1446501-event.pdf

25 September 2026

Mail Services Building, Lot 24T Reconstruction of Parking Lot 24T including EV charger infrastructure only.

25 September 2026

Open 9/23/2026, 2:00 PM EDT Type Request For Bid Close 10/7/2026, 2:00 PM EDT Number UMAMH-2027-1138 Currency US Dollar

Sealed Until 10/7/2026, 2:00 PM EDT

Contacts Michael Boyle MBoyle@umassp.edu

Phone +1 774-528-0278

Zach Gull ZGull@umassp.edu

Phone +1 774-528-0290 Jill Lemire JLemire@umassp.edu

Phone +1 774-528-0298

Commodity Codes None Added

25 September 202625 September 202625 September 202625 September 202625 September 202625 September 202625 September 202625 September 202625 September 2026 mailto:MBoyle@umassp.edu mailto:ZGull@umassp.edu mailto:JLemire@umassp.edu

Description

REQUEST FOR BID

This is a fixed standardized RFB document.

The specific RFB Title, Description, RFB Identification Number, Scope, Procurement Agent and all applicable UMASS Campuses are more fully defined within our system of record which can be found within “our” centralized Jaggaer Sourcing Tool & more specifically within the event that this RFB document is hereby made a part. You may find the subject event at the following link to our UMass sourcing portal:

https://solutions.sciquest.com/apps/Router/SupplierLogin?CustOrg=UMass

Issued by: UNIFIED PROCUREMENT SERVICES TEAM -UPST - SHREWSBURY, MA

Table of Contents

1. Introduction & Description

2. Background Information

3. Scope of Services/Work/Specifications

3. Firm Information and Qualifications

4. Technical Proposal

5. Response Instructions and Terms

6. Proposal Response

7. Additional Terms and Conditions

ATTACHMENTS and INCLUDED DOCUMENTS - (some may be included within online event questions) https://solutions.sciquest.com/apps/Router/SupplierLogin?CustOrg=UMass https://upst.umassp.edu/s/

A. Contract for Service – Inclusive of Appendix 1 (Non-negotiable terms)

B. Tax Compliance

C. University of Massachusetts Purchase Order Terms and Conditions

D. Non-Collusion Form

E. Saved for use at a later date

F. Proposer Representation Form

G. Scope/Specifications/Requirements

H. RFB Services Pricing Matrix – If Applicable

I. RFB Item Pricing Matrix – If Applicable

J. Insurance Requirements – If Included & Requested

1. INTRODUCTION – DESCRIPTION

The University of Massachusetts (herein referred to as “UMass” or “University”) is requesting bids from qualified suppliers to provide services and product as defined in Attachment G - SCOPE OF SERVICES/WORK (which will detail the applicable Campus(s) this RFX relates to).

It is our intent to receive bids from qualified suppliers demonstrating the capacity to provide the quality of service and/or product required to meet the needs and objectives of this Request for Bid.

Based on the receipt of acceptable Bids, UMass may enter into a contract with the successful vendor(s) for the services required.

To be considered, Suppliers must accept/acknowledge the Prerequisites associated with this event.

This Request for Bid is part of a competitive procurement process, which helps to serve the University’s best interest. It also provides vendors with a fair opportunity for their services to be considered. The process of a Request for Bid is being used to allow vendors the opportunity to present bids that they feel would best meet the needs of the University based on the information contained in the RFB documents. Vendors may submit more than one bid if they feel it is advantageous to the University.

The specifications and requirements listed in this RFB are the minimum standards by which bids will be judged.

No guarantee of award or volume is made.

Please note that UMass reserves the right to conduct "multi-stage" event phases within each of it's RFX events inclusive of "BAFO- Best and Final Offers" and "Reverse Auctions" at it's sole discretion.

Said "multiple stages", if known at the start of an RFX event, shall be communicated upfront within the initial event documentation.

However, please note that the use of multiple stages may or may not be known or decided upon at the initiation of a project. As these stages are added during an event, they will be communicated as clearly and concisely as possible.

Bid Submittals Within UMass BuyWays:

The University of Massachusetts is accepting electronic bids via Jaggaer BuyWays Event Portal. Bids must be received on UMass BuyWays portal by the due date and time listed in the event in order to be considered. Any bid that is not received on time will not be considered.

Submitting bids via the UMass BuyWays Portal is mandatory. No hard copies will be accepted. The documents on Jaggaer BuyWays Event Portal are the official source of information on all bids for the University of Massachusetts. Documents obtained from other sources will not be recognized during the bid event and award process.

Suppliers relying on documents obtained from sources other than the Jaggaer BuyWays Event Portal website do so at their own risk and may result in the rejection of an individual’s bid.

https://usertest.sciquest.com/apps/Router/SupplierLogin?CustOrg=UMass https://usertest.sciquest.com/apps/Router/SupplierLogin?CustOrg=UMass

All suppliers must first register on the UMass Supplier Portal website and create an online profile.

Bid submissions and registration are free of charge, for more information on being a vendor visit the supplier portal at UMass Supplier Portal.

For technical help call 774-545-UPST (8778) or submit a request at UPST Help Form.

Note that failure of the vendor to allow enough time to register or meet other required steps will NOT be considered as an extenuating circumstance.

2. BACKGROUND INFORMATION

a. University

The University is composed of six (6) distinct operating units, and each of their associated entities and offsite affiliates including:

• Amherst Campus

• Boston Campus

• Dartmouth Campus

• Lowell Campus

• President’s Office – Central Administration

• Worcester Campus

The University’s five campuses and President’s Office are geographically dispersed throughout the state. Each campus possesses a unique and complementary mission. A single Board of Trustees composed of 19 voting members and 3 non-voting members governs the University. The President of the University oversees the five-campus system, and each campus has its own Chancellor.

Additional information about the University of Massachusetts System is available through the University’s web site at http://www.massachusetts.edu/index.html.

3. SCOPE OF SERVICE/WORK/ITEMS

a. Please refer to Attachment G for the specific scope of services/work and all requirements pertaining to this RFB.

4. TECHNICAL BID - Firm Information and Qualifications

a. Letter of Interest (limit to one page)

b. Point of Contact

Firm Name:

Business Address (office that will be performing the services) Telephone/Fax/Web site/e-mail:

Year Established under present name (give former firm names and years if applicable):

c. Firm Personnel

Names of Principals (owners, corporate officers) and years with firm

d. Key Personnel

Name(s) and resume(s) of key personnel including but not limited to, principal-in-charge and project manager that maybe assigned to this project. Key personnel should be individuals with direct experience on projects of similar type, scale, and complexity. Provide in the following format: Name and Project Assignment, Education: Degree(s) and date(s).

Relevant Project Experience (minimum 3 projects):

• Project name, type, scope and location

• Date of project

• Title/role on project

• Actual duties performed on project

• Project contact name, address and telephone

Indicate the level of involvement of each Key Person assigned to project if awarded.

https://umassp.tfaforms.net/12 http://www.massachusetts.edu/index.html

e. Project Team

Detailed description of the proposed project team including sub-consultants, and how you propose to organize, staff, and manage the project, including time committed to the project. Include a clear organizational chart, which identifies key personnel, and relationship between UNIVERSITY and the project team.

Identify sub-consultants by discipline and any specialty consultants as required. Provide information about sub-consultants you may employ including scope of work for which they will be responsible.

f. Statement of Special Qualifications

Describe any of your firm's special qualifications, successes, expertise or other significant attributes or experiences relevant to this project (limit to two pages).

g. Firm Experience Information

(Projects worked on by individuals while employed by other firms shall be identified as such.)

Project Profiles: Provide profiles (no more than one page each) of a minimum of three relevant projects, within the last five years. The firm’s standard project profile or resume sheets are acceptable as long as the following minimum information is provided.

• Project name and location.

• Name of client’s contact for the project and current address and telephone.

• Brief project description.

• Date of completion (or status if project is not complete).

• List other relevant project experience (if applicable) in the same format above.

h. Project Approach

A detailed description of your approach to meeting the scope of services as outlined herein, including but not limited to the specific methodology for analyses (limit to 5 pages per each of the sections in the scope of services).

This shall include clear milestones and tangible deliverables that the University can evaluate to ensure appropriate progression to final deliverable.

i. Project Schedule

Provide an estimated project schedule for each task to be completed that aligns clearly with the Scope of Services sections (Attachment G), the provided timeline (if included) and their sub components.

j. Fixed Fee Bid

Please submit your Firm Fixed Fee’s to perform and meet the scope of services based upon the Scope of Services (Attachment G), Project Approach, and Project Schedule. Detailed back up per other attachments may be requested. There should be a separate fixed price to complete each task contained in the scope of services. All payments will be made upon completion of task and associated deliverables to the satisfaction of the University.

University reserves the right to not award for all tasks, only contracting for tasks that are in the interest of the University.

k. References

Provide the following references:

• Three client references on projects of similar type, scale, and complexity.

• Three public/institutional entity references on projects of similar type, scale, and complexity.

5. RESPONSE INSTRUCTIONS AND TERMS

a. Response Deadline:

Firms who wish to be considered for this project should submit their bids to the UNIVERSITY as follows:

All responses will be received online prior to the date and time specified in the Solicitation Portal for the project.

The Online Bidding Tool can be accessed online at:

https://usertest.sciquest.com/apps/Router/SupplierLogin?CustOrg=UMass

All required documents must be submitted in the format specified, all fields must be completed as specified and the documents must be submitted to the correct locations in order for the bid response to be complete. Hard copy bid responses will not be accepted. It is the bidder’s sole responsibility to familiarize themselves with the online bid submission platform as well as the online bid submission process and requirements.

The University reserves the right to conduct multi-stage RFX events and to also extend the deadline for supplier responses as it deems appropriate.

b. Official Date and Time: The official date and time are as indicated in the Online Solicitation Portal.

c. Questions and University POC: The deadline for submitting questions is indicated in the bidding portal. All questions must be submitted inside the portal. Any questions emailed outside of the portal may not be responded to and is highly discouraged.

d. On-Site Parking If Required:

University policy requires that all contractor vehicles must display a University parking permit. The University will provide parking permits at no cost. Permits can be obtained from the University’ Parking Services Office located on the ground floor of the Campus Center Building. The University reserves its right to limit the quantity of vehicles to receive Parking Permits and may require contractor vehicles to use general parking areas.

Contractors may be assigned certain locations within the Campus Parking Area, in which they may park vehicles.

Parking is on a first come first served basis and is not guaranteed. Contractors, their employee’s and sub-contractors are required to obey all campus parking regulations and are subject to all parking enforcement activity.

All permits are to be in the Contractor’s name and Contractor is ultimately responsible for any violations or fines.

Contractor parking in areas such as, but not limited to, sidewalks, lawns, handicapped spaces, fire lanes, and designated reserved spaces etc. will not be allowed.

Any outstanding parking tickets/violations, at the end of the contract, will be deducted from the final invoice submitted from contractor. This policy does not apply to parking within designated and fenced areas that have been temporarily assigned for the contractor’s sole use.

e. Sub-Contractors:

If any aspect of this project is to be sub contracted it must be so noted within your response. Include the name of the sub-contractors and all relevant qualifications.

6. BID RESPONSE

Bids shall be submitted online within the portal and should not exceed twenty-five (25) pages. The bid shall include information on the services to be provided as detailed in Section 2, “Scope of Services” and or Attachment G, as well as, Section 3 “Technical Bid.”

7. ADDITIONAL TERMS AND CONDITIONS

a. Insurance

The supplier shall provide copies of their professional liability insurance certificate, and other business-related liability insurance, with limits of liability (please see Attachment J which, if included, details specific requirements), as part of their bid.

b. Contractual Terms and Conditions of Award

Contractual terms and conditions will consist of the standard terms and conditions clauses contained within the Universities Purchase Order, Contract for Service Form and terms contained herein. While proposers may object to or reject certain clauses, they do so at the risk of having their bid considered non-responsive. Objections must take place upon bid submission and as detailed within Attachment A – Appendix 1, there are certain terms that UMass may consider non-negotiable and objections to such a term may be grounds for a bid being non-compliant and therefore subject to rejection. Any term not objected to will be deemed to have been accepted by the proposer.

c. Selection and Notice

1. The University reserves the right to interview selected final candidates. Firms should be prepared and available to present their bids within 3 weeks of the bid required response date.

2. Awards shall be made to the proposer who the University, in its opinion, deems responsive and responsible taking into consideration the reliability of the proposer, the qualities of service to be supplied, and their conformity with the specified requirements and the purposes of which are required. While considered, pricing is only one factor of selection. The University may request clarification of any bid by phone, email, in writing, or during an “in-person” presentation.

As part of the University's supplier diversity initiative, it is also taking into favorable consideration - in addition to the criteria mentioned in the prior paragraph - diverse-owned businesses and/or companies who demonstrate organizational alignment with DEIA values. Please provide any relevant details in the Supplier Diversity Questions section and ensure that any claim of diversity certification is and remains valid.

3. The University reserves the right to reject any and all bids, to omit an item or items, or to accept any bid deemed to be in the best interest of the University.

4. The University will notify the selected firm of its decision and may be prepared to enter into a written contract immediately upon selection and notification provided that the offer to engage is accepted. Awards are made contingent upon the authorized, signed execution of a bilateral contract that is acceptable to the University.

5. Late bids will not be considered. Bids must be submitted as requested before the date and time specified. When no bids are received, in urgent circumstances, the Purchasing Department may make an award based upon informed competition and without advertising. The University has the unilateral right to withdraw/cancel this “request” at any time.

d. Public Records

All bids received are subject to Massachusetts General Laws Chapter 4, Section 7, Section 26 and Chapter 66, Section 10 regarding public access to such documents. Statements or endorsements inconsistent with those statues will be disregarded.

e. Certification of Non-Collusion

Pursuant to Massachusetts General Law, Chapter 7, Section 22 (20), the respondent must certify under penalties of perjury that this bid is in all respects bona fide, fair, and made without collusion or fraud with any person. As used in this certification the word “person” means any natural person, joint venture, partnership, corporation or other business or legal entity. Please refer to the appropriate pre-requisite and or form request inside the online bidding tool.

f. Payment Terms

The University’s payment terms are generally net forty-five (45) days from the date of receipt of supplier’s invoice, with late penalty interest assessable at rates established by the Commonwealth after 45 days in accordance with Mass. Gen. Laws ch.29 § 29C and with Commonwealth regulation 815 C.M.R. 4.00. Payment terms may be more modified or more fully detailed inside the online bidding tool.

g. Certification

Contractor shall certify under the pains and penalties of perjury that pursuant to Mass .Gen. Laws ch.62C, §49A, that the Contractor has filed all state tax returns, paid all taxes and complied with all applicable laws relating to taxes; and that pursuant to Mass. Gen. Laws ch.151A, §19A(b), has complied with all laws of the Commonwealth relating to contributions and payment in lieu of contributions to the Employment Security System; and, if applicable, with all laws of the Commonwealth relating to Worker's Compensation, Mass. Gen. Laws ch.152 and payment of wages, Mass. Gen. Laws ch.149, § 148. Pursuant to federal law, Contractor shall verify the immigration status of all workers assigned to the contract without engaging in unlawful discrimination; and Contractor shall not knowingly or recklessly alter, falsify, or accept altered or falsified documents from any such worker.

h. Bid Conditions:

1. Bid must be signed and submitted by an official authorized to bind the vendor to its provisions.

2. Bids must remain valid for at least 120 calendar days from the deadline for bid submission.

3. All bid submittals inclusive of pricing shall be valid for use by all UMass system campuses whether they have been expressly called out in this RFB or not.

4. Any bids may be withdrawn or modified prior to the date and time stated in the bid for the opening of bids. Such withdrawal or modifications must be made within the subject event and performed though the Jaggaer online bidding tool.

Required to View Event

Prerequisites Required to Enter Bid

25 September 2026

1. Consent Declaration

2. Attachment B - State Tax Compliance Affidavit

3. Attachment D - Certification of Non-Collusion

4. Attachment F - Proposer Representation

5. Supplier Record Authorization

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Buyer Attachments

1. 2026.09.16 UMass Amherst Lot 24 Specifications - ISSUED FOR BID.pdf

2. Umass Amherst MSB Lot 24 Set - Signed.pdf

3. UMA27-08+Mail+Services+Lot+24T Bid Book.pdf

25 September 202625 September 202625 September 202625 September 202625 September 202625 September 2026 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xNDQ2NTAxLTIwOTg3Njg0NTUyMDI2LjA5LjE2IFVNYXNzIEFtaGVyc3QgTG90IDI0IFNwZWNpZmljYXRpb25zIC0gSVNTVUVEIEZPUiBCSUQucGRm&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xNDQ2NTAxLTIwOTg3Njc3MzdVbWFzcyBBbWhlcnN0IE1TQiBMb3QgMjQgU2V0IC0gU2lnbmVkLnBkZg%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xNDQ2NTAxLTIxMDA0MDYwMzJVTUEyNy0wOCtNYWlsK1NlcnZpY2VzK0xvdCsyNFQgQmlkIEJvb2sucGRm&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9

Questions Required Questions

Group 1: Group 1 Instructions:

1.1 Please upload 5% bid deposit.

1.2 Please upload completed PROJECT SPECIFIC CONTRACTOR QUALIFICATIONS

FORM

1.3 Please upload Bid Form

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Product Line Items Product Line Items

1.

# Item Name, Commodity Code, Description, Brand Allow

Alternates Qty. UOM Requested Delivery

P1 N/A 1 EA - Each

72120000 - Building Construction Services - No description

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Service Line Items Service Line Items

There are no Items added to this event.

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