1436321-event.pdf

02 September 2026

Snow Removal Services FY27 - FY29 Metropolitan State University is requesting proposals for snow removal and deicing services for the Saint Paul Campus.

02 September 2026

Open 9/2/2026, 9:00 AM CDT Type Request for Proposal Close 9/22/2026, 2:00 PM CDT Number SRC-METRO-2027-000638-RFP Currency US Dollar

Sealed Until 9/22/2026, 2:00 PM CDT

Contacts Katie Nelson katie.nelson@metrostate.edu

Commodity Codes Commodity Code Description 30120000 Roads and landscape

02 September 202602 September 202602 September 202602 September 202602 September 202602 September 202602 September 202602 September 202602 September 2026 mailto:katie.nelson@metrostate.edu

Project Overview

Metropolitan State University is requesting proposals for snow removal and deicing services for the Saint Paul Campus.

The selected vendor shall provide all labor, equipment, supervision, deicing materials, transportation, snow hauling, and related services necessary to maintain safe and accessible campus parking lots, parking ramps, roads, sidewalks, walkways, stairways, entrances, and exterior plaza areas during the winter season. The intent is to maintain campus operations and provide safe access for students, employees, and visitors during winter weather events.

Technical/Functional Requirements

The Contractor shall:

• Furnish all labor, vehicles, equipment, supervision, materials, and supplies.

• Provide snow and ice removal services from October 15 through April 15, 6 total months.

• Maintain all campus areas in a safe condition during snow and ice events.

• Follow the priority sequence identified on the campus snow removal map, Attachment A.

Snow Removal Trigger Depths

Contractor shall:

• Begin plowing parking ramps, roads, parking lots, service roads, and plaza areas when snowfall accumulation reaches one (1) inch.

• Begin clearing sidewalks, walkways, entrances, stairways, and city sidewalks at one-half inch (0.5 inch) accumulation.

• Continue service throughout ongoing snow events during normal University operations.

Scope of Services (October 15 – April 15)

1. The contractor shall provide snow and ice removal of the Parking Ramp, parking lots, service road, building entrances, sidewalks, walkways, stairways and Plaza areas of the campus from October 15 - April 15 each snow season. The contract may be negotiated for additional services before October 15 and after April 15, depending on weather for the season. See attached map, Attachment A and priority level clearing plan.

2. The contractor shall furnish all labor, equipment, machinery, materials, tools and supervision to successfully complete snow and ice removal services stated herein.

3. Snow equipment may be stored on campus if dedicated to Metro State operations.

4. The contractor shall furnish approximately 21 salt buckets to be placed seasonally by door entrances and to be maintained from Oct. 15th -April 15th.

Description

5. The contractor shall plow the Parking Ramp, parking lots, Student Center service road, alleys, and exterior Plaza areas upon the accumulation of 1.0 inch or greater of snowfall, or if snowfall with blowing conditions has accumulated in drifts that impact normal use of the campus. The contractor shall remove all snow and ice as necessary to ensure a safe means of travel to and from these areas.

6. Private university sidewalks, city sidewalks, campus walkways, campus stairways, and campus building entrances will be shoveled at a trigger depth of one-half inch (.50”.)

7. For snowfalls up to 8”, plowing and shoveling will be completed by 6am. For accumulations of 8-12”, the time deadlines extend 6 daylight hours.

8. The Contractor shall remove all snow from all surface parking lots and the Parking Ramp as necessary to maintain accessibility of all parking stalls. All snow will be removed from the site within 24 hours of an event unless permission is granted by the Facilities Director to extend the time. Vehicles occupying parking spaces shall not be plowed/blocked in. The Contractor shall take necessary steps to ensure all snow and ice on levels 1 through 4 of the Parking Ramp are cleared by 6:00am seven (7) days a week of the Parking Ramp. Level 5 is not part of the scope of work. The contractor shall be responsible for removing the chunks of snow and ice that fall off vehicles and equipment while they are onsite clearing snow from the Parking Ramp and parking lots. Metro State shall provide a dumping area for all snow removed from the surface parking lots and Parking Ramp, which is the surface lot adjacent to the Parking Ramp. Snow piles in parking lots must be moved to the dumping area within 24 hours. No snow may be stored on parking ramp levels. Snow may be blown behind the Library where approved.

9. The contractor shall provide curb clearing of sidewalks at crosswalks. The contractor shall keep snow levels behind all curbs at the traffic intersections of the streets and internal circulation areas below the level needed for clear visibility. The contractor may leave windrows between the street and sidewalk in designated areas provided the contractor ensures the snow level of these windrows is kept below the level needed for clear viability at the traffic intersection of the streets. No snow is to be placed or stacked over curb lines in any areas. Any turf damage to areas where snow has been stacked over curb lines will be the responsibility of the vendor to be replaced with sod. All snow is to be placed in designated surface areas to be hauled to designated snow dump area.

10. All plowing, shoveling and de-icing is to be completed with appropriate materials and equipment, and performed by qualified personnel. Equipment, materials and techniques must be used so that the grounds and landscaping are not damaged.

11. Only polyurethane cutting edges shall be used in the Parking Ramp on all trucks and skid steer loaders.

Only non-metal hand shovels shall be used to clear snow on all paver walkways, except that it is also permissible to use small walk behind snow blowers on the paver walkways provided they have no metal scraper blades, skid shoes or any other metal parts that contact the ground. Walk-behind sweepers may also be used on the non-porous pavers. No heavy equipment shall be driven on the paver walkways.

12. The contractor shall apply de-icing material on the Parking Ramp, parking lots, sidewalks, walkways, stairways and exterior Plaza areas as necessary to keep these areas safe. Contractor shall provide a submittal to the University for most effective and environmentally responsible ice melt products for approval no later than Oct. 5th . No rock salt shall be used anywhere at the University. The contractor shall provide the University grounds crew staff with a constant supply of bagged salt material that is available onsite. Contractor will provide a buckets of de-icing product at the Library East and South entrances, New Main 7th Street Entrance, New Main courtyard entrances, Founders Hall entrances, Student Center Entrances, Science Education Center, Grow-It, Parking Ramp and St. John’s entrances.

13. Vendor must respond to University service calls within 30 minutes. Calls may be initiated by Safety Officers, Maintenance staff, or Facilities Directors.

14. All generators, transformers, flag poles and onsite hydrants will be snow free and accessible.

15. The contractor will be held liable for damage caused during their work, including but not limited to damage to concrete, asphalt, pavers, buildings, fencing, irrigation system, signage, lighting, landscaping, and vehicles. The contractor agrees that all property damage will be reported to Metropolitan State University Facilities Management within twenty-four (24) hours. Any damage that impacts the normal operations of the University shall be reported immediately. It is the contractor’s obligation to perform a walk-through of the University before the start of each season and to notify Facilities Management of any pre-existing damage to ensure the contractor is not assumed to have caused the damage. A post season site walk through with Metro State shall be completed to identify any damage and provided to Metro State in writing with pictures no later than May 1.

16. The contractor shall replace all damaged sod, trees and other plant materials no later than May 20th each year.

17. The contractor shall be responsible for developing, initiating, maintaining and supervising all safety programs required for their employees to ensure compliance with all applicable Federal, State and local safety laws, rules, regulations, and codes. It is the responsibility of the contractor to ensure that the work contemplated by this RFP is performed in a safe and workmanlike manner, and in compliance with general safety standards for the performance of such work as stipulated by the Occupational Safety Health Administration (OSHA), and by any similar regulatory body or professional association.

Selection Process The selection process includes Director of Facilities, General Repair Worker, and Procurement Coordinator. This group will evaluate the proposals and make the final decision.

Evaluation Factors The following factors and their identified weight will be used to evaluate the responses:

Topic Factor Weight

Company Profile & Staffing

Describe company’s experience, capacity, and added value by providing comparable Midwest references, organizational history in snow removal, value-added services, staffed business hours, and the staffing levels and team diversity proposed for Metro State.

Operational Plan & Service Approach

Describe ability to deliver reliable, sustainable, and continuous snow and ice management services by outlining their service methodology, site-specific knowledge management, storm response procedures, communication practices, environmental stewardship, and contingency plans for operational disruptions.

Cost/Value. Defines the company's proposed costs for the services defined. 35

Equipment & Technology

Describe the company's operational readiness and technical capabilities by requiring detailed information about the equipment dedicated to Metro State, backup resources, technology used for weather monitoring and service management, and the qualifications of staff holding Smart Salting certifications.

Total: 100

Mandatory Pre-Bid Meeting

All vendors that wish to have their proposals considered must attend a mandatory pre-bid meeting on Sept 14, 2026 at 10:00 am. Join in person at the Metro State Student Center, Room 101.

Contract Terms

Minnesota State desires to enter into a contract with the successful Respondent(s) effective October 15, 2026 or on the date the last recognized signature is obtained, whichever occurs later. The length of such contract(s) will be Three (3) Years with the option to renew for an additional Two (2) Years if agreed upon by both parties.

If Minnesota State and Respondent are unable to negotiate and sign a contract by October 15th 2026, then Minnesota State reserves the right to seek an alternative Respondent(s).

Minnesota State reserves the right to name a date which some Respondents may be invited to present demonstrations or participate in an interview.

Minnesota State does not agree to reach a decision by any certain date although it is hoped the evaluation and selection will be completed by the contract terms date identified.

Inquiries and Submission Instructions

Minnesota State accepts all questions and bid submissions exclusively through Minnesota State's e-procurement system. Hard copy submissions, emails, or submissions through any other medium will not be considered. Each Respondent is solely responsible for the timely delivery of its questions and bids by the RFP date and time deadlines. Failure to meet the deadlines shall be grounds for rejection.

Required to View Event

Prerequisites Required to Enter Bid

02 September 2026

1. All vendors that wish to have their proposals considered must attend a mandatory pre-bid meeting on Sept 14, 2026.

2. Review the background of Minnesota State

3. Review the Notice and Authority

4.

This sourcing event includes and incorporates the Minnesota State Solicitation Terms and Conditions, which apply to this solicitation. Responders should carefully review these terms and conditions when preparing their responses.

Any contract resulting from this solicitation will be based on the sample contract provided in the Buyer's Attachment section. Much of the language reflected in the sample contract is required by Minnesota statute. If a responder takes exception to any provision of the sample contract, those exceptions must be clearly identified in the response. Only exceptions that are expressly stated in the response will be considered for discussion or negotiation. Exceptions not identified in the response will be deemed waived. Certain exceptions may result in a proposal being disqualified from further review and evaluation.

5. Review the Definitions to the RFP

6. Review the Organizational Conflict of Interest policy

7. Review the RFP Contact Information

8. Review and accept the Authorized Response Certification Statement.

9. Review and agree to the Duration of Offer agreement

10. Review the Terms of Payment

11. Review the Minnesota Secretary of State Requirement.

12.

Required Documentation: Affidavit of Non-Collusion. Download the attached document, complete, sign, notarize, and upload completed form with response. Failure to upload a completed, signed, and notarized Affidavit of Non-Collusion prior to the close date of the solicitation will result in any proposal being disqualified from being evaluated for the solicitation.

13. Affirmative Action Requirements: Review and download declaration page, complete, sign, and upload completed from with response.

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Buyer Attachments

1. Sample P/T Contract

2. Contractor's Reimbursable Expenses Information

3. ATTACHMENT A - Snow Removal Priority Map.docx

02 September 202602 September 202602 September 202602 September 202602 September 202602 September 2026 https://www.minnstate.edu/system/templates/docs/4_PTServices-Template.docx https://www.minnstate.edu/vendors/contractor_reimburseable.html https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xNDM2MzIxLTIwODczMjg5NTZBVFRBQ0hNRU5UIEEgU25vdyBSZW1vdmFsIFByaW9yaXR5IE1hcC5kb2N4&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9

Questions Required Questions

Group 1: Adherence to Terms and Conditions

Instructions:

The information provided in this section is informational only, and will not contribute to the overall scoring of the RFP. Please note that some exceptions may result in a proposal being disqualified, see question 1.2.

1.1 Minnesota State presumes the Responder agrees to all terms and conditions as listed in the sample contract in buyer's attachments unless explicitly requests specific exceptions.

After review of the sample contract, do you have any exceptions to the Minnesota State Terms and Conditions?

1.2

List each exception by identifying the applicable clause, page number, proposed change to the clause, and an explanation for the requested change. Only exceptions that are expressly stated in the response will be considered for discussion or negotiation.

Exceptions not identified in the response will be deemed waived.

Certain exceptions may result in a proposal being disqualified from further review and evaluation.

1.3

Responders must disclose any relationships that create, or appear to create, a conflict of interest with the work contemplated by this solicitation. Identify all such conflicts by listing the name of the entity, the nature of the relationship, and a description of the actual or perceived conflict. Failure to disclose a conflict of interest may result in disqualification of the response. Do you have any existing or potential conflicts of interest?

1.4 Identify each conflict by listing the name of the individual or campus, the nature of the relationship, and a description of the actual or perceived conflict.

Group 2: Company Profile - 20% Instructions:

2.1

Include references from your three largest companies and or educational institutions for which your proposed solution has been implemented in the Midwest region. At least one implementation should be similar in scope to Minnesota State and include multi-site environments. Download the attached spreadsheet, fill out, save, and upload the finalized document. NOTE: The Respondent certifies that it is empowered to use the names of references it provides and agrees that Minnesota State may contact these references.

2.2 Please provide the history of your organization or company, including how long your company has been in the snow removal industy.

2.3 Please describe any value added services that your company is offering the system.

2.4 Please describe your staffed office business hours.

2.5 Describe the staffing levels available for Metro State, including the diversity of the proposed team.

Group 3: Operational Plan & Service Approach - 30% Instructions:

3.1 Describe how your company's snow removal approach will meet Metropolitan State University's needs as described in the Functional Requirements.

3.2 Describe how you maintain a site specific information for employees to ensure service continuity.

3.3 Provide a sample storm response timeline for a snowfall that continues beyond 24 hours.

3.4 Describe event specific communication plans that are used to inform customers for operational planning.

3.5 Describe how your company minimizes salt use while maintaining safety.

3.6 Describe any sustainable snow and ice management practices.

3.7 Describe your contingency plans for:

•Equipment breakdown •Employee shortages •Multiple regional storms

Group 4: Equipment & Technology - 15% Instructions:

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4.1

Identify all equipment proposed for Metro State including:

•Type •Size •Make/model and year •Ownership status •Backup equipment available

4.2 Describe technology used for weather monitoring, dispatching, route management, and quality control.

4.3 Provide a list of employees that are current with Smart Salt Training Certifications and levels of Certifications held.

Group 5: Cost - 35% Instructions:

5.1 Is there a cost per hour or per item that is not included in the monthly rate? Please describe here. If none, please enter N/A.

5.2 After year three (3), describe the expected rate of increase or decrease of the contract.

Group 6: Supplier Diversity

Instructions:

In accordance with Minnesota State Board Policy 5.14, Minnesota State is committed to enhance and optimize business and contracting opportunities that promotes economic growth and prosperity of the student bodies and the communities we serve. Minnesota State created the Supplier Diversity program to foster partnerships with historically under-utilized businesses and ensure that diverse vendors are given equal opportunities to provide goods and services system-wide.

6.1 Does your company, partner or sub-contractor qualify as a diverse supplier as defined by Minnesota State? (See attached form)

6.2 Provide your certification and completed Supplier Diversity Form

6.3 Does your company qualify for preference points as a small TG/ED/VO as defined with the Office of Equity Procurement (https://mn.gov/admin/business/vendor-info/oep/sbcp/)

6.4 Upload your certification

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Product Line Items Product Line Items

There are no Items added to this event.

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Service Line Items Service Line Items

1.

# Item Name, Commodity Code, Description Allow

Alternates Qty. UOM Requested Service Delivery

S1 Year 1: October 15, 2026 - April 15, 2027 6 MON - Months 10/15/2026 to 4/15/2027

Provide the monthly rate for snow removal and de-icing services for Year 1 (6 months)

S2 Year 2: October 15, 2027 - April 15, 2028 6 MON - Months 10/15/2027 to 4/15/2028

Provide the monthly rate for snow removal and de-icing services for Year 1 (6 months)

S3 Year 3: October 15, 2028 - April 15, 2029 6 MON - Months 10/15/2028 to 4/15/2029

Provide the monthly rate for snow removal and de-icing services for Year 1 (6 months)

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