1420401-event.pdf

01 September 2026

Secondary Market Ticket Distribution Services Montana State University (MSU) Athletics is soliciting proposals for a Secondary Market Ticket Distribution Partnership.

01 September 2026

Open 9/1/2026, 11:00 AM MDT Type Request for Proposal Close 10/6/2026, 2:00 PM MDT Number MSU-RFP-26-24 Currency US Dollar

Sealed Until 10/6/2026, 2:00 PM MDT

Payment Terms 0% 0, Net 30

01 September 2026

Contacts Mary Hardin mary.hardin1@montana.edu

01 September 2026

Commodity Codes Commodity Code Description 0910 Computing Equipment & Software - Software 0911 Computing Equipment & Software - Software as a Service (SaaS) 1008 Computing Services - Internet & Electronic Commerce Services 3905 Professional Services - Business Management Services 3912 Professional Services - Event Planning & Management Services

01 September 202601 September 202601 September 202601 September 202601 September 202601 September 202601 September 202601 September 202601 September 2026 mailto:mary.hardin1@montana.edu

Montana State University (MSU) Athletics is soliciting proposals for a Secondary Market Ticket Distribution Partnership. MSU sells tickets for athletic events involving its NCAA Division I “Bobcats,” competing in the Big Sky Conference (including FCS football, men’s and women’s basketball, women’s volleyball and rodeo).

Primary venues include Bobcat Stadium (Football) and Worthington Arena in Brick Breeden Fieldhouse (Basketball, Rodeo, and Volleyball), and Shroyer Gym (Volleyball). Montana State Football hosted 3 FCS Playoff games in 2025 and won the NCAA FCS National Championship after beating Illinois State in the championship game hosted by Vanderbilt University. MSU Men’s Basketball won the Big Sky tournament and automatic NCAA tournament bid most recently in 2022, 2023 and 2024. Women’s Basketball reached the NCAA Tournament in 2022 and 2025 and hosted two WNIT games in 2026.

After the conclusion of the basketball season, MSU hosts a spring rodeo in Worthington Arena, a 4-day event with sell-outs for both the Friday and Saturday night performances.

The selected vendor will serve as MSU’s exclusive secondary ticketing partner and must integrate with MSU’s primary ticketing platform, Paciolan, via a certified API. MSU seeks a partner to acquire tickets for resale on the secondary market, recognizing that a segment of fans prefers to purchase via online resale channels. MSU will not intentionally distribute inventory to third parties for secondary resale outside of this partnership.

The awarded contractor will also provide supplemental pricing analysis and strategic insights to support MSU’s primary ticketing efforts, including market trends, comparable pricing, historical sales data, and secondary market activity.

Description

Required to View Event

Prerequisites Required to Enter Bid

01 September 2026

1. Review and accept the single point of contact information.

2. Review and accept the University's instructions for submitting a proposal.

3. Review and accept the contract term.

4. Review and accept our RFP general information.

5. Review and accept the University's insurance requirements.

6. Review and accept the instructions and schedule for the Offerors' Questions and University's Response.

7. Please review and accept the University's acceptance terms.

8. Review and accept the minimum score requirement.

9. Review and accept the University's Right to Investigate and Reject clause.

10. Review and accept the University's Mandatory Requirements clause.

11. Review and accept the University's Cooperative Purchasing clause.

12. Review and accept the Presentation/Demonstration/Interview requirement.

13. Review and accept the University's Financial Stability requirement.

14. Review and accept the University's Debarment clause.

15. Review and accept the Prime Contractor/Subcontractors information.

16. Review and accept the University's Standard Terms and Conditions.

17. Review and Accept the University's Expanded Data Security Terms.

18. Review and Accept the University's Contract Addendum.

19.

Review and accept the Sample Contract found in the Buyer Attachment section of this RFP. Requests for additions or exceptions to the Contract terms, including any necessary licenses, or any added provisions must be uploaded to the eMACS Vendor Attachments Section by the Closing Date for consideration. Any request must be accompanied by an explanation of why the exception is being sought and what specific effect it will have on the Offeror’s ability to respond to the RFP or perform the Contract. The University will make any final determination of changes to the standard terms and conditions and/or contract.

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Buyer Attachments

1. Attachment 1 Scope of Services.docx

2. Attachment 2 Cost Proposal.docx

3. Attachment 3 Evaluation Criteria.docx

4. Attachment A 3-yr Season and Single Game Ticketing Summary for RFP.xlsx

5. IT Requirements RFP 26-24.docx

6. Draft Standard University Agreement.docx

7. PD-78 MSU Standard Terms Conditions_11.24.2025msuLC.doc

8. PD-80 University Contract Addendum.docx

9. PD-83 Data Security Terms.docx

0. Contract Exception Request Template

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Questions Required Questions

Group 1: General Instructions:

1.1 I understand it is my responsibility to check the Public Q&A board before submitting my proposal.

1.2 I understand that to ensure my questions will be answered, they should be submitted to the public Q&A board by September 14, 2026. Questions may be submitted after this deadline but there is no guarantee that late questions will be answered.

1.3 Submit a current W-9.

1.4 Provide company name used on invoices.

1.5 Provide complete remit to address for payments if it differs from the address on the W-9.

1.6 Provide contact information for the contract liaison: __________ is Contractor's liaison.

(Address): (City, State, ZIP): Telephone: Cell Phone: Fax: E-mail:

1.7 Provide name, title and email address for Contract signatory.

1.8 The University routes Contracts for signature via DocuSign. Please provide names & emails for additional personnel that should receive a copy of the Contract within your company, other than the Contract’s liaison or signatory stated above.

1.9 I understand that any and all costs associated with my product or service must be disclosed in my proposal. Any and all costs not disclosed in my proposal will be deemed non-applicable. I understand the University is not liable to pay any cost that was not disclosed in my proposal.

1.10 I understand if awarded the Contract, I will be required to register in SmartBuyMSU, Montana State University's e-procurement solution powered by Jaggaer.

1.11 Provide contact information for the Supplier Registration Information: is Accounting/Financial liaison. (Address): (City, State, ZIP): Telephone: Cell Phone: Fax:

E-mail

Group 2: Requirements Instructions:

2.1

I understand that if Offeror advances to the final selection process, Offeror may be required to provide a minimum of three (3) references that have used the services of the type proposed in this RFP, preferably within the last three (3) years. These references may be contacted to verify Offeror’s ability to perform the contract. The University reserves the right to use any information or additional references deemed necessary to establish the ability of the Offeror to perform the conditions of the contract.

Negative references may be grounds for proposal disqualification.

2.2

Specify how long the individual/company submitting the proposal has been in the business of providing supplies and/or services similar to those requested in this RFP and under what company name. Offeror should provide a complete description of any relevant past projects, including the supply/service type and dates the supplies and/or services were provided. A resume or summary of qualifications, work experience, education, skills, etc., which emphasizes previous experience in this area should be provided for all key personnel who will be involved with any aspects of the contract.

2.3 Provide information as to Offeror’s ability to meet specifications specifically detailed in the Buyer Attachment Section. Offeror shall respond to each requirement and provide information on its ability to meet these specifications.

2.4 Provide a list of implementations of the proposed products, offered in your RFP response, in the last five years as well as customer Point of Contact information. This information may be used to determine responsibility of the Offeror to perform the required services.

2.5 Financial Proposal: Complete Tables 2.2 and 2.3 in Attachment 2: Cost Proposal and provide a detailed breakdown of your pricing structure.

2.6

Provide the University a list of any outstanding or previous litigation, which involved the proposed products or services offered in your RFP response. This information may be used to determine responsibility of the Offeror to perform the required services. If additional space is needed to respond, please upload your response in the Supplier Attachment Section.

2.7 Provide a work plan and the methods to be used that will convincingly demonstrate to the University what the Offeror intends to do; the timeframes necessary to accomplish the work; and how the work will be accomplished to meet the Contract requirements as more specifically detailed above in the Buyer Attachment Section.

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2.8

I understand at the University’s discretion, it may require confirmation of Offeror’s financial stability. Although it is not required to be submitted with Offeror’s proposal, this information may be requested before RFP award and will be scored on a pass/fail basis, at the University’s discretion. Therefore, offerors should be prepared to demonstrate their financial stability to supply, install and support the services specified by: (1) providing financial statements, preferably audited, for the 3 consecutive years immediately preceding the issuance of this RFP, and (2) providing copies of any quarterly financial statements that have been prepared since the end of the period reported by its most recent annual report.

2.9 I understand the University intention is to use the draft Contract found in the Buyer Attachment section. If you would like your contract to be considered instead, submit your company's standard agreement.

2.10 I understand that the Addendum found in the Buyer Attachments Section will apply to Offeror's agreement to make sure the agreement is in compliance with Montana law.

2.11 I understand that the terms in RFP event will apply to any resulting contract. Any requests for exceptions to any of these terms must be uploaded in the Supplier Attachment section and must be clearly labeled and include the term EXCEPTIONS in the file name.

2.12 Review and respond to the attached IT Requirements.

Group 3: Evaluation Criteria Instructions:

3.1 I understand the RFP will be evaluated based on the scoring criteria as found in the Buyer Attachment section of this RFP.

Group 4: Verification of Nondiscrimination Against Firearms Entities/Trade Associations.

Instructions:

Instructions: Offeror’s certification is made in compliance with and in reference to HB 356, Ch.

193, Mont. L. 2023 (HB 356) and the terms defined therein. If Offeror determines the provisions of HB 356 do not apply to Offeror or the contract to be awarded under this RFP, Offeror shall submit a statement setting forth in detail the basis for such determination.

4.1

a. Offeror does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association during the term of any contract it is awarded under this solicitation; and b. Offeror will not discriminate against a firearm entity or firearm trade association during the term of any contract it is awarded as a result of this solicitation.

4.2 If Offeror is unable to make both of the certifications in part 1, either now or during the anticipated term of the contract to be awarded as a result of this RFP AND If Offeror determines the provisions of HB 356 do not apply to Offeror or the contract to be awarded under this RFP, Offeror shall submit a statement setting forth in detail the basis for such determination.

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