Combined_Synopsis_Solicitation_Elevator_K&E.pdf

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued.

Solicitation number 140R1719Q0023 is issued as a request for quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 19-03 dated 07/12/2019. This is a total small business set-aside under NAICS 811310 with an associated small business size standard of $7.5 Million.

The Bureau of Reclamation intends to award a Firm Fixed Price Purchase Order, for the acquisition for annual Cat-5 Inspections and quarterly preventive maintenance (PM), for two elevators. One at Keechelus Dam and the other at Cle Elum Dam in Washington State:

CLIN0010: Base Year: Five Year or Category 5, (“Cat 5”) Inspection for two rack and pinion elevators.

Travel will in in conjunction with one of the quarterly PMs in CLIN 0020. This is a Firm Fixed Price line item.

(Per attached PWS. 2 Each at $_______ for a total of $_________.

CLIN0020: Base Year: Four (4) quarterly PMs for two rack and pinion elevators. Travel cost for four trips pursuant to GSA per diem travel rates will be incorporated into the total price for the Quarterly PM. This is a Firm Fixed Priced line item. (Per attached PWS.). 8 Each at $_______ for a total of $_______.

CLIN 0030: Base Year: Furnish and Install Safety Device pursuant to attached PWS $__________.

CLIN 0040: Option Year 1: Annual Inspection of two rack and pinion elevators. Travel will be in conjunction with one of the quarterly PMs in CLIN 0050. This is a Firm Fixed Priced line item. (Per attached PWS). 2 Each at $_________ for a total of $________.

CLIN0050: Option Year 1: Four (4) quarterly PMs for two rack and pinion elevators. Travel cost for four trips pursuant to GSA per diem travel rates will be incorporated into the total price for the Quarterly PM. This is a Firm Fixed Priced line item. (Per attached PWS.). 8 Each at $_______ for a total of $_______.

CLIN 0060: Option Year 2: Annual Inspection of two rack and pinion elevators. Travel will be in conjunction with one of the quarterly PMs in CLIN 0070. This is a Firm Fixed Priced line item. (Per attached

CLIN0070: Option Year 2: Four (4) quarterly PMs for two rack and pinion elevators. Travel cost for four trips pursuant to GSA per diem travel rates will be incorporated into the total price for the Quarterly PM. This

CLIN 0080: Option Year 3: Annual Inspection of two rack and pinion elevators. Travel will be in conjunction with one of the quarterly PMs in CLIN 0090. This is a Firm Fixed Priced line item. (Per attached

CLIN0090: Option Year 3: Four (4) quarterly PMs for two rack and pinion elevators. Travel cost for four trips pursuant to GSA per diem travel rates will be incorporated into the total price for the Quarterly PM. This

CLIN 0100: Option Year 4: Annual Inspection of two rack and pinion elevators. Travel will be in conjunction with one of the quarterly PMs in CLIN 0110. This is a Firm Fixed Priced line item. (Per attached

CLIN0110: Option Year 4: Four (4) quarterly PMs for two rack and pinion elevators. Travel cost for four trips pursuant to GSA per diem travel rates will be incorporated into the total price for the Quarterly PM. This

Written, signed quotes on a company letterhead with contact information are due no later than August 8, 2019 by mail to or in person at Bureau of Reclamation, PO Box 620, Grand Coulee, WA 99133, or by electronic mail to tmest@usbr.gov. For information regarding this Request for Quotation, please contact Terry L. Mest, Contract Specialist at 509-633-9327 or Malena Sanderlin, Contracting Officer at msanderlin@usbr.gov or 509-633-9515.

mailto:msanderlin@usbr.gov

PERFORMANCE WORK STATEMENT (PWS)

US Bureau of Reclamation, Yakima Field Office, Water Storage Division

Quarterly Preventive Maintenance and Annual Inspections for the Keechelus and Cle Elum Dam in Washington State

24 June 2019

1. INTRODUCTION: The US Bureau of Reclamation intends to award a Firm Fixed Priced purchase order for quarterly preventive maintenance (PM) and annual (or category 1, “Cat-1”) and 5 year (or Category 5, “Cat-5”) inspections on Alimak Hek rack and pinion elevators located at Keechelus dam and Cle Elum dam in Washington State.

2. BACKGROUND: The Water Storage Division is responsible for all operation and Maintenance of the dams and lakes within the Columbia Cascades Area Office. Each of these sites has an Alimak Hek rack & pinion elevator located at the gate house structures. The Cle Elum and Keechelus dams both use the elevators to access equipment beneath the structure These elevators require quarterly preventive maintenance, and annual inspections, an a five year inspection (Cat-5) by a certified third party QEI inspector.

a. Alimak Hek rack and pinion elevators are model number Mini 2/10 and the serial number is 701 and 702.

3. TYPE OF CONTRACT: Firm Fixed Priced Service Contract

4. PERIOD OF PERFORMANCE:

The period of performance of this contract will be a base year plus four option years commencing from the date of award. However, the Government retains the right to exercise additional “option years”, to be decided upon completion of the current year’s work.

5. APPLICABLE DOCUMENTS:

Vendor will test, inspect, and maintain elevator in accordance with the current editions of ANSI/ASME A17.1, “Elevators and Escalators,” ANSI/ASME A17.2, “Inspectors’ Manual for Elevators and Escalators,” and FIST 2-10, “Maintenance, Inspection, and Testing of Electric and Hydraulic Elevators: https://www.usbr.gov/power/data/fist/fist2_10/fist2-10.pdf, and Reclamation Safety & Health Standards (Part 19.15 through 19.16, OSHA 1926.32(d) and.” In addition, the elevators will be inspected in accordance with Washington State code WAC Chapter 296-96 by an inspector acceptable to the Washington State authorities.

Additionally, please see Applicable Standards in Apendix A.

6. QUALIFICATION OF INSPECTORS AND WORKERS:

a. Individual(s) servicing the elevators will have an appropriate State Contractor’s License: As required by State of Washington. The elevator inspector shall also possess a 30 day Temporary Operating Permit after approving the elevator for temporary use.

b. Technician must hold a certification to service and maintain a rack and pinion elevator, not older than 3 years certifying that they have the knowledge of the operating procedures and mechanical work experience needed to work on a rack and pinion systems.

c. The documented work experience must be actual work on conveyance system installations, maintenance, repair, service and/or testing.

https://www.usbr.gov/power/data/fist/fist2_10/fist2-10.pdf

d. Technician(s) must must review and be familiar with the following procedures:

i. Confined Space Procedures pursuant to the U.S. Department of the Interior, Regional Business Practice No. 18-12;

https://www.usbr.gov/ssle/safety/RSHS/sec14.pdf

ii. LOTO training – Control of Hazardous Energy, FIST volume 1-1, https://www.usbr.gov/power/data/fist_pub.html

iii. Site Hoisting and Rigging Manual Section 18 and 19 https://www.usbr.gov/ssle/safety/RSHS/sec18.pdf https://www.usbr.gov/ssle/safety/RSHS/sec19.pdf

7. HOURS OF OPERATION:

1. PM/Inspections visits will be performed during normal business hours, Monday through Friday 6:30 am to 3:00 pm (except scheduled holidays). Due to Federal security level, vendor is required to make arrangements no less than 48 hours in advance prior to inspection.

Additionally the contractor will be escorted while on site and during all work performances.

2. Upon agreement between contractor and Contracting Officer Representive (COR), the contractor will provide to the COR a schedule to perform PMs and inspections. The contractor will begin maintenance service in accordance with the schedule.

3. The COR will coordinate scheduled service prior to beginning any preventive maintenance or inspections on elevators.

4. A briefing will commence with the COR prior to starting any PM/Inspections.

8. RECOGNIZED HOLIDAYS:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

9. SCOPE OF WORK:

Contractor will examine elevators on a regularly scheduled basis and will be required to document the services completed.

The Contractor shall provide all labor, material, supplies, equipment and/or special equipment necessary to conduct quarterly PMs, the annual inspections from option year one through option year four, and Cat-5 inspections for the base year. No on-site office, tool, or material storage area will be provided by Reclamation.

10. SPECIFIC TASKS AND REQUIREMENTS:

10.1. TASK 1 – Safety Devices: Purchase and replacement of safety device 0163976127/08 157/FPM for each elevator will be completed in the base year to include a full load drop test.

10.2. TASK 2 – Quarterly PMs: Weekly, monthly, and semi-annual PM tasks from the FIST Vol 2- 10 have been combined with the quarterly PM tasks.

Only task applicable to the Alimak Hek Rack and Pinion elevators are required to be accomplished.

https://www.usbr.gov/ssle/safety/RSHS/sec14.pdf https://www.usbr.gov/power/data/fist_pub.html https://www.usbr.gov/ssle/safety/RSHS/sec18.pdf https://www.usbr.gov/ssle/safety/RSHS/sec19.pdf

The minimum test requirements and tasks for rack and pinion elevators involve the following:

• Inspect and lubricate (as required) machinery, sheaves, worm, gear, motor, brake, selector, and controller.

• Ride in the car to observe operation of doors, leveling, smoothness, and door reopening devices at each landing. Listen for unusual noises in the car and in the hoistway.

• Check all car operating controls, lamps, and gongs. Replace burned-out lamps.

• Clean: -Drip pans ( check oil levels of associated equipment)

-Door reopening device photo eye components -Door tracks and sills -Lamps and sensors in the car top controller -Car top -Machine room -Pit -Brushes and commutator -Controller -Selector -Relay connectors -Contacts

• Check operation of the brake and adjust or repair if necessary. Lubricate pivot points.

• Inspect governor operation and working parts. Clean and lubricate.

• Check and adjust car door operation. Lubricate hangers, rollers, gibs, linkages, and pivot points. Check and adjust door clearances, eccentrics, arm bearings, speed control switches, cables, clutches, chains, and belts. Tighten door drive system points.

• Check selector. Clean, adjust, and lubricate components as required.

• Check the car telephone and alarm operations. Repair the alarm system if required.

• Check the operation of the limit and safety switches in hoistway and car.

• Check the oil level in the car and in the counterweight oil buffers. Add oil as required.

• Check the motor brushes and commutators. Check the brushes for tension, seating, and wear (replace or adjust as required). Check commutators for finish, grooving, eccentricity, and mica level - clean, turn, or refinish as required.

• Check the car emergency light.

• Check the car ventilation system and heater.

• Initiate the Phase I firefighter recall service and check for proper operation to a minimum of two

• floors under Phase II service.

• Check for proper car leveling operation. Adjust if required.

• Check and clean the door switch contacts.

• Check the door speed control switches.

• Inspect the condition ofresistors and mounting assemblies.

• Check car top and hoistway for loose covers, vanes, or components.

• Inspect the traveling cables for damage.

• Inspect the brake linings.

• Inspect all ropes for wear and lubrication ( do not lubricate the governor rope) -replace or lubricate the ropes if required. Clean the governor and hoist ropes. Inspect the rope hitches, fastenings, and shackles - equalize ropes if warranted.

• Check the car position sensor drive wheel.

• Check decelerations, advances, and accelerations to ensure all cars are matched.

• Inspect all parts of the safeties and adjust clearance between the safety jaws and guide rails. Clean all parts and lubricate the pivot points.

• Check for hoist rope wear, as well as rope length, lubrication, and tension. Replace, lubricate, or adjust the rope as required.

• Check the clearances for governor tension sheave, counterweight-to-buffer (with car at top landing), and compensation sheave to pit. Check governor sheave fastenings.

• Check all of the timers in the system and reset if necessary.

• Inspect guide rails, cams, fastenings, and counterweights in hoistways.

• Test all of the terminal limit switches. Lubricate the limit switch roller pins.

• Inspect the sheaves to verify that they are tight on the shafts, and sound their spokes and hubs with a hammer to inspect for cracks. Repair as necessary.

• Lubricate the guide shoe stems.

Acceptable Quality Level (AQL): Lubrication and adjustment of elevator parts and components and ensuring control area is clean and serviceable to maximize the elevators performance and safe operation.

10.3 TASK 3 – CAT-1 Annual Inspections: Contractor shall perform the annual inspections, and certification of each elevator. Inspections and certifications are intended to verify elevators comply with applicable standards, Government regulations, and departmental policies. Contractor shall furnish third-party QEI or third-party maintenance personnel to perform inspections for both elevators.

Minimum test requirements and tasks for hydraulic elevators involve the following Equipment:

The Category 1 test requirements can be characterized as "no-load/low-speed," and involve the following equipment:

• Oil buffers

• Safeties

• Governor

• Standby power operation

• Firefighters' service

• Door closing force

• Final and normal stopping devices

AQL: Inspection completed in a timely manner and in accordance with standards described in section 5 of this PWS.

10.4. TASK 4 – CAT-5 Inspections: Contractor shall perform the 5 year inspections, and certification of each elevator. Inspections and certifications are intended to verify elevators comply with applicable standards, Government regulations, and departmental policies. Contractor shall furnish third-party QEI or third-party maintenance personnel to perform inspections for both elevators.

Minimum test requirements and tasks for hydraulic elevators involve the following Equipment:

The Category 5 test requirements for electric elevators generally can be characterized as "rated-load/rated-speed," and involve the following equipment:

• Oil buffers

• Safeties

• Governor

• Braking system

• Emergency terminal stopping and speed-limiting devices

• Standby power operation

• Inner landing zone

• Power opening of doors

• Emergency stopping distance

• Leveling zone and leveling speed AQL: Inspections completed in a timely manner and in accordance with standards described in section 5 of this PWS.

10.5. TASK 5 – Record Keeping:

1. A complete log must be kept at the site that contains records of all maintenance, adjustments, repairs, replacement, etc., performed on the elevator. The log must include the dates, names of participating personnel, and description of tasks performed including tests and inspections, corrective action, recommendations, or any other incidents related to the elevator.

2. Manufacturer's data and drawings for the elevator equipment shall be accessible and maintained to reflect the current state of the equipment. Important data such as manufacturer names, part numbers, serial numbers, sizes, and types shall be readily accessible. Any pertinent service bulletins shall also be kept.

3. Reports documenting the completion of maintenance activities shall be submitted in electronic format unless available only as a hard copy. Electronic submittals shall be sent to the COR within 5 working days of the inspection/service.

AQL: Records are submitted to COR within five business days when preventive maintenance, inspection or adjustment are performed on the elevator.

10. ADDITIONAL REQUIREMENTS:

a. Safety

1. If PM/Inspections are scheduled and requires a Lock Out/Tag Out of any building system, contractor shall notify the COR at least 3 working days prior to PM/Inspections, and will be conducted under Lock Out/Tag Out procedures.

In addition, Lock Out Tag Out (LOTO) Procedures and Confined Space Procedures must be followed for applicable verification hold points. These hold points include but are not limited to:

• No-Load/Low-Speed Tests

• Rated-Load/Rated-Speed Tests

• Safety Test

• Governor Test

• Standby (Emergency Power)

2. Contractor shall development a Job Hazard Analysis (JHA) for the work activities to be performed.

3. Vendor will immediately document, and notify the CO and COR of any maintenance issues that are outside the scope of this contract. If any maintenance issues are found that jeopardizes life and safety, the vendor will place the elevator out of service, and notify the CO and COR.

b. Hazardous Materials:

According to addendum 52.212-1, contractor will submit with their quote any hazardous material that they intend to bring onto the project. Also, throughout the contract’s period of performance, unless already approved by the Facility Manager the Contractor must submit a Safety Data Sheet (SDS) to the Facility Manager for approval for all substances they intend to bring onto the project. The Facility Manager must provide written approval of all such materials before the Contractor can bring them onto the project. If the chemicals are approved, contractor will only bring what is enough to complete the job. The Contractor is responsible for investigating alternative materials and products when the Government does not approve of the initially intended product. Contractor shall dispose of hazardous materials properly.

c. Use of Government Vehicles

1. There is no anticipated need for any contractor employees to use a Government-furnished vehicle in the performance of this statement of work. Contractor employees, therefore, are specifically prohibited from driving any Government-furnished vehicles under the performance of this statement of work.

2. In the event of impassable weather conditions (snow) site transportation will be provided by Reclamation (i.e. snowcat).

d. Government Property

1. Weights are expected to be needed for performance of this contract. Weights are located next to the elevators in the gate houses. When needed the contractor will be required to load them into the elevator and when completed, unload and stack then next to the elevator.

2. Unless otherwise approved, all electrical control panels and electrical equipment delivered or brought onto the site in performance of this contract must be listed or labeled by an organization currently recognized by OSHA as a nationally recognized testing laboratory.

GOVERNMENT-FURNISHED PROPERTY

Property Control No. Description

Year New Unit of Issue Cost

Weights for Load Testing

Zinc Anodes 1980 30 $150.00 each

6. DELIVERABLES:

a. Schedule for Preventive Maintenance and inspections pursuant to section 7 “Hours of Operation” of the PWS

a. The schedule shall be consistent with industry standards and criteria with the pertinent standards identified and documented.

b. The recommended frequency schedules shall be submitted for review with your proposal.

Periodic inspections are required to allow for use and operation. PM intervals are quarterly.

b. Job Hazard Analysis pursuant to section “10.a. Safety.”

c. Safety Data Sheet (SDS)

Unless already approved by the Facility Manager, an SDS for any chemical materials which will be used on project will be submitted to the Facility Manager for review and approval prior to starting any work activity.

8. PERFORMANCE REQUIREMENTS SUMMARY

Requirement/

Task Method of Monitoring Performance

Standard Acceptable

Quality Level Quarterly Preventive

Maintenance Task 10.2

COR observes and reports Preventive Maintenance Tasks are completed satisfactorily in accordance with the standard

Preventive Maintenance conducted in accordance with ANSI, ASME and

FIST 2-10

Lubrication and adjustment of elevator parts and components and ensuring control area is clean and serviceable to maximize the elevators performance and safe operation.

Annual

Inspections Task 10.3

COR observes and reports testing, and inspections are completed satisfactorily on time and in accordance with standards

Testing and Inspection in accordance with ANSI, ASME and FIST 2-10

Inspections completed in a timely manner and in accordance with standards described in section 5 of this PWS

CAT-5

Inspections Task 10.4

COR observes and reports testing, and inspections are completed satisfactorily on time and in accordance with standards

Testing and Inspection in accordance with ANSI, ASME and FIST 2-10

Inspections completed in a timely manner and in accordance with standards described in section 5 of this PWS

Record Keeping

Task 10.5

COR reviews records log monthly

FIST 2-10 Section 2.3 Recordkeeping

Records are submitted to COR within five business days when preventive maintenance, inspection or adjustment are performed on the elevator.

Apendix A In addition to all applicable requirements within the RSHS and FIST Volume 2-10, work shall be conducted in accordance with the applicable ASME standards required by Washington State Law and Washington State Administrative Code of Regulations (WAC) cited below and must be adhered to in the performance of this contract.

Elevators shall meet NFPA 101, Life Safety Code which references the following ASME standards:

APPLICABLE ENGINEERING CODES AND TOC ENGINEERING STANDARDS

Number Title

1. ASME 17.1-2007 Safety Code for Elevators and Escalators

2. ASME A17.2-2001 Guide for Inspection OF Elevators, Escalators and Moving Walks

3. ASME A17.3 - 2002 Safety Code for Existing Elevators and Escalators

4. ASME A17.5 - 1996 Elevator and Escalator Electrical Equipment

5. Washington Administrative Code (WAC) WAC Chapter 296-96

Safety Regulations and Fees for All Elevators, Dumbwaiters, Escalators and other Conveyances

6. NAICS Code: 811 Repair and Maintenance of Commercial and Industrial Machinery

7. ASME 17.4

Emergency Evacuation of Passengers from Elevators

8. ANSI Code A17 No Load Testing

9. ASME QEI-1

Requirements for the Qualification, Duties and Responsibilities of Inspectors Engaged in Inspection and Testing.

10. Revised Code of Washington (RCW)

RCW 70.87.240

Elevator contractor license, Elevator mechanic license – Qualifications - Reciprocity

11. RCW 70.87.250

Licenses -- Renewals -- Fees -- Temporary licenses -- Continuing education -- Records

12. RCW 70.87.230

Conveyance work -- Who may perform -- Possession of license and identification

13. RCW 70.87.100 Elevators, Lifting Devices, and Moving Walks

14. RCW 70.87.245 Material lift mechanic license

15. RCW 70.87.280 License categories — Rules

CLAUSES

52.252-2 CLAUSES INCORPORATED BY REFERENCE - (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

FAR Clauses – https://www.acquisition.gov/far/

(End of clause)

52.212-4 CONTRACT TERMS AND CONDITIONS –COMMERCIAL ITEMS - (OCT

2018)

ADDENDUM TO 52.212-4

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE - (OCT 2018)

(End of Clause)

ADDENDUM TO 52.212-4

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE -

(JUL 2016)

(a) Definition. As used in this clause– “Commercial and Government Entity (CAGE) code” means–

(1) An identifier assigned to entities located in the United States or its outlying areas by the Defense Logistics Agency (DLA) Commercial and Government Entity (CAGE) Branch to identify a commercial or government entity, or

(2) An identifier assigned by a member of the North Atlantic Treaty Organization (NATO) or by the NATO Support and Procurement Agency (NSPA) to entities located outside the United States and its outlying areas that the DLA Commercial and Government Entity (CAGE) Branch records and maintains in the CAGE master file. This type of code is known as an NATO CAGE (NCAGE) code.

(b) Contractors shall ensure that the CAGE code is maintained throughout the life of the contract.

For contractors registered in the System for Award Management (SAM), the DLA Commercial and Government Entity (CAGE) Branch shall only modify data received from SAM in the CAGE master file if the contractor initiates those changes via update of its SAM registration.

Contractors undergoing a novation or change-of-name agreement shall notify the contracting officer in accordance with subpart 42.12. The contractor shall communicate any change to the CAGE code to the contracting officer within 30 days after the change, so that a modification can be issued to update the CAGE code on the contract.

(c) Contractors located in the United States or its outlying areas that are not registered in SAM shall submit written change requests to the DLA Commercial and Government Entity (CAGE) Branch. Requests for changes shall be provided at https://cage.dla.mil. Change requests to the

CAGE

master file are accepted from the entity identified by the code.

(d) Contractors located outside the United States and its outlying areas that are not registered in SAM shall contact the appropriate National Codification Bureau (points of contact available at http://www.nato.int/structur/AC/135/main/links/ contacts.htm) or NSPA at https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx to request CAGE changes.

(e) Additional guidance for maintaining CAGE codes is available at https://cage.dla.mil.

(End of Clause)

ADDENDUM TO 52.212-4

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 Days.

(End of Clause)

ADDENDUM TO 52.212-4

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years and 6 months.

ADDENDUM TO 52.212-4

52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS

SUBCONTRACTORS - (DEC 2013)

ADDENDUM TO 52.212-4

DOI-AAAP-0028 ELECTRONIC INVOICING AND PAYMENT REQUIREMENTS-

INVOICE PROCESSING PLATFORM (IPP) - APR 2013)

Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP).

'Payment request' means any request for contract financing payment or invoicing payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions-Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov.

The Contractor shall also submit an electronic copy of the IPP invoice to the Contract Specialist/Contracting Officer at tmest@usbr.gov / msanderlin@usbr.gov once the invoice has been submitted to IPP. Failure to email the invoice may cause significant delay or possible rejection of your payment request.

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of Boston (FRBB) within 3-5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email ippgroup@bos.frb.org or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

(End of Local Clause)

ADDENDUM TO 52.212-4

1452.201-70 AUTHORITIES AND DELEGATIONS - (Sep 2011)

(a) The Contracting Officer is the only individual authorized to enter into or terminate this contract, modify any term or condition of this contract, waive any requirement of this contract, or accept nonconforming work.

(b) The Contracting Officer will designate a Contracting Officer's Representative (COR) at time of award. The COR will be responsible for technical monitoring of the contractor's performance and deliveries. The COR will be appointed in writing, and a copy of the appointment will be furnished to the Contractor. Changes to this delegation will be made by written changes to the existing appointment or by issuance of a new appointment.

(c) The COR is not authorized to perform, formally or informally, any of the following actions:

(1) Promise, award, agree to award, or execute any contract, contract modification, or notice of intent that changes or may change this contract;

(2) Waive or agree to modification of the delivery schedule;

(3) Make any final decision on any contract matter subject to the Disputes Clause;

(4) Terminate, for any reason, the Contractor's right to proceed;

(5) Obligate in any way, the payment of money by the Government.

(d) The Contractor shall comply with the written or oral direction of the Contracting Officer or authorized representative(s) acting within the scope and authority of the appointment mailto:tmest@usbr.gov mailto:msanderlin@usbr.gov memorandum. The Contractor need not proceed with direction that it considers to have been issued without proper authority. The Contractor shall notify the Contracting Officer in writing, with as much detail as possible, when the COR has taken an action or has issued direction (written or oral) that the Contractor considers to exceed the COR's appointment, within 3 days of the occurrence. Unless otherwise provided in this contract, the Contractor assumes all costs, risks, liabilities, and consequences of performing any work it is directed to perform that falls within any of the categories defined in paragraph (c) prior to receipt of the Contracting Officer's response issued under paragraph (e) of this clause.

(e) The Contracting Officer shall respond in writing within 30 days to any notice made under paragraph (d) of this clause. A failure of the parties to agree upon the nature of a direction, or upon the contract action to be taken with respect thereto, shall be subject to the provisions of the Disputes clause of this contract.

(f) The Contractor shall provide copies of all correspondence to the Contracting Officer and the

COR.

(g) Any action(s) taken by the Contractor, in response to any direction given by any person acting on behalf of the Government or any Government official other than the Contracting Officer or the COR acting within his or her appointment, shall be at the Contractor's risk.

(End of Clause)

ADDENDUM TO 52.212-4

WBR 1452.201-80 CONTRACTING OFFICER’S REPRESENTATIVE’S AUTHORITIES

AND LIMITATIONS -- BUREAU OF RECLAMATION (MAY 2018)

(a) Performance of the work under this contract shall be subject to the technical direction of the Reclamation Contracting Officer's Representative (COR). The term “technical direction” is defined to include, without limitation:

(1) Inspecting and accepting or rejecting work performed under the contract.

(2) Representing the Government in technical phases of the work. The COR is responsible for the technical administration of the contract and will provide instructions and interpretations to the Contractor on all technical matters relating to the contract. The COR will supervise or oversee all Government technical and administrative personnel assigned to assist the COR.

(3) Reviewing and, where required by the contract, approving submittals of technical data, shop drawings, samples, literature, plans, or other data required to be delivered by the Contractor to the Government.

(b) The Contractor will receive a copy of the written COR designation from the Contracting Officer. It will specify the extent of the CORs authority to act on behalf of the Contracting Officer.

(c) Technical direction must be within the scope of work stated in the contract. Only the Contracting Officer is authorized to determine if a change is within the scope of the contract;

therefore, the COR does not have the authority to, and may not, issue any technical direction that

(1) Constitutes a direction of additional work outside the Contract requirements;

(2) Constitutes a change as defined in the contract clause entitled “Changes;”

(3) In any manner causes an increase or decrease in the total contract cost, or the time required for contract performance;

(4) Changes any of the expressed terms, conditions or specifications of the contract; or

(5) Interferes with the Contractors right to perform the terms and conditions of the contract.

(d) All technical direction shall be issued in writing by the COR.

(e) The Contractor must proceed promptly with the performance of technical direction duly issued by the COR in the manner prescribed by this clause and within its authority under the provisions of this clause. If, in the opinion of the Contractor, any instruction or direction by the COR falls within one of the categories defined in (c)(1) through (c)(5) of this clause, the Contractor must not proceed and must notify the Contracting Officer in writing within five (5) working days after receipt of any such instruction or direction and must request the Contracting Officer to modify the contract accordingly. Upon receiving the notification from the Contractor, the Contracting Officer must -

(1) Advise the Contractor in writing after receipt of the Contractor's letter that the technical direction is within the scope of the contract effort and does not constitute a change under the Changes clause of the contract; or

(2) Advise the Contractor that the Government will issue a written change order.

(f) A failure of the Contractor and Contracting Officer either to agree that the technical direction is within the scope of the contract or to agree upon the contract action to be taken with respect to the technical direction will be subject to the provisions of the clause entitled “Disputes.”

(End of Clause)

ADDENDUM TO 52.212-4

WBR 1452.223-82 Protecting Federal Employees and the Public from Exposure to Tobacco Smoke in the Federal Workplace -- Bureau of Reclamation - (Dec 2009)

(a) In performing work under this contract, the contractor shall comply with the requirements of Executive Order 13058, dated August 9, 1997, which prohibits the smoking of tobacco products in all interior space owned, rented, or leased by the executive branch of the Federal Government, and in any outdoor areas under executive branch control in front of air intake ducts.

(b) In addition, pursuant to Federal Management Regulation (FMR) Bulletin 2009-B1, effective December 22, 2008, smoking is prohibited in courtyards and within 25 feet of doorways and air intake ducts on outdoor space under the jurisdiction, custody or control of GSA.

(End of clause)

ADDENDUM TO 52.212-4

WBR 1452.237-80 SECURITY REQUIREMENTS--BUREAU OF RECLAMATION (FEB

2017)

(a) (a) General Security Requirements:

(1) This clause addresses security requirements, including general procedural requirements, information security requirements, contractor employee suitability requirements, identification card requirements, site security requirements, vessel exclusion barriers, and information technology security requirements. Within this clause, COR means Contracting Officer's Representative. If there is no COR appointed and identified to the Contractor, the term instead will mean the Program Manager or any other authorized individual responsible for technical oversight under the contract. “Work site” means the Government facility, office, construction site, and any other area within the Government office or facility that the Contractor must access to accomplish work under this contract.

(2) The work performed under this contract shall only be accomplished by individuals (in the employment of the Contractor or any subcontractors) whose conduct and behavior is consistent with the efficiency of the Federal Service and the requirements of this contract, and who are acceptable to the CO. If Reclamation finds a Contractor employee to be unsuitable or unfit for his or her assigned duties, the CO will direct the Contractor to remove the individual from the contract and access to the Federal facility at which the contract activities are occurring.

(3) The Contractor’s employees governed by this contract may need access to sensitive information and/or sensitive areas. The Federal Government (Government) reserves the right, in its sole discretion, to determine suitability of Contractor personnel and deny access to any sensitive information or project specific area to any personnel for any cause.

(4) The Contractor is responsible for informing and ensuring compliance by its employees with any applicable security procedures of the Government facility where work may be performed under this contract.

(5) Any Contractor employee that will have access to a Federally-controlled facility or information system will be required to have a Government-issued identification card, consisting of a Personal Identity Verification (PIV) Card, a temporary identification card, or a visitor badge.

(Note: within the Department of the Interior this card is known as a DOI Access Card.) During performance of the contract, the Contractor shall keep the COR apprised of any changes in personnel, or changes in personnel access or duration, to ensure that performance is not delayed by compliance with credentialing processes.

(6) A Contractor employee will not be provided access to a Government facility or information system until a Government PIV Card, temporary identification card, or visitor identification badge has been issued to the Contractor employee. For those individuals that will be receiving a PIV Card, the Government may, at its discretion, issue a temporary identification card or visitor identification badge after the electronic background investigation forms have been received and the investigation is initiated.

(7) All Contractor employees shall access the facility via the facility’s entry screening system and visibly display the Government-issued PIV Card, temporary identification card, or visitor identification badge at all times. Contractor employees must visibly wear the Government-issued identification card at all times they are on Government facilities. Contractor employees are responsible for the safekeeping of all Government-issued identification cards, whether on-site or off-site. Cards that have been lost, damaged, or stolen must be reported to the COR and DOI Access Sponsor within 24 hours. The Contractor shall return all identification cards and card keys and any other Government property and information upon completion of performance or when personnel depart permanently or for a period of 7 days or more. The Contractor may be required to turn in access control cards or identification cards on a daily basis.

(8) Misuse or loss of access control or identification cards, or failure to comply with required surrender of such cards may, at Government discretion, result in Contractor personnel being denied access to the work site, at no cost to Government. The Contractor may be charged up to $500 for each occurrence for any required replacement of Government-issued access control or identification cards due to loss or misuse. At the end of contract performance, or when a Contractor employee is no longer working under this contract, the Contractor shall ensure that all access control and identification cards are returned to the COR.

(9) All Contractor personnel, including subcontractor personnel, with access to the work site shall be U.S. citizens or foreign individuals legally residing in, or legally admitted to, the U.S.

For all non-U.S. citizens working under this contract, irrespective of length of time working on the contract, the Contractor shall provide to the COR, legible and valid copies of the individual’s passport and visa (unless individual is on the Visa Waiver Program) a minimum of 14 calendar days prior to beginning work or arriving at the facility. A driver’s license is not acceptable identification. In addition, a completed form I-94 shall be submitted to the COR upon the individual’s arrival at the work facility and prior to beginning work.

(10) The Contractor shall report all contacts with entities, individuals, and counsel/representatives (including foreign entities and foreign nationals) who seek in any way to obtain unauthorized access to sensitive information or areas. The Contractor shall report any violations of contract provisions, laws, executive orders, regulations, and guidance to the Contracting Officer (CO). The Contractor shall report any information raising a doubt as to whether an individual’s eligibility for continued employment or access to sensitive information is consistent with the interests of National Security and the Public Trust.

(11) Unsanctioned, negligent, or willful inappropriate action on the part of the Contractor (or its employees) may result in termination of the contract or removal of some Contractor employees from Reclamation facilities at no cost to the Government. These actions include, but are not limited to, exploration of a sensitive system and/or information, introduction of unauthorized and/or malicious software, inappropriate release of sensitive information, or failure to follow prescribed access control policies and/or security procedures. Failure to comply with Reclamation policies, procedures, or other published security requirements may result in termination of the contract or removal of some contracted employees from Reclamation buildings and/or facilities at no cost to the Government.

(12) All provisions of this clause shall equally apply to all subcontractors. The Contractor shall incorporate the substance of this clause in all subcontracts.

(13) These security requirements apply to all sections of this Contract including Contract Drawings and other Contract Specifications as applicable. Related documents include other general provisions of Construction or Operations and Maintenance type Contracts, including FAR clauses by reference or as amended by related documents.

(b) Information Security Requirements.

(1) Sensitive Information. The term “sensitive information” means any information which warrants a degree of protection and administrative control as defined by Reclamation or that meets the criteria for exemption from public disclosure set forth under Sections 552 and 552a of Title 5, United States Code: the Freedom of Information Act and the Privacy Act. Sensitive information is generally categorized as FOR OFFICIAL USE ONLY (FOUO) information or CONTROLLED UNCLASSIFIED INFORMATION (CUI), but in some cases may include other unclassified information. (The protection of National Security information is beyond the scope of this clause. If any work on National Security information is required under this contract, it is addressed under other contract clauses.) The Contractor shall protect this type of information from unauthorized release into public domain, or to unauthorized persons, organizations, or subcontractors. Information which, either alone or in aggregate, is deemed sensitive by Reclamation shall be handled and protected in accordance with Reclamation directives and standards for identifying and safeguarding sensitive information (SLE 02-01), which is available from the COR or at http://www.usbr.gov/recman/DandS.html#sle.

(i) Any Government-furnished information or material does not become the property of the Contractor and may be withdrawn at any time. Upon expiration or termination of the contract, all documents released to the Contractor and any material created using data from such documents shall be returned to the COR for final disposition. Government-furnished information residing on any electronic systems (laptops, servers, desktops, media) shall be deleted from those systems using a COR-approved data erasure solution. Only with prior authorization from the CO may the Contractor retain the material. The Contractor or subcontractor shall not disclose or release the materials provided to the Contractor to any individuals of the Contractor's organization not directly engaged in providing services under the contract or that do not have a valid need-to-know. All technical data provided to the Contractor by the Government shall be protected from public or private disclosure in accordance with the markings printed on them. All other information relating to the items to be delivered or the services to be performed under this contract shall not be disclosed by any means without prior approval of the CO. Prohibited dissemination or disclosure includes, but is not limited to: permitting access to such information by foreign nationals or by immigrant aliens who may be employed by the Contractor, publication of technical or scientific papers, advertising, disclosure to Contractor staff not investigated and deemed acceptable at the appropriate information sensitivity level, and any other public release.

The Contractor shall maintain, and furnish upon request of the CO, records of the names of individuals who have access to sensitive material in its custody. All questions regarding information security, access, and control shall be referred to the COR.

(ii) The Contractor shall not release to anyone outside the Contractor’s organization any sensitive, or otherwise protected information, regardless of medium in which it is contained (for example, film, tape, document, electronic), pertaining to any part of this contract or any Reclamation program or activity, unless the CO has given prior written approval. This includes, but is not limited to, news releases, marketing promotions, articles, interviews, reports, social media posts, and any other media releases. Requests for approval shall identify the specific information to be released, the medium to be used, the purpose for the release, and a description of the need-to-know. The Contractor shall submit its request to the CO ten business days before the proposed date for release. Subcontractors shall submit requests for authorization to release through the prime Contractor to the CO.

(iii) The Contractor shall notify the COR immediately when known or suspected loss/compromise of sensitive information or other documents, notes, drawings, sketches, reports, photographs, exposed film or similar information which may affect the security interests of Government has occurred. This requirement extends to employees and other personnel working on behalf of the Contractor, and expands responsibility to include prompt reporting of security issues, including observed or subsequently discovered efforts by unauthorized persons to gain unauthorized access to sensitive information.

(2) Classified Information.

(i) The disclosure of U.S. Government documents by third parties can result in damage to our national security. While this contract may not deal directly with classified information, each contractor is obligated to protect classified information pursuant to all applicable laws and to use Government information technology systems in accordance with agency procedures so that the integrity of such systems is not compromised.

(ii) Unauthorized disclosures of classified documents (whether in print, on a blog, or on websites, or other electronic or non-electronic media) do not alter the documents' classified status or automatically result in declassification of the documents. To the contrary, classified information, whether or not already posted on public websites or disclosed to the media, remains classified, and must be treated as such by Federal employees and contractors, until it is declassified by an appropriate U.S. Government authority. Executive Order 13526, Classified National Security Information (December 29, 2009), Section 1.1.(c) states, 'Classified Information shall not be declassified automatically as a result of any unauthorized disclosure of identical or similar information.' Although the Department has taken steps to prevent access to publicly disclosed classified materials from Departmental computers, it is important to understand our continuing duties and responsibilities in this regard.

(iii) Contractors (which include all employees of the contractor, as well as subcontractors and its employees performing work for the contractor) are reminded of the following obligations with respect to the treatment of classified information and the use of unclassified government information technology systems:

(v) For contracts that require access to classified information, the contractor is responsible for obtaining the required national security clearance through the Department of the Defense National Industrial Security Program Operating Manual (NISPOM). Any classified contracts will be coordinated through the Reclamation Chief Security Officer, or for IT requirements, the Bureau Chief Information Security Officer.