148-25_spec_Bid.pdf

Invitation No. 148-25

ITB 148 Traffic Signal & ITS Equipment Installation

REQUIREMENTS/SPECIFICATIONS

Section 1: Intent

The purpose of this invitation to bid is to establish a task order contract for the installation of various traffic operations equipment for the Ohio Department of Transportation (ODOT). This contract is for maintenance of existing infrastructure.

This contract shall be utilized on an as needed basis by the Department and nothing in these specifications should be construed by bidders as a guarantee that any of the services outlined herein will be contracted.

Section 2: Multiple Award ODOT will accept all responsive bids submitted on or before the specified bid opening date and make an award to all responsive bidders pursuant to O.R.C. 5513.02.

Section 3: Contract Duration The effective duration of this contract shall be from the Date of Award to one year after sale.

Vendors issued purchase orders within the limits of the contract duration shall complete the required work even if this extends beyond the contract duration in accordance with the installation requirements in Section 6.

Section 4: Pricing Vendors shall submit pricing for items on the Excel pricing sheet in accordance with the terms and conditions and specifications contained herein.

Prices for all items have been divided into completion times of “standard”, “rush”, and “expedited”. These terms are described in Sections 5.5, 5.6, and 5.7.

All pricing submitted shall be effective for the entire duration of the contract.

Section 5: Purchasing

When an item is required, ODOT will select the responsive Vendor to install the signal equipment that provides the best value to the Department. The time required to complete the work may be considered in this determination.

The Department may utilize its direct purchasing authority and purchase from other sources off contract when the estimated amount is under $5,000.00, as long as the purchase complies with ODOT purchasing rules. ODOT reserves the right to utilize its direct purchasing authority and purchase from other sources off contract when all contract Vendors are unable to meet the requirements of this contract.

5.1: Purchase Order The District will issue purchase orders as the need arises. The purchase order will describe in detail the needed work, including locations, and supplemental equipment information.

Only one District will be included on a single purchase order.

The purchase order will indicate whether the completion time is “standard”, “rush”, or “expedited”. Standard, rush, and expedited completion times will not be combined on the same purchase order.

For Maintenance of Traffic (Items 63-80) the Vendor will be paid on a per each setup basis in accordance with the provisions in Section 9.

For Mobilization (Item 80), the Vendor will be paid for mobilizing up to ten (10) sites in a single district. (1 ea. Mobilization = 10 sites maximum)

Commented [CF1]: Changed name to include Signal and ITS.

Here and on spreadsheet.

Commented [JY2]: Should we call Perram Electric and see If they have any concerns/changes prior to putting out to bid?

Multiple work types may be combined on a single purchase order. For example, detector loops and tether wire, with accessories may be included on the same purchase order.

5.2: Purchase Order Process and Acceptance The process shall be as follows:

1. A work order shall be generated and submitted to the Vendor by ODOT.

2. The Vendor shall notify ODOT upon receipt of the work order.

a. If the Vendor accepts the work order, then the completion dates stated herein shall apply.

b. If the Vendor is unable or unwilling to comply with the completion dates stated herein, the Vendor shall immediately notify ODOT. The Vendor and ODOT may negotiate a mutually acceptable completion date, which will become binding. If the Vendor and ODOT cannot agree upon a completion date for the work, ODOT may cancel the purchase order and execute a new purchase order with a different Vendor or pursue other means to accomplish the needed work.

3. ODOT will generate and submit the purchase order.

4. The Vendor shall complete the work as described in the work order/purchase order.

5. ODOT will inspect the completed work performed by the Vendor.

6. If the work is accepted by ODOT, payment for completed items shall be issued after the vendor submits the invoice to ODOT.

Vendors are required to provide the requested OEM or approved non-OEM repair parts as listed by part number or an approved equal that will be fully compatible to existing material.

It will be the vendor’s responsibility to verify that Non-OEM parts meet or exceed the requirements of OEM parts. If no part number is listed, it can be assumed that various models of devices / equipment may be approved to be acceptable.

Work order examples for both traffic and IT can be found in appendix C.

5.3: District Liaison Work orders executed under this agreement will include the name and contact information of a District Liaison. The Vendor shall coordinate all work with the District Liaison. The Vendor shall provide the District Liaison with a schedule of where and when the work will be done and shall promptly notify the Liaison of any changes to the schedule. The Vendor shall keep the District Liaison informed of progress being made on the purchase order at least on a weekly basis, and more often if necessary. The District will also provide the name and contact information of a secondary liaison to act as a back-up should the primary liaison not be available. If available, the District Liaison will provide the existing construction plans with the work order for informational purposes only.

5.4: Completion Time

Each work order will be marked by the Department as “standard”, “rush”, or “expedited” completion time.

5.5: Standard Completion Time All equipment and procedures purchased under this agreement shall be installed within 60 calendar days from the order date or an agreed upon delivery date if the furnished item warrants a longer lead time. ODOT is cognizant of longer lead times caused by the supply chain shortages. Therefore, ODOT will allow increased installation, procedure, and procurement periods based a letter from the Contractor stating the cause of the increase.

5.6: Rush Completion Time All equipment and procedures purchased under this agreement shall be installed within 14 calendar days from the order date.

5.7: Expedited Completion Time

All equipment and procedures purchased under this agreement shall be installed within 48 hours of the order date.

When cabinet (traffic) installation (Item 16) purchased under this agreement is an expedited item for emergencies, the vendor shall have a representative on-site within 3 hours of being contacted by the District liaison.

Section 6: Installation All work shall be in accordance with ODOT procedures and specifications. All Install Only or delivery items shall be picked up/ dropped off at a District Office or Central Office. If ODOT provides materials for installation, any surplus material shall be returned to ODOT.

District 1 1885 North McCullough Street Lima, Ohio 45801

District 2 317 East Poe Road Bowling Green, OH 43402

District 3 906 North Clark Avenue Ashland, Ohio 44805

District 4 2088 S. Arlington Street Akron, OH 44306

District 5 9600 Jacksontown Road Jacksontown, Ohio 43030

District 6 400 East William Street Delaware, Ohio 43015

District 7 1001 Saint Marys Avenue Sidney, Ohio 45365

District 8 505 South State Route 741 Lebanon, OH 45036

District 9 650 Eastern Avenue Chillicothe, OH 45601

District 10 338 Muskingum Drive Marietta, OH 45750

District 11 2201 Reiser Avenue New Philadelphia, Ohio 44663

District 12 5500 Transportation Boulevard Garfield Heights, OH 44125

Central Office ITS Lab 1606 West Broad Street Columbus, OH 43223

Further documents, publications, resources, and checklists regarding traffic signals can be found at the link below:

https://www.dot.state.oh.us/traffic/Pages/manuals.aspx.

All items shall be installed in accordance with the current Construction and Material Specifications and/ or Supplemental Specifications 804 and 809, as applicable. Additionally, all products furnished shall be listed on the Qualified Products List (QPL;

https://www.dot.state.oh.us/Divisions/ConstructionMgt/Materials/Pages/QPL.aspx) or

The Traffic Authorized Products List (TAP;

https://www.transportation.ohio.gov/working/publications/tap-list).

• For Item 1, furnish and install a detector loop in accordance with Item 632 of the ODOT Construction and Material Specifications and Standard Construction Drawing TC-82.10. The loop detector shall be a powerhead configuration, a length of 30 feet, and a width as detailed in Standard Construction Drawing TC-82.10.

• For Item 2, furnish and install a detector loop in accordance with Item 632 of the ODOT Construction and Material Specifications and Standard Construction Drawing TC-82.10. The loop detector shall be an angular design detection configuration with dimensions as detailed in Standard Construction Drawing TC-82.10.

https://www.dot.state.oh.us/traffic/Pages/manuals.aspx https://www.dot.state.oh.us/Divisions/ConstructionMgt/Materials/Pages/QPL.aspx https://www.transportation.ohio.gov/working/publications/tap-list

• For Item 3, furnish and install loop detector lead-in cable in accordance with Item 632 of the ODOT Construction and Material Specifications and Standard Construction Drawings TC-81.11 and TC-

82.10. The approximate length of loop detector lead-in cable will be specified in the work order.

• For Item 4, furnish and install a loop detector tie-in in accordance with Item 632 of the ODOT Construction and Material Specifications and Standard Construction Drawing TC-82.10. The loop detector tie-in is for the junction of the detector wire and lead-in cable. It shall include splice, splice enclosure, and ground connection.

• For Items 5 - 6, install Advance Radar Detection or Stop Line Radar Detection in accordance with ODOT Supplemental Specification 809. Radar cabling will be provided by ODOT.

• For Item 7, install a Video Detection System in accordance with ODOT Supplemental Specification

816. Video cabling will be provided by ODOT.

• For Item 8, furnish and install an Accessible Pedestrian Pushbutton in accordance Item 632 of the ODOT Construction and Material Specifications and Standard Construction Drawing TC-85.10. The Accessible Pedestrian Pushbutton shall be on the ODOT Traffic Authorized Products List (TAP). Unit bid price includes removal and disposal of the existing Pedestrian Pushbutton as specified on the work order.

• For Items 9-10, furnish and install tether wire, with accessories (Simple Span/ Non-Simple Span) in accordance Item 632 of the ODOT Construction and Material Specifications and Standard Construction Drawings TC-85.21 and TC-85.22. Work Orders shall be paid for a minimum of 100 feet.

• For Items 11-12, furnish and install messenger wire, with accessories (Simple Span/ Non-Simple Span) in accordance Item 632 of the ODOT Construction and Material Specifications and Standard Construction Drawings TC-84.20, TC-84.21 and TC-85.22. Work Orders shall be paid for a minimum of 100 feet.

• For Item 13, unlash and re-lash messenger wire in accordance with Item 632 of the ODOT Construction and Material Specifications, Standard Construction Drawings TC-84.20, TC-85.21 and TC-85.22, and the Traffic Engineering Manual Section 442-47.

• For Item 14, raise the existing span and tether wire in accordance with Item 632 of the ODOT Construction and Material Specifications and Standard Construction Drawings TC-84.20, TC-85.21, and TC-85.22.

• For Items 15a-15e, furnish and install a controller unit from the TAP and a GPS timeclock in accordance with Supplemental Specification 805. The controller shall be programmed with existing timings and settings to operate the intersection prior to installation. All appurtenances required to interface the GPS timeclock with the controller to make both items functional shall be included in the unit bid price. Unit bid price includes removal and disposal of the existing controller and/ or GPS timeclock as specified on the work order.

• For Item 16, install only an ODOT supplied cabinet (traffic) in accordance with Item 633 of the ODOT Construction and Material Specifications and Standard Construction Drawings TC-83.10 and TC- 83.20.

The Vendor shall be prequalified for ODOT work for work types 39 (Maintenance of Traffic) and 44 (Traffic Signals-Standard).

• For item 17, install a traffic signal power service in accordance with Item 632 of the ODOT Construction and Material Specifications.

• For item 18a, remove existing UPS batteries, furnish, and install new UPS batteries in accordance with TEM Note 442-40. For item 18b, remove an existing Uninterruptible Power Supply and furnish and install a new Uninterruptible Power Supply in accordance with TEM Note 442-41. All removed items shall be disposed of by Contractor. Items are per each cabinet location.

• For items 19a-g, furnish and install items for general traffic signal operations. Items 19a and 19b shall include hardware necessary to attach the vehicular signal head to the support. For items 19b and 19d, the vehicular signal heads shall be attached to existing tether wire, when applicable. Item 19g consists of programing and configuring an existing traffic signal controller, monitor, and signal cabinet to run for general traffic signal operations. In Caltrans 332 and 336 cabinets, the configuration will use a previously installed auxiliary output file for the additional outputs.

• For items 20a-g, furnish and install items for flashing yellow arrow operations, including signs for the FYA operation (includes: Left Turn Yield on Flashing Yellow Arrow and temporary Signal Operation Changed). Items 20a and 20b shall include hardware necessary to attach the vehicular signal head to the support. For items 20b and 20d, the vehicular signal heads shall be attached to existing tether wire, when applicable. Item 20g consists of programing and configuring an existing traffic signal controller, monitor, and signal cabinet to run up to 4 flashing yellow arrow phases. In Caltrans 332 and 336 cabinets, the configuration will use a previously installed auxiliary output file for the additional outputs

• For items 21 and 22, convert an intersection from 2-Way Stop to All-Way Stop per SCD MT-125.00 or an overhead flasher to 2-Way or All-Way Stop per MT-125.50.

• For item 23, complete a signal inspection within the ITS Asset Collector based on the following items: Traffic Signal - Annual Inspection with Overall Score (to be in ITS Collector App)_updated1.xlsx. For access to the ITS Collector, establish a MyODOT account for access to the Department ESRI ArcGIS Field Maps application, with these two websites as a guide (https://myodot.dot.state.oh.us/ssl/main.aspx;

https://extranet.dot.state.oh.us/AMLT/CollectorProgram/Pages/home.aspx).

• For item 24, remove/ replace CCTV Lowering units in accordance with ODOT Supplemental Specifications 809 and 909.

o 24a – Furnish and remove/replace CCTV lowering units o 24b – Remove/Replace only

• For items 25-26, furnish and install fiber optic cable of various fiber counts in accordance with Supplemental Specifications 804 and 904.

• For item 27, install a min #20 AWG HDPE insulated orange copper clad steel wire in accordance with Supplemental Specification 804 through existing conduit. If there is an existing pull rope in the conduit, that pull rope shall be used to install the tracer wire and should be replaced with a new pull rope once the tracer wire is installed. The tracer wire shall be placed as directed by the Engineer at various locations. There shall be 20 feet of additional tracer wire placed in each adjacent pull box. If there are existing communication cable markers, connect the tracer wire per Supplemental Specification 809.

• For items 28 and 29, furnish and install communication cable markers of Type 1 or Type 2 in accordance with Supplemental Specification 809. The marker should be 6 feet in length and should be placed securely in the ground at a depth of 2 feet. Take care not to damage the underground conduit in the process. The Contractor shall use a Type 2 marker when the path of the fiber crosses underneath a roadway. When capable, place Type 2 markers on both sides of the roadway crossing.

The Contractor shall connect tracer wire to the terminal at the top of the Type 2 marker. Type 1 markers shall only be placed on straight fiber runs between pull boxes in the shoulder. A Type 2 marker shall be used between any two Type-1 markers (i.e. Type 1 markers shall not be placed in succession). Communication cable markers shall be orange in color and shall have the information specified by the ITS Engineer on the work order located on the upper portion of the marker in a readable format.

Commented [JY3]: Any items to remove, furnish and install backplates? There are a lot of bad ones out there..

https://www.dot.state.oh.us/traffic/_layouts/15/WopiFrame.aspx?sourcedoc=%7BDA4943BE-27E6-47E0-82DA-CDAFE2087470%7D&action=view&source=https%3A%2F%2Fwww%2Edot%2Estate%2Eoh%2Eus%2Ftraffic%2FPages%2Fmanuals%2Easpx https://www.dot.state.oh.us/traffic/_layouts/15/WopiFrame.aspx?sourcedoc=%7BDA4943BE-27E6-47E0-82DA-CDAFE2087470%7D&action=view&source=https%3A%2F%2Fwww%2Edot%2Estate%2Eoh%2Eus%2Ftraffic%2FPages%2Fmanuals%2Easpx

• For item 30, troubleshoot and find the cause of fiber optic issues so that a separate work order can be issued to resolve them, in accordance with Supplemental Specification 804. Submit a summary of findings to the Engineer.

• For item 31, furnish and install a fiber termination panel, 24-fiber in accordance with Supplemental Specifications 804 and 904.

• For item 32, furnish and install a fiber termination panel, 72-fiber in accordance with Supplemental Specifications 804 and 904

• For items 33a-n, furnish/ deliver/ install/ remove a concrete or steel camera pole of specified length at the locations identified in the work order, in accordance with Supplemental Specification 809 and the Traffic Authorized Products (TAP) list. Installed items shall include the installation of an ODOT provided lowering unit.

• For item 33o – Concrete Camera Pole Repair and Wrapping, repair a Concrete Camera pole which has been damaged. Furnish and install concrete patching as needed. Furnish and install Sikawrap Hex-100g and Sikadur Hex-300 or approved equal per manufacturer specifications on the bottom 8 feet of the pole above ground. Also furnish/install top layer of paint, protective and marine coating, gray or similar color to existing pole.

• For item 33p – Concrete Camera Pole Repair and Wrapping, Install Only, repair a Concrete Camera pole which has been damaged. Furnish and install concrete patching as needed. Install Only with ODOT provided Sikawrap Hex-100g and Sikadur Hex-300 or approved equal per manufacturer specifications on the bottom 8 feet of the pole above ground. Also furnish/install top layer of paint, protective and marine coating, gray or similar color to existing pole.

• For item 34, install power service items and accessories in accordance with Items 625, 632, 725 and 732 of the ODOT Construction and Materials Specifications. When upgrading or replacing existing power service equipment, the existing equipment shall be disposed of by the Contractor after the new power service is energized.

For item 34c, furnish and install a complete step-down transformer rack with disconnects and conduit and wiring connections per SCD ITS-50.11.

Items 34e-i include full power service installations. These items shall also include all conduit and materials necessary to run power wiring in and/ or out of the nearest electric pull box in order to power the ITS or Signal cabinet and a complete and functional power service. ITS related power services shall be marked with “ITS”. Service shall provide 120 Volts to each related site. Coordination with the power company, as well as the completion of any necessary inspections and inspection forms, shall be the duty of the Contractor.

For 240/ 480-volt services, coordinate with the power company and include any additional enclosures or disconnects ahead of the meter, current transformers, or conduit boxes, as required.

For item 34d, furnish and install a power service per SCD ITS-15.10. The power service shall be

120/ 240 volt, ground mounted, with an underground power company feed.

For item 34e, furnish and install a power service per SCD ITS-15.11. The power service shall be

120/ 240 volt, pole mounted, with an aerial power company feed.

For item 34f, furnish and install a power service per SCD ITS-15.10. The power service shall be

240/ 480 volt, ground mounted, with an underground power company feed.

For item 34g, furnish and install a power service per SCD ITS-15.11. The power service shall be

240/ 480 volt, pole mounted, with an aerial power company feed.

For item 34h, an existing 120/ 240-volt power service is to be used and maintained. This item shall consist of using an unused leg in the existing power service to supply a nearby ITS or signal cabinet.

This item shall include the installation of a new disconnect switch and a 30-amp fuse. If the power is to be tied into the same power source as a signalized intersection, the Contractor shall present plans to the Engineer for approval showing how they plan to keep the signalized intersection running at 100% for the duration of the time that the power service is deenergized.

For item 34i, the power service shall be tied into an existing highway lighting control center and shall include a dedicated lug or breaker for the new electrical circuit to a new device or cabinet. This service shall bypass the photocell of the highway lighting control center so the site will have continuous power. This installation shall include a new disconnect switch with dedicated rigid metal conduit for the new electrical circuit. If there is no room for the new disconnect on the existing pole/ rack, a new ground mounted rack shall be built nearby, similar to SCD ITS-50.11. The installation shall include new rigid metal conduit from the disconnect to an existing electric pull box.

For item 34j, the power service shall replace the existing meter base with new and install new incoming conduit riser per SCD ITS-15.10 or ITS-15.11.

For item 34k, the meter base shall be provided by ODOT. Install only to replace the existing meter base and install new incoming conduit riser per SCD ITS-15.10 or ITS-15.11.

For item 34l, the meter base and disconnect switch shall be provided by ODOT. Install only to replace the existing meter base and disconnect and furnish/ install all new conduits and connections per SCD ITS-15.10 or ITS-15.11.

• For item 35, furnish a controller unit model Intelight 2070LDX with ramp metering software Maxtime

2.0.11 or newer

• For item 36, furnish and install a ramp meter pedestal with T-base with signal heads in accordance with the archived version of Standard Construction Drawing ITS-76.10 dated 01-18-2019.

• For item 37a, furnish and install a 334 ramp meter cabinet in accordance with ITS-76.10 and Supplemental Specification 809. For item 37b, Install only an ODOT supplied cabinet (ITS) in accordance with Supplemental Specification 809 and Standard Construction Drawings ITS-10.10 and ITS-11.10. ODOT will provide details of the cabinet type and mounting type when the work order is generated. Unit bid price includes removal and disposal of the existing cabinet as specified on the purchase order. The Vendor shall be prequalified for ODOT work for work types 39 (Maintenance of Traffic) and 44 (Traffic Signals-Standard).

• For item 38a-b, remove and dispose of an entire ramp meter site per Item 632 of the Construction and Material Specifications. Do not disturb fiber optics- ODOT ITS will make the required fiber disconnections. Deliver select components to the ITS Lab if applicable. See SCD ITS-76.10 for typical ramp meter equipment.

• For items 39-43, remove and dispose/ deliver truck parking detection or information signs. This shall include removing the concrete foundation to a minimum of 1’ below grade, if specified.

• For item 44a-b, install only fiber optic cable of the noted type (provided by ODOT) in existing conduit, and perform post-installation fiber testing and trace results, in accordance with ODOT Supplemental Specifications 804 and 904.Install 150 feet of slack in each pull box or as directed by the work order.

• For items 45, 47 and 49, install continuous lengths of locatable micro-duct through existing conduit infrastructure, per Supplemental Specification 809. All micro-duct materials and hardware will be furnished and provided by ODOT. The micro-duct may be installed through existing conduit and pull boxes which could be, but is not limited to, underground or inside concrete barrier walls.

• For items 46, 48 and 50, furnish and install continuous lengths of locatable micro-duct through existing conduit infrastructure, per Supplemental Specification 809. All micro-duct materials and hardware will be furnished and provided by the Contractor. The micro-duct may be installed through existing conduit and pull boxes which could be, but is not limited to, underground or inside concrete barrier walls.

• For items 52a-f, remove/ deliver dynamic message signs and components (Overhead full size, Daktronics VF-2020, 8’Hx25’W,4’D or overhead/ground mounted front access, Daktronics VF-2420 8’Hx14’Wx2’D or similar size). Items removed shall be disposed of by the Contractor. Items to be delivered shall be delivered to the ITS Lab.

• For item 52g-h, install an ODOT provided DMS (Full size, Daktronics VF-2020, 8’Hx25’W,4’D or Front access, Daktronics VF-2420 8’Hx14’Wx2’D or similar size) on an existing truss, pedestal or cantilever support according to Supplemental Specification 809. This shall include installing all power and communication wiring (also provided by ODOT) from the ITS cabinet to the DMS for a fully functional DMS.

• For item 52J erect an extrusheet sign for a destination dynamic message sign/truck parking information sign or ground mounted front access, Daktronics VF-2420 8’Hx14’Wx2’D or similar size onto existing beams in accordance with Item 630 of the ODOT Construction and Material Specifications and according to Supplemental Specification 809. ODOT will install the beam mounted cabinet, DMS panel inserts, power and communication wiring. The sign shall be picked up from the ODOT Sign Shop located at 1606 W. Broad St., Columbus, OH 43223.

• For item 53a and 53b, see Appendix B for installation and plan sheet guidance

• For item 54a-i, remove a pole and re-erect/ dispose/ deliver the pole, including all pole-mounted equipment in accordance with Item 625 or 632 of the ODOT Construction and Material Specifications.

The pole is generally a light pole with a small pole-mounted cabinet, solar panel, radar device, and other equipment. The foundation of the original pole location shall be removed to a depth of at least 1 foot below grade. Re-erecting a pole shall include a new foundation at the location directed by the Engineer. The new foundation shall be in accordance with standard construction drawing HL-20.11.

• For item 54j-55o, install or re-install a steel or aluminum pole on an existing foundation in accordance with Item 625 of the ODOT Construction and Materials Specification. Poles shall be existing on-site or provided by ODOT and picked up from the ODOT location specified per Section 6.

• For items 54p-54t, the Install Only Strain Poles and Mast Arms shall be picked up from a District location where the supports are located and taken to the WO site. The District of the pickup location may be different than the WO site.

• For items 54u-54y, the Foundation Installation shall include picking up anchor bolts, nuts, and hardware from a District location where the hardware is located and taken to the WO site. The District of the pickup location may be different than the WO site.

• Item 54z consists of installing a rotating base for a mast arm signal support. The rotating base shall be installed per manufacturer specifications. All wiring in the support shall be unwired from the cabinet and pulled out of the support in order for the support to be lifted onto the base. Once the support is attached, rewire and terminate all devices as existing.

• For 55i, see appendix A for corresponding plan note.

• For item 55j and 55k, repair or remove a concrete foundation for a light pole or pedestal in accordance with Item 625 of the ODOT Construction and Material Specifications. Repair a concrete foundation for a camera pole in accordance with Supplemental Specification 809.

• For Item 55l, work pad can be for any device, typical per ITS-10.11.

• For item 56, troubleshoot any portion of a complete or partial run of electrical circuitry in accordance with Item 625 of the ODOT Construction and Material Specifications. Submit a summary of findings

Commented [JY4]: Add Items in spreadsheet group.

to the Engineer. All repairs must be made at the discretion of the Engineer. This item includes up to 4 hours of troubleshooting at one or multiple sites.

• For item 57, supply a two-man bucket truck/ crane and personnel to perform miscellaneous work at a height of up to 100 ft in accordance with Item 632 of the ODOT Construction and Materials Specifications. ODOT will supply the materials needed to perform the work. This item does not refer to miscellaneous work upward of 100 feet.

• For item 58, ITS and Signal Asset Collection, follow the requirements of Supplemental Specification

809.16. The number of hours for certain tasks shall be coordinated between ODOT and the contractor. Typically, this item of work will be work order/area-based for data collection. The bid is for the hourly rate of data collection.

• For item 59, install a device attached to an existing support (all materials and hardware will be furnished), including but not limited to: wireless radio, radar detection, antenna, DSRC, camera, or similar device.

• For item 60, install cable pulled through existing infrastructure (all materials, hardware will be furnished) in accordance with Item 632.23 of the ODOT Construction and Materials Specifications.

Installation may include but is not limited to: Ethernet cable, signal cable, tracer wire, or camera cable pulled from a cabinet through existing conduit, up a support, and across the span/ support to the vehicular signal head.

• For item 61a-c, perform OUPS Utility Locates. The locates shall be performed at a signalized intersection, school flasher location, highway lighting location or electronic traffic control device where the marking and flagging is no more than a 1000-foot radius around a central location (intersection, interchange, school, etc.). For example, if a highway lighting interchange is to be located 2000 feet in each direction, the quantity for this item will be 2 each.

• For item 62a, repair an existing section of damaged or unusable conduit in accordance with Supplemental Specifications 809 and 909.

• For item 81, Law Enforcement Officer (With Patrol Car) for Assistance During Construction Operations refer to TEM note 642-55

Section 7: Materials to Be Furnished and Installed

All materials furnished and installed under this agreement will be new, original, or approved equivalent. Approval of equivalent items will be at the sole discretion of ODOT and must conform to the current Construction and Material Specifications (C&MS) handbook.

Installations must be in compliance with the specifications in this invitation.

Section 8: Specification Statement Specifications as shown herein are incorporated into the Invitation to Bid and made a part thereof. The C&MS handbook is available at the cost of $8.25 each plus tax and shipping charges. To obtain a copy, contact:

Ohio Department of Transportation Office of Contracts 1980 W. Broad St., Mail Stop 4110 Columbus, Ohio 43223 Telephone: 614-466-3778 or 614-466-3779

Commented [JY5]: Move item to 52J.

Section 9: Maintenance of Traffic

Traffic shall be maintained at all times in accordance with the provisions of Item 614 in the ODOT Construction and Material Specifications. Where all work activities are confined to the shoulder and no encroachment into the traveled lanes is necessary, the minimum traffic control shall be in accordance with Figure 6H-6 of the 2012 Ohio Manual of Uniform Traffic Control Devices.

Any hazard during non-working hours shall be adequately protected with drums and/or barricades, as directed by the District Liaison. Where any encroachment on the traveled lanes are necessary, the Vendor shall place lane closures or use flagger control as appropriate in accordance with the

2012 Ohio Manual of Uniform Traffic Control Devices and/or Standard Drawings MT-95.30, MT-

95.31, MT-95.32, MT-95.40, MT-95.41, MT-95.61, MT-97.10, MT-98.10, MT-98.11, MT-98.20, MT-

98.21, MT-98.22, MT-98.28, MT-98.29, MT-98.30, MT-99.60, and MT-105.10.

Payment shall be at the unit bid price for one traffic control set-up at each location. Where multiple locations are sufficiently close together, the Vendor shall set up and will be paid for one traffic control zone. If work at a location cannot be completed in one day, then payment will be made for an additional set-up to complete the work on another day, and so on if necessary.

Maintenance of traffic shall be paid for each set-up as described in the description for each item and shall include the set-up of traffic control, maintenance of traffic control, and the removal of traffic control.

Section 10: Ownership All materials provided by the Vendor and accepted as part of the resulting contract will become property of ODOT upon payment.

Section 11: Inspection

All installations will be inspected by the District Liaison or his/her designee within 10 days of completion of the work. The Vendor shall correct any work deemed not acceptable by the District.

Payment will be made upon acceptable completion of all work on the purchase order.

Section 12: Late Penalties For expedited work orders, if work is not completed within the installation dates stated in the work order and or as agreed upon by between the contractor and ODOT, the vendor will be assessed a late fee penalty of 2% plus 1% per day for each additional calendar day beyond the installation dates stated in Sections 5.5 and 5.6. In the event of material or weather delays, ODOT will work with the contractor within reason.

For example, if a detector loop on a rush completion time purchase order is installed in 24 calendar days (10 days late), a penalty of 2% + (10 x 1.0%) = 12% will be applied. The penalty will be assessed to the entire amount of the purchase order, not just the items completed late.

Allowances will be made in accordance with Item 108 of the current ODOT Construction and Material Specifications handbook, or at the discretion of ODOT.

Section 13: Price Change

All bid pricing shall not increase for the first sixty (60) calendar days after the date of the bid opening. Thereafter, a request for a price increase may be submitted in writing to the Department’s Office of Contracts along with all documentation that supports the need for the price increase. No price increase will be effective until it is approved by the Department and the Vendor is notified of such approval in writing. The price increase will take effect upon the date the Vendor is notified. In the event that a price increase is accepted by the Department, the Vendor may not seek an additional price increase for at least thirty (30) calendar days. The Department reserves the right to reject any proposed price increase, or to cancel the contract if such action is determined to be in the best interest of the Department.

In the event of a general price decrease, the Department shall be guaranteed full benefit of the price reduction for all undelivered purchase orders on the effective date of the decrease and thereafter. The Department will be entitled to a price decrease any time the Vendor sells a product or a service to any similarly situated customer for less than the price agreed to between the Department and the Vendor under this Contract. Any time the Vendor sells a product or provides a service to any customer or dealer for less than it is available to the Department under this Contract, the Vendor must notify the Department of that event within thirty (30) calendar days of its occurrence and immediately reduce the price of the affected goods or services to the Department under this Contract. If the Department believes it is appropriate, it will ask to renegotiate the price under this Contract of the goods and services affected by the general reduction in price. If the Vendor and the Department cannot agree on a renegotiated price, the Department will have the right, upon notice to the Vendor, to immediately remove the affected products and services from this Contract.

Section 14: Invoicing and Payment

Approved invoices will be paid provided the Vendor is in compliance with the specifications in this invitation, and the materials and installations are complete, installed properly, and accepted by ODOT.

APPENDIX A

LIGHT POLE FOUNDATION, MISC.: 70 FT CCTV POLE

THIS ITEM SHALL CONSIST OF CONSTRUCTING A FOUNDATION FOR A 70 FT STEEL CAMERA POLE. THE

POLE SHALL HAVE A BASE OF 26 INCHES BY 26 INCHES AND WILL BE 1.5 INCHES THICK. THE POLE

BASE BOLT CIRCLE DIAMETER WILL BE 25 INCHES WITH A BOLT HOLE DIAMETER OF 1.75 INCHES. THE

CONTRACTOR SHALL VERIFY THESE MEASUREMENTS BEFORE INSTALLATION.

THE 4 ANCHOR BOLTS, PROVIDED BY THE CONTRACTOR, FOR THIS 70’ POLE SHALL BE 1.5 INCHES IN

DIAMETER “K”, 54 INCHES IN LENGTH “J”, AND HAVE A THREAD LENGTH “U” OF 8 INCHES. THE HOOK “H”

SHALL BE 6 INCHES. THE ANCHOR BOTLS SHALL CONFORM TO THE REQUIREMENTS OF ASTM F1554

GRADE 55. THE UPPER 2 INCHES OF THE BOLTS SHALL BE SUPPLIED WITH TWO HEX NUTS AND TWO

FLAT WASHERS. THE STRENGTH OF THE NUTS AND WASHERS SHALL EQUAL OR EXCEED THE PROOF

LOAD OF THE BOLTS.

THE SCD HL-10.13, HL-20.11, AND TC-21.21 SHALL BE USEED AS REFERENCES TO TYPICAL ODOT

INSTALLATIONS. NOTE THAT THIS ITEM IS A SPECIAL CASE WITH A 70’ POLE AND THE STANDARD

DRAWINGS SHOULD ONLY BE USED AS A REFERENCE.

THE CONTRACTOR SHALL SUBMIT DETAILS FOR THE FOUNDATION FOR THE 70’CCTV POLE TO THE

ENGINEER FOR APPROVAL.

THE CCTV POLE FOUNDATION SHALL BE A MINIMUM OF 17 FEET DEEP AND SHALL BE DESIGNED IN

ACCORDANCE WITH AASHTO LTS-6 (2013) “STANDARD SPECIFICATION FOR STRUCTURAL SUPPORTS

FOR HIGHWAY SIGNS, LUMINAIRES AND TRAFFIC SIGNALS. “, OR LRFDLTS-1 (2015). MINIMUM LOADING

REQUIREMENTS SHALL BE BASED ON AN ISOTACH WIND VELOCITY FOR THE AREA OF INSTALLATION

ACCORDING TO 2015 AASHTO ISOTACH WIND CHART WITH A 1.3 GUST FACTOR. CALCULATIONS AND

DETAILED DRAWINGS SHALL BE STAMPED BY A APROFESSIONAL ENGINEER AND SUBMITTED

DEMONSTRATING COMPLIANCE WITH AASHTO SPECIFICATIONS.

APPENDIX B

A supplemental, combined pdf corresponding with Item 53 will be provided alongside other purchasing contract 148 materials.

The supplemental pdf will include:

• “Installation Guide for 60’ Tilt Tower (3016) and Steel Foundation Tube (SFT 3319)”

• 3016 construction plan sheets

• 3319 Construction plan sheet

APPENDIX C – Example Work Orders

Traffic Work Order Example

ITS Work Order Example

Vendors must submit their Bid Responses electronically in Ohio Buys before the published deadline date

& time, Columbus, Ohio local time on the Proposal due date. Vendors will not be able to submit Bid

Responses, or unsolicited Proposal amendments after the deadline.

Vendors must allow adequate time for uploading a Bid Response prior to the due date and time. ODOT recommends that vendors submit Bid Responses as early as possible. If a second round is issued for any reason, vendors must resubmit their bid if they had already submitted in a previous round, as the previously submitted Bid Responses do NOT carry over to the new round.

The Signature process takes place after the award now. The email will come from documents@esign.ohio.gov and will go to the signatory that was identified in the bid submission. The subject line will be the bid # Signature Request, (example: 101G-25 Signature Request).

No contract can be issued to your company until we receive your signature to complete the process. And you must have an OAKS Payor ID before a contract can be issued. To obtain that, you will need to go into https://ohiopays.ohio.gov.

mailto:documents@esign.ohio.gov https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fohiopays.ohio.gov%2F&data=05%7C02%7CTodd.VanKirk%40dot.ohio.gov%7C1ac0731aa3fa4f066d5408dc7b4d0c36%7C50f8fcc494d84f0784eb36ed57c7c8a2%7C0%7C0%7C638520818049379076%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=v8I%2Ba6H4M2smMVdNcvpoDrB2Dqsn4%2FJvMONLWyfwoxE%3D&reserved=0