1421162-event.pdf

30 July 2026

Great Falls College Bookstore Point of Sale System Great Falls College MSU is soliciting bids for a Bookstore Point of Sale System (POS).

30 July 2026

Open 7/30/2026, 2:00 PM MDT Type Request for Proposal Close 8/20/2026, 2:00 PM MDT Number MSU-RFP-27-05 Currency US Dollar

Sealed Until 8/20/2026, 2:00 PM MDT

Payment Terms 0% 0, Net 30

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Contacts Jeni Luft jeni.luft@montana.edu

Phone +1 406-994-3210

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Commodity Codes Commodity Code Description 0910 Computing Equipment & Software - Software

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Great Falls College MSU is soliciting bids for a Bookstore Point of Sale System (POS). See Buyer Attachment section of this RFP for more detail.Description

Required to View Event

Prerequisites Required to Enter Bid

30 July 2026

1. Review and accept the single point of contact information.

2. Review and accept the University's instructions for submitting a proposal.

3. Review and accept the contract term.

4. Review and accept our RFP general information.

5. Review and accept the University's insurance requirements.

6. Review and accept the instructions and schedule for the Offerors' Questions and University's Response.

7. Please review and accept the University's acceptance terms.

8. Review and accept the minimum score requirement.

9. Review and accept the University's Right to Investigate and Reject clause.

10. Review and accept the University's Mandatory Requirements clause.

11. Review and accept the University's Cooperative Purchasing clause.

12. Review and accept the Presentation/Demonstration/Interview requirement.

13. Review and accept the University's Financial Stability requirement.

14. Review and accept the University's Debarment clause.

15. Review and accept the Prime Contractor/Subcontractors information.

16.

Please review and accept Montana State University's contract standard terms and conditions identified herein. Offerors requesting additions or exceptions to the standard terms and conditions must submit them to the procurement officer by the Q&A deadline. The University reserves the right to address nonmaterial requests for exceptions to the standard terms and conditions and contract language with the highest scoring offeror during contract negotiation.

17. Please review and accept warranty language for IT projects.

18. Please review and accept the University's Expanded Data Security Terms

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Buyer Attachments

1. Attachment 1 - Bookstore Point of Sale Specifications.docx

2. Attachment 2 - Cost Proposal.docx

3. Attachment 3 - Evaluation Criteria.docx

30 July 202630 July 202630 July 202630 July 202630 July 202630 July 2026 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xNDIxMTYyLTIwNjgzMzkwNzFBdHRhY2htZW50IDEgLSBCb29rc3RvcmUgUG9pbnQgb2YgU2FsZSBTcGVjaWZpY2F0aW9ucy5kb2N4&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xNDIxMTYyLTIwNjgzMzg5MzlBdHRhY2htZW50IDIgLSBDb3N0IFByb3Bvc2FsLmRvY3g%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xNDIxMTYyLTIwNjgzMzkxMTRBdHRhY2htZW50IDMgLSBFdmFsdWF0aW9uIENyaXRlcmlhLmRvY3g%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9

Questions Required Questions

Group 1: General Instructions:

1.1 I understand it is my responsibility to check the Public Q&A board before submitting my proposal. I understand that to ensure my questions will be answered, they should be submitted to the public Q&A board by 8/12/2026. Questions submitted after this deadline may not be answered.

1.2 Submit a current W-9.

1.3 Provide company name used on invoices.

1.4 Provide complete remit to address for payments if it differs from the address on the W-9.

1.5 I understand if awarded the Contract, I will be required to register in SmartBuyMSU, Montana State University's e-procurement solution powered by Jaggaer. Provide Contact Information for your Supplier Registration invitation to be sent to: Name, Title, Address (Street/PO Box, City, State, ZIP), Office phone#, and E-mail.

1.6 Contract Liaison: Name; Address, City, State, ZIP; Office Phone#; Cell Phone#; and E-mail.

1.7 Sales Rep: Name; Address, City, State, ZIP; Office Phone#; Cell Phone#; and E-mail.

1.8 Contract Signatory: Name, Title and E-mail address.

1.9 The University routes Contracts for signature via DocuSign. Please provide names & emails for additional personnel that should receive a copy of the Contract within your company, other than the Contract’s Liaison, Sales Rep, and Contract Signatory stated previously.

1.10

Equal Pay for Montana Women. Executive Order No. 12-2016 promoting equal pay for Montana women directs the Department of Administration to include incentives in the RFP process for contractors who engage in best practices to promote wage transparency. These best practices include the following:

(a)posting salary ranges in employment listings;

(b)certifying that the contractor will not ask about wage history in employee interviews;

(c)certifying that the contractor will not retaliate or discriminate against employees who discuss or disclose their wages in the workplace.

Offeror indicating it will comply with Executive Order No. 12-2016 will receive 5% bonus points available. Offerors who do not comply will not receive the bonus points. Bonus points received do not count towards minimum passing score, if applicable.

1.11

I understand at the University’s discretion, it may require confirmation of Offeror’s financial stability. Although it is not required to be submitted with Offeror’s proposal, this information may be requested before RFP award and will be scored on a pass/fail basis, at the University’s discretion. Therefore, offerors should be prepared to demonstrate their financial stability to supply, install and support the services specified by: (1) providing financial statements, preferably audited, for the 3 consecutive years immediately preceding the issuance of this RFP, and (2) providing copies of any quarterly financial statements that have been prepared since the end of the period reported by its most recent annual report.

Group 2: Requirements Instructions:

2.1

I understand that if Offeror advances to the final selection process, Offeror may be required to provide a minimum of three (3) references that have used the services of the type proposed in this RFP, preferably within the last three (3) years. These references may be contacted to verify Offeror’s ability to perform the contract. The University reserves the right to use any information or additional references deemed necessary to establish the ability of the Offeror to perform the conditions of the contract.

Negative references may be grounds for proposal disqualification.

2.2

Specify how long the individual/company submitting the proposal has been in the business of providing supplies and/or services similar to those requested in this RFP and under what company name. Offeror should provide a complete description of any relevant past projects, including the supply/service type and dates the supplies and/or services were provided. A resume or summary of qualifications, work experience, education, skills, etc., which emphasizes previous experience in this area should be provided for all key personnel who will be involved with any aspects of the contract.

2.3

PROPOSAL: Offeror must provide a work plan and the methods to be used that will convincingly demonstrate to the University what the Offeror intends to provide for goods and services, the time frames necessary to accomplish the implementation and training, and how the system will meet the requirements as more specifically detailed in the Buyer Attachment Section of this RFP. Our website is https://www.gfcmsu.edu/

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2.4 Provide a list of implementations of the proposed products, offered in your RFP response, in the last five years as well as customer Point of Contact information. This information may be used to determine responsibility of the Offeror to perform the required services.

2.5

Provide the University a list of any outstanding or previous litigation, which involved the proposed products or services offered in your RFP response. This information may be used to determine responsibility of the Offeror to perform the required services. If additional space is needed to respond, please upload your response in the Supplier Attachment Section.

2.6 Submit offeror's standard software/service solution agreement.

2.7 I understand that if MSU chooses to utilize the Offeror's Standard Software/Service Solution Agreement instead of a MSU Contract, that MSU's Standard Terms & Conditions PD-78 or Addendum PD-80 will be attached to Offeror's agreement to make the agreement compliant with Montana law.

2.8 I understand that any and all costs associated with Offeror's product or service must be disclosed in my proposal. Any and all costs not disclosed in my proposal will be deemed non-applicable. I understand the University is not liable to pay any cost that was not disclosed in my proposal.

Group 3: Evaluation Criteria Instructions:

3.1 I understand the RFP will be evaluated based on the scoring criteria as found in the Buyer Attachment section of this RFP.

Group 4: Verification of Nondiscrimination Against Firearms Entities/Trade Associations.

Instructions:

Instructions: Offeror’s certification is made in compliance with and in reference to HB 356, Ch.

193, Mont. L. 2023 (HB 356) and the terms defined therein. If Offeror determines the provisions of HB 356 do not apply to Offeror or the contract to be awarded under this RFP, Offeror shall submit a statement setting forth in detail the basis for such determination.

4.1

a. Offeror does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association during the term of any contract it is awarded under this solicitation; and b. Offeror will not discriminate against a firearm entity or firearm trade association during the term of any contract it is awarded as a result of this solicitation.

4.2 If Offeror is unable to make both of the certifications in part 1, either now or during the anticipated term of the contract to be awarded as a result of this RFP AND If Offeror determines the provisions of HB 356 do not apply to Offeror or the contract to be awarded under this RFP, Offeror shall submit a statement setting forth in detail the basis for such determination.

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Product Line Items Product Line Items

There are no Items added to this event.

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Service Line Items Service Line Items

There are no Items added to this event.

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