescribed by the institution for safety, custody, and conduct of inmates. The contractor shall attend an orientation program prior to assuming institution involvement. Reimbursement of the contractor for the time spent in the institution orientation or other specific security related training will be at the contract rate prorated hourly.

Failure to comply with security rules, regulations, or procedures of USP Canaan may result in cancellation of the contract. Contract workers may not be allowed access in to the institution to begin performance until all security clearances have been obtained.

Restrictions on Contract Workers:

The Contractor shall not supervise inmates, supervise Bureau of Prisons staff, participate in inmate accountability, requisition, sign for, or pick up supplies, formulate policy or procedures, or attend meetings, staff recalls or staff functions.