1429163-event.pdf
PDF 421 KB Posted
- Attached to
- NATIONAL REGISTER SIGNS RFP
- Solicitation number
- HIS-RFP-2027-0023NAV
- Issued by
- Montana
About this file
This is a Request for Proposal (RFP) issued by the State of Montana, State Procurement Services Division, on behalf of the Montana Historical Society for the design, fabrication, and delivery of signs and mounting systems for the National Register Signs Program. The RFP solicits proposals for two product line items: a wall and post mount sign system (P1) with a lump sum quantity and a 60-day delivery requirement, and an optional improved mounting system (P2) that vendors may propose with innovative design features for easier installation and removal. The proposal submission period opens August 13, 2026, at 2:00 PM MDT and closes September 3, 2026, at 2:00 PM MDT, with sealed proposals required until the close date. Offerors must address mandatory requirements including completion of business information documentation, scope of services, cost proposals, qualifications, and cost appendix materials. An optional pre-proposal conference is available for vendors seeking clarification on project requirements.
Payment terms are Net 30 with 0% financing, and responses must be submitted in US Dollars through the eMACS platform. Offerors must comply with Montana's procurement regulations, including verification of nondiscrimination against firearms entities, disclosure of artificial intelligence use in proposal development, and identification of any pre-existing partnerships. Vendors are required to be registered with the Montana Secretary of State and must meet debarment clearance requirements. The RFP encompasses commodity codes related to building and construction supplies and services, interpretive exhibits, media communications, graphic arts, and signage fabrication. Offerors may request exceptions or modifications to contract terms and mounting specifications through the Contract Exception form, provided such requests are submitted by the deadline; the State reserves the right to accept or reject any proposed exceptions.
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Text version
14 August 2026
NATIONAL REGISTER SIGNS RFP
Offeror will design, fabricate, and deliver, signs and their mounting systems for the Montana Historical Society National Register Signs Program.
14 August 2026
Open 8/13/2026, 2:00 PM MDT Type Request for Proposal Close 9/3/2026, 2:00 PM MDT Number HIS-RFP-2027-0023NAV Currency US Dollar
Sealed Until 9/3/2026, 2:00 PM MDT
Payment Terms 0% 0, Net 30
14 August 2026
Contacts Patrick Navarro Patrick.Navarro@mt.gov
14 August 2026
Commodity Codes Commodity Code Description 0502 Building & Construction - Construction/Other Supplies 0515 Building & Construction - Services 2801 Interpretive Exhibit - Services 2802 Interpretive Exhibit - Supplies 3301 Media Communications - Advertising 3304 Media Communications - Graphic Arts/Publishing Services 3305 Media Communications - Public Relations 3818 Printing - Signs, billboards and banners, large format 4503 Signage - Building Signs 4504 Signage - Fabricated Delineators 4511 Signage - Sign Services
14 August 202614 August 202614 August 202614 August 202614 August 202614 August 202614 August 202614 August 202614 August 2026 mailto:Patrick.Navarro@mt.gov
The State of Montana, State Procurement Services Division (SPSD), on behalf of the Montana Historical Society, is issuing this Request for Proposal (RFP) to provide Signs for the National Register.
A more complete description of the Services/Supplies, is provided in the Scope of Work document in the Questions tab. Responses submitted to this RFP must comply with the instructions and procedures.
For assistance with eMACS functionality, such as Vendor registration, How to respond to a bid (IFB) or Proposal (RFP), How to videos, see the eMACS Vendor Handbook. Additional resources can be found at: https://spb.mt.gov/eMACS-Resources
For additional eMACS help not found within the Handbook or website, contact the eMACS Help Desk at 406-444-2575.
Be sure to review and submit your response upon completion.
Offerors having questions or requiring clarification or interpretation of information presented in this RFP shall use the Q & A Board to submit them by the Question Submission Close Date deadline stated. Issues or questions received after the Question Submission Close Date deadline may not be considered.
Description https://spb.mt.gov/eMACS-Resources
Required to View Event
Prerequisites Required to Enter Bid
14 August 2026
1. Review and accept the Single Point of Contact information.
2. Review and accept the Optional Pre-Proposal Conference.
3. Review and accept the Q & A Board information.
4. Review and accept the Draft Contract as provided.
5. Review and accept the Appendix A - Mounting Specs and Schematics as provided.
6. Review and accept the Appendix B - Cost Proposal Spreadsheet as provided.
7. Review and accept the conflict-of-interest notice.
8.
Review and accept the insurance requirements. Offeror requesting change(s) or exception(s) to these requirements must submit the request(s) using the Contract Exception form. This form must be submitted by the deadline as listed on the Schedule of Events. The State will not consider any changes after the deadline. The State reserves the right to not accept any or all contract exceptions.
9.
Offerors requesting additions or exceptions to the contract terms shall submit them to the Q&A Board.
Offerors must use the Contract Exception template attached to this prerequisite. Offerors must detail why the exception is being sought and what specific effect it will have on the offeror's ability to respond to the RFP. Exceptions submitted after deadline will not be considered.
10. Review and accept the RFP Evaluation Process information.
11. Review and accept the Vendor Registration information.
12. Review and accept the Montana Time Zone information.
13. Review and accept the Registration with the Secretary of State information.
14. Review and accept the Debarment information.
15. Review and accept the RFP General Information.
16. Review and accept the Submitting a Proposal information.
17. Please review and accept the eMACS Handbook - Responding to Events. Additional resources are available at https://spb.mt.gov/eMACS-Resource
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Buyer Attachments There are no Buyer Attachments added to this event.
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Questions Required Questions
Group 1: Mandatory Requirements
Instructions:
To be eligible for consideration, an offeror must meet all mandatory requirements. The State will determine whether an offeror's proposal complies with the requirements. Offerors receiving a Fail in any of the mandatory requirements will be removed from further consideration.
1.1 Offeror must complete and upload the attached Business Information document.
1.2 Offeror must download and review the attached Scope of Services. Thoroughly address each item in the document and upload it to this question.
1.3 Offeror must download and review the attached Cost Proposal document. Thoroughly address each item in the document and upload it to this question.
1.4 Offeror must download and review the attached Offeror Qualifications document.
Thoroughly address each item in the document and upload it to this question.
1.5 Offeror must download and review the attached Cost Proposal APPENDIX B document. Thoroughly address each item in the document and upload it to this question.
Group 2: Confidential Information
Instructions:
The State of Montana is required by both the Montana Constitution and its laws to permit the public to examine documents that are kept or maintained by the public agencies, other than those legitimately meeting the provisions of Montana Constitution, Mont. Code Ann. §§2-6-1001, et seq, Montana Procurement Act §§18-4-401, et seq., and Montana’s Uniform Trade Secrets Act, Mont.
Code Ann. §§ 30-14-401, et seq
2.1 Does your proposal contain confidential information? If you select Yes, another question will be generated, requiring an upload of your Trade Secret Affidavit. Offerors MUST also upload a copy of the response with all areas claimed as confidential or proprietary redacted under Supplier Attachments.
2.2 Offerors must upload a completed Trade Secret Affidavit.
Group 3: Verification of Nondiscrimination Against Firearms Entities/Trade Associations
Instructions:
Instructions: Offeror’s certification is made in compliance with and in reference to 30-20-301, MCA and the terms defined therein. If Offeror determines the provisions of 30-20-301, MCA do not apply to Offeror or the contract to be awarded under this RFP, Offeror shall submit a statement setting forth in detail the basis for such determination.
3.1
Offeror does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association during the term of any contract it is awarded under this solicitation; and b. Offeror will not discriminate against a firearm entity or firearm trade association during the term of any contract it is awarded as a result of this solicitation
3.2 The Contractor determines the provisions of 30-20-301, MCA do not apply to the contract, the Contractor shall submit a statement setting forth in detail the basis for such determination.
3.3 Please confirm whether you are a governmental entity, are not a “company” that exists to make a profit, or are a company with fewer than 10 full-time employees.
Group 4: Artificial Intelligence Disclosure Instructions:
4.1 Was artificial intelligence technology used in the development or completion of any portion of this proposal?
4.2 I certify that all AI-generated content has been reviewed and validated by a named human subject-matter expert who claims responsibility for accuracy.
Group 5: Pre-Existing Partnerships Instructions:
5.1 Offerors must address pre-existing partnerships and upload your answers to this question.
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Product Line Items Product Line Items
1.
# Item Name, Commodity Code, Description Allow
Alternates Qty. UOM Requested Delivery
P1 Wall & Post Mount System 1 LS - Lump Sum 60 days after award
Wall mount sign system & Post mount sign system.
P2 Improved Mounting System (optional) 1 LS - Lump Sum 60 days after award
Vendor describes in narrative form and presents a sample product that entails the idea it has for an improved mounting system that is easier to install and remove.
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Service Line Items Service Line Items
There are no Items added to this event.
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