25 September 2026

HVAC Services Unit Price Contract SHSU is seeking a qualified contractor(s) to provide “as needed” HVAC (heating, ventilation, and air conditioning) services.

25 September 2026

Open 9/25/2026, 3:00 PM CDT Type Request for Proposal Close 10/19/2026, 3:00 PM CDT Number 753-SHSU-2027-RFP-586-670000 Currency US Dollar

Sealed Until 10/19/2026, 3:00 PM CDT

Contacts Emily Cryer egc044@shsu.edu

Phone +1 936-294-1905

Commodity Codes None Added

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Description Questions: After the RFP is advertised, proposers will have until 3:00 PM Central Time, October 6, 2026, to submit written questions in BearKatBuy Sourcing Director via the Q&A Board in relation to this bid. Only questions submitted in BearKatBuy Sourcing Director will be accepted. All questions submitted and received will be reviewed, consolidated where possible, and answered on the Q&A Board on BearKatBuy Sourcing Director. A link to the Q&A Board will be posted on the Texas Electronic State Business Daily at http://www.txsmartbuy.com/sp

It is the proposer's responsibility to continually check the BearKatBuy Sourcing Director for responses.

Addenda to Request For Proposal and Award Information: If it becomes necessary to revise any part of this RFP, a revision will be given in the form of an addendum. The addendum will be posted on BearKatBuy Sourcing Director and a link posted on the Texas Electronic State Business Daily at http://www.txsmartbuy.com/sp It is the responsibility of the proposer to monitor the website for addenda or other written responses. In addition, information about the award will be posted on both web sites.

Award Notice: Sam Houston State University (SHSU) reserves the right to make an on the basis of low line item bid, low total of line items, or in any other combination that will serve the best interest of SHSU and to reject any and all bid items at the sole discretion of SHSU.

Price is to include any and all fees, charges, travel, warranty, installation and costs (including shipping and insurance).

TXMAS and Cooperative Agreements: Please provide a bid offering your best pricing. If best pricing utilizes TXMAS or one of the cooperative contracts listed below, please include your TXMAS or cooperative contract number with your bid. Otherwise, provide open market pricing. The University is authorized to use TXMAS contracts and is a member of several purchasing cooperatives (below):

Choice Partners

Educational and Institutional Cooperative (E&I)

First Choice Cooperative (First Choice)

National Cooperative Purchasing Alliance (NCPA)

OMNIA Partners

Provista http://www.txsmartbuy.com/sp

Purchasing Solutions Alliance (PSA)

Sourcewell

Southeast Texas Purchasing Coop

TASB BuyBoard Purchasing Cooperative

The Interlocal Purchasing System (TIPS)

The University of Texas Supply Chain Alliance

Vizient

Required to View Event

Prerequisites Required to Enter Bid

25 September 2026

1. Proposer must agree to Terms and Conditions

2.

Proposer must have the appropriate level of insurance coverage required by the University. University Insurance Requirements are below. Please submit a sample Certificate of Insurance form with your proposal. Insurance must be provided prior to commencement of work

3. Proposer shall complete and submit the attached HUB Subcontracting Plan. Failure to submit will result in rejection of proposal.

4.

Vendors are to acknowledge that to submit a valid response, vendors must review the Review & Submit section, select the Certification checkbox, and click the orange Submit Response button after completing all required information. A confirmation email will be sent after submission. Responses that are not certified and submitted through these steps will not be considered valid bids or proposals.

Please download the BearKatBuy Sourcing Submittal Instructions.

5.

Proposer shall agree to terms and conditions contained within University’s Standard Contract Agreement.

If Proposer has additional terms and conditions that it proposes to include in any contract or agreement resulting from this RFP (such as software license terms and conditions, participation forms, etc.) or if Proposer takes exception to any terms or conditions set forth in the Agreement, Proposer shall submit a redlined Agreement (in the original editable format, i.e. Microsoft Word) as part of its Proposal.

6. Proposer acknowledges compliance with the Texas State University System Division One Specifications for Construction.

7.

Respondent certifies that neither it, nor its holding companies or subsidiaries, is:

(a) Listed in Section 889 of the 2019 National Defense Authorization Act;

(b) Listed in Section 1260H of the 2021 National Defense Authorization Act; or

(c) Owned by the government of a country on the U.S. Department of Commerce’s foreign adversaries list under 15 C.F.R Section 791.4; or

(d) Controlled by any governing or regulatory body located in a country on the U.S. Department of Commerce’s foreign adversaries list under 15 C.F.R Section 791.4.

8. Execution of Offer

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Buyer Attachments

1. HVAC Services Unit Price Contract.pdf

25 September 202625 September 202625 September 202625 September 202625 September 2026 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xNDQxNjAxLTIxMDM0MDc4ODBIVkFDIFNlcnZpY2VzIFVuaXQgUHJpY2UgQ29udHJhY3QucGRm&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9

Product Line Items Product Line Items

There are no Items added to this event.

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Service Line Items Service Line Items

There are no Items added to this event.

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