1449285-event.pdf

28 September 2026

Publication Printing, Ordering, & Storage •Printing, storage, and shipping services for publications; •Development, hosting, and maintenance of an online order to order printed materials; and •Online publication inventory tracking system

28 September 2026

Open 9/28/2026, 8:00 AM CDT Type RFP - Request for Proposal Close 11/12/2026, 3:30 PM CST Number 005-RFP-3105-2027 Currency US Dollar

Sealed Until 11/12/2026, 3:30 PM CST

Payment Terms 0% 0, Net 60

28 September 2026

Contacts Carrie Lindgren carrie.lindgren@das.iowa.gov

28 September 2026

Commodity Codes Commodity Code Description

71510 Books, Curriculum Guides, Directories, Magazines, Pamphlets, Periodicals, Publications, Reprints, etc.

71500 PUBLICATIONS, AUDIOVISUAL MATERIALS, BOOKS, TEXTBOOKS, PREPARED

MATERIALS ONLY

96676 Print-On-Demand Printing Services, Including Print and Distribute Services

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Description Issuing Officer must edit or delete the highlighted text below.

It is advised to "Save Progress" often and especially after uploading documents.

NOTE: Anytime the Respondent opens their bid after the initial submission, they MUST certify and resubmit.

No information will be lost from the initial submission.

NOTE: Respondent must approve and resubmit their Proposal after an amendment has been posted by the Issuing Officer. If the Proposal was submitted before the amendment, all information will be saved. The Respondent only needs to read and acknowledge the amendment.

Instructions for Amendments: Answer the newly posted question in the Questions Section, and CERTIFY and SUBMIT your proposal again (if previously submitted).

Background The Iowa College Student Aid Commission (Iowa College Aid) has served as the State of Iowa’s student financial aid agency for over 60 years. The Iowa College Aid advocates for and supports Iowans as they explore, finance, and complete educational opportunities beyond high school to increase family and community access. In support of its mission, Iowa College Aid contracts for booklets, brochures, and fliers that is provided for free to over 200 participating Iowa high schools to guide students and families through the process of applying for college and financial aid. In addition to high school professionals, customers who order publications include post-secondary education professionals, students, and student family members. Iowa College Aid creates the collateral for the individual publication files outlined above, including certificates, postcards, and other mailings.

From July 1, 2025, through April 1, 2026, Iowa College Aid received more than 250 orders, resulting in the distribution of more than 115,000 publications. More than 75% of these orders were received in the months of July and August.

Large orders in these months is typical in a given year. For further information regarding the types of publications produced for this program and past publication order numbers, see Exhibit A at the end of this RFP.

Objectives Iowa College Aid is requesting competitive proposals for the successful contractor to provide:

• Printing, storage, and distribution/shipping services for printed materials;

• Printing that meets specific printing options, paper options, and production of kits;

• Development, hosting and maintenance of an online order form for the public to order these printed materials;

• An online tracking system for the Iowa College Aid to monitor inventory and customer orders;

• Physical storage of publications to efficiently support the orders received through the online ordering system; and,

• Performing publication file edits as required by Iowa College Aid.

Required to View Event

Prerequisites Required to Enter Bid

28 September 2026

1. Respondent shall read and make certifications of their Proposal.

2. Respondent shall read and authorize to release information for their Proposal.

3. Respondent shall read and acknowledge the contractual terms and conditions that are non-negotiable.

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Buyer Attachments

1. 005-RFP-3105-2027, Publication Printing, Ordering, & Storage.pdf

2. Exhibit B, Cost Proposal.xlsx

3. Template-Srv-Goods Contract_08.12.26.pdf

28 September 202628 September 202628 September 202628 September 202628 September 202628 September 2026 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xNDQ5Mjg1LTIxMDI4MTE0MDAwMDUtUkZQLTMxMDUtMjAyNyBQdWJsaWNhdGlvbiBQcmludGluZyBPcmRlcmluZyAmIFN0b3JhZ2UucGRm&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xNDQ5Mjg1LTIxMDI4MTEzNjNFeGhpYml0IEIgQ29zdCBQcm9wb3NhbC54bHN4&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xNDQ5Mjg1LTIxMDI4MTEzMTlUZW1wbGF0ZS1TcnYtR29vZHMgQ29udHJhY3RfMDguMTIuMjYucGRm&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9

Questions Required Questions

Group 1.1: Confidential Information Instructions:

1.1.1

Form 22 – Confidential Treatment of Information – All Respondents are required to submit a Form 22 indicating whether or not they are requesting confidential treatment of specific information within their response (see form attached). If Respondent DOES NOT request confidential treatment, Respondent must complete Part 1 of Form 22 and upload in response to this question. If Respondent DOES request confidential treatment of specific information, Respondent must: (1) fully complete and sign Part 2 of Form 22 and upload in response to this question; (2) prepare and upload a “Public Copy” of the Proposal to the "Vendor Attachments" tab from which the confidential information has been redacted as described in Form 22.

Group 2.1: Prohibited Company Instructions:

2.1.1

Pursuant to Iowa Executive Order 18 (February 10, 2026), the State of Iowa may not purchase equipment, supplies, or services from a Prohibited Company. For purposes of this solicitation, "Prohibited Company" has the meaning set forth in Iowa Code section 12K.1(4) – please see a copy of Iowa Code section 12K.1 attached for your reference. Respondent shall either hereby certify that “no” it is not a Prohibited Company as defined in Iowa Code section 12K.1(4), or “yes” it is a Prohibited Company as defined in Iowa Code section 12K.1(4). If the Respondent answers "yes," the Department of Administrative Services reserves the right to reject and not evaluate the Respondent's proposal.

2.1.2 Please indicate which list(s) identified in Iowa Code section 12K.1(4) that Respondent is included on and provide additional clarification or information about Respondent's inclusion on this list.

Group 3.1: Terms and Conditions Instructions:

3.1.1

Questions, Clarifications, and Exceptions to the RFP - Respondents shall submit all questions, requests for clarification, and proposed exceptions to any provision of the RFP, including proposed alternate language, through the Q&A Board. If the Agency determines that changes to the RFP are necessary as a result of questions or requests received, the Agency will communicate those changes through an RFP addendum. The Agency will not be required to evaluate or consider questions, requests for clarification, exceptions, or proposed alternate language submitted with a response or through any other means.

3.1.2

Instructions for Reviewing and Accepting Terms and Conditions - Respondent shall download and review the contract template associated with this solicitation, including all terms and conditions. In Question 3.1.3, Respondent shall answer “YES” if it accepts all terms and conditions without change. If Respondent proposes any exceptions or changes to the terms and conditions, Respondent shall answer “NO” in Question 3.1.3 and upload a redlined version of the contract terms and conditions document AND a separate table summary in accordance with Section 3, Exhibit 9 of the RFP with its response to this solicitation. By submitting a response without an accompanying redlined version of the terms and conditions document, Respondent acknowledges acceptance of the solicitation terms and conditions without change.

3.1.3

Contract Terms and Conditions - The contract(s) awarded as a result of this solicitation will be based on the solicitation and the successful Respondent’s Proposal. The Contract between the Agency and the successful Respondent will incorporate the specifications, terms, and conditions of the solicitation; the contract terms and conditions included in this solicitation; the successful Respondent’s Proposal; written clarifications or changes made in accordance with the solicitation; and any other terms deemed necessary by the Agency. The contract terms and conditions included in this solicitation will be incorporated into the Contract. Any objection, exception, or proposed amendment submitted by a Respondent will not become part of the Contract unless explicitly accepted by the Agency in writing.

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3.1.4

Exceptions to Terms and Conditions: If Respondent takes exception to any provision of the terms and conditions, Respondent shall upload a redlined Microsoft Word version of the terms and conditions document with its response. Respondent shall identify the reason for each exception and provide the specific contract language proposed in place of the provision. Exceptions that materially change the terms and conditions or the requirements of the solicitation may, in the State’s sole discretion, result in the Respondent being deemed nonresponsive and disqualified from further consideration.

The Agency reserves the right to award a Contract(s) without further negotiation or to negotiate contract terms with the selected Respondent if the Agency determines that doing so is in its best interests. Respondents shall not include redlined terms and conditions or exceptions to the terms and conditions in the Technical Response. Any redlined terms and conditions must be submitted as a Microsoft Word

Group 4.1: Contract Administration Instructions:

4.1.1

Quarterly Sales Report - The Respondent shall submit a complete and accurate Quarterly Sales Report in Microsoft Excel for net sales made under the resulting Contract. Reports shall be submitted in the format and by the method prescribed by the State and shall be received by no later than thirty (30) calendar days following the end of each calendar quarter. Net sales means the total invoiced sales less credits, returns, refunds, and canceled orders. Respondent shall enter a response.

4.1.2

Administrative Fee - In addition to the approved discounts or prices specified in the solicitation herein, the Respondent shall pay to the Agency a 1.00% Administrative Fee calculated using the sales reported on the corresponding Quarterly Sales Report. The fee shall be paid quarterly to the Iowa Department of Administrative Services. Respondent shall enter a response.

Group 5.1: Proposal Submission Instructions:

5.1.1 Respondent must attach separate Technical Proposal file.

5.1.2 Respondent must attach separate Cost Proposal file.

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Product Line Items Product Line Items

There are no Items added to this event.

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Service Line Items Service Line Items

There are no Items added to this event.

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